# Best Project Management Software - Page 14 *By [Subhransu Sahu](https://research.g2.com/insights/author/subhransu-sahu)* Project management software streamlines project planning, task allocation, and team organization, offering real-time status updates, resource management, budget tracking, and support for multiple methodologies such as waterfall and agile, enabling teams of any size to maintain project control and improve organizational efficiency. ### Core Capabilities of Project Management Software To qualify for inclusion in the [Project Management software](https://learn.g2.com/best-project-management-software) category, a product must: - Create project plans and work breakdown structure (WBS) based on scope - Define, manage, and allocate resources based on demand and availability - Create project budgets and compare them with actual costs and expenses - Support multiple project management methodologies such as waterfall and agile - Provide project templates that can be modified or combined to create new projects - Manage interdependencies between tasks and their impact on deadlines - Automatically generate a critical path and update it when the project changes - Allow users to mass update tasks without changing interdependencies - Include multiple project views such as calendar view or customer view - Monitor project progress, resource utilization, and user productivity ### Common Use Cases for Project Management Software Project managers and teams across industries use project management software to coordinate complex work and deliver on time and within budget. Common use cases include: - Planning and scheduling project timelines with task dependencies and critical path tracking - Managing resource allocation and workload across team members and departments - Tracking project budgets, milestones, and progress in real time to support decision-making ### How Project Management Software Differs from Other Tools Project management software is closely related to [task management software](https://www.g2.com/categories/task-management-software) but differs in scale and scope, task management focuses on individual assignments, while project management coordinates entire teams, budgets, and interdependencies. For organizations managing large volumes of similar projects, [project and portfolio management (PPM) software](https://www.g2.com/categories/project-and-portfolio-management) provides additional portfolio-level visibility and governance. ### Insights from G2 on Project Management Software Based on category trends on G2, task dependency management and real-time progress tracking stand out as the most valued capabilities. Improved on-time delivery and better cross-functional coordination stand out as primary outcomes of adoption. ## Top Project Management Software at a Glance | # | Product | Rating | Best For | What Users Say | |---|---------|--------|----------|----------------| | 1 | [Jira](https://www.g2.com/products/jira/reviews) | 4.3/5.0 (7,512 reviews) | Agile issue and workflow tracking | "[Jira Delivers Strong Traceability, Sprint Planning, and Automation](https://www.g2.com/survey_responses/jira-review-12809780)" | | 2 | [Asana](https://www.g2.com/products/asana/reviews) | 4.4/5.0 (13,160 reviews) | Flexible task and project coordination | "[Asana has transformed how we manage projects](https://www.g2.com/survey_responses/asana-review-12973909)" | | 3 | [Smartsheet](https://www.g2.com/products/smartsheet/reviews) | 4.4/5.0 (21,975 reviews) | Spreadsheet-style project tracking | "[Convenient, Easy-to-Use Platform That Integrates Seamlessly](https://www.g2.com/survey_responses/smartsheet-review-12977641)" | | 4 | [monday Work Management](https://www.g2.com/products/monday-com/reviews) | 4.7/5.0 (15,061 reviews) | Visual work centralization | "[Intuitive, Modern Project Management That Keeps Everyone Aligned](https://www.g2.com/survey_responses/monday-work-management-review-12994940)" | | 5 | [Notion](https://www.g2.com/products/notion/reviews) | 4.6/5.0 (10,989 reviews) | Connected documentation and project workspace | "[Notion’s Flexible, Collaborative Workspace That Boosts Productivity](https://www.g2.com/survey_responses/notion-review-12981267)" | | 6 | [ClickUp](https://www.g2.com/products/clickup/reviews) | 4.6/5.0 (12,243 reviews) | Multi-view work management | "[Intuitive Interface but Slow Performance with Tasks](https://www.g2.com/survey_responses/clickup-review-12993610)" | | 7 | [Airtable](https://www.g2.com/products/airtable/reviews) | 4.6/5.0 (3,191 reviews) | Custom project databases | "[Airtable as a Single Source of Truth for Complex Pipelines](https://www.g2.com/survey_responses/airtable-review-12947870)" | | 8 | [Wrike](https://www.g2.com/products/wrike/reviews) | 4.2/5.0 (4,451 reviews) | Customizable team workflows | "[Wrike Made Small Delays Easier to Notice](https://www.g2.com/survey_responses/wrike-review-12985633)" | | 9 | [Quickbase](https://www.g2.com/products/quickbase/reviews) | 4.5/5.0 (1,493 reviews) | Operational workflow centralization | "[The app to overcome any challenge that anyone can build!](https://www.g2.com/survey_responses/quickbase-review-351540)" | | 10 | [Celoxis](https://www.g2.com/products/celoxis/reviews) | 4.6/5.0 (469 reviews) | Resource and portfolio visibility | "[A Complete Platform for Smarter Project Execution . A Reliable Solution for Multi-Project Teams](https://www.g2.com/survey_responses/celoxis-review-12816433)" | ## How Many Project Management Software Products Does G2 Track? **Total Products under this Category:** 675 ### Category Stats (Jun 2026) - **Average Rating**: 4.39/5 (↑0.01 vs May 2026) The average rating of products in this category, based on all submitted ratings - **Top Trending Product**: Project Insight (+0.517) - Among all products in this category, Project Insight recorded the largest rating increase compared to last month *Last updated: June 01, 2026* ## How Does G2 Rank Project Management Software Products? **Why You Can Trust G2's Software Rankings:** - 30 Analysts and Data Experts - 136,100+ Authentic Reviews - 675+ Products - Unbiased Rankings G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category. ## Which Project Management Software Is Best for Your Use Case? - **Leader:** [Jira](https://www.g2.com/products/jira/reviews) - **Highest Performer:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Easiest to Use:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Top Trending:** [morningmate](https://www.g2.com/products/morningmate/reviews) - **Best Free Software:** [Smartsheet](https://www.g2.com/products/smartsheet/reviews) --- **Sponsored** ### Wrike Wrike is the trusted work delivery platform where AI extends what people can accomplish. By centralizing all work in one governed, context-rich environment, Wrike helps organizations streamline collaboration, project planning, and task execution while maintaining the control and accountability that complex work demands. Wrike serves project managers, team leaders, and organizations of all sizes across marketing, IT, product development, professional services, and beyond. Teams use Wrike to track work progress, assign tasks, set deadlines, and facilitate communication, eliminating silos and fostering a culture of transparency and accountability that is crucial for successful delivery. Key features include AI Agents, Wrike Copilot, Wrike MCP Server, workflow automations, customizable dashboards, real-time collaboration tools, and advanced reporting capabilities. Teams can build and automate tailored workflows that reflect their unique processes, visualize timelines through Gantt charts and Kanban boards, and integrate seamlessly with tools like Slack, Google Drive, and Microsoft Teams. Wrike's MCP server extends this further, allowing AI assistants to connect directly to the platform where execution actually happens so AI-driven actions become part of the auditable record of how work gets done, not disconnected outputs living outside the system. And powered by the Wrike Work Intelligence® Graph, the platform gives AI the structured context it needs to act reliably inside the same roles, permissions, and access controls as your people. The result goes far beyond task management. Wrike reduces time spent on administrative work, scales alongside growing organizations, and gives teams the governed foundation they need to put AI to work on their most consequential workflows without losing control. With more than 20,000 organizations worldwide, including Siemens, Walmart, NVIDIA, and The Estée Lauder Companies, trusting Wrike to deliver their most important work, the platform has earned its place as a reliable partner for organizations to deliver without doubt [Visit website](https://www.g2.com/external_clickthroughs/record?secure%5Bad_program%5D=paid_promo&secure%5Bad_slot%5D=category_product_list&secure%5Bcategory_id%5D=14&secure%5Bmedium%5D=sponsored&secure%5Bprioritized%5D=false&secure%5Bproduct_id%5D=1382&secure%5Bresource_id%5D=14&secure%5Bresource_type%5D=Category&secure%5Bsource_type%5D=category_page&secure%5Bsource_url%5D=https%3A%2F%2Fwww.g2.com%2Fcategories%2Fproject-management%2Ff%2Fdependencies&secure%5Btoken%5D=463c068d7c090a1cd8a37a1b2b03faa44f539c0772040d9d66a5e6720c77983e&secure%5Burl%5D=https%3A%2F%2Fwww.wrike.com%2Fuse-cases%2Fproject-management%2F%3Futm_medium%3Dcpc%26utm_campaign%3Dg2_paid%26utm_source%3Dg2crowd%26utm_content%3Dproject&secure%5Burl_type%5D=paid_promos) --- ## Project Management Software Features & Capabilities ### What are the Best Project Management Software with Project Budgeting? Associate a budget with a project and allocate it accordingly by task or resource. **Top-rated Project Management Software for Project Budgeting:** - [Asana](https://www.g2.com/products/asana/reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) - [monday Work Management](https://www.g2.com/products/monday-com/reviews) [Explore Project Management Software with Project Budgeting](https://www.g2.com/categories/project-management/f/project-budgeting) ### What are the Best Project Management Software with Resource Allocation? Monitor resource allocation to identify shortages and adjust accordingly. **Top-rated Project Management Software for Resource Allocation:** - [Jira](https://www.g2.com/products/jira/reviews) - [Asana](https://www.g2.com/products/asana/reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) [Explore Project Management Software with Resource Allocation](https://www.g2.com/categories/project-management/f/resource-allocation) ### What are the Best Project Management Software with Issue Tracking? Track issues at the project or task level, and manage resolutions. **Top-rated Project Management Software for Issue Tracking:** - [Jira](https://www.g2.com/products/jira/reviews) - [Asana](https://www.g2.com/products/asana/reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) [Explore Project Management Software with Issue Tracking](https://www.g2.com/categories/project-management/f/issue-tracking) ### What are the Best Project Management Software with Recurring Tasks? Define recurring tasks that can be scheduled automatically at pre-defined intervals. **Top-rated Project Management Software for Recurring Tasks:** - [Jira](https://www.g2.com/products/jira/reviews) - [Asana](https://www.g2.com/products/asana/reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) [Explore Project Management Software with Recurring Tasks](https://www.g2.com/categories/project-management/f/recurring-tasks) ### What are the Best Project Management Software with Project Map? Projects can be mapped out with milestones, due dates, deliverables and interdependencies. **Top-rated Project Management Software for Project Map:** - [Jira](https://www.g2.com/products/jira/reviews) - [Asana](https://www.g2.com/products/asana/reviews) - [Smartsheet](https://www.g2.com/products/smartsheet/reviews) [Explore Project Management Software with Project Map](https://www.g2.com/categories/project-management/f/project-map) ## What Are the Top-Rated Project Management Software Products in 2026? ### 1. [WellCycle Project Office](https://www.g2.com/products/wellcycle-project-office/reviews) WellCycle Project Office automates the workflows and essential processes of your departments, enabling you to increase efficiency and deliver initiatives with repeatable success. **Average Rating:** 4.5/5.0 **Total Reviews:** 3 **How Do G2 Users Rate WellCycle Project Office?