Compare Hubstaff and When I Work 
At a Glance
Market Segments
Small-Business (58.3% of reviews)
Small-Business (61.1% of reviews)
Entry-Level Pricing
$4.99 2 user minumum Per Month
$2.50 1 user Per Month
Hubstaff
Star Rating
(2,210)4.4 out of 5
Market Segments
Small-Business (58.3% of reviews)
Pros & Cons
Entry-Level Pricing
$4.99 2 user minumum Per Month
Free Trial is available
Browse all 4 pricing plansWhen I Work
Star Rating
(375)4.4 out of 5
Market Segments
Small-Business (61.1% of reviews)
Pros & Cons
Entry-Level Pricing
$2.50 1 user Per Month
Free Trial is available
Browse all 2 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Hubstaff excels in providing straightforward time tracking and productivity monitoring, with users appreciating its ability to deliver real data without unnecessary features. This focus on simplicity helps users save time and make informed decisions based on detailed reports.
- Users say When I Work shines in its scheduling capabilities, particularly with features like Open Shifts, which offer flexibility for businesses with part-time and seasonal workers. This adaptability is crucial for managing a large workforce, as highlighted by users who find it invaluable for handling missed clock-ins and outs.
- Reviewers mention that Hubstaff's implementation process is quick and intuitive, making it easier for teams to get started. Users have noted that the setup was straightforward, allowing them to focus on tracking employee records and project time efficiently.
- According to verified reviews, When I Work is praised for its aesthetic design and user-friendly interface, which makes it easy to navigate. Users appreciate how this clarity enhances their experience, especially when managing timesheets and payroll for a large number of employees.
- G2 reviewers highlight Hubstaff's superior reporting features, which provide deep insights into productivity and time management. Users have expressed satisfaction with the detailed reports that help them in budgeting and forecasting, making it a valuable tool for finance-related tasks.
- Users report that while Hubstaff has a higher entry-level price, its comprehensive features justify the cost, especially for small businesses looking for robust time tracking and project management tools. In contrast, When I Work offers a more budget-friendly option, appealing to those who prioritize scheduling and basic time tracking functionalities.
Pricing
Entry-Level Pricing
Hubstaff
Starter
$4.99
2 user minumum Per Month
- Time tracking
- Timesheets
- Activity levels
When I Work
Single Location or Schedule
$2.50
1 user Per Month
Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication.
- One-click Auto Scheduling
- Unlimited schedule templates
- Time off & availability management
Free Trial
Hubstaff
Free Trial is available
When I Work
Free Trial is available
Ratings
Meets Requirements
9.0
1,480
8.8
313
Ease of Use
9.0
2,014
8.7
317
Ease of Setup
9.1
1,311
8.7
179
Ease of Admin
8.7
574
8.8
168
Quality of Support
8.9
1,299
8.4
250
Has the product been a good partner in doing business?
8.8
556
8.7
159
Product Direction (% positive)
8.9
1,467
8.9
299
Features by Category
Employee Self Service
9.2
272
Not enough data
8.9
265
Not enough data
8.3
269
Not enough data
Administration
9.1
274
Not enough data
9.0
268
Not enough data
8.6
267
Not enough data
8.5
258
Not enough data
8.2
259
Not enough data
8.4
259
Not enough data
9.1
255
Not enough data
8.4
251
Not enough data
8.4
249
Not enough data
Taxes
8.0
257
Not enough data
8.1
251
Not enough data
8.0
243
Not enough data
Integration
8.7
249
Not enough data
9.2
255
Not enough data
8.8
250
Not enough data
8.8
251
Not enough data
Platform
9.3
251
Not enough data
9.3
249
Not enough data
9.3
251
Not enough data
9.3
246
Not enough data
Automation
9.0
288
8.2
29
Logistics
9.1
294
7.8
30
9.0
291
7.8
29
9.0
284
8.0
29
Management
9.0
284
8.1
30
9.0
283
8.2
29
8.9
288
8.3
29
9.2
286
8.8
27
9.2
285
8.6
28
9.2
286
8.8
28
9.1
281
8.6
28
Monitoring
8.9
282
7.9
28
9.0
280
8.2
28
9.0
286
8.0
28
Cost Tracking
8.8
116
Not enough data
8.6
112
Not enough data
8.5
110
Not enough data
Platform Basics
8.7
62
Not enough data
9.3
62
Not enough data
8.7
58
Not enough data
9.2
60
Not enough data
Platform Functionality
8.8
58
Not enough data
8.9
59
Not enough data
Platform Data
9.0
62
Not enough data
8.9
57
Not enough data
8.7
55
Not enough data
9.0
58
Not enough data
Setup
9.2
107
Not enough data
9.2
105
Not enough data
9.0
103
