Flexopus Reviews & Product Details

Flexopus – The workplace management software that integrates seamlessly into your company and adapts exactly to your desk sharing needs. Organize the daily work of hybrid teams just the way you want. Book work stations, meeting rooms, and parking spaces within 3 clicks! The best thing: Flexopus does not limit to desk sharing but also offers visitor registration, asset management and even enables you to plan events and book catering and facility management too. Easy to use: Utilize the desk sharing software Flexopus effortlessly through its cloud-based version, eliminating the need for installation. Booking new items like work stations is unbelievably simple and just a few clicks away. Flexible use: Flexopus is accessible across smartphones, tablets, and PCs. Secure: Flexopus ensures full compliance with GDPR regulations, offering peace of mind. Our dedicated servers in Germany provide an extra layer of protection, ensuring the highest level of security for your personal data. Flexopus has been awarded the ISO27001 certificate. Barrier-free: Flexopus adheres to WCAG standards, ensuring a barrier-free experience that caters to all users without limitations. Cost-effective: Flexopus has been named the price-performance champion in various software comparisons. Our pricing structure is straightforward, transparent, and free from hidden extras using a per-object charging model instead of per-user charging. Data Driven: Leveraging intelligent analytics features, Flexopus empowers you to assess your office workload and gain deeper insights into utilization patterns. Seamless integration: Offering a diverse range of interfaces and add-ons, Flexopus seamlessly integrates precisely where you need it – whether it's with Microsoft 365, Microsoft Outlook, Microsoft Teams, Microsoft Exchange, Azure AD, Google Workspace and many more. Modern: Flexopus stands as an advanced software solution (PWA, Responsive, Cloud, Tenant), streamlining maintenance, updates, and backups effortlessly, without requiring additional input. Efficient: Flexopus presents a streamlined and remarkably intuitive hot desking solution, encompassing essential features necessary for seamless desk-sharing implementations. Multilingual: Flexopus is accessible in 12 languages, encompassing DE and EN options. Our comprehensive approach ensures a worry-free experience; we handle consulting, configuration, and digital floor plan preparation, and provide support through templates for change communication.

Product Website

Seller

Flexopus GmbH

Discussions

Flexopus Community

Languages Supported

German, English, French, Hungarian, Italian, Japanese, Dutch, Romanian, Russian, Spanish, Turkish, Chinese (Simplified), Chinese (Traditional)

Overview by

Dániel Fafula

Pricing

Pricing provided by Flexopus.

Starter

€1.59

1 Ressource Per Month

View More Pricing Information

Flexopus Integrations

(51)

Verified by Flexopus

Flexopus Media

Choose from several possible object types: work station, meeting room, parking spot, or home office.

Book either a single day, a period of several days, or a series, selecting the desired time.

Select the option that best fits your needs from the variety of available floors or floor plans.

Search for a suitable and free workstation on the digitized floor plan of your office. Filter by equipment features and display free spaces as a list.

Flexopus Demo - Microsoft Outlook Add-In

Enhance your Outlook room booking experience with the Flexopus Outlook Add-in, which introduces a user-friendly graphical interface to streamline the process.

Flexopus can be integrated as a Teams app in the Microsoft Teams desktop and mobile app.

Learn more about Flexopus - The Desk Sharing Solution.

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Felix F.

Small-Business (50 or fewer emp.)

3/6/2026

"Effortless Desk Booking with Seamless Collaboration"

5/5

What do you like best about Flexopus?

The floor plan view is super helpful because I can actually see where I'm booking, which means I don't have to just pick a random desk. It's super convenient to know who's actually in the office on a given day, so planning days with teammates is easy and there's no need for any coordination effort. It really helps make collaboration easy and saves a lot of back and forth. Also, the initial setup was very easy, and employees get automatic access because Flexopus is in sync with our HR system, great that they offer this integration. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

- Review collected by and hosted on G2.com.

Clemens H.

Marketing & Business Allrounder

Mid-Market (51-1000 emp.)

3/4/2026

"Very user-friendly! Facilitates workplace and room booking in a hybrid team"

5/5

What do you like best about Flexopus?

Very user-friendly! As a hybrid team, it significantly eases the coordination of workspaces and room bookings in our office - previously, it was a back-and-forth on MS Teams, and often colleagues hadn't communicated their days.

Additionally, the support is very attentive and helpful. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

At the beginning of the year, there were two design proposals to improve the mobile version. However, these were completely implemented within two/three weeks. Review collected by and hosted on G2.com.

Verified User in Financial Services

Enterprise (> 1000 emp.)

8/8/2025

"Absolute frontrunner"

5/5

What do you like best about Flexopus?

