When I Work Pricing Overview

Free Trial

Single Location or Schedule

$2.50

1 user Per Month

Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication.

Multiple Locations & Schedules

$5.00

1 user Per Month

Everything from Single, plus powerful tools to run multiple teams or locations.

The plan for businesses with a single location or schedule starts at $3/user/month. Everything you need to effectively manage a single team or location, including scheduling, time & attendance tracking, and team communication features, all in one app. The plan for businesses with multiple locations or schedules starts at $5/user/month and includes additional features specific to organizations with more than one schedule or location, including custom reports, labor sharing and forecasting tools, and role permissions. All plans include scheduling, attendance, time tracking, and team communication for businesses of all sizes and industries.

When I Work has 2 pricing editions, from $2.50 to $5. A free trial of When I Work is also available. Look at different pricing editions below and see what edition and features meet your budget and needs.

Pricing information for When I Work is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase When I Work must be conducted with the seller.

Pricing information was last updated on August 19, 2025

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When I Work Pricing Reviews

(2)

Brooke F.

Vice President of Operations

Small-Business (50 or fewer emp.)

4/3/2025

"Great experience!"

5/5

What do you like best about When I Work?

This software is very user friendly and affordable! Review collected by and hosted on G2.com.

What do you dislike about When I Work?

There is nothing to dislike as of now about this software. Review collected by and hosted on G2.com.

Response from Shab M of When I Work

edit

Hi Brooke,

Shab here from When I Work. It's delightful to see that you are finding the app user friendly and affordable!

We appreciate your support!

Warmly,

Shab

Joshua Emmanuel a.

Player support

Computer Games

Enterprise (> 1000 emp.)

10/23/2025

"My review on When I Work"

4/5

What do you like best about When I Work?

I really appreciate how When I Work helps me stay organized and on top of my schedule. The reminder notifications are a big help, if I ever forget to clock in, it immediately alerts me so I won’t miss my shift. Once you get familiar with the system, it’s very easy to navigate. The shift copy and repeat functions make scheduling fast and effortless, saving a lot of time. I also find the attendance tracking feature useful since it allows me to double-check and verify attendance records with ease. Overall, it’s a dependable and efficient tool for managing work schedules. Review collected by and hosted on G2.com.

What do you dislike about When I Work?

To be honest, there’s very little to dislike about When I Work. The platform performs so well that it’s hard to find another scheduling tool that matches its quality and ease of use. . Overall, it’s such a well-built system that I now use it for both of my companies, a clear sign of how effective and dependable it is. Review collected by and hosted on G2.com.

Response from Dawn C of When I Work

edit

Hi Joshua,

Dawn here from the Care Team at When I Work. Thank you so much for taking the time to share such a detailed and thoughtful review! I’m so glad to hear that When I Work has helped you stay organized, save time, and manage your schedule more efficiently. It’s wonderful to know that features like shift reminders, attendance tracking, and repeat scheduling have made a positive difference in your day-to-day workflow.

It truly means a lot to hear that you’ve chosen to use When I Work for both of your companies. That’s such amazing feedback and a great testament to the platform’s reliability. We’re thrilled to know it’s supporting your success so effectively!

Thank you again for sharing your experience and for being part of the When I Work community!

Warmly,

Dawn