# Best Task Management Software for Medium-Sized Businesses - Page 4

*By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)*


Products classified in the overall Task Management category are similar in many regards and help companies of all sizes solve their business problems. However, medium-sized business features, pricing, setup, and installation differ from businesses of other sizes, which is why we match buyers to the right Medium-Sized Business Task Management to fit their needs. Compare product ratings based on reviews from enterprise users or connect with one of G2's buying advisors to find the right solutions within the Medium-Sized Business Task Management category.

In addition to qualifying for inclusion in the Task Management Software category, to qualify for inclusion in the Medium-Sized Business Task Management Software category, a product must have at least 10 reviews left by a reviewer from a medium-sized business.





## Top Task Management Software at a Glance
| # | Product | Rating | Best For | What Users Say |
|---|---------|--------|----------|----------------|
| 1 | [Asana](https://www.g2.com/products/asana/reviews) | 4.4/5.0 (13,197 reviews) | Cross-functional project visibility with workflow automation | "[Intuitive Dashboards and Seamless AI Integration](https://www.g2.com/survey_responses/asana-review-13045059)" |
| 2 | [ClickUp](https://www.g2.com/products/clickup/reviews) | 4.6/5.0 (12,405 reviews) | Customizable task hierarchies with cross-functional visibility | "[ClickUp: The Best, Best-Value Hub for Organizing Our Agency](https://www.g2.com/survey_responses/clickup-review-13058852)" |
| 3 | [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5.0 (22,085 reviews) | Spreadsheet-style project tracking with cross-team visibility | "[Smartsheet Makes Multi-Site Project Tracking and Collaboration Effortless](https://www.g2.com/survey_responses/smartsheet-review-13061472)" |
| 4 | [monday AI Work Platform](https://www.g2.com/products/monday-com/reviews) | 4.7/5.0 (16,414 reviews) | Visual project boards with cross-team automations | "[Clean, Easy-to-Learn Tool with AI and Flexible Boards — Excellent Value](https://www.g2.com/survey_responses/monday-ai-work-platform-review-13052132)" |
| 5 | [Trello](https://www.g2.com/products/trello/reviews) | 4.4/5.0 (13,655 reviews) | Visual Kanban boards for cross-functional task tracking | "[Simple, Visual Project Tracking with Helpful Checklists and Butler Automation](https://www.g2.com/survey_responses/trello-review-12929381)" |
| 6 | [Airtable](https://www.g2.com/products/airtable/reviews) | 4.6/5.0 (3,192 reviews) | Relational task databases with custom interfaces | "[I run my business on Airtable](https://www.g2.com/survey_responses/airtable-review-7372449)" |
| 7 | [Wrike](https://www.g2.com/products/wrike/reviews) | 4.2/5.0 (4,453 reviews) | Cross-functional project intake with custom workflows | "[Wrike Keeps My Assignments and Deadlines Effortlessly on Track](https://www.g2.com/survey_responses/wrike-review-13035518)" |
| 8 | [Microsoft Planner](https://www.g2.com/products/microsoft-planner/reviews) | 4.2/5.0 (233 reviews) | Team task boards inside Microsoft 365 | "[Lightweight Project Management Made Easy](https://www.g2.com/survey_responses/microsoft-planner-review-12375025)" |
| 9 | [Zoho Mail](https://www.g2.com/products/zoho-mail/reviews) | 4.4/5.0 (689 reviews) | Email-embedded task assignment with Zoho ecosystem integration | "[Simple, Secure, and Distraction-Free Email for Professional Use](https://www.g2.com/survey_responses/zoho-mail-review-12812705)" |
| 10 | [Zoho Projects](https://www.g2.com/products/zoho-projects/reviews) | 4.3/5.0 (507 reviews) | — | "[Keeps My Clinic and Health Education Work Organized and On Track](https://www.g2.com/survey_responses/zoho-projects-review-12784376)" |


