Compare Smartsheet and WorkflowMAX 
At a Glance
Market Segments
Mid-Market (41.1% of reviews)
Small-Business (80.7% of reviews)
Entry-Level Pricing
$9.00 1 user Per Month
Starting at $25.00 Per Month
Smartsheet
Star Rating
(21,447)4.4 out of 5
Market Segments
Mid-Market (41.1% of reviews)
Pros & Cons
Entry-Level Pricing
$9.00 1 user Per Month
Free Trial is available
Browse all 3 pricing plansWorkflowMAX
Star Rating
(65)4.1 out of 5
Market Segments
Small-Business (80.7% of reviews)
Pros & Cons
Entry-Level Pricing
Starting at $25.00 Per Month
Browse all 3 pricing plansSummary
AI Generated Summary
AI-generated. Powered by real user reviews.
- G2 reviewers report that Smartsheet excels in user satisfaction, boasting a significantly higher overall score compared to WorkflowMAX. Users appreciate its intuitive interface, with one reviewer noting, "I love using Smartsheet for project tracking and task management," highlighting its effectiveness in keeping teams aligned.
- Users say that Smartsheet's real-time collaboration features are a standout, allowing teams to update and share information seamlessly. One user mentioned, "I like how you can collaborate and it updates in real-time," which enhances productivity and communication.
- According to verified reviews, WorkflowMAX is praised for its ease of use in managing projects from start to finish, particularly in industries like engineering. A user noted, "I love how easy WorkflowMax is to use for managing projects," indicating its suitability for small businesses looking for straightforward project management solutions.
- Reviewers mention that Smartsheet offers robust reporting and dashboard capabilities, making it easier to share progress with stakeholders. One user highlighted, "I find the dashboards and reports really helpful," which is crucial for project visibility and management.
- G2 reviewers indicate that while WorkflowMAX has strong project financial performance tracking, it lacks the advanced features and flexibility that Smartsheet provides. Users noted that WorkflowMAX is effective for cost management but may not meet the needs of those requiring more complex project management tools.
- Users report that Smartsheet's flexibility allows for a variety of workflows, with one reviewer stating, "I appreciate how flexible it is for building simple task lists or creating detailed workflows." This adaptability makes it a preferred choice for mid-market companies looking for a comprehensive solution.
Pricing
Entry-Level Pricing
Smartsheet
Pro
$9.00
1 user Per Month
For people and teams that want to track, share, and manage projects.
Includes:
- Up to 10 editors (paid license required to edit)
- Unlimited free viewers
- Unlimited sheets, reports, and forms
WorkflowMAX
STANDARD
Starting at $25.00
Per Month
Great for freelancers and small teams.
- Quoting/Estimating
- Client Manager
- Timesheets
Free Trial
Smartsheet
Free Trial is available
WorkflowMAX
Free Trial is available
Ratings
Meets Requirements
8.5
18,143
8.2
52
Ease of Use
8.4
18,386
8.2
56
Ease of Setup
8.3
10,177
8.1
37
Ease of Admin
8.5
7,623
8.3
19
Quality of Support
8.3
14,048
8.3
47
Has the product been a good partner in doing business?
