[ When I ... Reviews ](https://www.g2.com/products/when-i-work/reviews) [ When I ... Reviews ](https://www.g2.com/products/when-i-work/reviews) # When I Work Pricing Overview [Editedit](https://my.g2.com/when-i-work/pricings) Free Trial ## When I Work Pricing Key Insights Last updated on Apr 09, 2026 * * * When I Work offers **2 pricing editions** , starting from **$2.50** to **$5**. When I Work pricing tiers are designed to support different usage levels and team sizes. When I Work also offers a **free trial**. Compare the When I Work pricing table below to figure out the best fit for your needs. Some plans may require you to contact **When I Work** for **custom pricing**. * * * Single Location or Schedule — $2.50 / 1 user Per Month Multiple Locations & Schedules — $5 / 1 user Per Month Rated 4.4 / 5 \*Pricing information is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations must be conducted with the seller. Single Location or Schedule $2.50 1 user Per Month Free Trial Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication. - One-click Auto Scheduling - Unlimited schedule templates - Time off & availability management - Standard labor reporting - Labor forecasting & budgeting - Task management - Schedule enforcement & geofencing - Payroll & POS integrations - And more Show More Multiple Locations & Schedules $5.00 1 user Per Month Free Trial Everything from Single, plus powerful tools to run multiple teams or locations. - Unlimited locations - Unlimited schedules - Unlimited job sites - Labor sharing between locations - Custom reporting - Custom role permissions - Toggle between timezones - Multiple shift coverage views - Global privacy configuration - And more Show More The plan for businesses with a single location or schedule starts at $2.50/user/month. Everything you need to effectively manage a single team or location, including scheduling, time & attendance tracking, and team communication features, all in one app. The plan for businesses with multiple locations or schedules starts at $5/user/month and includes additional features specific to organizations with more than one schedule or location, including custom reports, labor sharing and forecasting tools, and role permissions. All plans include scheduling, attendance, time tracking, and team communication for businesses of all sizes and industries. Pricing information for When I Work is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase When I Work must be conducted with the seller. Pricing information was last updated on March 05, 2026 Show More ## When I Work Pricing FAQs Generated using AI ### Is When I Work free, or does it offer a free trial? When I Work does not offer a permanent free plan, but it does provide a free trial that lets users to test the product before committing to a paid plan. Trial availability and duration may vary, so users should review the seller's official pricing page for the most current details. ### How much does When I Work cost in 2026? According to G2 data, When I Work pricing in 2026 starts at $2.50 and can reach $5.00 depending on the selected plan. Pricing may vary based on billing terms or usage, so users should review the When I Work's official pricing page for the most current details. ### Who is When I Work pricing best suited for? When I Work's pricing is best suited for small businesses and mid-market companies managing hourly or shift-based workforces. G2 reviewers from small businesses across retail, hospitality, food and beverage, health and wellness, and non-profits consistently praise When I Work's entry-level plan for straightforward scheduling and time tracking needs. The $2.50/month single-location tier fits lean teams under 50 employees, while the $5.00/month multi-location tier appeals to mid-market operators running multiple sites, as confirmed by G2 users in sports, recreational services, and retail managing staff across several locations. Industries with part-time, seasonal, or shift-heavy workforces get the most value from When I Work's pricing structure. ### What are the key differences between the free and paid versions of When I Work? When I Work does not offer a permanent free tier but provides a free trial for evaluation. According to G2's pricing data for When I Work, the entry-level paid plan at $2.50/month per user covers scheduling, time and attendance, team communication, labor forecasting, and payroll integrations for a single location. When I Work's higher tier at $5.00/month per user unlocks unlimited locations, schedules, job sites, labor sharing across locations, custom reporting, custom role permissions, and timezone toggling. G2 reviewers managing multi-location teams specifically highlight multi-site scheduling and labor sharing as key reasons to upgrade, while single-location businesses find the base plan sufficient. ### Is When I Work considered good value for its pricing? When I Work is broadly considered good value, with a 4.5/5 average rating on G2 and overwhelmingly positive sentiment around its pricing. G2 reviewers frequently describe When I Work's pricing as affordable and reasonable, with multiple users in hospitality, retail, and non-profits praising its cost-effectiveness. However, some G2 users note that per-user fees compound quickly for larger teams, and a few small business owners mention switching to free scheduling alternatives due to cost. One reviewer noted pricing concerns specific to Canadian businesses. Overall, G2 reviews of When I Work suggest the time savings in scheduling, payroll integration, and attendance tracking justify the cost for most small and mid-market teams. ## Top-Rated Alternatives [ ![Deputy](https://images.g2crowd.com/uploads/product/hd_favicon/584e774b1014d147cde2d0f2407bfe1e/deputy.svg "Deputy") Deputy 4.6/5 (647) ](https://www.g2.com/products/deputy/reviews) [ ![Humanity Schedule by TCP](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_d9a9ff15d4b1e10132c41226a0092a5b/humanity-schedule-by-tcp.png "Humanity Schedule by TCP") Humanity Schedule by TCP 4.3/5 (1,053) ](https://www.g2.com/products/humanity-schedule-by-tcp/reviews) [ ![Homebase](https://images.g2crowd.com/uploads/product/hd_favicon/a1f9076d24414b94510c082c4147fa2f/homebase.svg "Homebase") Homebase 4.6/5 (512) ](https://www.g2.com/products/homebase/reviews) [ View All Alternatives ](https://www.g2.com/products/when-i-work/competitors/alternatives) ## When I Work Pricing Reviews (2) ![Lucas H.