What is Presentation Software?

No matter your industry, professional presentations can be an ace-in-the-hole maneuver for communicating important ideas or aligning teams around company vision or initiatives. A handful of well-designed slides goes a long way, and the right presentation tool can make it easy for even the least tech-savvy individuals to create presentations. These tools replace the old-fashioned method of drawing bullet points and supplemental images on whiteboards or poster boards, and can help hammer home the main points of a public speech to the desired audience. After walking through a presentation in front of a group, you can also share the completed files as helpful resources to specific departments or the entire organization. Some of the best presentations have a life that extends far beyond the intended meeting. Key Benefits of Presentation Software Communicate information in an organized, digestible way Engage listeners of presentations visually as well as aurally Provide your slide deck as a post-presentation resource Convert more listeners to leads through interest

Why Use Presentation Software?

Whether delivering a keynote address or a book report, the impact of visual aids cannot be overstated. We are an increasingly graphics-oriented species: Online posts that involve images are 650% more effective than text-only content, according to one study. Presentation apps and desktop tools empower professionals of all backgrounds to create eye-catching, easy-to-follow supplements that can keep an audience engaged when important information is being communicated. These apps can also replace notecards as personal guides during meetings, training sessions, or company announcements. With the helpful templates, graphics, and other features, users can make presentation tools an invaluable asset for uniting teams and effectively mastering complex subjects. Long after the public presentation, slides designed on your presentation program can be saved on a file storage platform or content management system to be accessed and shared by the teams who can benefit from the contained information. You may continually draw value from a quality slideshow presentation or video presentation as a form of training for new hires. In this way, presentation software tools can double as eLearning solutions when used to their full potential. Our research team has discussed the dos and don’ts of engaging presentations and other presentation software tips in blogs on G2 Crowd. Owning a great software solution doesn’t guarantee great presentations, and they won’t do all the work for you. But when used properly and delivered confidently, these products can be indispensable mediums of communication, regardless of the user’s industry.

Who Uses Presentation Software?

Like many of the best apps, presentation solutions can be used by a wide spectrum of users. A good business presentation is useful at a restaurant staff meeting just as it is in an enterprise context. The marriage of graphics and informative content is a universal language that does not discriminate to one industry or another. Nearly anyone can craft a basic presentation with many of the tools in this category, and create a memorable experience for their staff and/or clients. As skills progress or situations demand, these same tools can be used for advanced and multi-layered presentations. With that said, there are some individuals who may find a more consistent or impactful use from presentation software. Department managers or c-level execs — A well-made presentation can add authority to and maximize comprehension of major announcements or important team/company meetings. Rather than simply talking with your staff, leveraging quality slides can drive the main points home for the intended viewers. Sales representatives — Presentation software can create a stronger relationship between sales reps and prospective or current clients, adding depth to conversations and answering clients’ questions in great detail. There is no telling how many closed deals and renewals around the world are due in part to well-executed presentations. HR/training teams — In the modern workplace, projects such as employee handbooks, organizational updates, and new hire education are often completed or assisted by presentation technology. A free presentation for internal use can be endlessly valuable in company alignment and culture-building. Creative departments — For those hired to create, there are constant opportunities to go above and beyond when sharing and explaining new ideas. The features within a presentation software package can help graphic designers, UX architects, and other creative teams shine a light on exciting projects using colorful slides filled with multimedia and approachable explanations. Teachers and students — Presentation software has one of the largest overlaps between professional and academic practicality. Teachers and professors, particularly in higher education, can make digital presentations an integral component of lesson plans. In today’s classroom, many create presentation-based environments in place of lectures with scribbled chalkboard notes. Additionally, students are often encouraged to take advantage of these solutions for presenting projects to the class; in some cases, the use of this software is mandatory. Creative departments — For those hired to create, there are constant opportunities to go above and beyond when sharing and explaining new ideas. The features within a presentation software package can help graphic designers, UX architects, and other creative teams shine a light on exciting projects using colorful slides filled with multimedia and approachable explanations. Teachers and students — Presentation software has one of the largest overlaps between professional and academic practicality. Teachers and professors, particularly in higher education, can make digital presentations an integral component of lesson plans. In today’s classroom, many create presentation-based environments in place of lectures with scribbled chalkboard notes. Additionally, students are often encouraged to take advantage of these solutions for presenting projects to the class; in some cases, the use of this software is mandatory.