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) - **Planning:** 9.2/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) **Who Is the Company Behind WellCycle Project Office?** - **Seller:** [WellCycle](https://www.g2.com/sellers/wellcycle) - **Year Founded:** 1992 - **HQ Location:** Novato, US - **LinkedIn® Page:** https://www.linkedin.com/company/wellcycle/ (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 67% Small-Business, 33% Enterprise ### 2. [Workgroups DaVinci Proof](https://www.g2.com/products/workgroups-davinci-proof/reviews) Online proofing software for creators by creators! **Average Rating:** 4.2/5.0 **Total Reviews:** 3 **How Do G2 Users Rate Workgroups DaVinci Proof?** - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 6.7/10 (Category avg: 8.4/10) **Who Is the Company Behind Workgroups DaVinci Proof?** - **Seller:** [Workgroups DaVinci](https://www.g2.com/sellers/workgroups-davinci) - **Year Founded:** 1997 - **HQ Location:** Iowa City, IA - **Twitter:** @workgroupsdv (4,168 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/workgroupsdavinci/ (11 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 67% Small-Business, 33% Mid-Market ### 3. [Workino Migration Tool by Omtera](https://www.g2.com/products/workino-migration-tool-by-omtera/reviews) End-to-End Migration Solution for Asana: Seamlessly migrate data—including attachments, comments, users, dependencies and subtasks—between Asana workspaces or from other platforms like Monday.com, Smartsheet, and Wrike to Asana. **Average Rating:** 5.0/5.0 **Total Reviews:** 4 **How Do G2 Users Rate Workino Migration Tool by Omtera?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) - **Planning:** 10.0/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 10.0/10 (Category avg: 8.4/10) **Who Is the Company Behind Workino Migration Tool by Omtera?** - **Seller:** [Omtera](https://www.g2.com/sellers/omtera) - **Year Founded:** 2019 - **HQ Location:** London, England - **LinkedIn® Page:** https://www.linkedin.com/company/omtera (18 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 40% Small-Business, 40% Enterprise #### What Are Workino Migration Tool by Omtera's Pros and Cons? **Pros:** - Migration Ease (4 reviews) - Customer Support (2 reviews) - Efficiency Speed (2 reviews) - Real-Time Updates (2 reviews) - Team Collaboration (2 reviews) **Cons:** - Slow Migration (1 reviews) ### 4. [Wremia](https://www.g2.com/products/wremia/reviews) Wremia is a data-driven online project management software that increases business productivity and team collaboration. It comes with enterprise-level security, scalability and customizable tools for perfect fit to your organization. With powerful productivity features such as visual scheduler, form builder, custom filelds and rules, your team can achieve better and faster results for every project. Each action is auto-tracked with financial aspects to be analyzed with clear reports. **Average Rating:** 4.2/5.0 **Total Reviews:** 3 **How Do G2 Users Rate Wremia?** - **Planning:** 9.2/10 (Category avg: 8.8/10) - **Creation & Assignment:** 7.5/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) **Who Is the Company Behind Wremia?** - **Seller:** [Wremia](https://www.g2.com/sellers/wremia) - **Year Founded:** 2020 - **HQ Location:** Wilmington, US - **LinkedIn® Page:** https://www.linkedin.com/company/wremia/ (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 67% Mid-Market, 33% Small-Business #### What Are Wremia's Pros and Cons? **Pros:** - Customization (2 reviews) - Project Management (2 reviews) - Report Generation (1 reviews) - Team Collaboration (1 reviews) **Cons:** - App Functionality (1 reviews) - Automation Difficulties (1 reviews) - Missing Features (1 reviews) - Offline Limitations (1 reviews) - Tracking Issues (1 reviews) ### 5. [ZilicusPM](https://www.g2.com/products/zilicuspm/reviews) Online project management and collaboration software **Average Rating:** 4.5/5.0 **Total Reviews:** 3 **How Do G2 Users Rate ZilicusPM?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) **Who Is the Company Behind ZilicusPM?** - **Seller:** [Zilicus Solutions](https://www.g2.com/sellers/zilicus-solutions) - **HQ Location:** United States - **Twitter:** @ZilicusPM (873 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/zilicus/ (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business, 25% Enterprise ### 6. [90degree Team Task](https://www.g2.com/products/90degree-team-task/reviews) 90degree Team Task is implemented to provide a comprehensive web based platform to manage different projects, track tasks, users, and offer a collaboration framework for employees. **Average Rating:** 3.7/5.0 **Total Reviews:** 3 **How Do G2 Users Rate 90degree Team Task?** - **Has the product been a good partner in doing business?:** 6.7/10 (Category avg: 8.8/10) **Who Is the Company Behind 90degree Team Task?** - **Seller:** [Kreyon systems pvt ltd](https://www.g2.com/sellers/kreyon-systems-pvt-ltd) - **Year Founded:** 2010 - **HQ Location:** Jabalpur, IN - **Twitter:** @kreyonsystems1 (2 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/10088152 (33 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business, 33% Enterprise ### 7. [Accolade](https://www.g2.com/products/wellspring-worldwide-accolade/reviews) Accolade® by Sopheon is an InnovationOps software product that empowers innovation, product, and R&D teams to advance portfolio planning, optimize portfolio management, and streamline innovation governance. Its highly scalable SaaS platform that integrates with current systems and connects your organizational-wide information and processes for greater collaboration and transparency. Accolade aligns innovation initiatives with organizational strategy, goals, and budgets to bring valuable innovation initiatives to market, cost-effectively, and on time — while minimizing innovation risk. Improve your efficiency and time to value: -Reduce time to market by 15%-30% -Increase portfolio value by 75%-100% -Improve success rates for new product launches by up to 50% -Improve efficiency for innovation team members by 10%-20% **Average Rating:** 3.3/5.0 **Total Reviews:** 2 **Who Is the Company Behind Accolade?** - **Seller:** [Wellspring Worldwide](https://www.g2.com/sellers/wellspring-worldwide) - **HQ Location:** Chicago, Illinois, United States - **Twitter:** @WellspringWW (1,222 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/wellspring-worldwide/ (139 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 33% Mid-Market, 33% Enterprise ### 8. [ActionPlanner](https://www.g2.com/products/actionplanner/reviews) ActionPlanner is a business performance management software for business people and leaders to follow up on goals, strategies, and actions. **Average Rating:** 3.8/5.0 **Total Reviews:** 2 **How Do G2 Users Rate ActionPlanner?** - **Has the product been a good partner in doing business?:** 3.3/10 (Category avg: 8.8/10) **Who Is the Company Behind ActionPlanner?** - **Seller:** [ActionPlanner](https://www.g2.com/sellers/actionplanner) - **Year Founded:** 2013 - **HQ Location:** Kongens Lyngby, DK - **LinkedIn® Page:** https://www.linkedin.com/company/actionplanner-a-s (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Small-Business, 50% Mid-Market #### What Are ActionPlanner's Pros and Cons? **Pros:** - Progress Tracking (1 reviews) - Project Management (1 reviews) - Project Tracking (1 reviews) **Cons:** - Learning Curve (1 reviews) ### 9. [AlchemyWorks Projects](https://www.g2.com/products/alchemyworks-projects/reviews) AlchemyWorks Project Management System. A flexible approach to project, task and portfolio management, incorporating strong security and collaboration features. Keep track of your projects and teams with instant access on your mobile device or through conventional browser. Follow up-to-date status and progress of your projects, including staff availability and any alert conditions. Plan ahead for dynamically or statically scheduled tasks, don't get caught out by holidays or dependency constraints. Manage risks or changes for your projects using the built in registers. Document management version control allows important information to be stored alongside the projects or customers for which it is relevant. For more information, and to try the system free for 30 days, goto https://www.alchemyworks.com **Average Rating:** 2.8/5.0 **Total Reviews:** 2 **Who Is the Company Behind AlchemyWorks Projects?** - **Seller:** [AlchemyWorks](https://www.g2.com/sellers/alchemyworks) - **Year Founded:** 2016 - **HQ Location:** Arlesey, GB - **Twitter:** @alchemyworksltd (3 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/10863687/ (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business ### 10. [AP4 Project Managers](https://www.g2.com/products/ap4-project-managers/reviews) AP4 Project Managers is a file and task project manager for architecture, engineering and construction that connects your construction project files and tasks with everyone. **Average Rating:** 4.0/5.0 **Total Reviews:** 2 **How Do G2 Users Rate AP4 Project Managers?** - **Has the product been a good partner in doing business?:** 8.3/10 (Category avg: 8.8/10) **Who Is the Company Behind AP4 Project Managers?** - **Seller:** [Apond](https://www.g2.com/sellers/apond) - **Year Founded:** 2010 - **HQ Location:** Portugal - **LinkedIn® Page:** https://www.linkedin.com/company/apond (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Mid-Market, 50% Small-Business ### 11. [Aqtos BOSS*](https://www.g2.com/products/aqtos-boss/reviews) Aqtos BOSS\* is a business operating system built for SMBs, small and growing teams. It helps you run your company in one calm place and saves you the trouble of running 10 different tools and chasing your data everywhere. With Aqtos, you get 5 core modules: 1) WORK: Tasks, projects, and clients in one view. Easy to track who’s doing what. 2) PEOPLE: HR, time tracking, sales pipeline, and contact management. 3) MONEY: Send invoices, log expenses, track vendors, and connect your bank accounts. 4) TECH: Monitor your website, API health, and check for security leaks. 