Top Free Time Tracking Software

Check out our list of free Time Tracking Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Time Tracking Software to ensure you get the right product.

Results: 136
(1,368)4.5 out of 5

TSheets is an employee time tracking and scheduling solution that saves business owners time and money. Get rid of that old punch clock or spreadsheet and simplify payroll, invoicing, and job costing. Whether they’re in the office or on the road, your employees can track time from any location—using a smartphone, tablet, desktop or laptop—in real time. Plus, TSheets is the only time tracking system embedded inside QuickBooks. You can review and approve employee time cards to run payroll, do jo

Karen B.
KB
TSheets platform provides us the best to use scheduler and time tracking services and the customer support they provide is excellent and helpful.... Read review
Diana B.
DB
The intriguing thing is the fact that in case you have to alter time spent on each task, you are able to imitate the perfect calendar from the... Read review
(1,332)4.5 out of 5
Entry Level Price:$20 user/month

Toggl is an online tracking too for freelancers, consultants, and small companies. It allows users to track the time spent on projects and analyze productivity.

Melvyn N.
MN
Simple to use, you can switch on quickly and go back later to assign work to projects, so it doesn't get in the way of work. Read review
Daniel N.
DN
The options to have it where I am working, either in the chrome browser, or in the android phone with an easy to use gadget, make using it, a real... Read review
(700)4.3 out of 5
Entry Level Price:$0 forever

Harvest makes time tracking easy. Start a timer from your desktop, phone, or browser to track time to different clients and projects. Or take advantage of one of our integrations to track time directly from your favorite tools, including Asana, Basecamp, and Trello. Harvest then turns that timesheet data into reports that help you get critical info about your business. See where your team's time is going and how well your projects are tracking against their budgets. And when your project is ov

Ania B.
AB
Harvest keeps my all projects on the right track. It is very easy to monitor team workload in efficient ways. It has wonderful features which... Read review
Emma C.
EC
Currently I am using Harvest previously I was on some other software, but t it was not supporting good enough, my large business set up. I was... Read review
(1,415)4.6 out of 5
Optimized for quick response
Entry Level Price:$8 seat / month

monday.com Work OS is an open platform where anyone can create the tools they need to run every aspect of their work. The easy-to-use, visual interface includes building blocks like Apps and integrations, allowing teams to seamlessly build or customize the work solutions of their dreams. Whether you need to streamline your sales pipeline, want to create a marketing campaign process, run a robust CRM, or build a project management tracker – monday.com provides a collaborative space for your team

AT
I like what they offer like kanbann, team management, etc Read review
Ummey K.
UK
I love being able to track the lifecycle of my project and assign tasks to anyone. Read review
(474)4.2 out of 5

Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

RB
Replicon has the features that companies want in a cloud based time keeping system and at a great price. Service is outstanding if you have any... Read review
Daniel F.
DF
Compliant with the Cost-based accounting practices; robust; customizable per our requirements. Read review
(465)4.5 out of 5
Entry Level Price:$0

Paymo is a modern work management application mainly dedicated to small and medium businesses from industries like Web Design & Development, Creative Agencies, Software & IT Services, Marketing & Social Media or Business Consultants. The main focus of the app is helping teams with collaboration, timesheet management, project accounting and it basically allows you to manage projects from start to finish: - split projects into task lists and tasks and assign them to your employees or

UE
Paymo is a great platform for project management, the service is completely favorable because its level of innovation is very high, the software is... Read review
UT
As a Paymo user I can say that it is a very powerful and intelligent application for project management. It has a wide and fast functionality in... Read review
(1,361)4.2 out of 5
Optimized for quick response
Entry Level Price:$9.8 user/month

Wrike is the leading enterprise-grade collaborative work management platform that helps companies do their best work — no matter where their employees are based. With many companies moving to a remote work environment for their employees, Wrike is the best platform to ensure collaboration and deliver efficiencies for teams across the enterprise. Over 20,000 customers and more than 2 million users use Wrike to connect geographically dispersed teams and to make sure their entire organizations are

UC
Wrike is a tool that manages any type of project, through which you can implement solutions related to GANTT diagrams, kanban boards allowing a... Read review
Andrew P.
AP
By being able to update on a project without having to call a meeting. Seeing the actual progress of a project, and where the bottlenecks a could... Read review
(903)4.5 out of 5
Optimized for quick response