8.6
7,072
8.3
19
Product Direction (% positive)
8.6
17,636
7.8
52
Features by Category
Sales Force Automation
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Marketing Automation
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Customer Support
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Reporting & Analytics
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Mobile & Social
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Platform
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Integration
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Agentic AI - CRM
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Tasks
8.7
10067
|
Verified
8.9
19
|
Verified
8.8
10070
|
Verified
8.6
19
|
Verified
8.5
9791
|
Verified
8.6
19
|
Verified
8.4
9471
|
Verified
7.8
17
|
Verified
8.1
9275
|
Verified
7.4
18
|
Verified
Feature Not Available
7.9
14
8.1
9342
|
Verified
6.8
18
|
Verified
8.0
8802
|
Verified
7.4
17
|
Verified
Projects
8.6
9291
|
Verified
7.2
17
|
Verified
8.3
8632
|
Verified
7.5
17
|
Verified
8.2
8748
|
Verified
6.5
17
|
Verified
8.0
8665
|
Verified
6.9
17
|
Verified
8.2
8838
|
Verified
7.7
17
|
Verified
7.6
7602
|
Verified
8.6
18
|
Verified
8.0
8305
|
Verified
Feature Not Available
8.1
8866
|
Verified
8.3
17
|
Verified
7.8
7844
|
Verified
7.4
17
|
Verified
7.6
7447
|
Verified
8.8
18
|
Verified
7.6
7266
|
Verified
8.0
17
|
Verified
Resource Management
7.6
7742
|
Verified
7.8
17
|
Verified
7.6
7810
|
Verified
6.9
17
|
Verified
8.1
8443
|
Verified
6.9
17
|
Verified
Project Monitoring
7.8
7454
|
Verified
7.9
17
|
Verified
7.7
7563
|
Verified
6.4
16
|
Verified
8.2
8617
|
Verified
7.5
17
|
Verified
Generative AI
6.0
3063
5.8
13
6.1
3047
5.8
13
Agentic AI - Project Management
5.6
925
5.9
11
5.9
924
6.7
11
5.7
919
6.4
13
5.7
916
6.8
11
5.7
915
6.4
11
5.6
912
6.8
11
5.8
915
6.4
11
Portfolio Management
7.9
4814
Not enough data
8.5
5519
Not enough data
8.0
5000
Not enough data
7.7
4604
Not enough data
Project Management
8.2
5421
Not enough data
8.3
5497
Not enough data
7.7
4624
Not enough data
Resource Management
7.8
4755
Not enough data
7.8
4824
Not enough data
7.9
4774
Not enough data
Data & Analytics
8.0
4985
Not enough data
8.0
5163
Not enough data
8.1
5077
Not enough data
7.5
4447
Not enough data
Strategy - Project and Portfolio Management
6.7
2051
Not enough data
7.6
2082
Not enough data
7.9
2060
Not enough data
7.6
2058
Not enough data
7.8
2052
Not enough data
7.6
2052
Not enough data
7.2
2033
Not enough data
7.6
2047
Not enough data
7.5
2035
Not enough data
7.8
2040
Not enough data
Cost Tracking
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Setup
8.3
5156
Not enough data
Feature Not Available
Not enough data
8.1
5020
Not enough data
8.5
5392
Not enough data
Management
Feature Not Available
Not enough data
8.1
4651
Not enough data
7.5
4366
Not enough data
Generative AI
6.3
1817
Not enough data
Agentic AI - Workflow Management
5.9
406
Not enough data
5.9
408
Not enough data
5.9
403
Not enough data
5.9
399
Not enough data
5.9
398
Not enough data
5.9
400
Not enough data
6.1
401
Not enough data
Invoice Generation
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Invoice Processing
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Analytics
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Integration
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Agentic AI - Invoice Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Functionality
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Feature Not Available
Not enough data
Platform Basics
8.3
1037
Not enough data
8.7
1226
Not enough data
8.5
1167
Not enough data
8.0
1005
Not enough data
8.6
1166
Not enough data
8.7
1192
Not enough data
Content Planning
8.6
1185
Not enough data
8.9
1236
Not enough data
8.6
1117
Not enough data
Marketing Campaign Performance
8.0
882
Not enough data
8.4
1033
Not enough data
Agentic AI - Marketing Calendar
5.1
43
Not enough data
5.2
45
Not enough data
5.1
45
Not enough data
5.0
45
Not enough data
Other Features
7.9
987
Not enough data
8.3
1015
Not enough data
Task Creation
8.7
7311
Not enough data
8.8
7393
Not enough data
8.3
6926
Not enough data
7.8
6116
Not enough data
Task Management
8.5
7069
Not enough data
8.5
6979
Not enough data
8.1
6638
Not enough data
8.2
6464
Not enough data
Generative AI
6.2
2414
Not enough data
6.2
2416
Not enough data
Customer Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Project Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Accounting
