--- title: Microsoft Planner Reviews meta_title: 'Microsoft Planner Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 236 reviews by the users' company size, role or industry to find out how Microsoft Planner works for a business like yours. aggregate_rating: rating_value: 4.2 review_count: 236 scale: '5' date_modified: '2026-06-17' parent_category: name: Project, Portfolio & Program Management url: https://www.g2.com/categories/project-portfolio-program-management --- # Microsoft Planner Reviews **Vendor:** Microsoft **Category:** [Task Management Software](https://www.g2.com/categories/task-management-software) **Average Rating:** 4.2/5.0 **Total Reviews:** 236 ## About Microsoft Planner Microsoft Planner is a task management tool designed for team collaboration and project organization. It allows users to create plans, assign tasks, set deadlines, and track progress through an intuitive, visual interface. As part of Microsoft 365, Planner enables real-time collaboration and easy communication within teams. Features like drag-and-drop task management, customizable labels, and progress charts help streamline workflows and improve productivity. Ideal for teams of all sizes, Microsoft Planner simplifies project management and enhances teamwork. The Planner app in Microsoft Teams has been updated recently to converge Microsoft To-Do, Planner, and Project into a singular product to streamline collaborative workflows and team organization ## Microsoft Planner Pros & Cons **What users like:** - Users find MS Planner's **ease of use** beneficial for seamless collaboration and efficient task management within Microsoft 365. (13 reviews) - Users appreciate the **seamless integration** of Microsoft Planner with Microsoft 365, enhancing task management and collaboration efforts. (13 reviews) - Users value the **easy task assignment and notifications** in Microsoft Planner, enhancing their task management experience. (11 reviews) - Users appreciate the **seamless integration** of Microsoft Planner with Microsoft 365, enhancing collaboration and project tracking. (10 reviews) - Users value the **team collaboration** features of Microsoft Planner, enhancing project tracking and teamwork efficiency. (10 reviews) - Users appreciate the **ease of use and seamless integration** of Microsoft Planner with Microsoft 365 for project management. (9 reviews) - Task Assignment (8 reviews) - Users praise the **intuitive task tracking** of Microsoft Planner, seamlessly integrating with Teams, Outlook, and SharePoint. (8 reviews) - Ease of Learning (5 reviews) - Easy Integrations (5 reviews) **What users dislike:** - Users note the **limited features** of Microsoft Planner, lacking advanced tools for comprehensive project management. (8 reviews) - Users note the **missing features** in Microsoft Planner, limiting its effectiveness for advanced project management needs. (8 reviews) - Users find the **time tracking features inadequate** , limiting their ability to manage projects effectively compared to other tools. (4 reviews) - Users find **inadequate reporting** in Microsoft Planner, limiting its effectiveness for advanced project management needs. (3 reviews) - Users find the **limited customization options** of Microsoft Planner restrict their ability to manage complex projects effectively. (3 reviews) - Users find the **limited options** in Microsoft Planner challenging for complex project management and visualization needs. (3 reviews) - Project Management (3 reviews) - Reporting Issues (3 reviews) - Filtering Issues (2 reviews) - Integration Issues (2 reviews) ## Microsoft Planner Reviews ### 1. Easy to Use, but Too Basic for Advanced Needs **Rating:** 2.5/5.0 stars **Reviewed by:** Verified User in Computer Software | Mid-Market (51-1000 emp.) **Reviewed Date:** March 13, 2026 **What do you like best about Microsoft Planner?** It was easy to use and it came bundled with our Microsoft Office licensing. **What do you dislike about Microsoft Planner?** It seemed to be lacking any advanced features and was very basic in what it could do. **What problems is Microsoft Planner solving and how is that benefiting you?** At best it is a simple kanban project management board. ### 2. Awesome tool! **Rating:** 2.5/5.0 stars **Reviewed by:** Verified User in Primary/Secondary Education | Enterprise (> 1000 emp.) **Reviewed Date:** December 12, 2023 **What do you like best about Microsoft Planner?** Easy to use and see all of your/teams' tasks at a glance. Easy to interface into a team on Microsoft Teams. I open it up daily to plan out my day and what I need to do the day ahead. **What do you dislike about Microsoft Planner?** It would be good if it it interfaced with Microsoft Todo a little bit better and was intuitive enough to find e-mails of relevance instead of just documents/spreadsheets from OneDrive and SharePoint. **What problems is Microsoft Planner solving and how is that benefiting you?** As an autistic person, I previously had trouble prioritising and managing my tasks - the program has helped enormously with that and I'm far more productive. ### 3. Great idea, difficult to manage as a small business owner **Rating:** 2.5/5.0 stars **Reviewed by:** Christopher C. | C, Small-Business (50 or fewer emp.) **Reviewed Date:** January 11, 2024 **What do you like best about Microsoft Planner?