Top Free Billing Software

Check out our list of free Billing Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Billing Software to ensure you get the right product.

Results: 84
(1,541)4.3 out of 5
Entry Level Price:$299.95

QuickBooks helps you organize your business finances all in one place so you can complete your frequent tasks in fewer steps. Easily get set up, learn and use. No accounting knowledge is necessary and you can quickly import your data from a spreadsheet. Easily create invoices and manage expenses. And, QuickBooks ensures you’ll have reliable records for tax time. Have questions? Step-by-step tutorials show you how to create invoices, record expenses and more. Includes a 60 day money-back guarante

Krishnan S.
The most liked feature with qbd pro is that it suits the legacy users who are not familiar with qbo. Qbd licensing is cost effective when compared... Read review
Diana N.
QuickBooks is one of the most advanced software that is suitable for managing all the activities related to finance and budgeting. Since its... Read review
(600)4.6 out of 5

FreshBooks is an online accounting and invoicing service that saves you time and makes you look professional - Fortune 500 professional. We believe financial record keeping should be easy and fast but still detailed enough to satisfy your accountant. Try FreshBooks free for 30 days.

They have outstanding customer service which answers on the second ring, if not sooner. I have found that they go to great lengths to create an... Read review
I use two separate credit cards for the company. One card is used for non-billable products and the other card is used to issue invoices for my... Read review
(903)4.5 out of 5
Optimized for quick response

BigTime is the access-anywhere operating system behind the greatest consulting firms on the planet. We help accountants, architects, engineers, IT-services firms, scientific and management consultants budget, track and bill their most important asset - time. In fact, BigTime users have increased their gross margins by 25%, on average, with our business-adaptable tools for resource allocation, workflow and task management, project planning and tracking, billing and invoicing with Quickbooks inte

Rebecca L.
I really love their reporting options - So far I have been able to build a report for just about any information that I want to pull out. The... Read review
We are just starting to upload and use BigTime but during the trial period it seemed very intuitive and easy to work with on my own before training. Read review
(210)4.4 out of 5
Entry Level Price:$20-$35 per month

The world's fastest growing small business accounting software.

Rachel O.
It's free, and does allow you to create reports Read review
Wave offers me all the accounting features I need as a small business owner for free! Read review
(184)4.6 out of 5
Optimized for quick response
Entry Level Price:$100/month

Invoiced is an award-winning platform for helping businesses get paid faster, stop wasting time on collections and provide a better payment experience for customers. With thousands of customers in 92 countries and nearly $50 billion in receivables processed, Invoiced is pioneering the field of accounts receivable automation. Based in Austin, Texas, Invoiced is the #1 rated A/R automation platform on G2 Crowd, a 2020 Cloud Awards Finalist and an official member of Forbes Finance Council.

Zeke D.
I like that when a client signs up we can set everything to be on Auto Pay. When an invoice goes out each month to them we automatically can run... Read review
Invoiced has considered all the various angles that affect both small and large businesses. This to me is self-evident in the array of options and... Read review
(264)4.4 out of 5
Entry Level Price:$39 user/month delivers financial process efficiency to small businesses and mid-sized companies through streamlined accounts payable and accounts receivable management. It reduces data entry and human error by leveraging artificial intelligence (AI) and machine learning. gets more intelligent as you use it, learning your processes and preferences to give you greater control over every aspect of bill management. The modern user interface is designed to deliver greater efficiency, so you can

EW allows my clients to create free bill payment account to pay me electronically without paying any bank fees. I do use Read review
It was easy for payers and payees to link with bank accounts and submit invoices. They always provided updates on the payment status and it was... Read review
(221)3.8 out of 5

Zuora is a SaaS company and the worlds foremost evangelist of the Subscription Economy. At the heart of Zuora is the leading enterprise platform, Zuora Central. Central sits in between the CRM and ERP and is the only solution that orchestrates all subscription order-to-cash processes in real-time. Enterprise leaders and high-growth companies alike use Z-Central, Zuora’s multi-tenant cloud platform to launch, scale, and monetize their subscription services. Zuora’s applications work where tradit