BigTime is the access-anywhere operating system behind the greatest consulting firms on the planet. We help accountants, architects, engineers, IT-services firms, scientific and management consultants budget, track and bill their most important asset - time. In fact, BigTime users have increased their gross margins by 25%, on average, with our business-adaptable tools for resource allocation, workflow and task management, project planning and tracking, billing and invoicing with Quickbooks inte

Rebecca L.
RL
I really love their reporting options - So far I have been able to build a report for just about any information that I want to pull out. The... Read review
TF
We are just starting to upload and use BigTime but during the trial period it seemed very intuitive and easy to work with on my own before training. Read review
(336)4.4 out of 5
Entry Level Price:$0 month

Fight inefficiency and work better with streamlined time tracking, team and project management from Hubstaff. Accurately track time with our lightweight desktop, web, and mobile apps. See work happen in real time with screen capture, GPS tracking and geofences while you view reports, send invoices, pay your team, and keep moving forward. Plus, Hubstaff integrates with over 30 apps like Jira, Trello, Asana, Github, and Paypal so your business can run seamlessly. Available for Mac, Windows, Linux,

Leigh Ann S.
LS
The screenshots are critical for both our customers to verify what we've worked on (even though they've yet to question us) and for me to verify... Read review
AI
I really like the capabilities of the platform to allow to have a descentralized team of freelancers or even our ordinary team members doing home... Read review
(510)4.3 out of 5
Optimized for quick response
Entry Level Price:$3 per user

Humanity is the leading cloud-based employee scheduling platform that simplifies day-to-day employee management processes and accelerates employee shift schedule creation by up to 80 percent. Organizations of all sizes receive unprecedented insight into their operations and receive actionable data with which they can optimize staffing based on employee skill set, time-off/leave management, and worker availability. Humanity is offered as SaaS and can be deployed as a stand-alone solution in the c

Margaret K. S.
MS
I like the ease of use of this software, I like that it is very dynamic, and it makes the administration of the workflow of the employees as well... Read review
SC
I love that all the employees can clock in and out in one spot. They can schedule themselves and request leave and exchange shifts all in one app.... Read review
(274)4.7 out of 5
Entry Level Price:$3 per employee

ClockShark is the leading time tracking and scheduling software built for local construction, field service and franchises that want a simpler way to track mobile employee time, run payroll quickly and accurately, and understand job costs. Over 4,000 customers have replaced the hassle of paper timesheets with software that makes it easier to run their business and keeps accountants happy. Don’t take our word for it, start a free trial today!

Alfredo G.
AG
Multiple clock in options with multiple ways to protect employer whether its GPS based clock in or Photo capture via the KioskClock to avoid buddy... Read review
LM
Within Clockshark you can also work with payroll employees, as its document manager meets almost all the technical needs so that a company can... Read review
(727)4.2 out of 5

Scheduling in Float is intuitive and fast, which is why thousands of the world’s top teams, including BuzzFeed, Ogilvy, MetaLab, & Deloitte, use it to manage their resources. Create projects and tasks in a click, drag and drop to reassign them to your team in seconds, and make updates quickly with handy editing tools. Manage and track your resource capacity with custom work hours, schedule public holidays and time off, add custom tags, and set a scheduled status to let your team know who’s i

UT
Time is the most valuable resource so the best thing about it is that I can see when my colleagues have work or are free to help with a project. I... Read review
UM
Can see what I'm booked to work on weeks in advance. Can also see what my team is working on, all in one place. Read review
(172)4.4 out of 5
Optimized for quick response
Entry Level Price:$39 per month 5

Time Doctor provides detailed analytics of where time is spent on the work day, empowering employees and managers to increase productivity and results. Time Doctor will not only track attendance and time worked by every person on your team, but it will also provide a breakdown of how much time is spent on each project, client, or task. The time tracking data is accurate to the second so you can see exactly where time is spent and you can also verify where time is spent. You can use this data t

Marsha Jane O.
MO
Ease of using software to track hours; team time and client approval all in one place Read review
CB
Very easy to use and makes it easy to see what the team is working on at all times. Read review
(162)4.7 out of 5
Entry Level Price:Free

TimeCamp is time tracking software designed for monitoring and optimizing the efficiency of one’s work. This tool measures the time spent on computer activities. Then it categorizes these activities into productive ones and those not related to the tasks that the user should be focusing on. It can be used both in the case of stationary work in the company and by the remotely working employees.