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Portfolio Management
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Analytics
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Administration
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Platform
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Generative AI
Not enough data
Not enough data
Not enough data
Not enough data
Artificial Intelligence - Professional Services Automation
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Not enough data
Agentic AI - Professional Services Automation
Not enough data
Not enough data
Not enough data
Not enough data
Automation
8.5
4249
Not enough data
8.3
4203
Not enough data
8.1
3938
Not enough data
Administration
8.2
4103
Not enough data
8.1
3884
Not enough data
8.8
4101
Not enough data
Project management
8.7
4167
Not enough data
8.2
3895
Not enough data
8.6
4177
Not enough data
8.3
4028
Not enough data
8.4
3946
Not enough data
8.0
3623
Not enough data
8.3
4066
Not enough data
Workload
8.0
3695
Not enough data
8.3
3937
Not enough data
8.0
3739
Not enough data
7.9
3553
Not enough data
Communication & Collaboration
8.1
3723
Not enough data
8.3
3918
Not enough data
8.8
4116
Not enough data
Cost Management
7.7
3428
Not enough data
7.8
3422
Not enough data
7.5
3233
Not enough data
Integration
7.4
3275
Not enough data
7.4
3325
Not enough data
7.4
3356
Not enough data
Generative AI
6.5
1654
Not enough data
6.5
1660
Not enough data
Agentic AI - Work Management
5.8
363
Not enough data
6.0
361
Not enough data
5.8
361
Not enough data
5.8
359
Not enough data
Communication
7.2
5664
Not enough data
7.6
6046
Not enough data
7.5
5802
Not enough data
7.7
5828
Not enough data
Feature Not Available
Not enough data
Content & Documents
8.4
7184
Not enough data
8.4
7125
Not enough data
8.0
6871
Not enough data
7.8
6096
Not enough data
Controls
8.0
6468
Not enough data
7.6
5487
Not enough data
8.2
6801
Not enough data
Feature Not Available
Not enough data
7.9
6084
Not enough data
Project Management
8.8
7424
Not enough data
8.7
7297
Not enough data
8.6
7162
Not enough data
7.9
6148
Not enough data
Remote Collaboration
8.4
6558
Not enough data
8.5
6738
Not enough data
8.4
6630
Not enough data
Feature Not Available
Not enough data
Generative AI
6.3
2273
Not enough data
6.3
2277
Not enough data
Agentic AI - Project Collaboration
5.7
427
Not enough data
5.6
428
Not enough data
Agentic AI - Accounting & Finance
Not enough data
Not enough data
Time Tracking
Not enough data
8.7
42
Not enough data
8.4
40
Not enough data
8.2
39
Client Invoicing
Not enough data
8.5
32
Not enough data
7.4
17
Not enough data
7.2
34
Mobile Time Tracking
Not enough data
7.6
36
Administration
Not enough data
7.2
31
Not enough data
7.8
29
Not enough data
6.7
29
Not enough data
Feature Not Available
Not enough data
8.1
31
Platform
Not enough data
7.6
31
Not enough data
7.7
27
Not enough data
6.3
28
Not enough data
7.9
29
Not enough data
7.4
28
Not enough data
Feature Not Available
Categories
Categories
Shared Categories
Smartsheet and WorkflowMAX are categorized as Project Collaboration, Work Management, Workflow Management, Task Management, and Project Management
Unique Categories
Smartsheet is categorized as Marketing Calendar, Privacy Impact Assessment (PIA), and Project and Portfolio Management
WorkflowMAX is categorized as CRM, Time Tracking, Document Management, Invoice Management, Professional Services Automation, and Project Cost Management
Reviews
Reviewers' Company Size
Smartsheet
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
WorkflowMAX
Small-Business(50 or fewer emp.)
Mid-Market(51-1000 emp.)
Enterprise(> 1000 emp.)
Small-Business
(50 or fewer emp.)
Mid-Market
(51-1000 emp.)
Enterprise
(> 1000 emp.)
Reviewers' Industry
Information Technology and Services
7.6%
Construction
7.2%
Hospital & Health Care
5.2%
Computer Software
4.6%
Marketing and Advertising
4.6%
Other
70.7%
Marketing and Advertising
15.8%
Construction
10.5%
Accounting
8.8%
Architecture & Planning
7.0%
Civil Engineering
7.0%
Other
50.9%
Discussions
What can smartsheet be used for?
57 Comments
WA
It has a wide range of functionalities for project management or even asset management. Read more
Why is smartsheet bad?
34 Comments
NK
Complexity: Smartsheet has a fairly steep learning curve, especially for users who are not tech-savvy or unfamiliar with project management tools.
Limited...Read more
WorkflowMAX has no discussions with answers
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