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G2 Grid® Scoring

Space Management Software Definition

Space management software allows organizations to monitor, analyze, and optimize their physical space inventory. This software enables users to reserve meeting rooms, desks, and other shared spaces and resources within the workplace. Space management software is used to manage dedicated (assigned) workspaces; however, some tools may provide the ability to manage hybrid and free address (non-assigned) workspaces as well.

Administrators benefit from space management software as it allows them to manage user permissions, oversee facilities, and utilize analytics to improve workplace efficiency. Space management software assists users by ensuring facilities, such as desks and meeting rooms, are booked in accordance with office regulations to prevent overcrowding and prioritize workplace safety. These tools also provide an accurate and real-time view of how space is being used, empowering users to ensure their workspace is being used efficiently and reducing wasted space. Space management software enables employees to see which spaces are available and choose the best location for their needs. Some space management tools allow users to book desks or workstations on behalf of others, giving teams the ability to carve out a dedicated space. Additionally, some tools may provide an overview of available amenities, ensuring employees are able to book the most appropriate spaces for their workday.

This type of software encompasses the functionality of meeting room booking systems, which provide an overview of conference rooms, allow users to book and modify reservations, and provide administrators with the tools to modify permissions, manage rooms, and access meeting information. However, space management software builds on these features with additional functionality for both users and administrators and provides in-depth analytics tools.

To qualify for inclusion in the Space Management category, a product must:

• Allow users to book desks, meeting rooms, and other facilities
• Provide administrators with the tools to manage bookings, facility access, and user permissions
• Track and report on space utilization, trends, and efficiencies
• Manage dedicated (assigned) workspaces

Space Management Grid® Scoring Description

• Products in the Leader quadrant are rated highly by G2 users and have substantial Market Presence scores. Leaders include: Tactic, Skedda, UnSpot, Archie, OfficeSpace Software, Envoy Workplace, OfficeRnD Hybrid, Café, Spacebring, Joan, deskbird, Wisp | by Gensler, Spaceti, WorkInSync, Kadence, Optix, and Wayleadr
• High Performing products have high customer Satisfaction scores and low Market Presence compared to the rest of the category. High Performers include: Flexopus - The Desk Sharing Solution, SwipedOn, Officely, Semana, Tribeloo, and Gaia WorkSpace
• Contender products have relatively low customer Satisfaction scores and high Market Presence compared to the rest of the category. While they may have positive reviews, they do not have enough reviews to validate those ratings. Contenders include: Robin, Condeco, MAPIQ, Nexudus, anny, Eden, Eptura Workplace, Poppulo, Scoop, and Tango
• Niche products have relatively low Satisfaction scores and low Market Presence compared to the rest of the category. While they may have positive reviews, they do not have enough reviews to validate those ratings. Niche products include: litespace, Sign In Solutions, Roomzilla, FMS:Workplace, PULT, Yarooms, and Workero