IP
Architects, due to our focus on quality and exceptionality of our work, do not track how they spend the day. BIM has become a methodology to be... Read review
Dawn R.
DR
This is a busiest era, with much work load and due to work pressure; slowly you overburden yourself and could not be able to organize your work... Read review
(154)4.3 out of 5

TimeClick reduces the time spent managing your payroll by 50% It's the easiest way to manage employee hours - saving time, reducing hassle, and improving accuracy - making payroll a breeze. That's because TimeClick eliminates the headaches of dealing with paper time-cards and manually calculating employee hours. TimeClick software installs easily on each of your computers, so employees can clock-in and clock-out. Employee time clock reports in TimeClick are flexible, adjustable, and can be view

AW
Flexible use, easy to contact for support Read review
AH
User friendly. Easy to access for employees Read review
(152)4.4 out of 5
Entry Level Price:$8 person/month

Reduce costs, increase project visibility, and stay on budget — with easy timesheets! ClickTime makes it easy to track, plan, and manage employee time. Improve operations and increase employee productivity through easy-to-use timesheets you can access anywhere, anytime. Easy for Everyone Track time on your phone or laptop, quickly approve employee hours, or dive into dashboards and reports that make it easy to manage budgets and plan employee time. Real-Time Answers Whether you’re estimating

Berenice C.
BC
I like that is very easy to use, all my team work adapted well since we began to use it, one of the best thing about this tool is that allows us... Read review
Ben G.
BG
Lots of different reporting options and ease of administrator access and ability to make changes Read review
(122)4.7 out of 5
Entry Level Price:$0 User/Month

My Hours is a cloud based time tracking software designed for small teams and freelancers. Track time on projects with tasks, generate insightful reports and send invoices to clients. Free iOS and Android mobile apps. "Easy to use time tracker" is the most frequent phrase customers describe My Hours since 2002. Start for Free and upgrade to PRO whenever you want.

FP
The tool has a modern look and is user friendly. Has a variety of options for reports and downloads. Read review
AA
My Hours is extremely easy to use and allows us to capture and track data of our instructional design projects. which allows us to gauge how long... Read review
(134)3.9 out of 5
Entry Level Price:$29 per month

Take control of your projects and find out where your time is going with Intervals. At Intervals core is customizable time tracking and task management so that as you execute work you learn where all of your time is going. Includes powerful canned reports to analyze your efforts. Fully featured and ideal for consultants, designers, developers, creative agencies, IT services, and small teams. Includes project management, project templates, budgets, timesheets, email integration, Gantt charts, d

UA
Invoice function is easy to use. Cost effective Read review
UM
ease of use free addresses all current business requirements for task management Read review
(146)4.6 out of 5
Optimized for quick response
Entry Level Price:$8 per employee/monthly

Fingercheck is the modern workforce solution that transforms the way small businesses work through automation of everyday HR tasks. Charging only a fraction of what others do, we let small business owners easily process payroll while also manage hiring, employee onboarding, time tracking, and benefits and insurance policies. We allow small businesses to think big by empowering owners and employees to better communicate, connect, and work more efficiently.

AC
Fingercheck has been nothing short of efficient and in doing so with the most superb customer service! Fingercheck has truly been a cut above all... Read review
EO
This system makes it easy to keep track of your employees. The free app that employees can install is very user friendly and makes it convenient if... Read review
(112)4.9 out of 5
Entry Level Price:$8 /user/month

The world’s first automatic time tracking app, developed by Vikings in Norway. Timely helps 5,000 companies across 160 countries stay connected with their workforce and report accurately on their business – covering payroll, project management, team management and capacity planning. By automating timesheet admin, Timely frees teams for the important work that matters. Offering strict user-level privacy by design, it's a tracking tool that employees actually trust.

UN
I have tried a number of time-tracking platforms but I have returned to this one because it's really easy to use, love that it keeps track of your... Read review
Erik E.
EE
I've used Timely for a few weeks and I'll probably keep using it forever. Yes, it's really that good and yes this is my honest opinion. + It just... Read review
(98)4.7 out of 5
Entry Level Price:$7 /month per user

Everhour is one of the best time tracking tools for teams. See who’s tracking time, who’s overworked and who can handle more. Keep track of all your project budgets, schedule threshold alerts, use forward resource planning. Build any kind of reports and send professional-looking invoices. Everhour natively integrates with your project management app so you can track time on tasks right from its interface: Asana, Basecamp, Trello, Jira, GitHub and more.

