Top Free Employee Scheduling Software

Employee scheduling software can automate the processes involved with creating, maintaining, and tracking employees’ hours and schedules. Businesses will implement this software to improve productivity, ensure employee accountability, and unlock insights regarding a company’s bandwidth. For example, employee scheduling software will track vacation days and sick days so the business knows what to expect in terms of productivity for that specific time period.

For the employee, these solutions offer capabilities to trade shifts with other coworkers, request time off, communicate with their employer, and receive alerts of upcoming shifts or updates to the schedule.

If you'd like to see more products and to evaluate additional feature options, compare all Employee Scheduling Software to ensure you get the right product.

Results: 27
(510)4.3 out of 5
Optimized for quick response
Entry Level Price:$3 per user

Humanity is the leading cloud-based employee scheduling platform that simplifies day-to-day employee management processes and accelerates employee shift schedule creation by up to 80 percent. Organizations of all sizes receive unprecedented insight into their operations and receive actionable data with which they can optimize staffing based on employee skill set, time-off/leave management, and worker availability. Humanity is offered as SaaS and can be deployed as a stand-alone solution in the c

Margaret K. S.
MS
I like the ease of use of this software, I like that it is very dynamic, and it makes the administration of the workflow of the employees as well... Read review
SC
I love that all the employees can clock in and out in one spot. They can schedule themselves and request leave and exchange shifts all in one app.... Read review
(216)4.4 out of 5
Optimized for quick response
Entry Level Price:$1.50 per user per month

When I Work award-winning workforce management software is the easiest way for businesses to schedule and communicate with their hourly employees. Put the schedule and time clock in everyone's pocket. Schedule on-the-go with free apps for iPhone and Android. Save yourself time and money with simple employee scheduling tools. When I Work is helping over 150,000 businesses schedule over 1 million people around the world, and is free for up to 75 employees. Flexible plans start at $1.50/month. Mai

AG
Easy to schedule and duplicate existing schedules for multiple employees. Read review
Khloe F. J.
KJ
The user interface is simple and one thing is oriented, so it is easy to move from the Web site, browser tab or phone app. Adding unpaid free time... Read review
(274)4.7 out of 5
Entry Level Price:$3 per employee

ClockShark is the leading time tracking and scheduling software built for local construction, field service and franchises that want a simpler way to track mobile employee time, run payroll quickly and accurately, and understand job costs. Over 4,000 customers have replaced the hassle of paper timesheets with software that makes it easier to run their business and keeps accountants happy. Don’t take our word for it, start a free trial today!

Alfredo G.
AG
Multiple clock in options with multiple ways to protect employer whether its GPS based clock in or Photo capture via the KioskClock to avoid buddy... Read review
LM
Within Clockshark you can also work with payroll employees, as its document manager meets almost all the technical needs so that a company can... Read review
(63)4.5 out of 5
Optimized for quick response
Entry Level Price:2 Per User/Month $

Planday is an employee scheduling platform that enables shift-based businesses of almost any size and vertical to manage their workforce all in one web-based system. Manage employee schedules, working hours, shift-swaps, vacation requests and payroll all in one place. Planday also has a fully integrated employee communication function, so managers can text or email employees quickly.

Emilio L.
EL
Mobile App with punch in/out clock that simplifies the tracking time and ensure a good control of actual and accumulate hours of the employees.... Read review
Lasse Skov A.
LA
The flexibility, userplatform and customer service Read review
(191)4.7 out of 5

Deputy is the ultimate workforce manager, offering you the best technology in a web based solution. Simplifying your scheduling, timesheets, tasking, employee communication and administrative tasks. With brilliant apps and one click payroll integration we make your life easier. Let Deputy give you visibility and control over your business and workforce management.

AH
Deputy is hassle free & simple to use. An excellent tool to track costs, schedule rosters and approve timesheets. Read review
UH
its an all in one system and eliminates the need to use multiple systems to complete employee's pay. I can also cover shifts and see scheduled hour... Read review
(50)4.6 out of 5
Entry Level Price:$0.00 Per month

7shifts empowers restaurants of all sizes to trim labor costs, retain staff, and stay labor compliant with robust employee scheduling, communication, labor compliance, and engagement tools. 7shifts is designed to simplify labor management, one shift at a time. Here’s how your restaurant can benefit from 7shifts: - Save 80% of your time spent scheduling and get 5 hours back in your week with 7shifts’ intuitive drag-and-drop schedule builder - Cut staff calls and texts by 70% with built-in com