** The organization and tie in to TEAMS, Outlook and SharePoint. Assigning tasks and tracking progress is pretty intuitive. **What do you dislike about Microsoft Planner?** Lack of OneNote integration.Very difficult to track/manage tasks as a single POC. **What problems is Microsoft Planner solving and how is that benefiting you?** tracking taskers ### 4. Plan your tasks with Planner **Rating:** 2.5/5.0 stars **Reviewed by:** Deisy S. | Small-Business (50 or fewer emp.) **Reviewed Date:** December 14, 2023 **What do you like best about Microsoft Planner?** Allows to keep everyone informed about the different projects. **What do you dislike about Microsoft Planner?** It doesn't allow to tag people in a comment, which multiple coworkers have missed the updates on different tasks. **What problems is Microsoft Planner solving and how is that benefiting you?** Visibility, step-by-step processes. ### 5. Available elsewhere **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Banking | Mid-Market (51-1000 emp.) **Reviewed Date:** January 18, 2024 **What do you like best about Microsoft Planner?** It holds most of the necessary featers of a planner application, and great customer support. Additionally, if your company uses Microsoft suite, the ease of integration is smooth. additionally the implementation is just as easy. **What do you dislike about Microsoft Planner?** My frequency of use decreased due to it's ability to be replecated by other free services **What problems is Microsoft Planner solving and how is that benefiting you?** Planning for tasks ### 6. Microsoft Planner, Manage tasks **Rating:** 3.0/5.0 stars **Reviewed by:** Rizwan K. | Assistant Consultant, Enterprise (> 1000 emp.) **Reviewed Date:** April 29, 2022 **What do you like best about Microsoft Planner?** This tool integrates with other O365 products like Teams, outlook etc which makes it more useful. We can create and assign tasks to our colleagues, and easily track the progress of the tasks. **What do you dislike about Microsoft Planner?** We have to purchase O365 license which are costly. **What problems is Microsoft Planner solving and how is that benefiting you?** We are tracking our daily and weekly tasks assigned to our team, we can show the progress to our manager and never miss the important tasks. ### 7. Microsoft Planner, it's ok **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Primary/Secondary Education | Mid-Market (51-1000 emp.) **Reviewed Date:** February 02, 2022 **What do you like best about Microsoft Planner?** One of Microsoft Planner's most helpful features is it's integration with Teams. **What do you dislike about Microsoft Planner?** In comparison with other products, I don't like that project lines cannot be further itemized and assigned. **What problems is Microsoft Planner solving and how is that benefiting you?** My team is using Microsoft Planner to organize the projects we identify for our two week sprints. ### 8. Could be great, needs improvement **Rating:** 2.5/5.0 stars **Reviewed by:** Verified User in Non-Profit Organization Management | Mid-Market (51-1000 emp.) **Reviewed Date:** May 25, 2021 **What do you like best about Microsoft Planner?** I like its capability to set deadlines, create steps within a task, and view tasks by board versus deadline versus priority. **What do you dislike about Microsoft Planner?** It doesn't make it easy to copy tasks or buckets. It could be great but falls short. **Recommendations to others considering Microsoft Planner:** This might be ok for group or team projects but doesn't fully work for an individual. **What problems is Microsoft Planner solving and how is that benefiting you?** Because it does not solve all my problems, I have not been able to use it. I need a more robust option for my to-do tracking. ### 9. Microsoft Planner for Office 365 is a team task management tool **Rating:** 3.0/5.0 stars **Reviewed by:** Jill G. | President & CEO, Management Consulting, Small-Business (50 or fewer emp.) **Reviewed Date:** May 09, 2019 **What do you like best about Microsoft Planner?** Microsoft Planner is a useful tool because it integrates well with the Office 365 cloud suite. This app allows an individual, or a team, to create, assign, and manage tasks collaboratively. More than a simple task list, Microsoft Planner allows the user to create “buckets” for different projects or major tasks, assign tasks to team members, flag tasks with colored labels, and monitor progress. It integrates with Microsoft Teams, OneNote and the Outlook app. You can add an attachment to a bullet list item, whether a file or a link on your SharePoint system. You can see assigned tasks in different views, i.e., calendar view, board view, or timeline view. **What do you dislike about Microsoft Planner?** Microsoft Planner has little room for customization, keeping the app simple. If I want more than the six allowed labels, or want to color-code to match another system, I cannot. **Recommendations to others considering Microsoft Planner:** If you need a simple collaboration tool, then consider Microsoft Planner. If you need a full-fledged task management, consider more feature-laden task management and calendar tools. If you need a project management tool, consider Microsoft Project or another tool that can produce project schedules, GANTT charts and detailed reports. **What problems is Microsoft Planner solving and how is that benefiting you?