Tanna G.
TG
Hourly budget, project and cost rates, daily reports on hours spent on previous day Read review
Adam B.
AB
The integration with Asana is fast and simple. New projects can be easily synced with Everhour. Reports are easy to customize. I've been able to... Read review
(93)4.6 out of 5
Entry Level Price:0$ Free forever

TMetric is a new free time-tracking app with a user-friendly and simple interface specially designed for freelancers and small teams. With TMetric you can: set budgets for your projects, set rates on any task, client, project or team member, invoice your clients, see your workday on a timeline, get detailed time and money reports, generate screenshots. TMetric integrates with almost anything including Asana, Basecamp, Bitbucket, Freshdesk, GitHub, GitLab, Jira, Redmine, Trello, Visual Studio

UN
The desktop and web integration of TMetric means is very straightforward - really good UI. Desktop tracking enables to review work and allocate... Read review
Upinder Pal S.
US
TMetric is a great management time tracking tool. I have used the tool for keeping tracks of the tasks that I perform for a particular project. The... Read review
(216)4.4 out of 5
Optimized for quick response
Entry Level Price:$1.50 per user per month

When I Work award-winning workforce management software is the easiest way for businesses to schedule and communicate with their hourly employees. Put the schedule and time clock in everyone's pocket. Schedule on-the-go with free apps for iPhone and Android. Save yourself time and money with simple employee scheduling tools. When I Work is helping over 150,000 businesses schedule over 1 million people around the world, and is free for up to 75 employees. Flexible plans start at $1.50/month. Mai

AG
Easy to schedule and duplicate existing schedules for multiple employees. Read review
Khloe F. J.
KJ
The user interface is simple and one thing is oriented, so it is easy to move from the Web site, browser tab or phone app. Adding unpaid free time... Read review
(67)4.1 out of 5
Entry Level Price:$0

RescueTime helps you understand your daily habits so you can focus and be more productive.

Peter D.
PD
Rescue Time offers forever FREE TRIAL plan which allows you to use the software for free on both Desktop and Mobile devices. I like it that I can... Read review
Nicolet G.
NG
Since I started using RescueTime I became more productive only because it provides an excellent overview of how I spend my time online on my... Read review
(65)4.3 out of 5

All-In-One Employee Time Tracking & Workforce Solutions for Businesses of All Types and Sizes. Boomr builds innovative time tracking software that saves businesses time and money. Our cloud-based solutions enable mobile workforces around the globe to operate with greater accountability and efficiency by monitoring and automating employee work hours, project tracking and overall organizational performance.

Jon R.
JR
Its ease of use, and how I can track time at multiple locations. Its great, knowing where all my workers are, and if they are checked in. Read review
AI
Boomr is super easy to use at very affordable price. We are currently using Boomr for hourly employees only. You can either ask the employee to... Read review
(64)4.6 out of 5
Entry Level Price:$8 user/month

Minute7 is a time and expense tracking tool that integrates easily with QuickBooks Online & Desktop. Minute7 is for all types of small to medium size businesses from freelancers to Fortune 500 companies. We have no hidden fees. We simply charge $8/user per month.

AA
Integration with QuickBooks, ease of use for employees, and modest cost Read review
Bryan L.
BL
My employees have a seamless experience, and tracking their hours is a breeze for me every two weeks. Read review
(86)4.2 out of 5
Entry Level Price:$190.90 per month

Everyone's Favorite - All-in-One - Social HR Software for everything from Hire to Retire. Take care of your most important asset - your Human Resource. Ranked as #1 Global HR Software, WebHR is the first true Social HR Software to connect & engage your employees. First HR Software to introduce AI into HR. Payroll / Benefits / ATS / Time & Attendance / PTO / Employees Self Service / Performance / Goals / ... you name it, WebHR has it.