I like the capability of customizing each account to fit each customer and not having to worry about information changing. Also like the reporting... Read review
Easy to setup products. Easy to add custom fields to suit your business and easy to use APIs for fallout notifications. Read review
(225)4.5 out of 5
Entry Level Price:$0

Avaza provides an integrated suite of functionality for running your business. This includes Project Management & Collaboration, Resource Scheduling, Time Tracking, Expense Management, Quoting & Invoicing. Each of these modules can be used together or independently to suit a wide range of businesses. Avaza is particularly useful for consulting & professional services companies that need all these functions, and enjoy having a single source of truth & powerful reporting. Avaza i

It contains a free trial and the paid version is very accessible to users. Its colorful and modern design makes it easy to find the tools you are... Read review
Avaza is excellent for running a company and generating more money because it has a very complete task management. All cloud implementations work... Read review
(83)4.3 out of 5
Entry Level Price:$4.99 per month

Invoice2go is an invoice app allowing small businesses to create and send professional invoices from any device.

Very easy to navigate. Great for on the go bosses like myself. Very easy setup. Read review
The presentation of the invoice. It looks very professional Read review
(79)4.8 out of 5

ZipBooks is smart, beautiful, accounting software for contractors, small businesses and accountants. We also make online invoicing and time tracking easier than ever. Our app provides a more intuitive experience and a cleaner layout—plus, it works anywhere. ZipBooks never watermarks invoices, sells your data, or sends you "partner" emails. ZipBooks has all the features you would expect from a mature accounting software solution including the ability to automate transaction import, reconcile y

Megan B.
It is simple to setup and has a plethora of features for a free accounting software. You get reports, invoices, and even the ability to send... Read review
Christy P.
ZipBooks is very easy to use. No learning curve. And it integrates seamlessly with Square and Stripe. Read review
(99)4.2 out of 5
Entry Level Price:Free

Apptivo is a cloud platform of integrated business apps designed for companies of all shapes & sizes. Manage nearly any business task using Apptivo's Apps, from sales & marketing, to billing & support, and everything in between. With Apptivo there is no per-app pricing, get access to the entire platform starting at just $10 monthly per user. Whether you use Apptivo for a single app, or to manage your entire business, it will deliver incredible value to the entire organization. Ou

Hands down the best feature it offers is email tracking to see if my email has been read. It's good software to keep all of your records in one... Read review
Apptivo is a very useful application that uses chat as its main support. This flows excellently well in terms of navigation and adapts to our... Read review
(83)3.7 out of 5
Optimized for quick response
Entry Level Price:$49 per user / month

OfficeTools gives you everything you need to run your firm. Organize client data, track due dates, manage staff and workflow, automate billing, and take advantage of backoffice integrations.

I love all the functions Office Tools provides Read review
Keeps you organized. Links to Outlook calendar Read review
(57)4.5 out of 5
Optimized for quick response
Entry Level Price:$3000+ per year

Chargent is the top-rated payment solution on the Salesforce AppExchange for credit card, eCheck and recurring billing. Chargent puts you in control of your payments, managing everything 100% natively in Salesforce, so you can capture revenue faster, eliminate duplicate data entry, and improve order and invoicing processes. Chargent includes connections to 30+ payment gateways, such as CyberSource,, PayPal and Stripe, as well as integrations to accounting systems such as Accounting

Kevin M.
The ability to not be confined to a single gateway. The presence of the software across many software platforms, and the service the team behind... Read review
Jenny C.
- The ability to be independent of Payment Gateway is a huge benefit. So down the road it is easy to move to a Payment provider with lower fees... Read review
(141)4.0 out of 5

Win more jobs with mhelpDesk. Get organized and grow your business with mHelpDesk. 10,000+ businesses have already made the switch.