## How Many Task Management Software Products Does G2 Track?
**Total Products under this Category:** 479

### Category Stats (Jul 2026)
- **Average Rating**: 4.45/5 (↓0.01 vs Jun 2026) The average rating of products in this category, based on all submitted ratings
- **Top Trending Product**: Timefold (+0.64%) - Among all products in this category, Timefold recorded the largest rating increase compared to last month
*Last updated: July 02, 2026*


## How Does G2 Rank Task Management Software Products?

**Why You Can Trust G2's Software Rankings:**

- 30 Analysts and Data Experts
- 116,300+ Authentic Reviews
- 479+ Products
- Unbiased Rankings

G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category.



---

**Sponsored**

### Hive

Hive is an all-in-one project management software platform that helps teams plan, collaborate, automate workflows, and deliver projects faster. Designed for organizations of every size, Hive combines powerful project planning, task management, team collaboration, and workflow automation tools in one customizable workspace. Whether you're managing marketing campaigns, product launches, creative projects, client work, or cross-functional initiatives, Hive adapts to your team's unique processes. Unlike rigid project management tools, Hive offers flexible workflows, customizable dashboards, and multiple project views so every team can work the way they work best. Hive empowers marketing, operations, product, IT, creative, and remote teams with the tools they need to stay organized and aligned. With customizable workflows and powerful collaboration features, teams can centralize work, reduce manual tasks, and improve visibility across every project. Key capabilities include: - Multiple project views, including Kanban boards, Gantt charts, calendars, tables, and lists - Task management with custom fields, dependencies, milestones, and priorities - Workflow automation to eliminate repetitive work - Real-time team collaboration with messaging, comments, and file sharing - Time tracking, reporting, and analytics - Integrations with hundreds of popular business applications Every organization works differently, which is why Hive is built to be one of the most customizable project management platforms available. Teams can create workflows tailored to their business processes using custom fields, project templates, automations, approvals, and integrations. Instead of forcing teams to change how they work, Hive adapts to existing workflows — helping organizations improve efficiency without disrupting productivity. Hive gives teams the flexibility to manage projects from the perspective that works best for them. Switch seamlessly between: - Kanban boards for agile workflows - Gantt charts for timeline planning - Calendar views for scheduling - Table and List views for detailed task management These flexible project views help teams track deadlines, manage resources, identify bottlenecks, and keep projects moving forward. Hive brings projects, communication, and documentation together in one centralized workspace. Team members can collaborate in real time, assign tasks, share files, provide feedback, and monitor project progress without switching between multiple tools. By combining project planning, collaboration, automation, and reporting in a single platform, Hive helps teams reduce busywork and focus on delivering results. Hive is more than just task management software—it's a scalable work management platform built to evolve alongside your business. As your needs change, Hive continues to expand through new features, integrations, and customer-driven enhancements. With flexible customization, powerful automation, and dedicated customer support, Hive enables organizations to streamline workflows, improve cross-functional collaboration, and execute projects with greater speed and confidence.



[Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=ppc&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=646&secure%5Bchosen_at%5D=2026-07-03T18%3A15%3A15Z&secure%5Bdisplayable_resource_id%5D=646&secure%5Bdisplayable_resource_type%5D=Category&secure%5Bmedium%5D=sponsored&secure%5Bplacement_reason%5D=page_category&secure%5Bplacement_resource_ids%5D%5B%5D=646&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=27036&secure%5Bresource_id%5D=646&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Ftask-management-software%2Fmid-market%3Fpage%3D4&secure%5Btoken%5D=f1c78126c5644bd191af84bddd24e99d1bfe39f3703b651c65e25347b6650117&secure%5Burl%5D=https%3A%2F%2Fhive.com%2F&secure%5Burl_type%5D=company_website)

---


## What Is Task Management Software?

[Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management)

## What Software Categories Are Similar to Task Management Software?

- [Project Management Software](https://www.g2.com/categories/project-management)
- [Work Management Software](https://www.g2.com/categories/work-management)
- [Project Collaboration Software](https://www.g2.com/categories/project-collaboration)


---

## How Do You Choose the Right Task Management Software?

### What You Should Know About Task Management Software

###   

### What is Task Management Software?

Task management software is an effective way for companies to reorganize overarching goals into a series of individual tasks. This enables companies to break down monthly and annual goals into daily and weekly tasks, which helps workers ensure they are contributing to key performance indicators on a daily basis.

