Responsive, formerly RFPIO Reviews & Product Details

I use Responsive primarily as our content library repository. Adding new content feels straightforward and low effort, which encourages frequent updates. The interface supports fast retrieval of information using keywords, tags, and projects, which improves day to day efficiency.

The Smart Search feature stands out. Search results return relevant and contextual answers quickly, which suggests strong AI driven understanding of intent and content relationships. This reduces time spent manually browsing the library.

Responsive also includes the Ask feature, which supports AI assisted drafting. Ask generates responses grounded in our existing knowledge base, which accelerates first drafts and improves consistency across answers.

For complex RFPs, Responsive supports full project organization and management. You assign questions and tasks easily, track progress, and reuse prior answers through automatic question matching and prepopulation. This structure helps manage large RFPs with multiple contributors and tight deadlines. Review collected by and hosted on G2.com.

Responsive licenses work on a named user basis. Anyone who logs in to review answers, comment, edit, or approve content requires a paid seat. There is no free reviewer only access. This often increases license count for teams with legal, security, or executive reviewers who participate occasionally in RFP reviews. Review collected by and hosted on G2.com.

I am a long-term and early adopter of Responsive's strategic response management software. What I like best is how much easier it is for us to manage our reliable content, answer complex RFPs, and regularly reuse that content so it doesn't get lost. I use it almost every day, and we couldn't manage our extensive projects without it. When I need assistance, their customer support is fantastic, treating our problems like their problems. Review collected by and hosted on G2.com.

Grabbing content on the go that is formatted and ready to add to something outside of Responsive could be easier. Review collected by and hosted on G2.com.

I like that I can import questionnaires from different systems and export them back in the same format, making it easy to share with the client. I also appreciate being able to tag other users and comment and discuss topics alongside the questions so everyone can see the discussion that's going on. It's also handy that we can assign new authors as needed if we realize we are not the best person to answer a question. Review collected by and hosted on G2.com.

Because we've been using it for a long time, a lot of our library is not up to date. So when Responsive is trying to predict or provide answers for us based on the questions, there are so many choices, and none of them are quite right. We need a way that we can work through and clean up our library, but it seems to be quite an onerous task to do so. It's probably a fault on our end, and I'm not really quite sure how we could have done that better. So it's a mix of user error and a system issue for improvement of keeping the library up to date. Review collected by and hosted on G2.com.

I use Responsive as a content library and RFP response management tool, which allows me to centralize RFx answers in one searchable repository, saving significant time when responding to multiple proposals. The AI-assisted suggestions simplify my RFP response process by helping me identify the responses, ultimately saving me a lot of time and increasing my productivity. I like how I can assign sections to different team members, enabling us to collaborate directly within the tool and track progress effectively. Overall, Responsive meets my expectations perfectly. Additionally, I found the initial setup of the tool extremely easy, as I would rate it a 1 for most ease, and I am likely to recommend it to others with a score of 10. Review collected by and hosted on G2.com.

All good as of now. Review collected by and hosted on G2.com.

I find the AI feature to be the best part of Responsive, formerly RFPIO. It can create answers just using the Q&A pairs in the database, so I don't even have to have an answer to a question; it can create it for me. The initial setup was very simple. We had help from a representative, and all we did was upload our Q&A from a Microsoft Word document, tag it, add owners, and we were done. Review collected by and hosted on G2.com.

We don't use the projects feature of Responsive because it requires too much training and actually slows us down. We would have to train everyone in the company to be able to use it, and I don't think that people will have the time to do that. Review collected by and hosted on G2.com.

I love that everything's in one place with Responsive. It's easy for our SMEs to get in there and answer questions and reassign to somebody else in their team. Probably the content library and the recommendations are features that I value the most. We also tested the AI feature, and it looks like it will help us in the future. I have come to rely on Responsive extensively and absolutely love it. Review collected by and hosted on G2.com.

We would like to be able to separate our products a little bit better, especially when it comes to the AI feature. It did pull from all of our products, which are not the same and do not run the same. So that part was hard. Being able to filter out the AI as well would be amazing. Review collected by and hosted on G2.com.

I appreciate how Responsive has been a huge productivity booster, especially when dealing with complex RFPs. The auto-detection of questions, sections, and answer rows is excellent, significantly reducing manual effort and making navigation of lengthy documents much easier. I like that it helps ensure nothing is missed, which is critical for maintaining accuracy with high RFP volumes. The solution brings structure and transparency to RFP management, turning what could be a fragmented process into a more coordinated one. I also really like its speed in generating answers and allowing me to have full control over reviewing and editing responses. The MS Word-like editing experience is a bonus, making it easy to maintain my workflow while delivering high-quality responses. I find the built-in reminders and the ability to track multiple RFPs simultaneously very helpful, which aids in meeting deadlines and improving coordination across teams. Additionally, the powerful editing tools and seamless collaboration feature when creating new projects are great, making it well-suited for teams working at scale. Setup was also flawless and fast. Review collected by and hosted on G2.com.

One area that could be improved is answer relevance—at times, the generated responses aren’t fully aligned with the question and need additional refinement. The help section could also benefit from better prompts or guidance to generate more accurate answers. Additionally, when the system doesn’t have sufficient information, it tends to state that directly rather than offering a partial draft or suggested structure, which would be more helpful. Improving these areas would make the overall experience even stronger. Review collected by and hosted on G2.com.

The best thing about Responsive is that it has made answering RFPs, RFQs so easy and efficient. Additionally, the AI feature which has been recently introduced is a game changer for sure. Overall, it enables us to save a lot of time and help enable the business. We use it very frequently on a daily basis. Review collected by and hosted on G2.com.

As far as I have used, I haven't faced any issues and it is going very smooth. However, I would like to mention that the price of the tool is a bit high. Apart from this, I dont have any other complaints. Review collected by and hosted on G2.com.

The various methods to extract information from our content library into the answers - use their AI, their keyword similarity search, assign authors, or upload documents directly. Updating content library is not bad, you can export the Q&A library easily, which is good for maintenance and clean up. Review collected by and hosted on G2.com.

Has too many buttons and sections. Overall their UI needs work as it's quite busy, and most icons can be added to a single toolbar that should be collapsible, not spread across the entire screen. I think they have too many different views for most RFP purposes Review collected by and hosted on G2.com.

Responsive stands out for its intuitive interface and seamless collaboration features, which make managing RFPs and proposal content incredibly efficient. The centralized content library and smart search capabilities help us quickly locate and reuse high-quality responses, saving time and ensuring consistency. Its integration with other enterprise tools like CRM systems enhances workflow automation and reduces manual effort. I particularly appreciate the real-time collaboration, which allows cross-functional teams to contribute effectively, improving both speed and accuracy in proposal submissions. The platform’s analytics and reporting tools also provide valuable insights into team performance and win rates, helping us continuously refine our strategy. Review collected by and hosted on G2.com.

While Responsive offers powerful features for proposal management, there are a few areas that could be improved. The learning curve can be steep, especially for new users unfamiliar with the platform’s structure. Some users find the interface unintuitive, making it difficult to locate content or navigate uploaded files efficiently. Additionally, the search functionality can be frustrating when trying to find exact phrases or answers, and the AI-generated responses sometimes lack accuracy or depth, requiring manual corrections. There’s also room for improvement in customization options, such as saved searches and auto-banking of answers, which could enhance usability and flexibility for diverse teams. Review collected by and hosted on G2.com.