Darell C.
DC
the ease of use, the daily roster helps us see staffing at a glance, the labor cost tool, the app makes you think in 15 min increments and the time... Read review
AR
Easy to use and hassle-free. Notifies staff when schedule is posted and/or changed by e-mail and SMS. Read review
(21)4.7 out of 5
Entry Level Price:$0 0 Custom Custom

Assembled is a modern workforce management platform built for rapidly scaling global support teams. We help teams forecast support demand, build and manage team schedules, track real-time performance and schedule adherence, and uncover insights to improve support operations. Most importantly, we provide schedule transparency not only to support managers/workforce managers, but also to the team handling calls/emails/chats. We allow your whole team to view schedules and overall performan

UR
Assembled is filling a much needed gap in the service and sales market. Their product continues to address the growing pains of efficiently and... Read review
Diego G.
DG
Forecasting is very accurate. Very simple to use, yet powerful scheduling. Centralized view. API and third-party integration. Amazing group of... Read review
(20)5.0 out of 5
Optimized for quick response
Entry Level Price:3.00 user/month

Zira is a smarter, simpler, and more automated way to manage your team. Create optimized schedules in seconds, not hours. Automate repetitive manager tasks to increase accountability, and avoid bias. Give your employees the tools they deserve with the Zira Platform.

BL
Zira's manager tool is so easy to use and has so many helpful sections. At first I purchased Zira solely for the advanced scheduling and the Zira... Read review
UR
Zira has made managing my team so easy and headache-free. I can see all of my team’s availability, qualifications, and vacation-requests in one... Read review

Resource Scheduling Software for Teams and Businesses - Helping you reduce costs and increase productivity by getting more done with less. Schedule all your resources, quickly and easily, in any location, on any device, with our drag and drop resource scheduling software. Skills matching and double booking prevention guarantees the best resources for each booked activity. Now with messages, unlimited email alerts and SMS reminders ensuring all scheduled resources are informed. Sync with external

Marco O.
MO
It is one the best scheduling software out there that work for planning, facilities, training and many more calendar tasks. What I like best about... Read review
(66)4.8 out of 5

Cloud based time clock solution that pre-populates reports for payroll. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job C

Oscar C.
OC
BuddyPunch works great at what it does, giving users a Punch-In / Punch-Out option. The mobile app works great too. The firm's employees adapted... Read review
MR
Extremely easy online portal to use for employer. Generation of reports is on demand and customization. Integrates with Quickbooks. Best feature is... Read review
(13)4.8 out of 5
Entry Level Price:$0 up to 10 workers

OpenSimSim is an award winning employee scheduling and time clock software for hourly employees. Build your work schedule in minutes, make changes to it easily and share it with your team in a click. Free iOS & Android apps mean you can edit & check the schedule on the go. Your employees always have the most updated version. Track time off, forecast sales for more cost effective schedules, integrate with your POS and find replacements fast. Features like group messaging, shift swapping

ST
It's a free scheduling software with functionalities at par with paid ones. It can help you build schedule in a short period with ease. Supports... Read review
Loni B.
LB
Scheduling works flawlessly, we were able to do sub schedules under a department which helps keep things manageable. The timeclock feature has... Read review
(11)3.8 out of 5
Entry Level Price:$0 Up to 200 users

Easily engage and manage non-desk employees with a true all-in-one mobile app. Connecteam offers a powerful, mobile-first platform that helps improve communication, enhance daily processes and saves time. Connecteam is trusted by over 8,000 companies and is used by more than 100,000 employees worldwide. Starts at just $29/month for up to 200 users - sign up now and start your free 14-day trial and continue with a free plan! From a time clock with GPS location stamps to employee scheduling to to

RM
Very good development with connecteam, the program integrates for me a lot of important functions that give me great possibilities to increase my... Read review
(10)4.6 out of 5

A Workforce Success Platform for businesses. A complete suite of Employee Scheduling, Attendance, Time Off Management, Onboarding and Labor Law Compliance features designed to make your workforce successful. Using Tanda's Time Clock App tracking attendance has never been easier. Using Tanda's Mobile App employees will always know when they're scheduled to work and can easily advise managers of their availability or time off requests.