Great for managing your desk Easy to navigate iOS compatible Read review
Donna S.
mHelpDesk gives the consumer the best customer support software around. The software is very easy to use as well. Customers have a one-one- hands... Read review
(71)4.3 out of 5

Businesses come to PaySimple with a simple, but important need – a better way to accept payments. Developed for the unique needs of service-based businesses, PaySimple delivers flexible payment and billing solutions that are preferred by over 20,000 businesses each day. Unlike our competitors, PaySimple is committed to personalized service. Our customers receive unmatched, personal support with our dedicated customer success and care teams. With a robust API, PaySimple is a trusted technology

customer service--recurring payments--easy to get questions answered Read review
I love the automation of Pay Simple and reasonable billing. It also looks very professional for my tenants who pay their rent using my Pay Simple... Read review
(61)4.6 out of 5
Entry Level Price:$9 per organization / month

Zoho Books is the cloud accounting platform for growing businesses today. It streamlines business transactions, tracks income and expenses, automates business processes, connects with systems like CRM, Inventory, Subscription tools and is available on all mobile platforms - iOS, Android, Windows. You can always be in touch with your business, wherever you are. Automation features like payment reminders, scheduling reports and setting triggers for certain workflows can save a business owner

Nishkarsh K.
Books is cloud based. has a decent website with (limited functioning) mobile app. ability to connect your bank account directly to automatically... Read review
Zoho Books is a very solid accounting software that has the opportunity to be very customized. It has the ability to connect to many 3rd party... Read review
(43)4.5 out of 5
Entry Level Price:Starting at $7.95 1 User

BQE CORE is an integrated, native cloud-based solution designed specifically for professional service firms. CORE offers business and project accounting, time and expense tracking, invoicing, project and human resource management and client relationship management (CRM). BQE CORE utilizes state-of-the-art technologies delivering actionable business intelligence and award winning artificial intelligence including natural language processing and speech recognition. BQE CORE supports a wide range

The sales process was very good, multiple demos and trial licences Read review
Our small architectural firm was looking for a consolidated project management and billing software that would allow us to record employee time,... Read review
(86)4.6 out of 5
Optimized for quick response

The Paddle Revenue Delivery Platform for B2B SaaS companies powers growth across acquisition, renewals and expansion. With Paddle, companies are finally able to transform their revenue delivery infrastructure into a strategic growth lever to respond faster and more precisely to every opportunity. Visit to find out more.

James G.
I'm a small company (mostly me:) and I love the ease of integration of Paddle into my apps for security and data tracking. I have several apps and... Read review
Rifki Y.
In terms of integration, paddle has good in terms of documentation and structure. I believe this most of developers expect from a service. And it... Read review

The Armatic platform enhances the power of your existing accounting/ ERP software and your existing CRM system with workflow automation, powerful business intelligence and fully integrated cross-department communications functionality to automate tasks in finance, sales, support, HR and operations. 1. Finance & Billing Automation (AR, AP, Invoices, Subscriptions, Payments): Fully automated AR Collections drastically reduces time to payment (DSO). Our advanced rules engine delivers the righ

Jake S.
Extremely reliable, and excellent customer service, the owner and founder himself responds to questions a and gets things done very... Read review
A complete suite of customer-centric products. There is no more need for separate QTC or eSign and Quote system. We store all customer documents in... Read review
(33)4.4 out of 5
Entry Level Price:$400 Per Year

HoneyBook helps creative small business owners simplify their business process from first inquiry to final payment, so they can grow their business and enjoy the freedom of being their own boss. Core Features: - Invoices - Proposals - Online payments - Scheduling - Contact form and lead management - Branded brochures - Bookkeeping - Quickbooks integration - Automatic payment reminder - Client portal + login

Carendylyn L. W.
Out of several CRM plat-forms I tested on a trial basis, such as 17 Hats, and Social Tables to name a few, HoneyBook seemed to be the most easiest... Read review
Mandy H.
It's super user friendly, clean, organized, and the customer service is AMAZING! They are constantly updating and adding to the system and it's so... Read review
(19)4.1 out of 5
Entry Level Price:$18 /mo Annual Membership

AND.CO from Fiverr is a business management software designed to help freelancers, solopreneurs, entrepreneurs, studios and so on, save time on running their business. With its entire suite of features, AND.CO from Fiverr solves many of the problems that plague the modern freelancer. It’s your one-stop-app for proposals, contracts, projects, time tracking, invoicing, scheduled invoicing, payments, recurring payments, task management, income & expense tracking and reporting. Phew—that sound