AN
The best part of the WebHR platform is the customizability. There are a number of modules available and you get a lot of flexibility in adding... Read review
Prahlad P.
PP
WebHr is web based application. We dont required any kind of hardware applicances to manager the resources which we will save in the tool. We just... Read review
(66)4.8 out of 5

Cloud based time clock solution that pre-populates reports for payroll. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job C

Oscar C.
OC
BuddyPunch works great at what it does, giving users a Punch-In / Punch-Out option. The mobile app works great too. The firm's employees adapted... Read review
MR
Extremely easy online portal to use for employer. Generation of reports is on demand and customization. Integrates with Quickbooks. Best feature is... Read review
(223)4.7 out of 5
Entry Level Price:$49.00/mo Up to 10 Users

Nifty Project Management is the all-in-one solution for project management, team collaboration, and task management. With your team chat, tasks, roadmaps, docs, and files all in one place — Nifty lets you focus on managing work instead of juggling tools.

Viktor N.
VN
Nifty has a nice, user-friendly interface that's very FAST. I don't have to wait for data to load, like in some apps I've used. Tasks, task data,... Read review
AH
Integration with Google and Zoom, ease of project set up and tracking. Read review

It's time to switch from an ERP system to a system of Employee Engagement. Zoho People is an online HRIS which lets you maintain your employee database, manage your workforce and ensures consistency in all your HR Processes. Reduce your HR staff’s workload instantly!

Krishna A.
KA
Simple UI & great Backend process as the creation of database is quite easy. the hr work becomes easy to access. the best of zoho is customization... Read review
VG
Zoho People is the best human talent manager I could find for my company. I love company calendars, because that way everyone knows when their... Read review

Top 10 Free Time Tracking Software in 2021

  • TSheets
  • Toggl Track
  • Harvest
  • monday.com
  • Replicon PSA

Learn More About Time Tracking Software

What is Time Tracking Software?

Time is a valuable resource for any business, but many companies do not have a strong understanding of how each employee spends their time. Time tracking software helps to solve that issue by automating the process of tracking the time that employees spend on certain projects or tasks, providing data that goes beyond typical timesheets. From that data, businesses can use analytics tools to gain insights into different aspects of their operations, such as identifying which tasks employees are spending the most time on, which team members have the capacity to take on additional responsibilities, or which projects are most profitable for the company. This data can be useful for companies of any size, from enterprise to small business. 

These solutions also streamline recordkeeping by seamlessly transferring employee time entries to payroll systems and timesheets, making it more efficient to generate detailed invoices for clients. While accurate time tracking is especially crucial for businesses that depend on charging their clients for billable hours—such as law firms, accountants, construction contractors, or creative agencies—these products can be useful for companies across a variety of industries.

What are the Common Features of Time Tracking Software?

The following are some core features within time tracking software that can help users automate tracking of how employees spend their time:

Task timer: At the heart of time tracking software is the ability to monitor how much time an employee spends on a certain task. Users set up tasks describing what they are working on and then click to activate the timer while they work on a certain task, pausing the timer or changing the task as needed. Some products allow users to enter hours after they are done with a task instead of tracking it in real time.

Project management: In addition to tracking individual tasks, time tracking products enable users to track the time spent on larger projects that often include multiple discrete tasks. Project-level tracking enables supervisors to monitor project budgets, track progress toward completion of a project, and forecast timelines. Customizable rates enable companies that depend on billable hours to set different rates for tasks depending on what kind of work is being done or which project the task is a part of.

Time clock: For businesses that just want to track general employee working hours, some products contain a digital time clock that enables employees to clock in and out to track their overall work hours for each day. This keeps employees from filling out timesheets manually and helps them track time automatically. For a small business with limited HR resources, it can also increase efficiency when it comes to keeping accurate payroll records.

Application-based tracking: Some time tracking products can detect which software program or website a user is currently working in on their device and automatically start a timer for a certain task. This automatic time tracking functionality helps reduce the common problem of employees forgetting to start the timer, which leads to less accurate time records. 

Customizable reports: One of the biggest benefits of time tracking software is the ability to run a variety of reports utilizing data collected from employee time inputs. Basic reports include summaries of the time spent on different projects on a daily, weekly, or monthly basis. Managers can typically customize these reports based on the level of detail they want to see, including breakdowns of timesheet hours logged on specific tasks within a project. Other examples include reports analyzing work time per employee and which times of day or days of the week employees are doing the most work. Some platforms offer the ability to automate these reports and have managers receive them via email on a regular basis.

Automated reminders: A common source of frustration with time tracking software is employees forgetting to submit their timesheets or record their work hours. To save managers from badgering their employees for updated time logs, many products offer automated email reminders to be sent out if employees fail to log the required number of work hours for a given period.