5) OFFICE: Internal chat, calendar, document storage, and team forum. Aqtos also gives you real-time signals like a Business Condition Graph (BCG) - think of it as an ECG for your business. It shows when things are going well and when something needs your attention. Simple, sharp, and built for companies that want control without the clutter. **Average Rating:** 5.0/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Aqtos BOSS*?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) - **Planning:** 10.0/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) **Who Is the Company Behind Aqtos BOSS*?** - **Seller:** [Aqtos.com](https://www.g2.com/sellers/aqtos-com) - **HQ Location:** N/A - **LinkedIn® Page:** https://www.linkedin.com/company/No-Linkedin-Presence-Added-Intentionally-By-DataOps (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business #### What Are Aqtos BOSS*'s Pros and Cons? **Pros:** - Tracking Ease (2 reviews) - Ease of Learning (1 reviews) - Easy Setup (1 reviews) - Efficiency (1 reviews) - Implementation Ease (1 reviews) ### 12. [Artologik ProjectManager](https://www.g2.com/products/artologik-projectmanager/reviews) Artologik ProjectManager is the web-based project management tool which creates order and overview while at the same time being a user-friendly and functional time registration program. This software has a method for staff planning and a document archive connected to each project. **Average Rating:** 5.0/5.0 **Total Reviews:** 2 **Who Is the Company Behind Artologik ProjectManager?** - **Seller:** [Artisan Global Media](https://www.g2.com/sellers/artisan-global-media) - **Year Founded:** 2013 - **HQ Location:** Växjö, SE - **LinkedIn® Page:** https://www.linkedin.com/company/artisanglobalmedia/ (6 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Enterprise, 50% Small-Business ### 13. [Bizcompass](https://www.g2.com/products/bizcompass/reviews) Bizcompass software is an all-in-one IT AUTOMATION Platform for businesses. You can simplify workflows, enhance productivity, and boost your potential with cutting-edge technology and innovative software solutions that allow you to streamline business operations successfully. Whether you are looking to automate your recurring processes, optimize your data management, or organize projects better, Bizcompass is here to help. Set up new jobs, manage potential candidates, schedule interviews seamlessly and make a smooth onboarding procedure. Establish a track record of employee attendance/leaves, activities, performance evaluations and foster collaboration to boost employee engagement. Organize all your projects and accomplish more, from time monitoring to business finances and budget planning. Connect with us to learn more about our services and how we can support you in achieving your goals. **Average Rating:** 4.8/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Bizcompass?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) **Who Is the Company Behind Bizcompass?** - **Seller:** [Bizcompass](https://www.g2.com/sellers/bizcompass) - **HQ Location:** Surat, IN - **LinkedIn® Page:** https://in.linkedin.com/company/bizcompasssoftwares (24 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Mid-Market #### What Are Bizcompass's Pros and Cons? **Pros:** - Automation (2 reviews) - Automation Efficiency (1 reviews) - Comprehensive Features (1 reviews) - Customer Service (1 reviews) - Ease of Learning (1 reviews) **Cons:** - Color Limitations (1 reviews) - Error Handling (1 reviews) - Not User-Friendly (1 reviews) - Poor Aesthetics (1 reviews) - Poor Interface Design (1 reviews) ### 14. [BrightWork](https://www.g2.com/products/brightwork/reviews) BrightWork is a SharePoint-based project management application that includes a range of practice templates and advanced cross-project reporting, that deliver immediate visibility and control, with the flexibility to evolve and mature as needed. **Average Rating:** 4.0/5.0 **Total Reviews:** 2 **How Do G2 Users Rate BrightWork?** - **Has the product been a good partner in doing business?:** 7.5/10 (Category avg: 8.8/10) - **Planning:** 3.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 1.7/10 (Category avg: 8.4/10) **Who Is the Company Behind BrightWork?** - **Seller:** [BrightWork](https://www.g2.com/sellers/brightwork) - **Year Founded:** 1995 - **HQ Location:** Boston, US - **Twitter:** @BrightWork_ (1,354 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/brightwork/ (92 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Enterprise ### 15. [CADMATIC Projects](https://www.g2.com/products/cadmatic-projects/reviews) CADMATIC Projects™ is a comprehensive project management tool designed to enhance scheduling, budgeting, and progress monitoring for engineering and construction projects. It enables project managers to optimize time usage, maintain budget control, and visualize project progress in 4D, ensuring projects are completed on time and within budget. Key Features and Functionality: - Schedule Optimization: Transforms thousands of schedule activities into detailed progress reports using a homogeneous weighting system, allowing for cross-reporting of EPC activities and customizable cut-offs and calendars. - Budget Control: Improves budgeting by generating various reports to monitor adherence to set milestones, collecting spent hours at any level, and analyzing earned value. - 4D Progress Visualization: Provides a 4D view of the complete project accessible 24/7 from anywhere, enabling visualization of the construction sequence and informed decision-making based on overall project health. Primary Value and Problem Solved: CADMATIC Projects™ addresses the challenges of project delays, budget overruns, and inefficient resource allocation by offering tools that map work with costs, create data-based frameworks for future actions, and provide insights into the big picture in an easy visual manner. Its fast implementation, either in the cloud or on-premises, ensures flexibility and scalability to meet organizational requirements. **Average Rating:** 4.5/5.0 **Total Reviews:** 2 **How Do G2 Users Rate CADMATIC Projects?** - **Planning:** 10.0/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) - **Resource Allocation:** 10.0/10 (Category avg: 8.4/10) **Who Is the Company Behind CADMATIC Projects?** - **Seller:** [Cadmatic](https://www.g2.com/sellers/cadmatic) - **Year Founded:** 1982 - **HQ Location:** Turku, FI - **Twitter:** @CADMATICGroup (188 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/cadmatic/ (309 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 67% Small-Business, 33% Mid-Market ### 16. [Cerebro](https://www.g2.com/products/cerebro/reviews) Cerebro is a collaborative working environment designed to handle complex visual materials. It is specifically developed for CGI and animation studios, advertising agencies, TV companies, and architect firms. **Average Rating:** 4.5/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Cerebro?** - **Planning:** 6.7/10 (Category avg: 8.8/10) - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) **Who Is the Company Behind Cerebro?** - **Seller:** [Cerebro](https://www.g2.com/sellers/cerebro) - **Year Founded:** 2009 - **HQ Location:** Santa Monica, US - **Twitter:** @cerebro_en (441 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/cerebrohq/ (14 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Enterprise, 50% Small-Business ### 17. [CH Project](https://www.g2.com/products/ch-project/reviews) Project management tool **Average Rating:** 4.3/5.0 **Total Reviews:** 2 **How Do G2 Users Rate CH Project?** - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 10.0/10 (Category avg: 8.4/10) **Who Is the Company Behind CH Project?** - **Seller:** [Crucial Human](https://www.g2.com/sellers/crucial-human) - **Year Founded:** 2018 - **HQ Location:** Flemington, US - **Twitter:** @crucialhuman (57 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/crucial-human (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Enterprise, 50% Small-Business ### 18. [Clarc](https://www.g2.com/products/clarc/reviews) For construction industry professionals, Clarc integrates all your workflow needs into a single tool, bringing simplicity to your workday. By combining your project management, collaboration, timesheets, e-signature, client portal, and invoice needs into a single tool, Clarc can save you time and free up your headspace. Architects, engineers, surveyors, and planners all have complex and highly collaborative workflows that can be a distraction from the work that really matters. Clarc helps professionals remove distractions, giving them what we like to call, the clarity to create. **Average Rating:** 4.5/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Clarc?** - **Has the product been a good partner in doing business?:** 8.3/10 (Category avg: 8.8/10) **Who Is the Company Behind Clarc?** - **Seller:** [Clarc](https://www.g2.com/sellers/clarc) - **Year Founded:** 2019 - **HQ Location:** Auckland, NZ - **LinkedIn® Page:** https://www.linkedin.com/company/clarc-platform (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 75% Enterprise, 25% Mid-Market ### 19. [Claritask](https://www.g2.com/products/claritask/reviews) Cloud-based platform that helps businesses manage projects, teams and tasks. Supports project management by offering team members a faster way to complete their tasks in a clutter-free environment. Reliable and secure, Claritask helps team leaders to organize projects and delegate tasks through a user interface that takes less time to learn by team members of any skill set. The solution boasts robustness and consistency, that make Claritask a solution for companies who are serious in taking charge in keeping their teams accountable. **Average Rating:** 4.3/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Claritask?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) - **Planning:** 10.0/10 (Category avg: 8.8/10) - **Creation & Assignment:** 10.0/10 (Category avg: 8.9/10) **Who Is the Company Behind Claritask?** - **Seller:** [Kore.co, Inc](https://www.g2.com/sellers/kore-co-inc) - **Year Founded:** 2023 - **HQ Location:** 5502 Monterey Dr, Frisco, Texas 75034, US - **Twitter:** @korecompany (330 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/korecoofficial/ (13 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business ### 20. [ClientRamp.com](https://www.g2.com/products/clientramp-com/reviews) ClientRamp.com is an all-in-one client acquisition and marketing automation platform built for agencies, consultants, and service-based businesses that want predictable growth without juggling multiple tools. It combines lead generation, CRM, automated follow-up, funnel building, and performance tracking into a single streamlined system designed to turn prospects into long-term clients. Instead of relying on disconnected software and manual processes, ClientRamp centralizes every stage of the customer journey from first contact to closed deal so teams can move faster, stay organized, and scale efficiently. With intuitive workflows, real-time insights, and automation that works behind the scenes, businesses can focus less on chasing leads and more on delivering results. Whether you’re looking to increase qualified appointments, improve conversion rates, or create a repeatable growth engine, ClientRamp provides the structure and automation needed to ramp up revenue with clarity and control. **Average Rating:** 4.8/5.0 **Total Reviews:** 2 **How Do G2 Users Rate ClientRamp.com?