[ When I ... Reviews ](https://www.g2.com/products/when-i-work/reviews) [ When I ... Reviews ](https://www.g2.com/products/when-i-work/reviews) # When I Work Pricing Overview [Editedit](https://my.g2.com/when-i-work/pricings) Free Trial ## When I Work Pricing Key Insights Last updated on Apr 30, 2026 * * * When I Work offers **2 pricing editions** , starting from **$2.50** to **$5**. When I Work pricing tiers are designed to support different usage levels and team sizes. When I Work also offers a **free trial**. Compare the When I Work pricing table below to figure out the best fit for your needs. Some plans may require you to contact **When I Work** for **custom pricing**. * * * Single Location or Schedule — $2.50 / 1 user Per Month Multiple Locations & Schedules — $5 / 1 user Per Month Rated 4.4 / 5 \*Pricing information is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations must be conducted with the seller. Single Location or Schedule $2.50 1 user Per Month Free Trial Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication. - One-click Auto Scheduling - Unlimited schedule templates - Time off & availability management - Standard labor reporting - Labor forecasting & budgeting - Task management - Schedule enforcement & geofencing - Payroll & POS integrations - And more Show More Multiple Locations & Schedules $5.00 1 user Per Month Free Trial Everything from Single, plus powerful tools to run multiple teams or locations. - Unlimited locations - Unlimited schedules - Unlimited job sites - Labor sharing between locations - Custom reporting - Custom role permissions - Toggle between timezones - Multiple shift coverage views - Global privacy configuration - And more Show More The plan for businesses with a single location or schedule starts at $2.50/user/month. Everything you need to effectively manage a single team or location, including scheduling, time & attendance tracking, and team communication features, all in one app. The plan for businesses with multiple locations or schedules starts at $5/user/month and includes additional features specific to organizations with more than one schedule or location, including custom reports, labor sharing and forecasting tools, and role permissions. All plans include scheduling, attendance, time tracking, and team communication for businesses of all sizes and industries. Pricing information for When I Work is supplied by the software provider or retrieved from publicly accessible pricing materials. Final cost negotiations to purchase When I Work must be conducted with the seller. Pricing information was last updated on March 05, 2026 Show More ## When I Work Pricing FAQs Generated using AI Is When I Work free, or does it offer a free trial? When I Work does not offer a permanent free plan, but it does provide a free trial that lets users to test the product before committing to a paid plan. Trial availability and duration may vary, so users should review the seller's official pricing page for the most current details. How much does When I Work cost in 2026? According to G2 data, When I Work pricing in 2026 starts at $2.50 and can reach $5.00 depending on the selected plan. Pricing may vary based on billing terms or usage, so users should review the When I Work's official pricing page for the most current details. Who is When I Work pricing best suited for? When I Work's pricing is best suited for small businesses and mid-market companies managing hourly or shift-based workforces. G2 reviewers from small businesses across retail, hospitality, food and beverage, health and wellness, and non-profits consistently praise When I Work's entry-level plan for straightforward scheduling and time tracking needs. The $2.50/month single-location tier fits lean teams under 50 employees, while the $5.00/month multi-location tier appeals to mid-market operators running multiple sites, as confirmed by G2 users in sports, recreational services, and retail managing staff across several locations. Industries with part-time, seasonal, or shift-heavy workforces get the most value from When I Work's pricing structure. What are the key differences between the free and paid versions of When I Work? When I Work does not offer a permanent free tier but provides a free trial for evaluation. According to G2's pricing data for When I Work, the entry-level paid plan at $2.50/month per user covers scheduling, time and attendance, team communication, labor forecasting, and payroll integrations for a single location. When I Work's higher tier at $5.00/month per user unlocks unlimited locations, schedules, job sites, labor sharing across locations, custom reporting, custom role permissions, and timezone toggling. G2 reviewers managing multi-location teams specifically highlight multi-site scheduling and labor sharing as key reasons to upgrade, while single-location businesses find the base plan sufficient. Is When I Work considered good value for its pricing? When I Work is broadly considered good value, with a 4.5/5 average rating on G2 and overwhelmingly positive sentiment around its pricing. G2 reviewers frequently describe When I Work's pricing as affordable and reasonable, with multiple users in hospitality, retail, and non-profits praising its cost-effectiveness. However, some G2 users note that per-user fees compound quickly for larger teams, and a few small business owners mention switching to free scheduling alternatives due to cost. One reviewer noted pricing concerns specific to Canadian businesses. Overall, G2 reviews of When I Work suggest the time savings in scheduling, payroll integration, and attendance tracking justify the cost for most small and mid-market teams. ## Top-Rated Alternatives [ ![Deputy](https://images.g2crowd.com/uploads/product/hd_favicon/584e774b1014d147cde2d0f2407bfe1e/deputy.svg "Deputy") Deputy 4.6/5(666) ](https://www.g2.com/products/deputy/reviews) [ ![Humanity Schedule by TCP](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_d9a9ff15d4b1e10132c41226a0092a5b/humanity-schedule-by-tcp.png "Humanity Schedule by TCP") Humanity Schedule by TCP 4.3/5(1,128) ](https://www.g2.com/products/humanity-schedule-by-tcp/reviews) [ ![Homebase](https://images.g2crowd.com/uploads/product/hd_favicon/a1f9076d24414b94510c082c4147fa2f/homebase.svg "Homebase") Homebase 4.6/5(568) ](https://www.g2.com/products/homebase/reviews) [ View All Alternatives ](https://www.g2.com/products/when-i-work/competitors/alternatives) ## When I Work Pricing Reviews (2) CR Cynthia R. 1/14/2026 "Efficiency Boost with Automated