** I am using Microsoft Planner as an electronic Bullet Journal for personal and business use. This allows me to assign, schedule and prioritize tasks and to check progress in several areas at once. ### 10. Planner is okay, could be better **Rating:** 2.5/5.0 stars **Reviewed by:** Kate Z. | Marketing Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** August 21, 2019 **What do you like best about Microsoft Planner?** The ability to give visibility into your projects so your team knows what is going on with the other members and where we are in the process. **What do you dislike about Microsoft Planner?** There are some functionalities missing like the ability to @mention someone in the cards. **Recommendations to others considering Microsoft Planner:** This is a nice option to share calendar timelines and create “cards” with tasks for others on your team. Before launching it I would suggest that people practice with a project that is not time sensitive to learn what the options are before missing a deadline due to someone not understanding **What problems is Microsoft Planner solving and how is that benefiting you?** Project task management ### 11. Still room for growth and potential, but a bit rough around the edges **Rating:** 2.5/5.0 stars **Reviewed by:** Everett A. | Technology Integration Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** January 03, 2019 **What do you like best about Microsoft Planner?** It's a decent management tool that helps keep tasks and assignments on track. Its good for large groups and I like the integration with other Microsoft tools. **What do you dislike about Microsoft Planner?** This still seems like a product in the development stage. Its very clunky and its user experience isn't the best. Notifications, files, and updates can be buried and lost within projects. The methodology for the layout seems to work against itself and assignments can be lost in translation. **Recommendations to others considering Microsoft Planner:** I would wait and look for other solutions unless your organization has it already included in their bundle for Office 365 (which was our case) and was easy to implement. **What problems is Microsoft Planner solving and how is that benefiting you?** This tool is allowing us to track our projects and assignments within our department group and manager. The goal is to be able to identify where a project is during the process, who is working on it and what part they are working on. ### 12. Better than Task Builder through Outlook Email, But Only Good for Small Tasks **Rating:** 3.0/5.0 stars **Reviewed by:** Alex N. | Overnight Stocker, Retail, Small-Business (50 or fewer emp.) **Reviewed Date:** October 04, 2018 **What do you like best about Microsoft Planner?** I enjoy that it's an upgrade from the task builder in the original outlook mail that we're all used to. It's expansive and is easy to share among a team. It's also easy to visualize a workflow for what needs to be done and what has already been completed. **What do you dislike about Microsoft Planner?** It's not great for large tasks and corporate work. Any job that requires multiple smaller tasks within it, such as event planning or design projects, it's too time consuming to assign and to input what needs to be done. **Recommendations to others considering Microsoft Planner:** It's great for small scale task based businesses. It comes with an Office 365 subscription which is conveniently priced compared to other monthly subscription task managers. **What problems is Microsoft Planner solving and how is that benefiting you?** Running a sports industry is stressful and overwhelming at times, but Planner helps us consistently stay on the same page as far as what needs to be done. We use it to assign weekly who is covering which game and what stats/social media posts need to be created or researched. ### 13. Microsoft Planner **Rating:** 3.0/5.0 stars **Reviewed by:** Verified User in Higher Education | Small-Business (50 or fewer emp.) **Reviewed Date:** April 02, 2019 **What do you like best about Microsoft Planner?** MS planner is integrated into MS Office softwares like Team. MS planner can be used on a mobile smartphone which makes it easier to work while you’re on the go. **What do you dislike about Microsoft Planner?** MA office needs to be integrate some tools to be better. A great upgrade to the software would be built in filters and notifications. **Recommendations to others considering Microsoft Planner:** No recommendations. **What problems is Microsoft Planner solving and how is that benefiting you?** Some work employees have limited or no access to emails. Planner helps to collaborate with those employees so they do not miss important events. ### 14. Excellent concept, but could use some improvements **Rating:** 3.0/5.0 stars **Reviewed by:** Theodore A. | Attorney At Law, Law Practice, Small-Business (50 or fewer emp.) **Reviewed Date:** September 21, 2018 **What do you like best about Microsoft Planner?