** - **Has the product been a good partner in doing business?:** 10.0/10 (Category avg: 8.8/10) **Who Is the Company Behind ClientRamp.com?** - **Seller:** [OrganicRankings.com](https://www.g2.com/sellers/organicrankings-com) - **Year Founded:** 2022 - **HQ Location:** Cary, US - **Twitter:** @client_ramp - **LinkedIn® Page:** https://www.linkedin.com/company/104790315 (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business #### What Are ClientRamp.com's Pros and Cons? **Pros:** - Intuitive (1 reviews) - Project Management (1 reviews) - Project Tracking (1 reviews) - Simplicity Focus (1 reviews) - Time Saving (1 reviews) **Cons:** - App Functionality (1 reviews) - Email Integration (1 reviews) - Notification Issues (1 reviews) - Sharing Issues (1 reviews) ### 21. [Collabtive](https://www.g2.com/products/collabtive/reviews) Collabtive is an open source solution for small businesses and freelancers. Capabilities include file management, time and task complition tracking. **Average Rating:** 4.0/5.0 **Total Reviews:** 2 **Who Is the Company Behind Collabtive?** - **Seller:** [Open Dynamics](https://www.g2.com/sellers/open-dynamics) - **HQ Location:** N/A - **LinkedIn® Page:** https://www.linkedin.com/company/No-Linkedin-Presence-Added-Intentionally-By-DataOps (1 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Enterprise, 50% Small-Business ### 22. [ConnectionsOnline](https://www.g2.com/products/connectionsonline/reviews) With Connections Online, we give you a standardized framework to manage project workflow, including the project portfolio, as well as project implementation to ensure that all goals are being metevery step of the way. **Average Rating:** 4.0/5.0 **Total Reviews:** 2 **How Do G2 Users Rate ConnectionsOnline?** - **Planning:** 6.7/10 (Category avg: 8.8/10) - **Resource Allocation:** 8.3/10 (Category avg: 8.4/10) **Who Is the Company Behind ConnectionsOnline?** - **Seller:** [ConnectionsOnline](https://www.g2.com/sellers/connectionsonline) - **Year Founded:** 1996 - **HQ Location:** N/A - **Twitter:** @Connections4 (9 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/connections-online (2 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Enterprise, 50% Small-Business ### 23. [CONTACT Project Office](https://www.g2.com/products/contact-project-office/reviews) CONTACT Project Office is a project management software that helps to organize teamwork and standardize procedures. **Average Rating:** 4.5/5.0 **Total Reviews:** 2 **How Do G2 Users Rate CONTACT Project Office?** - **Planning:** 8.3/10 (Category avg: 8.8/10) - **Creation & Assignment:** 9.2/10 (Category avg: 8.9/10) - **Resource Allocation:** 9.2/10 (Category avg: 8.4/10) **Who Is the Company Behind CONTACT Project Office?** - **Seller:** [CONTACT Software](https://www.g2.com/sellers/contact-software) - **Year Founded:** 1990 - **HQ Location:** Bremen, Bremen, Germany - **LinkedIn® Page:** https://www.linkedin.com/company/contact-software (355 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 67% Mid-Market, 33% Enterprise ### 24. [Desklog Project](https://www.g2.com/products/desklog-project/reviews) Desklog is a project management and employee tracking software which helps to manage the project and tracks the real-time productivity of your team. It easily monitors daily activities and tracks the spent time and the report. This employee productivity tracking software monitors and helps the team complete all the client requirements and manage time, budget and all the scope constraints. The remote employee time tracking software supervises the local and remote team from both desktop and mobile. Desklog free download is available for Windows, Linux and Mac. **Average Rating:** 3.8/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Desklog Project?** - **Planning:** 6.7/10 (Category avg: 8.8/10) - **Creation & Assignment:** 8.3/10 (Category avg: 8.9/10) - **Resource Allocation:** 6.7/10 (Category avg: 8.4/10) **Who Is the Company Behind Desklog Project?** - **Seller:** [Desklog](https://www.g2.com/sellers/desklog) - **Year Founded:** 2019 - **HQ Location:** Kozhikode, IN - **Twitter:** @hashioss (610 Twitter followers) - **LinkedIn® Page:** https://www.linkedin.com/company/desklog (14 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 100% Small-Business #### What Are Desklog Project's Pros and Cons? **Pros:** - Time Tracking (2 reviews) - Ease of Use (1 reviews) - Easy Creation (1 reviews) - Easy Integration (1 reviews) - Task Assignment (1 reviews) **Cons:** - Automation Difficulties (1 reviews) - Slow Performance (1 reviews) ### 25. [Die Agenturverwaltung](https://www.g2.com/products/die-agenturverwaltung/reviews) Die Agenturverwaltung is a cloud-based agency software focused on time tracking, estimates, invoicing, and real-time budget control. The software drives you through the life cycle of your projects. As the first agency software, it supports you using artificial intelligence e.g. when importing supplier invoices. Besides, it covers features such as project management, task management, holiday and sick leave management, and many more. **Average Rating:** 4.5/5.0 **Total Reviews:** 2 **How Do G2 Users Rate Die Agenturverwaltung?** - **Planning:** 9.2/10 (Category avg: 8.8/10) - **Creation & Assignment:** 9.2/10 (Category avg: 8.9/10) - **Resource Allocation:** 9.2/10 (Category avg: 8.4/10) **Who Is the Company Behind Die Agenturverwaltung?** - **Seller:** [Die Agenturverwaltung](https://www.g2.com/sellers/die-agenturverwaltung) - **Year Founded:** 2006 - **HQ Location:** Hamburg, DE - **LinkedIn® Page:** https://www.linkedin.com/company/die-agenturverwaltung (3 employees on LinkedIn®) **Who Uses This Product?** - **Company Size:** 50% Enterprise, 50% Mid-Market ## What Is Project Management Software? [Project, Portfolio & Program Management Software](https://www.g2.com/categories/project-portfolio-program-management) ## What Software Categories Are Similar to Project Management Software? - [Professional Services Automation Software](https://www.g2.com/categories/professional-services-automation) - [Time Tracking Software](https://www.g2.com/categories/time-tracking-software) - [Task Management Software](https://www.g2.com/categories/task-management-software) - [Project and Portfolio Management Software](https://www.g2.com/categories/project-and-portfolio-management) - [Resource Management Software](https://www.g2.com/categories/resource-management) - [Work Management Software](https://www.g2.com/categories/work-management) - [Project Collaboration Software](https://www.g2.com/categories/project-collaboration) --- ## How Do You Choose the Right Project Management Software? ### What You Should Know About Project Management Software ### What is Project Management Software? To better understand project management software tools, it helps to clearly define what constitutes a project. According to the Project Management Institute, a project is a “temporary endeavor undertaken to create a unique product, service or result." This includes five phases that need to be completed to achieve the objective. The phases are: initiating, planning, executing, monitoring and controlling, and closing. Any project management software should provide features for all these phases.  While the five phases stay the same, there are multiple approaches to project management. The most important include: **The** **phased approach:** It is also known as waterfall project management. The phased approach is a series of distinct steps that depend on the completion of a previous phase. Project phases can only be managed in a linear sequence, making it difficult to correct errors.  **The** **iterative and incremental method:** It consists of repeated cycles. This means a deliverable can be reviewed and improved after its initial completion. This approach, also known as agile project management, can be particularly beneficial in software development. **Lean project management:** It uses lean management principles to reduce waste while maintaining a high level of productivity. This approach helps companies identify and eliminate tasks that do not bring value to the company and the customer.  **Critical chain project management:** It is based on the theory of constraints (ToC), a management philosophy focusing on restrictions that may jeopardize the success of a project. By identifying the most critical constraints, companies can prepare to avoid project issues. **Process and product-based project management:** It focuses on outcomes. It is a part of the benefits realization management approach. When the result is a product, the company defines and manages projects to optimize production and distribution. For professional services companies, the business processes are at the core of their project management strategy. Project management software has evolved into new offerings, including professional services automation (PSA) software and project and portfolio management (PPM) software. PSA software includes back-office features, such as CRM and accounting, on top of project management. PPM solutions focus on unifying multiple types of projects and managing the interdependencies between them. Buyers need to understand the differences between these types of software to choose the best solution for their needs.  SMB companies may benefit from a PSA solution that combines project management and back office, thus providing a single data repository and an integrated system. A possible drawback of PSA is that it may not always include robust back-office features, which is why companies may prefer to choose a separate accounting or CRM solution. Medium to large professional services providers can significantly benefit from PPM software, which allows them to manage projects with multiple stakeholders. PPM can be quite expensive and needs to integrate with other systems, such as [ERP systems](https://www.g2.com/categories/erp) or [CRM software](https://www.g2.com/categories/crm), which usually requires extra investments. Small companies are facing another critical challenge when evaluating project management software: the multitude of solutions that only provide subsets of a typical project management solution. A few examples are task management and project collaboration tools, which can be used to complement core project management features but not to replace them. While these types of software are more affordable than project management solutions and can be a good option for startups and micro businesses, they usually become insufficient as a company grows. #### What Types of Project Management Software Exist? Project management software is designed to be implemented in different ways, including best of breed, all-in-one suite, and point solutions.  **Best-of-breed software**   Best-of-breed software focuses exclusively on project management. **All-in-one suites**   All-in-one suites include other types of capabilities such as CRM or billing.  **Point solutions**   Point solutions are designed to complement project management tools by offering features such as project collaboration or project analytics.  **Industry-specific project management solutions**   Industry-specific project management solutions are designed for professionals in various industries such as design, real estate, legal services, etc. These solutions provide standard project templates and reports or KPIs for an industry or market. They are also tightly integrated with other software created explicitly for the same industry. ### What are the Common Features of Project Management Software? The following standard functionality is included in most project management solutions: **Definition:** Project definition functionality is the core of any project management software because it allows companies to define the project structure, which is the base of any business activity. A project structure needs to be carefully defined; it is difficult to make significant changes to it while it is implemented due to the risk of disrupting the project. At the same time, project management software should allow users to adjust structures to keep projects on track. **Plans:** Project management software should provide multiple options to plan projects, such as templates and rules to define who does what and when. A project plan template is a good starting point for any project because project managers don’t need to start planning from scratch. Project rules can be used to define workflows for resource allocation, task dependencies, and project deadlines. Project plans should also take into account the risks that may impact a project. For instance, project managers may want to allocate more than the standard time and resources to complete a task. It is always preferable to plan for the worst possible scenario. **Schedules:** Project schedules include milestones and deadlines, which establish when each stage of the project is expected to be completed. Depending on the complexity of the project, deadlines can also be assigned to activities and tasks. Project management solutions should include features to define milestones depending on the interdependencies between tasks. For instance, some tasks can only start when the previous ones are completed, while other activities can be done parallelly. **Visualization:** Project visualization features (such as GANTT charts) provide an overview of all activities, tasks, deadlines, and milestones of a project. The ideal visualization allows users to drill down to each level of the project structure to find details on a resource or activity. Users with proper authorization should also be able to adjust visual schedules, and any changes to any action or milestone should automatically update any other related parts of the project. **Workflows:** Workflows and processes define how activities are performed during the phases of a project. These features need to be customizable to adapt to the needs of each team and should provide sound logic to take into account project constraints and limitations. To improve accountability, workflows should include approvals so that supervisors, project managers, and executives take responsibility for the quality of the services provided. **Tasks:** Task management is used to define, schedule, and monitor employees and their work. This can be critical to managing multiple teams working from different locations, as well as field personnel or external contractors and consultants. Project management software should provide the ability to adjust schedules based on unexpected changes or customer requests. To-do lists are also part of task management and are used to create lists of tasks by an employee or team. Using to-do lists, project managers can assign work to employees without giving them access to the entire project. To-do lists can also be used as checklists that employees use to track their progress. **Resource management:** Resource management is particularly important because it can have a significant impact on the cost of the project. Each type of activity may require specific resources, which should be optimally used to keep costs down. Teams also benefit from the ability to allocate resources across multiple activities and projects, which allow them to acquire materials in bulk and save on purchasing costs. Besides, the ability to substitute unavailable resources with compatible alternatives can reduce costs and avoid delays. **Documentation:** Project documentation functionality manages the process for all documents related to a project, such as contracts, statements of work, quotes and proposals, and so on. These documents are usually stored in an electronic format, making it easier for users to share them internally and externally. It is also crucial that a project management solution includes templates for documents and the option for users to reuse content. **Reporting:** Reporting, analytics, and dashboards are used by all parties involved in a project, from employees to external consultants and even the customers. It is therefore essential for the analytics features to be flexible enough to easily adapt to each type of user. At the same time, sensitive information such as private data or financial details should only be shared with authorized users through secure portals. Other Features of Project Management Software: [Capacity Capabilities](https://www.g2.com/categories/project-management/f/capacity), [Critical Path Capabilities](https://www.g2.com/categories/project-management/f/critical-path), [Dependencies Capabilities](https://www.g2.com/categories/project-management/f/dependecies), [Issue Tracking Capabilities](https://www.g2.com/categories/project-management/f/issue-tracking), [Mass Updates Capabilities](https://www.g2.com/categories/project-management/f/mass-updates), [Project Budgeting Capabilities](https://www.g2.com/categories/project-management/f/project-budgeting), [Project Map Capabilities](https://www.g2.com/categories/project-management/f/project-map), [Recurring Tasks Capabilities](https://www.g2.com/categories/project-management/f/recurring-tasks), [Resource Allocation Capabilities](https://www.g2.com/categories/project-management/f/resource-allocation), [Task Prioritization Capabilities](https://www.g2.com/categories/project-management/f/task-prioritization), [Time & Expense Capabilities](https://www.g2.com/categories/project-management/f/time-expense)  ##### Additional Project Management Software Features Additional project management features are sometimes included in the core project management solution or delivered separately as addons or separate tools: **Kanban:** Based on lean management principles, kanban functionality aims to eliminate wasteful work using visual representations of projects. Kanban boards include cards that can be used to group tasks and easily assign activities to employees or teams. These features are particularly useful for agile project management. **Collaboration:** Collaboration between employees or between a company and its customers and partners can be critical to the success of a project. While collaboration platforms and software can be used separately from project management solutions, it is preferable to combine them in one system, especially for complex projects. **Document management:** Project managers use documents such as statements of work (SOW) and work breakdown structures (WBS) to share project plans and information internally and externally. File sharing is an important feature that allows all parties access to documents. More advanced document management features allow users to collaborate on creating and modifying documents. Access to documents should be managed by role to limit access to sensitive information. **Billing:** Billing and expense management isn't always required for project management, but can be very important for complex projects. When multiple parties are involved in a project, it is essential to ensure that the human and material resources used have been appropriately billed. **Optimization:** Project optimization uses historical data to identify bottlenecks and other factors that hurt past projects. This allows companies to take corrective actions and avoid repeating the same mistakes in the future. For instance, if a contractor is always late or does mediocre work, the company should replace it with another services provider. **Simulation:** Project simulation allows project managers to create and compare multiple scenarios for a project and identify the best option to be implemented. Each scenario describes different ways to allocate resources and define milestones and can also take into account various constraints and possible bottlenecks. This type of feature is particularly important for large custom projects with complex activities. **Project accounting:** This type of functionality is usually delivered as a module of accounting software and project-based ERP software. Its primary purpose is to track project costs and revenue and consolidate any financial information related to project management. Project accounting provides critical information on the financial performance of each project or portfolio. **Earned value management (EVM):** EVM is another way to track project performance. This type of software also provides features that monitor project progress. EVM helps companies estimate project costs, track actual costs, and calculate the earned value of the project. While any company can use this type of functionality, it is more beneficial for large and complex projects that require significant investments. For instance, EVM is a must-have for companies delivering capital projects such as infrastructure or urban development. **Work breakdown structure (WBS):** For complex projects, companies need to break the project into smaller components and plan them separately. Different employees and teams can be in charge of each element, and external consultants or service providers can also be involved. Companies use a WBS to track the project and its components by monitoring tasks, subtasks, resources, and the people involved. **Risk management:** Despite planning and monitoring, projects can be negatively impacted by unexpected events such as natural disasters, hacking, or changes in personnel. While it’s impossible to prepare for any risk, companies can use project risk management capabilities to identify potential issues. Project risk management software also helps companies create plans and corrective actions to mitigate risk when it occurs. ### What are the Benefits of Project Management Software? **Resource management and cost tracking:** The main reason why companies use this type of software is to manage resources and track costs for nonrepetitive business operations. For instance, marketing companies usually provide standard services such as social media promotion, but they may also create customized campaigns for large clients. The standard services are delivered in the same way to all customers and are therefore repetitive and require similar resources, which means that their cost is usually the same for every client. Custom campaigns can be completely different depending on the needs of the customer, meaning that the resources allocated to each project will also vary, and so will its costs. **Diversification of offering:** Project management software offers the ability to combine multiple types of services to diversify the offering of a company. This flexibility allows teams to adapt to the changing preferences of their customer and market demand. The ability to quickly respond to market changes can be an essential competitive advantage in highly competitive industry sectors such as professional services.  **Effectiveness and profitability tracking:** Project management is needed to track the effectiveness and profitability of professional services activities. By allocating the right resources to the right tasks at the right time, project managers can deliver the project on time and on budget, which improves customer satisfaction and productivity. ### Who Uses Project Management Software? Most employees, as well as the partners and customers of a project-based business benefit from using project management software.  **Employees:** Project management software help employees involved in project execution, who need to know what they have to do and when. Employees also update the system when they complete tasks and use the software to communicate and collaborate with internal and external stakeholders. Through integration with other solutions, employees can track the time spent on each activity or check the availability of resources like equipment or components.  **Project managers:** Project managers need access to all the features of the system to define projects and resources and monitor all activities, but also to intervene and modify any part of a project when necessary. This can only be achieved through alerts and notifications with different levels of severity, and which include workflows for escalation. Project managers are also involved in setting and managing access rights for internal and external users. **Executives:** Executives mostly use analytics and reporting to monitor projects. Besides details on the status of the project, they also need information on the costs of the resources allocated and the overall effectiveness of each project. They can also benefit from using alerts and notifications when activities or stages of the project are completed.  **Partners:** It is important for partners, such as contractors or third-party providers of services that complement the offering of the company. Since external contributors are only involved in particular activities at different stages of the project, they need to access the information required to do their job and nothing more.  **Customers:** Customers may also use this type of software through dedicated portals to monitor the progress of one or multiple projects, provide feedback, and communicate with the service provider. For large and complex projects, customers may have a dedicated person or team responsible for the project; they could need access to the project management solution of the provider. ### What are the Alternatives to Project Management Software? There are several alternatives to project management software which can replace this type of software, either partially or entirely: [Project and portfolio management software](https://www.g2.com/categories/project-and-portfolio-management) **:** PPM focuses on project portfolios, which are groupings of projects with common characteristics, that share the same resources and can be planned and managed as a group. While PPM software often includes functionality to manage individual projects, project management solutions usually don't provide portfolio management features. This means that standard project management tools are not a good option for companies that need to manage portfolios of projects. [Professional services automation software](https://www.g2.com/categories/professional-services-automation) **:** PSA is an ERP for professional services, which delivers modules for the front office (sales and marketing), back office (accounting and HR), as well as PPM. This type of software is ideal for medium and large services companies that prefer to use a single integrated system for the entire business. **ERP:** Other than PSA, there are two types of ERP for project-based companies: [ETO ERP software](https://www.g2.com/categories/eto-erp) (for manufacturers of complex custom products in industries like aerospace and defense) and [Project-based ERP software](https://www.g2.com/categories/project-based-erp) (for government contractors). Typical ERP systems don't always include the functionality required by these companies, such as bidding, contract management, or time and expense management. Also, most ERP systems' project management modules aren't robust enough for manufacturing and government contractors.  [Work management software](https://www.g2.com/categories/work-management) **:** Small and medium professional services companies don't always need PSA but often require features that aren't usually included in project management software. These features can vary by industry, for instance, marketing agencies need content authoring and document management functionality. Work management is a relatively new type of software that combines project management with collaboration and industry-specific functionality. #### Software Related to Project Management Software Most business software is related directly or indirectly with project management software, some of the most important ones are: [Collaboration & productivity software](https://www.g2.com/categories/collaboration-productivity): Collaboration is critical for project management because there are always multiple parties involved. While project management software includes essential features for collaboration, more advanced software such as team collaboration software can be beneficial for large teams and complex projects. When it comes to productivity, new types of tools such as productivity bots software allow project managers to automate mundane tasks and focus on strategy. [Content management systems](https://www.g2.com/categories/content-management): In some industries like marketing and advertising, content is the main deliverable of the company. Therefore, it is important for teams that rely on content to have the ability to manage libraries, databases, and other tools needed to create, track, and share multiple types of content. Depending on the complexity of the deliverables, project managers may need to use simple tools such as online form builder software, or complex solutions like knowledge management and enterprise content management (ECM) software. [Partner management software](https://www.g2.com/categories/partner-management): Project managers often work with external consultants or companies specialized in business areas that the company doesn’t have the expertise to cover. For instance, companies may need to work with legal consultants to make sure that contracts and other documents comply with regulations. Outsourcing specific tasks to freelancers can also be more beneficial than hiring employees. In these cases, project managers need to track who they’re working with, what they are responsible for, and how they perform. [Process automation software](https://www.g2.com/categories/process-automation) **:** Medium to large companies with complex operations need to define, implement, and optimize team processes to streamline operations. While project management software includes some features for workflow management, advanced functionality for process automation requires integration with business process management software. Another way to automate processes is to use robotic process automation (RPA) software, which uses bots to assist employees with repetitive and tedious tasks. [Accounting software](https://www.g2.com/categories/accounting) **:** Accounting and billing software is used to manage a project's invoices and track costs. Accounting software can also be used for complex projects that involve teams in several locations that may have different financial regulations, currencies, or taxes. Billing software is also essential for large projects to consolidate different types of expenses related to the purchase of resources, rentals of equipment, or services delivered by contractors. [Contract management software](https://www.g2.com/categories/contract-management) **:** Contract management software defines the terms and service level agreements for projects. Service providers must identify activities and milestones and ensure their customers have access to this information. Contracts can also be used for legal issues caused by late deliveries and the poor quality of the services provided, and sometimes to collect outstanding payments from customers. [Customer service software](https://www.g2.com/categories/customer-service) **:** Customer service software is used to maintain the relationship with the customer during the contract and to ensure that terms and conditions are correctly applied. The customer service department is usually the main point of contact between companies and their customers; they must be able to react quickly and efficiently to any customer requests. They are also responsible for identifying issues that may jeopardize the relationship with the customer, and escalating them to project managers. [HR software](https://www.g2.com/categories/hr) **:** HR software and payroll solutions are essential for large companies with many employees. These types of software are used to define job roles and responsibilities, wages, and other forms of remuneration, and work schedules. Since labor is the most important part of the total costs of any professional services company, it is critical to track it while also ensuring compliance with labor laws and collective bargaining agreements. [ERP systems](https://www.g2.com/categories/erp-systems) **:** ERP systems usually include some of the features mentioned above but rarely all of them. When companies use ERP as their primary system and cannot afford separate solutions for customer service or contract management, they prefer a project management solution that includes these features. They may also choose to adopt tools or addons that complement their ERP and project management solutions. There are also several types of services related to project management software. Related services can vary from external project management to project optimization, and can be delivered by a company of any size from independent contractors to multinational consulting companies: - **Outsourcing:** Project management outsourcing is used by companies that do not wish to invest in the technology and the expertise required to manage projects. While this approach is mostly adopted for one-time projects, some companies use it regularly. - **Advisory:** Project advisory services help companies define and implement strategies to improve the way they deliver projects or groups of projects. Advisors work with executives and project managers to determine how a company can optimize its offering to adapt to market changes, expand to new markets, or diversify its activities. - **Consulting:** Consulting services for project optimization are essential for professional services companies that do not have the internal expertise required to determine what can be improved. Consultants with extensive experience can quickly identify areas of improvement, and suggest changes or new approaches to project