LR
Customizable awards, leave, loading, etc options. First class customer support. Easy to use for both employees and adminitrators. Read review
MM
Ease of use, simplicity for staff, fantastic reporting, great customer service/help desk! We run from multiple sites so have Geo fences setup for... Read review
(5)4.8 out of 5
Entry Level Price:24 EUR per user

Soon makes it easy for teams to organize, monitor and improve work schedules. Track communication in the right place. Schedule confidently with Soon.

UL
Soon is an intuitive software and easy to use for all people. The employees are very responsive to the request and have short iteration cycles.... Read review
(5)4.9 out of 5
Entry Level Price:$8 active user/month

Ubeya is the all-in-one staff management and scheduling software solution for hourly employees. The platform was created to help solve the challenges of hiring, scheduling and managing shift-based workers. Leading companies worldwide use Ubeya to streamline and automate their operations, ranging from staffing agencies, events, promotional businesses, catering, venues, retail, sports clubs, security and more. Ubeya is both a web-based solution and provides designated mobile apps for each emplo

AF
Easy to use, friendly, good app, my team understands it and it is not over complicated Read review
(3)3.7 out of 5

ShedWool is an easy to use employee scheduling solution. With free mobile apps, amazing customer support, and an intuitive interface we're sure to save you time and money so you can focus on growing your business. Other enhancements include messaging, shift notes, shift swaps, time off requests, overtime alerts, file sharing and more. ShedWool is also integrated with Google Calendar, Amazon Alexa and Google Voice. Visit out site today to learn more!

Jenny B.
JB
I love how easy it is to use and that employees can access their schedule through their phones. Read review
Dakotah P.
DP
I really enjoyed the ease of use of the app. I could have the app on iOS or Android and get basically the same experience. Initially, the copy week... Read review
(5)5.0 out of 5
Entry Level Price:$5 per user/month

GPS Time & Mileage Tracking for businesses and teams of all sizes. TIMESHEET SOFTWARE If you are tracking hours worked for your team with paper or spreadsheets then you are definitely losing money and time. Timeero saves you time, by helping you spend dramatically less time chasing timecards. Also with accurate time tracking, you can rest assured that there is no time theft. Easily calculate overtime and comply with DOL, DCAA and FLSA laws. GPS LOCATION TRACKING The paper and trust way o

Melisa P.
MP
Not only is this app super user-friendly, it has everything you need for your business needs. From time tracking, mileage tracking, geofencing, to... Read review
ET
I love the ease of use of Timeero, and how responsive the support team is. I like that Timeero gives me so many great features, like GPS tracking,... Read review
(1)5.0 out of 5

RosterElf was created by business owners, for business owners. Our beautiful cloud software handles all your staff management tasks with ease. RosterElf takes care of everything from staff availability, rostering, shift swaps, clock-in-out and full payroll integration. We service a huge range of industries including Retail, Hospitality , Aged Care, Healthcare, Catering, Security, Non-Profit and Education.

MJ
Love the simplicity along with the amazing customer support Read review
(14)4.1 out of 5

SubItUp is a robust, intelligent and customizable online employee scheduling solution that streamlines and improves the scheduling process while eliminating scheduling conflicts across your enterprise. With real-time visibility, managers have access to their staff schedules, no matter where they are.

Carissa S.
CS
I can work , drop shifts and pick up the shifts when I’m free. I can see my full schedule a month in advance and plan accordingly. Easy to use and... Read review
(1)5.0 out of 5
Entry Level Price:€50 All-In

TeamUltim is a web app for personnel management and shift scheduling, which perfectly fits the needs of small and medium-sized businesses in retail, catering, sports, hospitality and professional services. Schedule shifts, manage paid time-offs and absences, let your team swap shifts and get comprehensive reporting on all of this with TeamUltim.

JA
great overview over planned shifts, good features , fast and intuitive interface Read review
(3)4.5 out of 5
Entry Level Price:$19.95 per month

BizScheduler is an online schedule, crm and billing solution that provides tools to help you manage your customer relationships, productivity and profitability.

AH
It is nice platform to organize, schedule track the appointment . for the startup unit it is good to use and be updated about your business meetings. Read review
(2)5.0 out of 5
Entry Level Price:$10 per user

Coast is the all-in-one workspace for teams that want a better to manage team communications, tasks, checklists, scheduling, and workflows. From your phone to your desktop, Coast is easily accessible from anywhere at any time.Thousands of teams and businesses use Coast to replace emails, texting, spreadsheets, and paper checklists & schedules. By having all your employees working in one place, Coast improves your team's productivity and accountability, and saves hours of time every week.