Task managers can extract valuable data from task management software, as it will display how long it takes to complete certain tasks and how many resources are needed. This allows task managers to budget and forecast more accurately, which can improve the effectiveness of future projects.

An affordable, simple task management software for growing teams typically combines a low-cost or free tier with an intuitive interface that team members can adopt without training. Based on G2 reviews, operations and marketing teams evaluate task management software by comparing ease of use, customization depth, and the range of project views that fit how different teammates already work.

### Why Use Task Management Software?

Task management software can drastically improve the efficiency of your company. Workers that are able to visualize their daily tasks within a project hub are able to stay on track with their work and claim ownership over deadlines. Task management software can also save workers time by attaching all relevant documents and files within each task so workers do not have to spend time searching for them.

Besides saving plenty of time, task management software can also keep company employees happy. By analyzing how long certain tasks take to complete, task managers can better assess how much workers can handle. This way they can evenly distribute tasks among workers. This way, no worker feels overwhelmed, and every worker only takes on as much as they can handle.

### Who Uses Task Management Software?

**Task Managers and Project Managers —** Task management software is beneficial to any task manager that operates on a team. The software allows them to create and assign tasks, set due dates and reminders, and set priority levels on tasks. On a more grand scale, project managers will use task management software to break down long-term projects into daily and weekly tasks. This helps to make project work more manageable for employees.

**Employees —** Employees across all teams will benefit from using task management software. Whether you’re an employee in engineering or sales, it is valuable to visualize your daily tasks and ensure that you are staying on track. Employees within a team can also collaborate on certain tasks within the software, which can help mitigate any roadblocks that may be preventing workers from completing a task.

**Team Managers —** Team managers can extract data from each task and analyze how long it takes and how many resources are needed to complete each task. They can then use this data to consistently improve the overall efficiency of their workers.

Based on G2 reviews, growing teams choosing an affordable, simple task management software typically prioritize a low barrier to entry over feature breadth, with reviewers pointing to free or low-cost tiers, fast initial setup, and minimal training overhead as the deciding factors when scaling from a handful of users to a department. Startup founders and small-team operators mention the ability to start with a basic kanban or list view and add complexity over time, which matters more than picking the platform with the longest feature list on day one.

### Task Management Software Features

Within task management software are a variety of task management tools that will allow you to optimize task and project efficiency. Some task management apps will focus on certain features over others, so make sure to assess your company's needs before settling on a task management solution.

**Task Creation and Assignment —** Task creation and assignment features allow users to create task lists for individual users with details and due dates. This is the main function of task management software, as it helps companies achieve deadlines, set to-do lists, and set priority levels on certain tasks.

**Email Notifications —** Because task management software can get cluttered with a barrage of tasks, employees can sometimes overlook certain tasks that may be buried beneath other tasks. With this in mind, task management software includes email notification features that remind you at the beginning of each day which tasks have a high priority and must be completed by the end of the day.

**Collaborative Project Planning —** Task management software allows multiple users to collaborate on the planning and execution of a project. This feature includes a comments section where users can share their ideas and improve communication on certain projects. Users can also access an upload feature, where media can be uploaded, associated with projects or tasks, discussed, and annotated.

**Baselining/KPIs —** Task management software allows users to set and track key performance indicators within the software. This feature allows users to track key performance indicators or baseline assessments throughout a project lifecycle or across multiple projects. Key performance indicators ensure that the tasks that are being assigned are contributing to the overall success of the company.