Page 7 | Best Presentation Software: User Reviews from September 2026

ONLYOFFICE Docs

ONLYOFFICE Docs is an open-source online office suite that brings document editing and real-time collaboration into the business platforms you already use, e.g. DMS, CMS, e-learning systems, CRMs, intranets and file storage solutions. Using it, you can view, edit and co-author text documents, spreadsheets, presentations, digital forms, diagrams and PDF files directly in your browser. ONLYOFFICE Docs is built for seamless integration in any business environment: · 40+ official connectors for popular platforms, including Nextcloud, ownCloud, Moodle, SuiteCRM, Redmine, Alfresco, Confluence, WordPress, Drupal, Odoo, Jira, Mattermost, HumHub, Plone, Pipedrive, SharePoint, Strapi and more. · An open API and WOPI compatibility, making it easy to embed into virtually any web-based application. ONLYOFFICE Docs works well for teams and organizations of any size, but it’s also a strong option for software developers and SaaS providers. You can integrate it into your own product and deliver document editing and collaboration to customers—including the ability to offer it under your brand. When integrated with your platform, ONLYOFFICE Docs allows you to: · Create and edit documents, spreadsheets and presentations with professional formatting tools; · Create and fill PDF forms with interactive fields; · Edit, annotate, redact and co-author PDF files; · Open Visio diagrams for viewing; · Collaborate in real time with two co-editing modes, comments, @mentions, Track Changes, version history and document comparison; · Enable audio/video conferencing via the Jitsi plugin and communicate in the built-in chat while editing; · Extend functionality with plugins, such as Google Translate/DeepL translation, text-to-speech, Zotero/Mendeley bibliographies, and LanguageTool proofreading. One of the key features of the suite is its flexible AI integration. Unlike other popular office tools, ONLYOFFICE doesn’t provide any predefined AI assistant. Users can connect their favourite AI services (e.g., ChatGPT, DeepSeek, Mistral, Google Gemini or even local AI models via Ollama) and use multiple assistants at once for tasks like content generation, summarization, translation and grammar correction in documents, data analysis in spreadsheets, slide generation in presentations and OCR in PDFs. ONLYOFFICE Docs natively supports Microsoft Office formats—DOCX, XLSX, PPTX—so teams can work with Word, Excel, and PowerPoint files without compatibility issues. It can also open Apple iWork formats (Pages, Keynote, Numbers) for viewing and convert them to DOCX/PPTX/XLSX for editing. In total, it supports 60+ file formats. Before using ONLYOFFICE Docs in your team, you can choose what fits your needs: · Self-hosted on Linux or Windows servers for full control over your data; · Cloud-based ONLYOFFICE Docs Cloud for an out-of-the-box option ready for integration. ONLYOFFICE also offers free desktop apps (Windows, Linux, macOS) for offline editing and free mobile apps (Android, iOS) for working on the go.

Average Rating: 4.6/5.0

Total Reviews: 25

Who Is the Company Behind ONLYOFFICE Docs?

Seller: Ascensio System
Company Website:
Year Founded: 2008
HQ Location: Riga, Latvia
Twitter: @only_office
6,700 Twitter followers
LinkedIn® Page: www.linkedin.com
120 employees on LinkedIn®

Who Uses This Product?

Company Size: 69% Small, 23% Medium

What Do G2 Reviewers Say About ONLYOFFICE Docs?

AI-generated summary from verified user reviews

Pros

Users appreciate the convenient tab features of ONLYOFFICE Docs, enhancing their overall office suite experience.
Users love the comprehensive office suite features of ONLYOFFICE Docs, especially the convenience of tabbed functionality.

Cons

Users often experience formatting issues when working with files downloaded from Google Docs in ONLYOFFICE Docs.
Users experience formatting issues with downloaded files from Google Docs, leading to inconsistent document presentation.

What Are Recent G2 Reviews of ONLYOFFICE Docs?

"Flexible API Extensions and Rock-Solid Server-Side Formatting"

Rating: 5.0/5.0 stars

— Jaime N.

Best Presentation Software - Page 7

How Many Presentation Software Products Does G2 Track?

Category Stats (Sep 2026)

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G2 Grid® for Presentation Software

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