PS
It's enable user to track downtime on product lines,overall equipment effectiveness , electronic assets,job. Safety analysis. Read review
JL
Coast combines chat + tasks, so I don't have to use multiple software to do things. Read review
0 ratings
Entry Level Price:$25 user/month

For companies looking for a simple way to schedule employees and optimize their scheduling processes, eSchedule was created and has been actively engaged in the scheduling market for over 10 years. Since it is a SaaS-based solution, managers can make schedule changes from any location using an Internet-enabled device. eSchedule’s free concierge service ensures an easy implementation by assisting users through the setup process. The system is priced per active user so that seasonal employees or

0 ratings

Olachau is the undisputed leader in time & attendance innovation. Olachau is allowing our customers to save money while introducing full transparency to the companys workforce. The platform is available across all popular platforms and devices while integrating to the majority of time clocks and payroll systems. We make it easier and faster for HR, Managers, and employees to complete payroll and take the administrative headache so that our customers can focus on running their companies.

0 ratings

Optessa Inc. is a leader in intelligent planning, sequencing and scheduling optimization software with many successful implementations among top tier global manufacturers. Companies using Optessa products have made significant reductions in manufacturing costs by enabling lean and flexible operations without adding resources.

0 ratings
Entry Level Price:$2 1 User Month

StaffFox uses proprietary, industry-leading technology "under the hood"​, allowing scheduling managers, with no specialized training required, to easily SmartFill their schedules, taking into account more factors and balancing across competing priorities in ways that competitors can't match

0 ratings
Entry Level Price:$0 0 Employees. NA

Reinventing the management of your schedules.

Top 10 Free Employee Scheduling Software in 2021

  • Humanity
  • When I Work
  • ClockShark
  • Planday
  • Deputy

Learn More About Employee Scheduling Software

What You Should Know About Employee Scheduling Software

Employee scheduling software helps business owners, managers, and HR personnel manage employee schedules. This software helps automate and streamline the process of creating and tracking employee schedules. They also provide communication features that enable real-time communication across a variety of devices including iPhones, Android devices, tablets, and computers. Text messages, push notifications, and emails keep both managers and employees up to date on all working employee schedules. Features of employee scheduling software often include automatic shift assignments and notifications for new and altered employee schedules. Additional features may include time clock options, timecard creation, and payroll integrations.

Key Benefits of Employee Scheduling Software

  • Streamline employee scheduling processes
  • Improve communication
  • Increase transparency into employee availability
  • Reduce employee absenteeism
  • Improve demand forecasting and budgeting

Why Use Employee Scheduling Software?

Managing administration tasks requires a lot of human capital, and what better way to cut costs and free up personnel than to automate the necessary, yet potentially complicated, employee management tasks? Employee scheduling software provides businesses with easy-to-use administration solutions to streamline hourly worker schedule management. Managing the schedules of hourly employees requires balancing a lot of scheduling changes, no-shows, and hard-to-schedule shifts, to name a few.

Plan, track, and manage schedules — Employee scheduling software helps businesses, management, and HR personnel streamline employee scheduling processes including creating schedules, tracking time, and communicating with employees.

Industry-specific features — Some employee scheduling solutions cater to specific industries, providing solutions catered to specific types of businesses and their demands such as retail, hospitality, or manufacturing.

Eliminate staffing conflicts — Employee engagement solutions eliminate conflicts in schedules that might be created by human error. Common issues that occur include double-booking employees and only scheduling employees that are available to work.

Who Uses Employee Scheduling Software?

Though employee scheduling solutions can be used by any business, they are typically employed by organizations that rely on hourly and part-time employees in industries such as hospitality, manufacturing, fast food, medical, call centers, and retail, to name a few.

Small businesses in some industries, such as retail or hospitality, often deal with issues such as high turnover rates and part-time employees. Employee scheduling solutions streamline the process of creating employee schedules regardless of business needs. Meanwhile, organizations in other sectors have experienced an increase in the need to schedule highly skilled and diverse workforces, particularly with the increase in remote and contract employees.

Ultimately, employee scheduling software is great for businesses of all sizes looking to streamline and automate employee scheduling.

Kinds of Employee Scheduling software

Employee scheduling software provides dynamic and static scheduling and can be cloud based or implemented on premise.

Dynamic scheduling — Dynamic employee scheduling provides solutions for shifts that are always in flux. This type of employee scheduling software provides solutions for industries in which shifts, clients, and locations vary. Dynamic employee scheduling software helps maintain employee schedules while accounting for a variety of shifts and locations.