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Lucas H.") LH Lucas H. Project Manager Small-Business (50 or fewer emp.) 1/13/2026 More Options - "A great choice for getting visibility of workload" 5/5 What do you like best about When I Work? We appreciate the resaonable pricing, and the program is flexible enough to accommodate our needs since we can pause our subscription for episodic events. It functions well without requiring all members to be logged in, which is great because our staff can interact with the system via text. It offers visibility that we didn't have when using Excel or Stackby. The initial setup was relatively easy. Review collected by and hosted on G2.com. What do you dislike about When I Work? The interface seems cramped, which might be unavoidable given all the information that needs to be displayed. Also, the platform is very noisy by default, sending more text notifications to users than we would prefer. Review collected by and hosted on G2.com. What problems is When I Work solving and how is that benefiting you? We use When I Work to prevent double-booking, equalize workload, and visualize each person's responsibilities. Review collected by and hosted on G2.com. Show More Response from Dawn C of When I Work [Editedit](https://www.g2.com/survey_responses/when-i-work-review-12206717/official_response/edit) Hi Lucas, Dawn here from When I Work. Thank you so much for leaving us an honest, detailed review of your experience with the app. We appreciate you taking the time to do this! ☺️ We are so happy to hear that When I Work has been accommodating and flexible for your business needs and it's great to hear that the app has also helped with workload visibility and double-booking. Regarding your feedback about the platform being noisy by default, sending more text notifications to users than preferred, I appreciate you bringing this to my attention! When you have a moment, could you submit a ticket with our Customer Care Team using the following link? https://help.wheniwork.com/submit-a-ticket/. We'd like to assist you further with the notifications being sent by default, and touch on your feedback about the interface being cramped. Again, we appreciate you leaving us such an incredible 5-Star review, it means the world to us! Please feel free to contact our Care Team anytime should you have any other feedback to share. We are always looking for ways to make When I Work better! Warmly, Dawn Current UserValidated ReviewerIncentivizedSource: G2 invite CR Connie R. Owner Small-Business (50 or fewer emp.) 1/22/2026 More Options - "Easy to Use and Straightforward" 4/5 What do you like best about When I Work? It was easy to use and it helped with notifications as well as handling employee requests for time of. Review collected by and hosted on G2.com. What do you dislike about When I Work? The cost for just a few employees was discouraging. They raised prices so I ended up going with a free scheduling software due to just having less than 8 employees. Review collected by and hosted on G2.com. What problems is When I Work solving and how is that benefiting you? was able to schedule multiple employees at multiple locations Review collected by and hosted on G2.com. Show More Response from Dawn C of When I Work [Editedit](https://www.g2.com/survey_responses/when-i-work-review-12247996/official_response/edit) Hi Connie, Dawn here from When I Work. Thank you so much for sharing your experience with When I Work. We're pleased to hear that our app helped with notifications and managing employee requests. Although, we can understand your concerns about the cost, and we're continuously evaluating our pricing to ensure it aligns with the value we provide. We truly appreciate your feedback as we consider enhancements and future updates to the product. Please feel free to reach out to our Care Team at anytime should you have any questions in the future. We would love to hear from you again. Warmest Wishes, Dawn Validated ReviewerSource: Organic When I Work Comparisons ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_8454b912bd22d45218522142f40905c5/deputy.png "Product Avatar Image") Deputy 4.6/5 (666) [ Compare Now ](https://www.g2.com/compare/deputy-vs-when-i-work) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_8ea54b35c4bc97fdbc8eb4429eca8bf2/homebase.png "Product Avatar Image") Homebase 4.6/5 (518) [ Compare Now ](https://www.g2.com/compare/homebase-vs-when-i-work) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_d9a9ff15d4b1e10132c41226a0092a5b/humanity-schedule-by-tcp.png "Product Avatar Image") Humanity Schedule by TCP 4.3/5 (1,071) [ Compare Now ](https://www.g2.com/compare/humanity-schedule-by-tcp-vs-when-i-work) ##### Categories on G2 [ Time Tracking ](https://www.g2.com/categories/time-tracking-software)[ Time & Attendance ](https://www.g2.com/categories/time-attendance)[ Workforce Management ](https://www.g2.com/categories/workforce-management) [ Employee Scheduling ](https://www.g2.com/categories/employee-scheduling-software) Show More ##### Explore More [ What is the most affordable recruitment platform for SMBs? ](https://www.g2.com/discussions/what-is-the-most-affordable-recruitment-platform-for-smbs)[ Top AI tools for personalized marketing content ](https://www.g2.com/discussions/top-ai-tools-for-personalized-marketing-content)[ What is the top solution for improving app store rankings? ](https://www.g2.com/discussions/what-is-the-top-solution-for-improving-app-store-rankings) [ Out of Office Messages ](https://learn.g2.com/out-of-office-message)[ Top-rated contact center quality assurance software vendors ](https://www.g2.com/discussions/top-rated-contact-center-qa-software-vendors)[ Pros and Cons Details ](https://www.g2.com/products/when-i-work/reviews?qs=pros-and-cons) Show More [ What is the most affordable recruitment platform for SMBs? ](https://www.g2.com/discussions/what-is-the-most-affordable-recruitment-platform-for-smbs)[ Top AI tools for personalized marketing content ](https://www.g2.com/discussions/top-ai-tools-for-personalized-marketing-content)[ What is the top solution for improving app store rankings? ](https://www.g2.com/discussions/what-is-the-top-solution-for-improving-app-store-rankings) [ Out of Office Messages ](https://learn.g2.com/out-of-office-message)[ Top-rated contact center quality assurance software vendors ](https://www.g2.com/discussions/top-rated-contact-center-qa-software-vendors)[ Pros and Cons Details ](https://www.g2.com/products/when-i-work/reviews?qs=pros-and-cons)