Project dashboard: For an updated view of how a project is progressing, project dashboards give managers a way to gain that insight on a single screen. These dashboards can display a variety of metrics, including how many work hours employees have spent on the project, how much of the project’s budget has been used up, and whether a project is on track to be finished by its deadline. 

Team dashboard: Dashboards showing how much time each team member has worked—and what each person has spent their time on—are useful for determining which employees have the capacity to take on additional projects and which ones might be in danger of burning out. 

Invoice generation: One of the main reasons companies use software to track time is to be able to easily use that information to bill clients. Invoicing functionality automatically takes detailed timesheet data and organizes it into an invoice that companies can export and send to clients for billing purposes. For products that don’t have an invoicing tool built into the platform, they often have the ability to export the raw time entries to an invoicing tool.

Mobile app: While many companies rely on a desktop app or web app for time tracking software, an important feature for companies that have remote workers or field-based workers is a mobile app that enables employees to track time no matter where they are. These apps often synchronize time entries across devices, so employees can switch from one device to another. Location-based tracking features in mobile apps, including geofencing capabilities, enable managers to see not just when employees are working but where they are, which can help companies deploy workers to various job sites.

What are the Benefits of Time Tracking Software?

Increased productivity: Time tracking solutions help businesses optimize the work capacity of a company or team by providing insight into the work employees are doing on an hourly basis. Using this data, teams can identify nonessential tasks and reprioritize projects, timelines, and deadlines. Time tracking software is often used in conjunction with task management tools to determine which tasks are essential and which ones should be left behind. Knowing how much time employees are spending on their tasks can also help managers reallocate projects according to which employees have the bandwidth to take on more work. On an individual level, a time tracker provides employees with the ability to take ownership of their workloads. Some companies might implement a time tracking tool as an incentive for bonuses, thereby increasing a sense of urgency and engagement around tasks. These solutions help employees set reasonable goals and hit them on time, improving productivity and time management.

Improved planning for future projects: Tracking how much time employees spend on projects provides insight into the time and resources needed for future projects. It can be difficult to predict how long a project will take if it is a new kind of project for the firm or different from the work the company has done in the past. Tracking the time that employees spend on it can help managers make assumptions about similar projects in the future and improve budgeting and deadline creation. Analyzing how long past tasks took can also help individual employees determine if they have the bandwidth for a particular task. Integrations with project management tools also help a business gain a holistic view of project data that could be helpful for planning future projects.

Accurate client billing: Implementing time tracking software can help businesses improve quotes and estimates to guarantee accurate and fair billing and payment. When quoting a pricing estimate for a potential client, these solutions run reports on different types of tasks to determine the length of time it will take for accurate pricing. For ongoing projects, these solutions can track all tasks and the billable hours allotted with clear evidence as to the time spent on each task, making it more efficient to send a complete invoice when the project is complete. Providing a breakdown of exactly how many billable hours were spent on each task also provides transparency for the client and builds trust because they can have greater confidence that they are being charged fairly for the work that is being done. A time tracker can often integrate with billing software to bill clients for the precise work that has been accomplished.

Efficient payroll reporting: Much as a time tracker streamlines the process of billing clients, they also improve the efficiency of running the company’s own payroll. Time tracking software products help determine how much hourly workers should be paid, whether they are full-time employees or freelancers. These rates can vary depending on the employee’s role or the kind of work they are doing. These solutions may also track employee vacation, overtime, and leave time.

Who Uses Time Tracking Software?

Company leadership: Knowing how much time teams are spending on various tasks or projects can help the organization’s leaders make strategic decisions about budgeting resources and whether they need to adjust their strategic plans. For example, time tracking software can help identify which kinds of projects or activities are most profitable, which might encourage leaders to change the kinds of clients they are pursuing. Having visibility into employee workloads can also help leaders determine if they need to allocate employees to different teams or hire additional employees. 

Project managers: For individual teams, project managers are frequent users of time tracking tools. Dashboards that show the current status of projects and how much time employees are spending on different tasks can help those responsible for project management determine if they need to make adjustments to a project’s scope or the team members working on it. Data from past projects can also help project managers accurately forecast deadlines and budgets for future projects. 

Employees: The actual tracking of time falls to individual employees. They are responsible for starting the software timer when working on a specific task (or letting an automated system start the timer for them) and then switching the task when they start working on something else. Managers can then use the time data captured by employees to guide conversations about workloads and progress on projects. 