Not enough data
9.0
107
Not enough data
Management
9.0
104
Not enough data
8.9
101
Not enough data
8.9
103
Not enough data
Generative AI
8.4
101
Not enough data
Agentic AI - Workflow Management
9.3
20
Not enough data
9.3
20
Not enough data
8.8
20
Not enough data
8.8
21
Not enough data
8.8
20
Not enough data
8.9
20
Not enough data
9.3
21
Not enough data
Platform Basics
8.6
91
Not enough data
9.2
89
Not enough data
8.6
91
Not enough data
Platform Performance
8.9
92
Not enough data
8.8
91
Not enough data
Platform Functionality
8.3
89
Not enough data
8.1
85
Not enough data
8.3
89
Not enough data
Platform Additional Functionality
8.7
89
Not enough data
8.0
89
Not enough data
8.5
90
Not enough data
Generative AI
7.6
89
Not enough data
Platform Basics
9.2
112
8.0
68
9.4
115
9.0
80
9.1
114
8.8
80
Platform Content
8.9
111
8.4
68
8.8
107
8.0
50
8.8
107
Feature Not Available
Platform Additional Functionality
8.9
112
7.6
59
8.9
109
9.0
77
8.7
106
8.0
58
9.1
110
8.6
61
8.9
107
8.2
62
Platform Basics
9.3
92
Not enough data
9.2
94
Not enough data
Platform Administration
9.1
93
Not enough data
9.2
90
Not enough data
9.3
90
Not enough data
Platform Payment Content
9.3
91
Not enough data
9.2
94
Not enough data
9.3
92
Not enough data
Generative AI
7.5
244
Not enough data
7.6
246
Not enough data
7.5
245
Not enough data
Monitoring
8.8
641
Not enough data
9.0
655
Not enough data
8.1
589
Not enough data
8.9
680
Not enough data
Feature Not Available
Not enough data
Logging
Feature Not Available
Not enough data
8.7
559
Not enough data
8.1
536
Not enough data
8.2
552
Not enough data
Feedback
8.7
614
Not enough data
8.6
556
Not enough data
Productivity - Employee Monitoring
9.1
264
Not enough data
9.3
268
Not enough data
8.9
259
Not enough data
8.6
255
Not enough data
Time Tracking
9.2
985
8.9
96
9.3
1001
8.6
85
8.9
885
8.9
69
Client Invoicing
8.5
735
8.1
47
8.4
730
8.2
46
8.5
726
7.7
49
Mobile Time Tracking
9.0
909
9.0
89
Administration
8.6
790
8.3
65
8.9
793
8.8
83
8.7
772
8.9
91
Feature Not Available
8.7
63
9.0
819
8.8
84
Platform
9.0
871
8.5
68
8.4
728
8.2
57
8.7
725
8.4
59
9.0
857
8.9
90
8.5
738
8.9
84
8.3
724
7.7
61
Platform
8.8
132
8.1
70
8.6
128
7.1
34
8.8
127
7.9
51
9.2
131
8.6
76
9.2
131
8.9
78
9.1
129
8.8
77
9.1
133
8.2
61
9.1
129
8.6
76
Workforce Management Platform Features
8.6
118
8.4
76
8.9
122
9.2
120
9.4
127
8.9
107
8.8
119
8.9
100
8.4
118
8.0
71
8.7
115
8.0
71
9.1
119
8.1
69
9.1
116
8.7
89
8.6
115
8.7
104
8.7
115
8.3
102
Categories
Categories
Shared Categories
Hubstaff and When I Work are categorized as Time & Attendance, Employee Scheduling, Time Tracking, and Workforce Management
Unique Categories
Hubstaff is categorized as Contractor Payments, Contractor Management, Absence Management, Project Cost Management, Payroll, Employee Monitoring, and Workflow Management
When I Work has no unique categories
Reviews
Reviewers' Company Size
Hubstaff
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
When I Work
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Information Technology and Services
15.5%
Computer Software
14.4%
Marketing and Advertising
8.3%
Real Estate
3.5%
Accounting
3.3%
Other
55.1%
Hospital & Health Care
9.6%
Retail
7.9%
Hospitality
6.2%
Food & Beverages
5.6%
Consumer Services
4.8%
Other
66.0%
Discussions
Is Hubstaff legal?
5 Comments
BS
Yes, it is.Read more
What is Hubstaff used for?
4 Comments
NG
Time tracking of employees, comes in very handy when your setup is WFHRead more
How does Hubstaff measure activity?
3 Comments
KJ
Activity measures how active users are on their mouse and keyboard.
51-100% You're in the zone. Way to go!
21-50% Depending on the work, this is a...Read more
How can I interface with my Scheduling Coordinator about requests other than time off?
3 Comments
Official Response from When I Work
Hi Matthew! Tiffany here with When I Work Customer Care. We offer real time communication with your team through Workchat. Here is our guide that goes over...Read more
Can you integrate it with Tsheets?
2 Comments
Official Response from When I Work
Hi Melinda! Tiffany here with When I Work Customer Care. We do not integrate with T-Sheets but I understand how this would be a beneficial option! We do...Read more
Airplane mode/Phone off
2 Comments
Official Response from When I Work
Hi Mandi! Tiffany here with When I Work Customer Care. The app only captures an employee's location at the time of Clock In and Clock Out. It does not...Read more
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