Scheduling" 5/5 What do you like best about When I Work? I really like When I Work's one-click auto-scheduling feature. It's a real game-changer for managers like me who feel overwhelmed with spreadsheet work. This feature, along with the reusable schedule templates, helps me save up to 15 hours per week. It allows me to create schedules super quickly, by assigning shifts based on employee availability and qualifications. I also value that it supports multi-location scheduling, which is great for managing teams across various job sites or departments. The initial setup was relatively simple and convenient, making the whole experience more pleasant. Review collected by and hosted on G2.com. What do you dislike about When I Work? Limited Advanced Labor Forecasting & Analytics Review collected by and hosted on G2.com. What problems is When I Work solving and how is that benefiting you? When I Work eliminates manual spreadsheet work, lets managers build schedules in minutes, and saves up to 15 hours per week with features like one-click auto-scheduling and reusable templates. It also supports multi-location scheduling, simplifying team management across job sites. Review collected by and hosted on G2.com. Show More Response from Dawn C of When I Work [Editedit](https://www.g2.com/survey_responses/when-i-work-review-12211906/official_response/edit) Hi Cynthia, Dawn here from When I Work. Thank you so very much for taking the time to leave such a detailed, honest review of your experience with using the When I Work application. It means so much to us that you did this! We're delighted to hear that our auto-scheduling feature and reusable schedule templates are making such a difference for you. We designed these tools to simplify the scheduling process. We wanted to ensure that our tools would make a positive impact on our user's workflow, ultimately saving heaps of time for those in charge of Scheduling! I am so pleased to hear that these features are helping you do just that! ☺️ As for your feedback about limited advanced labor forecasting and analytics, we appreciate valuable suggestions like this as we consider enhancements and future updates to the product. We do make updates often, and it's always helpful to hear where improvements can be made. I truly appreciate you sharing this feedback with me today. I'll invite you to touch base with our Care Team at anytime by filling out the form here: https://help.wheniwork.com/submit-a-ticket/. We are always so happy to hear from our customers! I am wishing you a wonderful rest of your Friday! Warmly, Dawn Validated ReviewerIncentivizedSource: G2 invite CR Connie R. Owner Small-Business (50 or fewer emp.) 1/22/2026 "Easy to Use and Straightforward" 4/5 What do you like best about When I Work? It was easy to use and it helped with notifications as well as handling employee requests for time of. Review collected by and hosted on G2.com. What do you dislike about When I Work? The cost for just a few employees was discouraging. They raised prices so I ended up going with a free scheduling software due to just having less than 8 employees. Review collected by and hosted on G2.com. What problems is When I Work solving and how is that benefiting you? was able to schedule multiple employees at multiple locations Review collected by and hosted on G2.com. Show More Response from Dawn C of When I Work [Editedit](https://www.g2.com/survey_responses/when-i-work-review-12247996/official_response/edit) Hi Connie, Dawn here from When I Work. Thank you so much for sharing your experience with When I Work. We're pleased to hear that our app helped with notifications and managing employee requests. Although, we can understand your concerns about the cost, and we're continuously evaluating our pricing to ensure it aligns with the value we provide. We truly appreciate your feedback as we consider enhancements and future updates to the product. Please feel free to reach out to our Care Team at anytime should you have any questions in the future. We would love to hear from you again. Warmest Wishes, Dawn Validated ReviewerSource: Organic When I Work Comparisons ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_8454b912bd22d45218522142f40905c5/deputy.png "Product Avatar Image") Deputy 4.6/5(666) [ Compare Now ](https://www.g2.com/compare/deputy-vs-when-i-work) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_8ea54b35c4bc97fdbc8eb4429eca8bf2/homebase.png "Product Avatar Image") Homebase 4.6/5(568) [ Compare Now ](https://www.g2.com/compare/homebase-vs-when-i-work) ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_d9a9ff15d4b1e10132c41226a0092a5b/humanity-schedule-by-tcp.png "Product Avatar Image") Humanity Schedule by TCP 4.3/5(1,128) [ Compare Now ](https://www.g2.com/compare/humanity-schedule-by-tcp-vs-when-i-work) ##### Categories on G2 [Time Tracking](https://www.g2.com/categories/time-tracking-software)[Time & Attendance](https://www.g2.com/categories/time-attendance)[Workforce Management](https://www.g2.com/categories/workforce-management) [Employee Scheduling](https://www.g2.com/categories/employee-scheduling-software) [Show MoreShow Less](javascript:void(0);) ##### Explore More [What are the best financial fraud prevention platforms for travel and hospitality companies preventing account takeovers?](https://www.g2.com/discussions/what-are-the-best-financial-fraud-prevention-platforms-for-travel-and-hospitality-companies-preventing-account-takeovers)[Which Quote-to-Cash platforms work best for a SaaS company managing subscription billing, renewals and usage-based pricing all in one place?](https://www.g2.com/discussions/which-quote-to-cash-platforms-work-best-for-a-saas-company-managing-subscription-billing-renewals-and-usage-based-pricing-all-in-one-place)[What's the best expense management software for small businesses](https://www.g2.com/discussions/best-expense-management-software-for-small-businesses) [Which inspection management platforms work offline and sync back to the system automatically when field teams get connectivity again?](https://www.g2.com/discussions/which-inspection-management-platforms-work-offline-and-sync-back-to-the-system-automatically-when-field-teams-get-connectivity-again)[Is Datasite Diligence worth it for M&A software?](https://www.g2.com/discussions/is-datasite-diligence-actually-worth-it-for-m-a-software-teams-managing-large-enterprise-deployments)[Pros and Cons Details](https://www.g2.com/products/when-i-work/reviews?qs=pros-and-cons) [Show MoreShow Less](javascript:void(0);)