This is a system that is easy to use if you are not familiar with "box" or online accounting systems. It allows for task management, time... Read review
Abayomi O.
This is a great application for Invoicing, Expenses and Income Recording and proposal and contract. I have been using it January 2018 and I can... Read review
(32)4.8 out of 5
Optimized for quick response
Entry Level Price:$9 per user per month

ConvergeHub is an enterprise-grade CRM, with Sales, Marketing, Support and Billing, for managing all customer related activities from one unified platform. It is a high-horsepower business-growth platform built for small and mid-size businesses. You can use ConvergeHub to accomplish all customer related activities through every stage of the customer lifecycle. Use it to attract leads, send campaigns, nurture prospects, close sales, answer support tickets, generate contracts, store documents, ma

One of the most impressive aspects of the platform is the high level of customisability - it's very easy to quickly create beautiful dashboards... Read review
Daniel V.
I like the how clean and simple to use the system is, even my some of my non-tech members of staff love it. Read review
(12)4.5 out of 5

Fiskl is a mobile and web based application for scanning receipts, creating and managing invoices, quotes and expense reports on the go. Small or large businesses can automate and manage all expenses and billing activities.

Christian E.
The ability to prepare and send very professional quotes and invoices from anywhere and at anytime. My clients are totally impressed that I can... Read review
(12)4.0 out of 5
Entry Level Price:$2.50 per month

Moon Invoice" is unique and 1st invoice app with iCloud sync for iOS and Mac OSX for small businesses and individual. You can Create invoices, estimates, purchase orders, customers, vendors and payment receipts etc Let's Check Our Application Best Feature as below : 1 : Manage Invoices, Estimates and Customers, 2 : Manage payments per Invoice, 3 : Allow to personalise your company info, 4 : Time Tracking/Logs with filters options, 5 : Allow to create projects, tasks for time log entry, 6

The fact that you can start completely FREE and do almost all the basic operations you need to. Read review
Don W.
Cheaply and quickly creates invoices from time logs. Read review
(11)4.7 out of 5

ALTO Exchange is an artificial intelligence-driven electronic invoice submission portal. ALTO Exchange allows you to: *Pre-validate business rules before an invoice is received *Match purchase orders to invoices *Flip PO to invoices *Flip PO to field tickets/work orders *Manage invoice disputes *Manage supplier information (SIM) *Manage dynamic catalogues *Apply payments * Keep a digital copy of all transactions (historical repository) *Create recurring invoices * allow your suppliers to send

Service was quick & professional & the follow up was as promised Read review
The man I spoke with was very understanding and patient with me. He answered all my questions and I was able to submit an invoice while he coached... Read review
(12)4.0 out of 5

CRM and Billing SaaS for Performance Advertising Networks running on HasOffers by TUNE. item8 is designed specifically for Advertising business. It manages workflow of your Affiliates, Advertisers, their documents (including Agreements and IOs), Legal entities and Contacts. Billing features include creating Postpaid and Prepaid Bills and Invoices, editing them and adding any custom statistics. Bills and Invoices can be sent to your counterparties and paid after your approval. Integration with

Nuria V.
Item8 grants so many features to their users. It is easy to use. Their customer support is very helpful and they always response us on time. It... Read review
Chloey M.
Item8 is a great digital platform that I have been using for the past few years. I must say that it has greatly helped me in managing accounts for... Read review
(25)4.3 out of 5
Entry Level Price:$39 TECH/MONTH

SherpaDesk focuses on what matters most to professional services - Time. SherpaDesk is a cloud-hosted professional service automation (PSA) solution that integrates core business processes into one solution. Organizations are able to track customer service issues, capture billable & nonbillable time and monitor all of their project's profitability. SherpaDesk's mobile application is the perfect solution for any organizations who have techs in the field and need log their time and expense

Derek I.
I like the freemium model, that does not shortchange the features and functionality. I have engaged with the owner/developer many times and hands... Read review
SherpaDesk is simply a great product! Once you've invested a bit of time setting things up and learning how it works, you will realize just how... Read review
(8)3.1 out of 5

Get paid faster by automating your accounting processes. InvoiceSherpa's advanced invoice reminder and collection software automatically chases late invoices and integrates quickly with all major accounting software platforms. InvoiceSherpa is packed full of management features to automate your accounts receivable, which speeds up your cash flow cycle so you can improve your bottom line, business performance and customer satisfaction.