Freelancers: Similar to how a company’s employees would use a time tracker, freelancers use it to monitor how much time they are spending on projects. Freelancers are often paid by the project or by the hour, so keeping track of work done on a project is important for accurate client billing.

What are the Alternatives to Time Tracking Software?

Alternatives to time tracking software can replace this type of software, either partially or completely:

Spreadsheets software: Instead of letting time tracking software automatically capture and organize data on the time employees spent on different tasks and projects, some businesses rely on spreadsheets to organize this information. Spreadsheets are common software products that most businesses have access to and have been around long enough that many employees are likely comfortable using them. However, they lack the automation present in time tracking software, which forces users to manually monitor how much time they spend on projects and then manually input that information into a spreadsheet. Sharing that information and running reports is also more difficult than it would be with time tracking software. 

Task management software: For businesses that need a solution for managing the tasks that make up larger projects, but don’t necessarily need to know exactly how long each task took, task management tools are a good option. These products create to-do lists for employees with deadlines and details on tasks that can also be attached to larger team projects or goals. While these solutions are effective ways to manage a multifaceted project and track the progress of various activities, they typically lack time tracking software’s ability to monitor how long each task takes and generate analytical reports based on that time data. Depending on a company’s time tracking needs, that could be good enough.

Software Related to Time Tracking Software

Related solutions that can be used together with time tracking software include:

Project management software: These solutions assist managers, team leads, and employees in managing team goals, projects, and tasks. Integration with time tracking solutions provide managers with the data they need to set realistic goals and deadlines.

Business instant messaging software: Integrations with messaging platforms provide greater visibility for the time data that time tracking software collects. These business instant messaging integrations can retrieve time tracking data to show how long employees are spending on tasks or display reports based on the time data.

Accounting software: Integrating time tracking and accounting software will provide accurate and recurring invoicing, expense tracking, and payroll solutions.

Analytics platforms: Also known as business intelligence (BI) platforms, these solutions give businesses insight into their company’s data. Integrating BI platforms with time tracking software will help businesses analyze data on how employees spend their time. 

Challenges with Time Tracking Software

Software solutions can come with their own set of challenges. 

Employee perception: How time tracking solutions are received by employees depends much on how managers implement and use them. Time tracking solutions are a transparent method of keeping people accountable for when they are working, without having a manager constantly keeping an eye on them. However, they can also be perceived by employees as representing a lack of trust on the part of managers that employees will work hard and be as efficient as possible. Assuming the time data is not being used to bill clients, employees might wonder why it matters if a certain project took longer than expected as long as they got it done. Conversely, time tracking software has the potential to foster more trust between managers and team members. Managers sometimes use time tracking data to guide conversations about whether employees are spending too much time on less important tasks or how well the employee is managing their existing workload. This sends the message that managers want to be partners in helping employees be as productive as possible while still ensuring their work is sustainable for the long term. On an individual level, time tracking software can improve employees’ time management if they use time tracking data to identify time wasted on less important tasks.

Measuring productivity for certain roles: Time tracking software is not applicable to all types of jobs, including sales and some creative and marketing roles. In positions that do not depend heavily on constant output, a time tracking tool might not provide the best feedback. Managers will need to gauge how to best manage employees that don’t rely on a tight schedule of continuous task completion.

Implementation: If a company moves from a very relaxed system of time tracking to using time tracking software, employees may be reluctant to begin using it. Employees who are not accustomed to using time tracking software might forget to start or stop the timer as they switch tasks, which can make it difficult to get accurate estimates of how much time each task is taking. Additionally, if the software interface is not user friendly, employees may be slow to adopt it into their daily routine.

Which Companies Should Buy Time Tracking Software?

The data that time tracking software provides on the work employees are doing can be beneficial for businesses across a variety of industries. However, certain kinds of businesses can especially benefit from time tracking software: 

Law firms: Billing is an essential part of running a law firm since lawyers are typically paid an hourly rate that varies depending on the lawyer or the kind of work they are doing. Keeping an accurate record of how attorneys spend their time greatly improves the efficiency of invoicing clients.

Accounting firms: While accounting firms sometimes charge flat fees for projects, it is common for firms to charge clients an hourly rate for their services. Like law firms, accounting practices vary their rates depending on the seniority of employees, so time tracking software can help these businesses keep accurate records.