**Kanban Boards —** Task management software helps users map out the entirety of a project with a project management tool called a kanban board. A kanban board maps out projects with milestones, due dates, deliverables, and interdependencies. This provides users with a better visual on how they are pacing throughout a project, which ensures that they complete the project.

**Portfolio Management —** Task management software often includes features that help with portfolio coordination and budgeting. Portfolio coordination allows users to organize, prioritize, rate, and score projects to best understand your business' progress and initiatives. This helps businesses keep track of goals and metrics they are trying to achieve. Portfolio budgeting allows users to allocate budgets between departments and projects and allow users to control portions for their projects.

**Resource Management —** Resource management features help with the overall management of time and assets used for certain tasks. The feature allows users to maintain a database of resources that contains employment details, skills, and availability. This provides a better visual into which team members can be deployed to complete certain tasks. Users can also monitor workload capacity and track resource workloads in order to dedicate the man-hours of your workforce most effectively. Resource management also includes a time tracking feature where users can associate effort with tasks, including planned versus actual time allocated, and determine global or specific hourly rates for contract work or value to internal man-hours.

**Mobile Access —** Mobile access offers a mobile app or mobile-optimized website to manage projects and tasks on the go. This helps employees keep track of their tasks, even as they are travelling without a computer or commuting to the office. Being able to see your tasks on the go is a great way to be mindful of the amount of work you must complete within a project.

Based on G2 reviews, the task management software with the best reviews from operations and marketing teams shares one common trait: it gets adopted across the entire team rather than living in a single power user's tab. Reviewers point to highest adoption rates among platforms that offer multiple views (kanban, list, timeline, calendar) so each team member can work in the layout they prefer while task data stays consistent underneath. For small marketing operations teams running campaign planning, content production, and approval workflows in the same tool, reviewers describe AI-assisted task organization and automation rules as the differentiators between platforms that scale with the team and ones the team eventually outgrows.

### Trends Related to Task Management Software

**Agile Task Management —** In recent years, many companies have opted to set a series of short-term goals rather than a few big long-term goals. Task managers will assign a variety of tasks to be completed in two week periods, which are labeled as sprints. This method of task management is called agile task management, and it allows for a quick turnaround for projects. The end goal of agile task management is to increase production as workers are more likely to stay focused on certain tasks for a two-week period rather than for months on end.

**AI and Task Management —** A major trend in task management is the integration of artificial intelligence. Artificial intelligence can calculate timelines depending on the task that you enter. It can also help determine certain workers’ efficiencies and deficiencies on certain tasks, which can help assess which workers are falling behind.

Based on G2 reviews, the best task management software for teams in 2026 increasingly combines core task assignment with AI-assisted features like automatic task organization, meeting notetakers, and content drafting that sit directly inside the project tool. Reviewers describe AI as moving from a novelty to a deciding factor between platforms, with users in the past six months flagging built-in AI assistants and automation rules as the features that meaningfully reduce time spent on administrative task setup.

### Potential Issues with Task Management Software

**Micromanaging —** Task managers may assign goals that lead workers to become hyper-focused on certain areas. This can lead teams to forget about other goals and not be able to shift priorities in the middle of a task.

**Not Setting Effective Goals —** A task manager’s main function is to assign tasks. That being said, they may feel the pressure to assign tasks just for the sake of it. This can lead to task managers not setting goals that directly contribute to key performance indicators and the overall success of the company. The best way to alleviate this problem is for task managers to routinely meet with management positions that understand which tasks are the most important to complete.

### Software and Services Related to Task Management Software

**Project Management Software —** Project management software assists employees, administrators, and teams with managing team goals and long-term projects. Task management software relates to project management software, in that it simply outlines individual efforts, breaks down components within a project, determines due dates, and allows for self-management. Combining these two software solutions together makes for a more efficient workspace across all teams at a company.

**Time Tracking Software —** Time tracking software (time management software) enables workers to either passively or manually track the time spent on projects, tasks, and other deliverables. Time tracking software increases productivity in employees, because it allows for accountability, helps discover which activities or events waste time, and keeps all time data in one location. It makes sense to integrate time tracking software into task management software so employees can visualize all data relating to their task in one central location.