The templates are professional and it syncs automatically with Xero. Read review
The easy setup and integration with our accounting software is one of the key points, together with the almost real time update of any changes... Read review
(474)4.2 out of 5

Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

Replicon has the features that companies want in a cloud based time keeping system and at a great price. Service is outstanding if you have any... Read review
Daniel F.
Compliant with the Cost-based accounting practices; robust; customizable per our requirements. Read review
(6)4.4 out of 5

Elorus time-tracks, invoices, pays your bills and holds the records of your company safe and sound. Get paid online through payment processors via your own client portal. Excel in expense management and optimize your budget allocation skills. Elorus also helps you make strategic decisions based on a detailed reporting system. So, start with our free plan and explore the infinite possibilities Elorus has to offer!

Elorus allows me to grow the unique intricacies of my business. Eager to see what's possible in the future. It's going to be an interesting couple... Read review
Alice H.
This a very well integrated app, it has everything you need for time tracking, very easy to use, costumer support is wonderful and they provide and... Read review

Top 10 Free Billing Software in 2021

  • QuickBooks Desktop Pro
  • FreshBooks
  • BigTime
  • Wave
  • Invoiced

Learn More About Billing Software

What is Billing Software?

Billing and invoicing software provides a range of functionality that is critical to collecting revenue, the end goal for all successful businesses. These billing solutions may vary in breadth of capabilities or target different professions and business sizes, but each offers the ability to streamline and automate the invoice and billing workflow. Collecting payments from customers can be a struggle, so improving the billing process and increasing the ease of collection to help ensure timely payments is always beneficial.

Billing software allows users to build an invoice that will eventually be sent to a customer to collect payment. Often, billing solutions offer pre-built invoice templates for users who are looking for basic, straightforward invoice layouts. They may also offer an invoice creator for companies interested in building out custom invoices, which can be branded and personalized to fit a company’s criteria. Once the invoice is built, users may choose to print and mail the invoice; however, online invoicing is more widely used in today’s business world.

Users can set invoice reminders that alert the customer that a payment due date is approaching, making sure that they are aware of what they owe and helping get ahead of the collection process. Customers can reply to payment requests on the spot, either through a payment gateway or directly through the invoice, with a variety of different payment methods. This includes credit card or other forms of electronic payments, which can be set up to recur monthly or on a subscription basis.

For project- and service-based companies, time tracking functionality is offered to record hours worked and to bill for those hours accordingly. Hourly rates can be adjusted based on the project or employee; expenses associated with said project and employee can be documented as well. Once that information is recorded, invoices can be sent and payments collected.

Billing fits into the overall accounting software ecosystem, and is just one aspect of financial management. These solutions generally integrate with other accounting, ERP, or CRM tools for greater insights and transparency into business processes. As a business grows its customer base, billing software provides one central location for all invoice and collection needs, allowing businesses to stay organized and on top of their finances and overall revenue management.

Why Use Billing Software?

The reasons for using billing software appear simple at first; in actuality, billing solutions provide a breadth of advantages for accounting departments and businesses. The business problems that billing and invoice software solve range from basic organization of invoices, to automated collection, simpler record keeping and tracking, and even improved customer relations.

Improved Organization – When a business has multiple customers, it can be challenging to keep track of all invoices. That’s where billing and invoice software comes in to play. Billing solutions provide one central location for all invoices, so accountants are never scrambling to find documentation surrounding paid or unpaid bills. This billing hub ensures that businesses can better keep track of all customers and where they stand with their payments. This helps businesses improve customer relationships through the ability to routinely follow up and request payments when they are due. It also helps accounts receivable departments track all incoming finances for better overall accounting. If a business is not using a payment management system, such as a billing and invoicing software, then accounting departments will be spending hours just attempting to organize invoices, let alone make sense of them.