Resources are licensed, not users. This alone distinguishes Flexopus from many other competitors and made it much more attractive for us. The young team is absolutely helpful, flexible, and quick in making adjustments. New useful features are easily added. Onboarding for new users is hardly necessary, as the system is essentially self-explanatory. Additionally, the system has all the state-of-the-art technologies important to us, allowing it to be fully integrated into our system environment. We looked at approximately 10 other competitors (some were immediately eliminated in the preliminary selection because Entra SSO was not possible) and partially tested them. Flexopus was the most economical and technically advanced system for us. Additionally, the employees are also pleasant. Therefore, 10/10 Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

So far, there are no negative points of criticism. Review collected by and hosted on G2.com.

What problems is Flexopus solving and how is that benefiting you?

There are locations that are "bursting at the seams" and therefore use desk sharing, and locations that simply want to manage a few focus rooms and conference rooms. Flexopus has enabled us to use a solution for all locations. Additionally, during the implementation, we were able to seamlessly integrate other resources as well. Review collected by and hosted on G2.com.

Linda H.

Social Media Manager

Small-Business (50 or fewer emp.)

8/6/2025

"Easy and self explanatory use, great concept and design"

5/5

What do you like best about Flexopus?

It's easy to use in a self explanatory way and it can be adapted to your needs as a company. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

There are a few things that could still be added but i dont see that as a negative thing. Review collected by and hosted on G2.com.

Verified User in Computer Software

Small-Business (50 or fewer emp.)

8/23/2024

"Simple but powerful"

4.5/5

What do you like best about Flexopus?

Good integration options with Google and Microsoft products. Various group settings for access management. Plenty of booking customization options. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

Admin dashboard is not consistent with the user UI, there is no light theme. Review collected by and hosted on G2.com.

Heidrun S.

Leitung Personal und Organisation

Mid-Market (51-1000 emp.)

7/4/2025

"Great Desharing solution with a great support team"

5/5

What do you like best about Flexopus?

I appreciate the high usability, both for employees and for myself as an administrator. We can configure a lot ourselves (data protection, booking rules, manage floors and buildings) and always receive quick and competent support when we need something. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

The only wish we as GroupWise users would have is the connection to this mail program and not just to the big American mail programs. Review collected by and hosted on G2.com.

Paula .

Social Media

Small-Business (50 or fewer emp.)

8/7/2025

"Flexopus – probably the best desk sharing software"

5/5

What do you like best about Flexopus?

The simple handling, plain and beautiful design, very user-friendly, great booking system for rooms, tables, and everything your heart desires Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

If I find something not quite suitable or have suggestions for improvement, I can express them directly to support and we find a suitable solution. That's really great! Review collected by and hosted on G2.com.

Julian S.

Creative Producer

Small-Business (50 or fewer emp.)

8/6/2025

"easy and self explained usability. the navigation is easy to understand."

5/5

What do you like best about Flexopus?

the room/desk overview where you´re able to see the whole office structure. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

would like to see a whole calendar year overview to see when I was in office in 2025. Review collected by and hosted on G2.com.

Verified User in Marketing and Advertising

Small-Business (50 or fewer emp.)

8/29/2025

"Everything you need for Desk Management"

5/5

What do you like best about Flexopus?

Flexopus is much more than just an app for booking a spot in our office - we manage almost everything with it. From assets like iPads or Phones to catering for meetings or even opening locks - Flexopus is our daily little helper for so many tasks around office life. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

Absolutely nothing! Even the user interface is smooth and easy to use. Review collected by and hosted on G2.com.

Pascal H.

Software Developer

Mid-Market (51-1000 emp.)

9/9/2024

"Saving money with Flexopus analyses and reports"

5/5

What do you like best about Flexopus?

Definitely the smart analytics. Flexopus offers an impressive suite of advanced analytics, which makes workplace optimization highly efficient. One of the best features is the heat map functionality, which provides a real-time and intuitive visual overview of desk occupancy and usage patterns. This feature is invaluable for facility managers to easily identify high-traffic areas or underutilized spaces, allowing for data-driven decisions on how to allocate resources and improve the office layout.

But there are more detailed analytics, export functionalities, and an API integration, which simplifies reporting and data analysis and makes Flexopus a comprehensive desk-sharing solution, particularly for organizations looking to optimize their office with data-backed insights. Review collected by and hosted on G2.com.

What do you dislike about Flexopus?

Flexopus is a solid solution, but, like any tool, requires willingness to adapt a desk-sharing model at your company. Review collected by and hosted on G2.com.

What problems is Flexopus solving and how is that benefiting you?

The analysis of Flexopus provides us with important insights into the utilization of our office, the booking behavior of employees, and their home office habits. This allows us to optimize our spaces in a data-driven way: for better utilization, to meet more individual workplace requirements, and to save costs. Review collected by and hosted on G2.com.