management. ### Challenges with Project Management Software There are hundreds of project management software and tools which may seem similar but aren’t. The difference between these solutions makes it difficult for buyers to understand exactly what they do and how they work with other software products. The most important challenges with project management software are described below: **Features:** Not enough or too many features can be an issue for growing companies that either outgrew existing software or implemented project management solutions that are too advanced for their needs. The best way to avoid this problem is to evaluate project management solutions based on current and future needs. **Integrations:** Lack of integration between project management software and other solutions creates silos of information that are disconnected, which can lead to data processing errors. User adoption can also be negatively impacted when employees use multiple systems and enter the same information in more than one. **Reporting:** Canned reporting and lack of analytics is a significant issue for legacy project management solutions. New software usually provides more flexible analytics or integration with business intelligence tools. Another challenge is that more flexible analytics don’t necessarily cover advanced reporting needs. Buyers should evaluate vendors’ ability to offer the optimal mix of analytics features and flexibility for their specific needs. **Bring your own software (BYOS):** BYOS is a trend similar to bring your own device (BYOD); it refers to the fact that employees can decide to use project management tools that are not approved by their employer. Since there are different tools available, many of them free to use, employees may be tempted to try them for their team or department. This trend may lead to the creation of information silos when different teams or departments choose to utilize separate project management software. **Legacy software:** While most project management software products are web-based (meaning users only need an internet browser to access the system), some old solutions still need to be hosted by the company on its servers. On-premises project management (known as self-hosted project management software) needs to be installed on a server and on the computer of each employee who needs access to the software. Adding or removing users can be difficult. Additionally, old project management tools that don’t have a web-based interface aren’t very user friendly and cannot be easily configured. ### Which Companies Should Buy Project Management Software? Any company that manages projects can benefit from this type of software, but project management software is essential for the following types of businesses: **Professional services companies:** Professional services are usually delivered as projects, such as a marketing campaign to launch a product or the design of an apartment building. Each project can have different deliverables and timelines and require multiple resources (human and material). Professional services companies need to plan project management tasks, assign resources to each one, and monitor project progress to deliver on time and budget. **Project-based manufacturers:** Project-based manufacturing (also known as engineer to order or make to order) refers to the production of unique products customized for each customer. A few examples of such products are conveyor systems for warehouses, drilling equipment for oil and gas, or shipping vessels. Project management helps these companies design, manufacture, and provide maintenance services for complex custom products. ### How to Buy Project Management Software #### Requirements Gathering (RFI/RFP) for Project Management Software Requirements should cover the entire lifecycle of the project, from scoping and estimating to planning, execution, monitoring, and closing. Depending on the complexity of its operations, buyers may want to create more detailed requirements for the functionality that is critical to the company. For instance, a business that outsources project execution would focus more on defining, planning, and tracking projects. #### Compare Project Management Software Products **Create a long list** The long list is created by excluding the products that are not a good fit for the buyer. If buyers only want cloud software, all solutions delivered on-premises are excluded from the list. Another essential criterion could be the project methodology supported by the software. IT departments and services providers prefer to take an agile approach to project management, which means that all solutions not supporting this methodology are usually not considered for the selection. **Create a short list** The requirements list mentioned above is sent to the vendors included in the long list to provide detailed information on supporting each feature. Buyers should also ask vendors to provide customer references and pricing information. It is highly recommended to use objective third party analysis and software reviews to learn more about the vendors and their products. Using vendor responses to RFIs, customer references, reviews, and independent research, buyers can compare products to identify their strengths and weaknesses. At the end of the processes, buyers should have a list of two to four finalists that provide very similar functionality. **Conduct demos** The best way to differentiate between the products on the short list is to conduct demos of each product to see how they can be used in real-life scenarios. Buyers create demo scripts that include requirements and workflows specific to their company, and vendors provide a demo in real-time, which follows the script. Since very long demos can be counterproductive, buyers should focus on the critical features. For instance, instead of asking vendors to show how they create a project and add tasks to it (which is basic project management), buyers may want to focus on interdependencies between tasks or changes to a project's timeline.  Other than functional requirements, buyers should also evaluate a product based on its ease of use and flexibility to make sure that it’s intuitive and collaborative. The selection team members attending the demo should rate each criterion or requirement on a predefined scale, which will allow them to consolidate all ratings and objectively compare software.  #### Selection of Project Management Software **Choose a selection team** The selection team includes executives such as the CEO, CTO, or CFO, as well as project managers or members of the project management office team. It is recommended that the project managers involved have extensive experience managing projects and using this type of software.  **Negotiation** While the software's cost is usually an essential factor in negotiation, buyers should not compromise on features to save money. It may also be tempting to buy components or services that are not critical or important for the company. At the same time, buyers should try to get discounts or free tools and services to complement the project management solution.  Medium to large companies should also take into account the ability of the vendor to help them update their business processes and best practices for project management. An engineering company and a marketing agency have very different operations and the project management software alone may not be enough to increase productivity. While they can be expensive, business process reengineering services are critical for companies with complex projects. **Final decision** The final decision should be made by the entire selection team. It should be based on the information gathered about each product, its vendor, and their ability to provide the functionality and services required by the buyer. Ideally, buyers should request information on the estimated ROI of the software. The vendor's contract length and discounts can also have a significant impact on the final decision.  ### What Does Project Management Software Cost? On-premises project management software is sold as perpetual or named licenses, which allow buyers to use the software indefinitely and without renewals. The cloud or SaaS solutions use the subscription model, which licenses the software on a monthly or yearly basis. This does not include licenses for operating systems or database management, which are the buyer's responsibility. Most project management software provide multiple tiers or editions, which are versions of the same software with different features. Many basic versions are free for a limited number of users. In theory, cloud products allow buyers to scale up or down quickly (add or remove users) and change editions. In practice, vendors try to sell packages or plans that are less flexible and only allow buyers to make changes at the end of the contract. The licenses' cost can vary depending on the user's role (administrator, employee, manager, or contributor).  Finally, a project management solution's initial cost may include various services offered by the vendor, such as consulting, customization, integration, or business process reengineering.  #### Return on Investment (ROI) To determine the ROI of a project management software, buyers need to identify the product's costs (initial and ongoing) and its quantifiable benefits (increased productivity, less time spent managing tasks, better resource allocation). The costs and benefits of the software aren't always obvious. For example, ongoing costs represent the licenses users need to access the system and include additional support, training, or software configuration. Large companies may also require a dedicated employee to manage the system, user access, or change requests. The main challenge with the benefits is that they are difficult to calculate. Therefore, buyers must estimate how the advantages of project management software impact their finances and profitability. ### Implementation of Project Management Software **How is Project Management Software Implemented?** Depending on the complexity of the software and the buyer's operations, implementation can be straightforward or complicated.  **Small businesses:** Small businesses with essential project management needs usually adopt cloud software, which does not require installation. Standard project management software usually provides enough out-of-the-box features for these companies, so there's no need to configure the system or buy additional modules or addons. **Mid-market** **companies:** Such companies may require industry-specific features, data migration, and integration with other business software. These require an implementation plan and a dedicated employee in charge of the process. Vendor assistance is also essential, especially for configuration, data migration, and integration.  **Enterprises:** Enterprises usually take a phased approach to implementation by deploying the software in each location or division at a time. This approach is preferable to deploying the system everywhere at the same time, which can cause significant disruptions and requires substantial resources. **Who is Responsible for Project Management Software Implementation?