Billing Automation – Before billing automation, businesses would usually have to create invoices in a basic document creation software (such as Microsoft Word), print the invoice, and mail it to a customer. That customer would usually have to write a check and mail it back to the business. However, billing and invoice software allows users to automate this process from start to finish. Users can create invoices online and send them to customers instantly via email or a client portal. This online invoicing allows customers to then pay instantly through the application, and the business receives its money instantly. This automation saves businesses time and effort, and allows for increased tracking capabilities. The biggest business problem being solved with billing automation is attempting to eliminate late or missed payments by customers. By doing so, businesses can collect money on time and help improve revenue growth month over month, quarter over quarter, and year over year for increased valuation.

Easier Record Keeping and Tracking – By integrating billing and invoice software with accounting software, users can easily keep track of end-to-end accounting records. Billing software specifically tracks all expenses and records from invoice creation to the payment by the customer. This provides more transparency for businesses and allows for accurate accounting through the end of the billing cycle. These solutions also provide insights into the financial standing of customers, which is a huge benefit when customers are set up for subscription billing.

Improved Customer Relations – Sending prompt alerts for customers with outstanding balances is not only a good way to ensure timely payments; it is also a way to reach out and build customer relationships. One might believe that these notifications are agitating, but in reality, customers want to pay on time, so being proactive in this scenario is helpful. Additionally, client portals offer a way for accountants on both sides of the invoice to quickly converse as well as a way for companies to provide quick customer service. By staying on top of billing inquiries, businesses can maintain positive relationships with customers and receive timely payments.

Who Uses Billing Software?

Billing and invoicing software is used by a number of different employees within an organization. The main role that utilizes billing solutions are accountants. An accountant is a broad title, but often in-house accountants are in charge of accounts payable and accounts receivable, meaning they are required to collect payments from customers. Those specifically tasked with collection may be considered billing coordinators or collection specialists. Some larger enterprises may employ billing analysts to help forecast and budget based on billing and revenue history.

For professional services, a project manager may be in charge of invoicing customers. This is done based on specific projects, how much time was spent on a project, and the hourly cost for the customer. The project manager may be tasked with working with the customer and ensuring timely payments come in, regardless of the progress of the project.

In the health care world, medical billers and coders are in charge of collected outstanding payments. This is a much more complex and regulated form of billing collection due to insurance claims and the complications included with that side of the business. For smaller, private practices, the doctor or the office administrator may be in charge of filing insurance claims and collecting payments. Other practices may outsource to medical billing services.

Small-business owners may be the ones in charge of collecting payments if the company is not large enough to have its own accounting team. Often, these users will have a small-business accounting tool that offers online invoicing and invoice templates. These solutions are built for those that do not have the expertise of accountants or collection specialists.

Kinds of Billing Software

Medical billing software – Medical billing software is used by hospitals, physicians’ offices, home health care facilities, and other medical institutions to create, distribute, and manage bills and invoices for the services they provide to patients.

Due to the unique industry requirements of the medical industry, and to encourage compliance with medical privacy regulations, such as the Health Insurance Portability and Accountability Act (HIPAA), it is recommended that medical institutions utilize medical billing software solution rather than more general billing and invoicing software that can be used across any industry. These tools offer specific functionality that is especially helpful to medical billers and coders, who need to code patient charts following treatment and initiate insurance claims.

Medical billing tools are often set up to easily integrate with other tools that are fundamental to running a hospital or medical practice, such as EHR tools and medical practice management software. Medical practice management tools also often include native billing and invoicing features, eliminating the need for a standalone medical billing tool. The decision of whether to use a standalone medical billing product or a medical practice management tool depends largely on the number of physicians, patients, and procedures conducted within the practice, with mid- to large-scale offices or practices being at the level of maturity to consider a more all-encompassing tool.

Legal billing software – Legal billing software is a critical and foundational tool for any law firm. This software enables attorneys to calculate billable hours and generate invoices to ensure payment is being requested for services provided. Legal billing software can be used by lawyers working independently, entire law firms, or by legal departments within a larger organization.

Law firms typically bill hourly, and as such time tracking features are important to look out for in this type of billing and invoicing software. These tools provide legal-focused billing features such as retainer-fee and split-fee functionality as well as the ability to create user standards based on the job role of the person whose time is being billed. Additionally, they provide native activity coding features that align directly with the American Bar Association’s uniform task-based activity codes. Automating the uniformity of billing information helps to more easily serve clients and companies who want to track legal cost benchmarks or more closely track legal expenses. What would have been a largely manual administrative task in the past, or with more general billing tools, becomes streamlined and automated with legal billing software.