**Business Process Management Software —** Business process management (BPM) software helps define, automate, and report on processes that are intended to help optimize a business’ ability to deliver on company goals. This complements task management software by clearly defining the processes that span a company’s overall goals. This helps companies with workflow management and making business processes more efficient.



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## What Are the Most Common Questions About Task Management Software?
*AI-generated · Last updated: June  3, 2026*
### Which tool supports offline task management for remote teams
Based on G2 reviews, buyers looking for remote-friendly task management often compare products that help teams stay aligned, track ownership, and keep work visible across projects. In recent reviews, users frequently mention collaboration, clear task status, due dates, and shared visibility as core needs for distributed work. Some reviews also specifically mention offline or outage-related limitations, so buyers should confirm that requirement directly when evaluating options.

- [Asana](https://www.g2.com/products/asana) — remote team alignment and deadlines.
- [Smartsheet](https://www.g2.com/products/smartsheet) — shared tracking and reminder workflows.
- [ClickUp](https://www.g2.com/products/clickup) — centralized tasks and team communication.
- [monday Work Management](https://www.g2.com/products/monday-com) — cross-team visibility and planning.


### Which vendor offers AI-powered task prioritization
Based on G2 reviews, buyers asking about AI-powered task prioritization usually want products that help teams decide what to tackle first, reduce manual follow-up, and surface the most important work. In recent reviews, users most often connect AI with summarization, automation, reminders, and priority setting rather than fully autonomous planning. Buyers should compare how well each option supports prioritization inside everyday workflows.

- [Asana](https://www.g2.com/products/asana) — AI suggestions and task prioritization.
- [ClickUp](https://www.g2.com/products/clickup) — AI summaries and workload planning.
- [monday Work Management](https://www.g2.com/products/monday-com) — AI automations and workload visibility.
- [Smartsheet](https://www.g2.com/products/smartsheet) — AI assistance with reminders.


### Which vendor provides advanced recurring task automation
Based on G2 reviews, recurring task automation is most often described in terms of reminders, repeatable workflows, templates, and automated follow-up. Buyers in this category tend to value products that reduce manual coordination, keep routine work from being missed, and make repeat processes easier to standardize across teams. Review themes suggest comparing how easily recurring work can be built, assigned, and monitored over time.

- [Asana](https://www.g2.com/products/asana) — recurring workflows and reminders.
- [Smartsheet](https://www.g2.com/products/smartsheet) — automated reminders and form workflows.
- [ClickUp](https://www.g2.com/products/clickup) — automations for repeat admin tasks.
- [monday Work Management](https://www.g2.com/products/monday-com) — automated status and task flows.


### What should buyers look for in task management software
According to verified users, strong task management software helps teams centralize work, assign ownership clearly, and keep deadlines visible without relying on scattered emails or spreadsheets. Recent reviews repeatedly mention customizable task views, subtasks, reminders, timelines, dashboards, and workload visibility as useful capabilities. Buyers also care about how easily a platform supports collaboration, recurring work, and integrations with tools already in use. Common frustrations include steep learning curves, notification overload, and features that feel hidden or hard to configure. For many teams, the best fit is software that balances ease of use with enough structure to manage priorities, progress, and accountability in one place.


### What features define modern task management
According to verified users, modern task management is defined by a mix of visibility, flexibility, and coordination. Across recent reviews, people consistently highlight task assignment, due dates, subtasks, multiple project views, reminders, dashboards, and automation as the features that matter most. Many also value integrations with tools like email, calendars, chat platforms, and file-sharing systems because they reduce switching between apps. Teams use these features to stay aligned, manage workloads, and keep projects moving with less manual follow-up. At the same time, reviewers note that the best tools avoid unnecessary complexity and make it easy to see priorities, ownership, and progress at a glance.