** I like that a user can implement a plan, integrate it with Outlook calendar, and communicate with the participants directly, keeping track of everyone's progress **What do you dislike about Microsoft Planner?** The inability to search in the windows implementation of the application. The ios app allows the user to search for a specific plan, without scrolling the all active plans. **Recommendations to others considering Microsoft Planner:** Consider the reason for using the program, and how much you rely on outlook as both a planner and calendar **What problems is Microsoft Planner solving and how is that benefiting you?** Task management and co-ordination. ### 15. Good product for small organizations **Rating:** 2.5/5.0 stars **Reviewed by:** Verified User in Civic & Social Organization | Small-Business (50 or fewer emp.) **Reviewed Date:** October 04, 2018 **What do you like best about Microsoft Planner?** Easy to collaborate across small teams and assign tasks to them. **What do you dislike about Microsoft Planner?** Not everyone wants to use the system or thinks it may be a little complicated for older volunteers. **What problems is Microsoft Planner solving and how is that benefiting you?** How to organize and schedule a team. ### 16. Takes time to adapt but easy afterwards **Rating:** 2.5/5.0 stars **Reviewed by:** Verified User in Research | Small-Business (50 or fewer emp.) **Reviewed Date:** October 04, 2018 **What do you like best about Microsoft Planner?** Can simplify tasks easily and its very easy to remember shortcuts once they have been used **What do you dislike about Microsoft Planner?** Its not that intuitive to use, there few tutorials online. **What problems is Microsoft Planner solving and how is that benefiting you?** Plan my projects ## Microsoft Planner Discussions - [Construction](https://www.g2.com/discussions/28014-construction) - 1 comment, 1 upvote - [What is Microsoft Planner used for?](https://www.g2.com/discussions/what-is-microsoft-planner-used-for) - 2 comments - [Is Microsoft planner going away?](https://www.g2.com/discussions/is-microsoft-planner-going-away) - 1 comment - [What can Microsoft planner do?](https://www.g2.com/discussions/what-can-microsoft-planner-do) - 1 comment - [View Microsoft Planner pricing details and edition comparison](https://www.g2.com/products/microsoft-planner/reviews?filters%5Bnps_score%5D%5B%5D=3&open_modal_url=%2Fit%2Fproducts%2Fmicrosoft-planner%2Fwishlists%3Fhost_path%3D%252Fproducts%252Fmicrosoft-planner%252Freviews%253Ffilters%25255Bnps_score%25255D%25255B%25255D%253D3%26source%3Dsticky_header_pin§ion=pricing&secure%5Bexpires_at%5D=2026-06-23+19%3A05%3A33+-0500&secure%5Bsession_id%5D=dd263c73-5114-45dc-9ee7-60f9e2d6374b&secure%5Btoken%5D=70139cb99a44edff5e3ba2397784f8b95e5fffdae74e3a3f9d7283623b57249f&format=llm_user) ## Microsoft Planner Integrations - [Microsoft Excel](https://www.g2.com/products/microsoft-excel/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) ## Microsoft Planner Features **Platform Basics** - Drag & Drop Scheduling - Project and Task Lists Organization - Project Templates - Budgeting and Cost Estimation - Team Member Roles - Automated Alerts and Notficiations **Task Creation** - Creation & Assignment - Due Dates - Drag & Drop - Mass Updates **Automation** - Workflows - Customization - Data repository **Communication** - Chat - Discussions - External - Feedback - Announcements **Content Planning** - Content Organization - Task Assignment - Content Scheduling **Task Management** - Task Prioritization - To-Do Lists - Dependencies - Recurring Tasks **Administration** - Permissions - Procedures - Remote Work **Content & Documents** - File Sharing - Notes - Search - Versioning **Project management** - Task Prioritization - Dependencies - Planning - Views - Scheduling - Critical Path - Dashboards **Controls** - Custom Views - Followers - User Management - Calendars - Public Sharing **Generative AI** - AI Text Generation - AI Text Summarization **Workload** - Resource Allocation - Workspace - Configuration - Insights **Project Management** - Task Management - Planning - Visibility - Integration **Marketing Campaign Performance** - Performance and ROI Tracking - Activity Tracking **Communication & Collaboration** - Communication Channels - Document Management - Collaboration **Remote Collaboration** - Alignment - Accountability - Connectivity - Offline Mode **Agentic AI - Marketing Calendar** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Proactive Assistance **Cost Management** - Project Budgeting - Time & Expense - Profitability **Generative AI** - AI Text Generation - AI Text Summarization **Integration** - Front Office - Back Office - External data **Agentic AI - Project Collaboration** - Multi-step Planning - Cross-system Integration **Generative AI** - AI Text Generation - AI Text Summarization **Agentic AI - Work Management** - Autonomous Task Execution - Multi-step Planning - Cross-system Integration - Natural Language Interaction **Other Features** - Integrations - Reporting ## Top Microsoft Planner Alternatives - [monday Work Management](https://www.g2.com/products/monday-com/reviews) - 4.7/5.0 (15,089 reviews) - [Asana](https://www.g2.com/products/asana/reviews) - 4.4/5.0 (13,168 reviews) - [ClickUp](https://www.g2.com/products/clickup/reviews) - 4.6/5.0 (12,258 reviews)