The type of legal billing software that is right for you or your business will largely depend on the type of legal operation you run. Solo practitioners, small firms, and large firms will all have varying needs when it comes to the features of legal billing and invoicing software. Legal billing features are often included in legal practice management software, which provide tools to manage the daily operations of a law firm (including functionality for case management and client management, among other features) in addition to legal billing.

Billing software for small businesses – In a small business, time is one of the most valuable resources, and accounting teams could always use more of it. Small businesses often rely on a single accountant, or small team, to manage billing and invoicing, accounts payable and receivable, and balancing the company’s general ledger, among myriad other tasks to keep finances in order. Invoicing software for small businesscan help ease some of the strain when it comes to streamlining billing and collection processes.

To keep a small business afloat, efficient, closely monitored billing practices are a must. These tools frequently offer features for time tracking, invoice due dates and reminders, tax calculators, and more. These automations, templatized tasks, and reminders help a busy accountant who is potentially stretched thin. Invoicing software for small businesses is typically a point solution (a tool that only provides billing features), but there are also small-business accounting tools which introduce automations into a small business’ end-to-end financial management process, including the billing and collections process.

There are a number of free invoicing software products, or products which offer a free trial, that can be beneficial to a smaller company that is just starting out and either doesn’t know the extent of tools needed or is looking to limit expenses. These offerings are typically stripped-down versions with a heavy focus on simplicity and ease of use.

Inventory-based billing software – Companies that sell physical goods may want to consider purchasing an inventory-based billing software tool. As mentioned above, many billing software products are geared toward billing hours or for services. However, companies that maintain an inventory and sell goods may want to consider an inventory-based billing tool with features specific to their use case.

Billing Software Features

Billing and invoicing software features have many benefits; however, most tie back to the simple solution that these products help minimize late or missed payments, as well as optimize and automate the overall collection process. The following are all reasons why businesses should adopt billing software:

Invoice creation – Billing software offers users easy and simple invoice creation, whereas prior to billing software, users were required to build out each invoice manually. Instead of this labor-intensive process, invoice templates in billing software enable fast and streamlined invoice creation. By providing pre-built invoice templates, users can quickly create an invoice to be sent off to a customer.

If one wishes to customize an invoice, they can include a variety of personalized information, such as a logo, business address, company branded colors, and any other necessary information required in the form. Additional invoice information may include receipts to prove expenses and tax rates, among other fields. Each of these customizations helps make sure a business receives all the formal information required to bill a customer.

Online invoicing – Prior to billing software, businesses had to not only manually create their invoices, but also send them through the mail. This would take a considerable amount of time and make collections for end of month, end of quarter, and end of year time consuming. If a business prefers to print out invoices and mail them, many products offer the ability to print; with the use of billing software, companies can instantly send over an invoice to a customer via online invoicing. This allows simultaneous invoicing to customers all over the world. Businesses can rapidly collect, because customers can submit payment directly through the invoice, no matter their location. This is particularly convenient for global businesses because billing software can record finance records in all currencies and convert to an overall total. The streamlining of the billing process is a major benefit for businesses and a key reason why companies choose billing software.

Automated reminders – If a lawyer or a project manager has one client, it might not be a burden to call said client and inquire about paying bills every month; for businesses with hundreds or thousands of clients, it can be a major hassle. Billing software allows users to set up automated alerts that send reminders to customers before their payments are overdue. By setting up these automated alerts for all customers, the accounting team at a company never has to worry about remembering who they have or have not bugged to pay their bills. Additionally, no one has to take the time out of their day to call up and pester a customer for money. These automated reminders help ensure that a business misses less payments from its customers.

Estimates – Similar to building invoices, many billing solutions allow users to build estimates through the use of pre-built templates and many customization options. The benefit of creating estimates inside billing software is that if the customer accepts the estimate, the user can turn the estimate into an invoice quickly and seamlessly, without having to recreate all the information on the invoice. By recording estimate history, businesses can track rates of acceptance and re-evaluate pricing and discounting tactics to optimize landing new business.