Creative agencies: Accurate employee time data helps creative agencies see how much time different tasks take and enables them to better predict budgets and timelines for projects. This means agencies can pitch clients with more accurate estimates for a project’s completion time and budget. In the end, time tracking can generate accurate invoices. 

Technology and IT services: Workers in the technology field often have to keep track of billable hours for certain projects, such as web design or app development. IT consultants often have to travel to client sites and record what work they do and how long it takes. Time tracking software can streamline the process of tracking these activities.

How to Buy Time Tracking Software

Requirements Gathering (RFI/RFP) for Time Tracking Software

There are many issues to consider when deciding to implement time tracking software throughout a company or department. Each business and team has unique needs and will need to consider some or all of the following: business size and team member count, onboarding process, software cost, vendor customer support options, information input required for accurate time tracking, mobile compatibility, and customization.

Compare Time Tracking Software Products

Create a long list

An initial list of potential time tracking solutions should include any products that meet the company’s basic feature requirements. At this point, buyers should just be aiming to get a sense of the options that at least meet essential needs, such as being able to track time for different tasks and the ability to generate a variety of analytical reports. 

Create a short list

After a long list has been created, it’s time to look at each product in more detail to determine if it sounds like it will meet the needs of the company’s employees and managers. This should include evaluating additional features of each product beyond the ones identified as essential to determine if that additional functionality would further automate the process of tracking employee tasks.

Conduct demos

When the time comes to contact sellers for a demo, buyers should have a sense of the features each product offers and be ready to evaluate how well those features work. One key aspect to consider during the demo of time tracking software is usability since employees will be more likely to keep accurate time records if the software interface is intuitive. Buyers must consider how many clicks it takes for an employee to start tracking a task or switch to a new task, and whether the software can automate some of these manual steps, such as by automatically determining which software program an employee is using and tracking time accordingly. Demos can also be helpful in evaluating the kinds of reports that time tracking software can generate since detailed reports often aren’t available on public-facing product websites. Reports should be customizable, relatively easy to generate, and must display a variety of time metrics that managers can incorporate into their strategic planning processes.

Selection of Time Tracking Software

Choose a selection team

When choosing a time tracking solution, it is important to involve any relevant stakeholders who might be using the product to ensure choosing the product that will meet everyone’s needs. This likely includes managers or project managers, who would be responsible for analyzing the time that employees are spending on various tasks and making decisions accordingly. It might also include the company leadership, if C-suite executives will be using time tracking data to set larger priorities for the business.

Negotiation

After narrowing in on a preferred product, it’s time to negotiate a pricing package. Buyers must consider the pricing model of the software, such as whether the seller charges a flat monthly fee or, more commonly, charges a fee based on how many user seats the buyer needs. Buyers should also note if they can negotiate to add more user seats to a package that would otherwise meet their needs. They might also consider negotiating a discount in exchange for signing a multi-year contract. 

Final decision

The final decision should rest with the most likely users of the software, such as managers and their employees. All parties should consider whether the software is likely to streamline the process of tracking time spent on tasks.

What Does Time Tracking Software Cost?

Modern time tracking software is typically cloud-based and is priced on a SaaS model. Many sellers charge their customers a monthly fee based on how many seats the client needs to purchase for their company. Some time tracking software sellers offer a free version of their product with restrictions such as a limited number of seats or more basic time tracking features.

Return on Investment (ROI)

When considering ROI for time tracking software, companies should consider how much time they are saving by automating the process of monitoring how employees are spending their time. They should also consider to what extent time tracking software helps the company be more efficient and profitable by revealing the employee tasks that are most essential and refocusing work on those tasks. 

Implementation of Time Tracking Software

How is Time Tracking Software Implemented?

Time tracking software is typically cloud-based, although some sellers offer products that can store data locally.

Who is Responsible for Time Tracking Software Implementation?

Generally, implementation will involve any stakeholders at a company who will be involved with tracking employee time or analyzing time tracking data. That includes company leaders, project managers, and individual employees. Representatives from the time tracking software seller also typically assist with implementation. 

What Does the Implementation Process Look Like for Time Tracking Software?

Implementation is a matter of installing the app on devices that employees will use to track their time and configuring the software to work with the buyer’s workflow. Time tracking software sellers will also help companies set up integrations with other software products, such as accounting software, expense management software, and calendar software.