When I Work Pricing Overview

When I Work does not offer a permanent free plan, but it does provide a free trial that lets users to test the product before committing to a paid plan. Trial availability and duration may vary, so users should review the seller's official pricing page for the most current details.

According to G2 data, When I Work pricing in 2026 starts at $2.50 and can reach $5.00 depending on the selected plan. Pricing may vary based on billing terms or usage, so users should review the When I Work's official pricing page for the most current details.

When I Work's pricing is best suited for small businesses and mid-market companies managing hourly or shift-based workforces. G2 reviewers from small businesses across retail, hospitality, food and beverage, health and wellness, and non-profits consistently praise When I Work's entry-level plan for straightforward scheduling and time tracking needs. The $2.50/month single-location tier fits lean teams under 50 employees, while the $5.00/month multi-location tier appeals to mid-market operators running multiple sites, as confirmed by G2 users in sports, recreational services, and retail managing staff across several locations. Industries with part-time, seasonal, or shift-heavy workforces get the most value from When I Work's pricing structure.

When I Work does not offer a permanent free tier but provides a free trial for evaluation. According to G2's pricing data for When I Work, the entry-level paid plan at $2.50/month per user covers scheduling, time and attendance, team communication, labor forecasting, and payroll integrations for a single location. When I Work's higher tier at $5.00/month per user unlocks unlimited locations, schedules, job sites, labor sharing across locations, custom reporting, custom role permissions, and timezone toggling. G2 reviewers managing multi-location teams specifically highlight multi-site scheduling and labor sharing as key reasons to upgrade, while single-location businesses find the base plan sufficient.

When I Work is broadly considered good value, with a 4.5/5 average rating on G2 and overwhelmingly positive sentiment around its pricing. G2 reviewers frequently describe When I Work's pricing as affordable and reasonable, with multiple users in hospitality, retail, and non-profits praising its cost-effectiveness. However, some G2 users note that per-user fees compound quickly for larger teams, and a few small business owners mention switching to free scheduling alternatives due to cost. One reviewer noted pricing concerns specific to Canadian businesses. Overall, G2 reviews of When I Work suggest the time savings in scheduling, payroll integration, and attendance tracking justify the cost for most small and mid-market teams.