Recurring billing – For long-term customers, businesses can use billing software to set up recurring payments that automatically charge customers in an agreed-upon cadence. If customers have submitted a credit card as preferred payment, it will automatically be run by the business at each correct date. This makes it easier for both the business and customer, since they can worry less about making and receiving the payment and rely on the software to do the work for them. For businesses that use a subscription-based revenue model, these solutions are often considered subscription management software; however, there is some overlap between the two.

Billable time tracking – Instead of requiring users to record their billable hours in a spreadsheet or complementary solution, billing software often offers time tracking capabilities. This enables employees to record the exact hours that they work on specific projects and then bill at the rate appropriate to that service. This allows high-level insight into the project as a whole and how much it is costing the client. This functionality is used in PSA software, but offers additional project and resource management capabilities.

Flexible billing options – The subscription management features within billing software enhance these solutions by easily offering different pricing package for certain customers and unique billing structures. These flexible pricing options make life easier on sales teams and accountants by providing reasoning, one-off value details, and the level of discount they are providing to customers as a whole.

For professional services or project-based companies, these flexible billing options are very important. Administrators can set billing rates for specific employees or projects instead of having one standard rate across all business units. Additionally, businesses can opt to bill at certain milestones within the project, even if it is not complete. This is particularly convenient when expensing materials for the client. This flexible functionality is prevalent in PSA software.

Payment tracking and reporting – When a business has alerted a customer of a required payment and they still do not follow through with their contractual agreements, billing software makes it easy to understand who is lapsing. Instead of digging through spreadsheets or books to know who has and has not paid during that payment period, billing software offers payment reports to get a quick view into customers at fault. Also, these payment reports can provide insights into who has possibly overpaid their invoice and has earned a credit, or which customers require a refund.

Revenue reporting – Billing software can help businesses record and track revenue. Often, these solutions integrate with a CRM or accounting tool that helps track end-to-end financial details. By knowing which accounts have paid their bills and the overall financial standing of the company, businesses can build budgets, forecast, and give clear pictures into their revenue status. Billing data can feed into corporate performance management (CPM) tools to help conduct such projections.

Client portals – Some billing solutions offer a client portal or a forum for accountants from both parties to communicate with each other to solve problems. Different departments are also provided a centralized location to view and understand billing details. Companies can make payment information and options clear to customers through the methods indicated by the billing software product. In addition to basic communication, a client portal provides a location for customers to see their entire transaction history and any outstanding payments. If a customer needs a copy of a particular invoice or receipt, instead of submitting a request for that document, they can simply download it from their portal. This saves time for both the business and customer. This transparency is also particularly beneficial for project managers who are billing a client for specific tasks or milestones, as well as tracking expenses. The client can have exact insight into the progress of the project and what they are being charged for.

Mobile billing – Many billing solutions offer a mobile application so that users can send and receive invoices on the go. This is particularly helpful for service businesses, so that when a project or job is completed the employee can send an invoice immediately upon completion. By sending it from a mobile phone, the employee does not need to record the information after the fact; instead, they send the invoice and receive it on the spot. This is an invaluable time-saver for small businesses.

Potential Issues with Billing Software

Any time a company is making transactions, there also runs a risk of error. For billing and invoicing software, these errors may come in a variety of different ways.

Failed Transactions – One error may be a failed transaction, where the customer provides a payment but it does not go through. This may happen when the customer is light on cash or something much less concerning occurs, such as an expired credit card. Regardless, this can cause difficulties for accounting teams because they are not receiving the correct amount of funds on time.

Discounts and Promotions – Many billing solutions provide flexible payment options, but if these are not communicated properly, customers may pay an incorrect amount. If a sales representative has given an incorrect discount, then this may cause errors. Fortunately, billing solutions usually display how much credit a customer has in the event of overpaying.

Automatic Billing Issues – This is more likely to be a concern with subscription management software, but it is relevant to billing solutions as well. If a customer is signed up for automatic billing each month, but for some reason has insufficient funds in their account, then the automatic transaction would be rejected. This again becomes problematic when trying to collect funds by a certain date. Additionally, if a customer is unaware that they are enrolled in recurring billing and is subsequently charged, then they may be unhappy.