** Buyers should have a project manager in charge of the implementation, who works with a team of subject matter experts, and the vendor and its partners.  While managers and executives aren't always directly involved, they are responsible for keeping the implementation on track. Any changes are recommended by the project manager and approved or rejected by the managers in charge. **What Does the Implementation Process Look Like for Project Management Software?** The implementation process is made of several phases, which may not always apply to all buyers. For instance, a new company does not need data migration services since it has no historical data from previous systems.  The main phases of a project management software implementation are as follows: **Data migration:** Migration of data from any data sources used previously by the buyer to manage projects, such as software, spreadsheets, custom solutions, and databases. While keeping historical data is essential for reporting purposes, companies don't need to migrate all the details of past projects such as project plans, GANNT charts, and so on. **System configuration:** System configuration varies significantly from one company to another and can be a fundamental challenge. Standard project management requires little setup, but managing complex processes may involve advanced customizations and integration with other systems or records such as CRM or ERP. **User management:** User management defines who does what in the system and assigns them access rights accordingly. An administrator has access to all features, including the user management module. Project managers can add and modify projects. Most employees can only see and complete the tasks assigned to them. **Testing the software:** Software testing should be performed using a demo database, a copy of the database used for daily operations. Ideally, the demo dataset should include the data from migration and the system and user roles configuration.  **Training:** User training can be done using online learning tools or in person (recommended for admins and advanced users). It also helps to train a trainer who can help new users with training.   **Go-live:** Go-live refers to the switch from the old system (or multiple products) to the new project management solutions. Using both the old and new software is not recommended after the go-live, as it will generate confusion, double entries, and loss of productivity. **Adjustments:** Some adjustments are unavoidable after the implementation. Generally, complex implementation and software require more adjustments after go-live.  **When Should You Implement Project Management Software?** It is recommended to avoid implementing project management software during a critical phase of an important project. When buyers use this type of software to manage project costs and budgets, it is preferable to finalize the implementation after the year-end financial closing process. This ensures that accounting transactions related to projects are closed and do not impact the new fiscal year.  ### Project Management Software Trends **Cloud** Cloud and mobile technologies are making project management more affordable and easier to use, which dramatically increased adoption in recent years. These technologies also allowed new players to enter the market and provide better and more flexible alternatives to legacy software. Multi-cloud is another trend that is gaining traction in the software market; it refers to partnerships between cloud vendors to deliver tighter integration between their offerings. Better integration can be beneficial for SMB companies with low budgets, but medium to large companies should also consider other options for integration. **Collaboration** Collaboration has always been an essential part of project management, but rigid project management software made it difficult. Recent technologies and higher expectations from new generations of users made vendors deliver better collaboration features, either out of the box or through integration with other software. Many vendors provide separate solutions for collaboration as part of their offerings while others only focus on this type of software. **Functionality** Extended functionality refers to the tendency to add more features, such as customer management, billing, or accounting, on top of the core offering for project management. Vendors use this strategy to differentiate themselves from competitors. This approach can be beneficial for SMBs who prefer to have project management and other features delivered as a single product. It can also be confusing for medium to large companies because the extended functionality isn’t always robust enough for their needs. **Manufacturing** Another trend related to project management software is the need for manufacturing and distribution companies to diversify their activities to increase revenues and provide a better customer experience. Traditionally, only manufacturers of heavy machinery or sophisticated equipment would provide installation and maintenance to customers to avoid costly mistakes. Nowadays, SMB manufacturers are adopting similar strategies but cannot afford to invest in project-based ERP to manage their new activities. Instead, these companies rely on project management or field service software, which are usually separate from their ERP systems. **Agile project management** Agile project management is a methodology that focuses on the collaboration between cross-functional teams. As opposed to the traditional waterfall approach, agile is based on frequent inspection of the progress of a project which can trigger corrective actions. This way, issues or challenges can be addressed quickly before they become significant and may jeopardize the success of a project. Agile project management also allows for rapid delivery of high-quality projects. While agile isn’t a new concept, it has been widely adopted recently because of its benefits, especially by IT and software development companies. **Virtualization** Virtual project management relies on a virtual team to complete tasks and monitor the effectiveness of a project. Virtual teams refer to employees working remotely across multiple locations. This approach may reduce project costs, but it can also bring challenges such as miscommunication between users from different countries and cultures, or the difficulty of scheduling employees across different time zones. **Work management** Work management is a new type of software that combines project management, workflow management, and collaboration process functionality to manage the flow of business data and operations. The main difference between work management and PSA software is that the former does not provide advanced back-office features like accounting. Work management will likely replace project management and back-office tools more and more in the future. Since work management solutions focus on services businesses, this type of software isn’t always a good choice for other industries like manufacturing or logistics. **Tools** Most project management features exist as separate tools that can be bought and used independently. Some examples include task management, time tracking, and resource management. Timesheets are another example of project management tools, these are used to monitor employees’ time on various tasks when they aren’t directly involved in project management. For instance, employees that install and maintain hardware don’t need to use project management software and can benefit from using timesheets. --- ## What Are the Most Common Questions About Project Management Software? *AI-generated · Last updated: June 3, 2026* ### Best project management app with time tracking Based on G2 reviews, these project management products are most often mentioned for combining task organization with time tracking or workload visibility. - [Jira](https://www.g2.com/products/jira) — sprint tracking, tickets, time visibility. - [Asana](https://www.g2.com/products/asana) — task timelines, hours submission, dashboards. - [monday Work Management](https://www.g2.com/products/monday-com) — project tracking, time tracking, billing. - [ClickUp](https://www.g2.com/products/clickup) — dashboards, workload visibility, timeline management. ### User-friendly project management software for teams According to verified users, teams describe user-friendly project management software as easy to adopt, simple to navigate, and fast to understand without long training. Recent reviews repeatedly point to clear task views, straightforward assignment, due date tracking, and one shared place for updates and files. Reviewers also value collaboration tools that reduce back-and-forth across email or chat and make ownership visible. At the same time, buyers should watch for tradeoffs: some products feel intuitive for everyday use but become more complex when workflows, reporting, or automation grow. In recent G2 feedback, ease of use is closely tied to how quickly teams can stay aligned and keep work moving. ### Top project management tool for software development Based on G2 reviews, these project management tools are most often highlighted for software development planning, issue tracking, and team coordination. - [Jira](https://www.g2.com/products/jira) — sprint planning, bugs, backlog visibility. - [ClickUp](https://www.g2.com/products/clickup) — sprint views, docs, GitHub workflows. - [monday Work Management](https://www.g2.com/products/monday-com) — dependencies, tracking, cross-team updates. - [Asana](https://www.g2.com/products/asana) — timelines, ownership, cross-functional coordination. ### What features define modern project management software According to verified users, modern project management software is defined by visibility, coordination, and flexibility. Across recent reviews, the most repeated features include task assignment, status tracking, dashboards, reporting, timelines, boards, and workflow customization. Buyers also consistently mention dependencies, reminders, notifications, and document sharing as useful for keeping work in one place. Integrations matter too, especially with communication tools, documentation platforms, calendars, and development systems, because they reduce context switching. Another recurring theme is resource and workload visibility, which helps teams spot bottlenecks earlier. In practice, reviewers value software that combines planning, collaboration, and tracking without forcing teams into a rigid process. ### How does project management integrate with Slack According to verified users, project management software integrates with Slack mainly to reduce context switching and keep teams updated without opening another tool. Recent reviews mention Slack connections being used for task notifications, project updates, reminders, link sharing, and keeping conversations tied to active work. Reviewers say this is especially useful when teams need quick visibility into status changes, assigned work, or what is coming next. In several products, Slack integration helps centralize communication while preserving a shared project record elsewhere. The main buyer takeaway from recent feedback is that Slack integration works best when it supports visibility and follow-up without replacing the core task and project system.