Static scheduling — Static employee scheduling software provides solutions for companies with fixed shifts. This type of employee scheduling software provides solutions for industries in which employees rotate across two or more predefined shifts that occur at the same location(s).

Cloud-based hosting — Cloud-based employee scheduling software provide businesses with solutions that can be accessed from any device and any location. Installation does not occur on site; data does not need to be backed up manually. This type of software is often purchased on a monthly or annual basis and is typically dependent on the number of users, employees, or teams.

On-premise hosting — On-premise employee scheduling software is installed on the business’ server. A private network is required to maintain the software, and installation, management, upgrades, and support are often required.

Free employee scheduling software — Free employee scheduling software might not provide all of the bells and whistles of a paid version, but it is guaranteed to streamline and automate the process of employee scheduling.

Employee Scheduling Software Features

Employee schedule overview — Employee schedule overview provides a transparent view of all weekly, biweekly, monthly, and non-repeating shifts. Managers can filter to view shifts based on specific criteria such as employee availability, shifts, locations, and time. This feature provides management with complete transparency into all shifts that are scheduled, filled, open, or incomplete.

Schedule templates — Schedule templates provide a quick and easy-to-use solution to scheduling employees for repeating shifts. These can often be created once and saved for reuse, thereby reducing the time necessary for creating repeating schedules.

Communication — Employee scheduling software connects management and employees via communication features such as emails, instant messaging, or mobile applications. These solutions facilitate real-time communication, providing clarity into every schedule created and updated, as well as all employee availability changes or updates.

Shift swapping — With shift swapping features, employees can feel empowered to grab any available shifts or trade with their coworkers when they are sick or otherwise unable to make a shift.

Automate shift assignments — Employee scheduling software often provide managers with the option to automate shift assignments to match available employees with open shifts.

Managing leave — Employee scheduling software provides managers with the tools to manage staff vacation and leave requests and to cover last-minute absences.

Employee profiles — Employee profiles store pertinent information regarding each employee such as contact information, availability, licenses and certifications, employment history, and education, to name a few.

Compliance — Employee scheduling software helps businesses maintain compliance regarding overtime rules when creating schedules.

Reporting and analytics — Employee scheduling solutions provide insight into schedule and time clock data, labor costs, and financial reports, to name a few. They help businesses quantify KPIs to better measure performance.

Labor forecasting — Employee scheduling solutions use historical employee scheduling data to predict scheduling needs. This feature anticipates demand and labor costs to accurately project employee scheduling needs.

Integrations — Employee scheduling software often integrates with payroll software or core HR software to centralize and optimize time and pay operations.

Free employee schedule software — Free employee scheduling software might be as simple as a Word doc and require a manager to organize employees, contact information, and availability. Features of more advanced free employee scheduling software might include employee availability, time-off requests, and communication tools .

Potential Issues with Employee Scheduling Software

Excessive overtime — If protections are not put on employee overtime use, companies might encounter a surge of overtime work amongst some employees. If overtime is not an issue, or permitted without concern for a decrease in productivity or business costs, then overtime allowance is not an issue. If companies are concerned about employees working too much overtime, they should make sure that the employee scheduling solution provides safeguards against excessive overtime use.

Shift swapping — Some employees will enjoy the freedom of managing their own schedules and having the ability to swap shifts when applicable. Other employees might forget about shifts swapped or might swap shifts that they are technically not qualified to work, resulting in reduced productivity.

Last-minute scheduling — Although the forecasting features in employee scheduling software should ease the process of schedule creation, managers should not wait until the last minute to plan shift schedules. Employers, managers, and employees alike will all benefit from a clear schedule that is made on time, and any last minute changes will be much more manageable than creating a schedule on the fly.

Shift confusion— Although employee scheduling software streamlines the entire process, managers should maintain an eye on all schedules, making sure there are no last-minute issues or conflicts due to schedule swapping or last-minute changes. Just because the software provides a channel of constant communication doesn’t mean that managers should assume employees will not make an error when swapping shifts or covering for another coworker.

Free employee scheduling — Most free employee scheduling options are basic documents or sheets that allow users to format cells, columns, and rows. This requires more care, attention, and oversight than some of the employee scheduling solutions that provide automation and management for a price. Managers and users alike will have to be more careful in verifying that all information is correct to avoid mishaps in the schedule.