Top Free Enterprise Content Management (ECM) Software
Check out our list of free Enterprise Content Management (ECM) Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.
If you'd like to see more products and to evaluate additional feature options, compare all Enterprise Content Management (ECM) Software to ensure you get the right product.
eFileCabinet empowers businesses to reinvent their most common processes to be more efficient. Offering both cloud and on-premise platforms, eFileCabinet is document management software that provides businesses with intelligent organization, workflow automation, secure file-sharing, and eSignature requests, all on one platform. Businesses never have to worry about losing documents, wasting time, or keeping compliant. eFileCabinet is accessible via web browser and a desktop app.
Laserfiche® is the leading global provider of intelligent content management and business process automation. Through powerful workflows, electronic forms, document management and analytics, Laserfiche eliminates manual processes and automates repetitive tasks, accelerating how business gets done. Laserfiche pioneered the paperless office with enterprise content management more than 30 years ago. Today, Laserfiche is innovating with cloud, machine learning and AI to enable organizations in more
DocuWare provides digital document management and automated workflow solutions to organizations of any size and across all major industries from manufacturing and retail to healthcare and government. With availability in 18 languages and supporting cloud and on-premises deployments, DocuWare currently serves over 14,000 customers and 600,000 users across 90 countries with a global network of over 650 partners.
IBM® FileNet® Content Manager, recognized by Gartner as a "Leader" in the Magic Quadrant for Content Services Platforms for 2018, is an industry leading Enterprise Content Management (ECM) solution. FileNet Content Manager provides organizations with flexible container based deployment options, enhanced security capabilities such as role based redaction, together with automation and collaboration capabilities required to improve the customer experience and employee productivity. IBM FileNet Con
M-Files provides a next-generation intelligent information management platform that improves business performance by helping people find and use information more effectively. Unlike traditional enterprise content management (ECM) systems or content services platforms, M-Files unifies systems, data and content across the organization without disturbing existing systems and processes or requiring data migration. Using artificial intelligence (AI) technologies in its unique Intelligent Metadata Lay
AODocs is the only document management and business process platform fully integrated with G Suite, allowing organizations in all industries to easily control their documents, scale their business-critical processes, and meet compliance requirements while enhancing user experience. Replacing legacy ECM platforms with a cloud-based, collaborative platform, AODocs dramatically reduces the time and money spent on maintaining IT systems. AODocs’ patented business process platform is used by Google a
Nuxeo makes it easy to build smart content applications that enhance customer experiences, improve decision making, and accelerate products to market. Common use cases for the Nuxeo Platform include digital asset management (DAM), enterprise content management (ECM), product asset management (PAM), document management, case management, and knowledge management. The Nuxeo Platform has been architected to take full advantage of the cloud and uses a modular architecture to deliver elastic scalabi
Founded in 1991, Accusoft is a software development company specializing in content processing, conversion, and automation solutions. From configurable applications to APIs built for developers, Accusoft software enables users to solve their most complex workflow challenges and gain insights from content in any format, on any device. The company's flagship product, PrizmDoc Viewer, is an HTML5 document viewer and collection of content manipulation APIs that help web developers embed document v
DocSend helps business professionals share and control the content that drives the business forward. DocSend's powerful link-based system makes it easy to set security preferences for each stakeholder, receive notifications each time someone views your file, analyze content performance and create lightweight virtual deal rooms. Join over 15,000 companies that rely on share and manage sensitive information
Zoho Docs is a comprehensive online document management system used for creating, storing, sharing and collaborating on documents of almost any format available. The application consists of two distinct core functions: document storage and management and document editing and collaboration. Using Zoho Docs, you can: ●Store and preview over 160 file types online - From documents to images, excel sheets to presentations and even music and movies. ● Share files securely within or outside the or
Cloud based ECM Software. Document Management & Workflow platform. Store and share your files, organize your documents and control your usual workflows. Store your files in the cloud. Use auto-editing to work with them as if they were in your PC (safer & better than sync). Create UNLIMITED collaborator accounts and configure permissions for them. Embody your current website with a section to share documents and files with clients, suppliers or employees. Much better than FTP. Define
The Alfresco Digital Business Platform offers open, secure content services with content at its core to let you unlock value from your most important business information. Give users access to content wherever and however they work with open, flexible, and highly scalable Enterprise Content Management (ECM). Easily integrate and connect with everyday business applications. Find, view, collaborate on, and securely share digital content. Get information to the right person at the right time using
Kofax is a leading supplier of automation and productivity solutions to digitally transform human and information intensive processes across organizations. Founded in 1985, Kofax is a global business that’s based in the United States. In 2019, Kofax acquired Nuance Document Imaging, which includes Power PDF, PaperPort, OmniPage and other imaging products. With over one million customers across enterprises, small businesses and individuals, Kofax PaperPort drives productivity, efficiency and
Migrate to Office 365 or SharePoint On-Premises, quickly and easily. ShareGate Desktop is your go-to for preparing, evaluating, and making your move to Office 365 or SharePoint On-Premises, complete with industry-leading support. - List existing content in your source environment - Catch potential migration errors before migrating - Make the move to Office 365 or SharePoint On-Premises at insane speeds - Keep all your content and structure as the business expects it to be after your move (inclu
Concord is the only tool you need for all your contracts. Spend less time juggling between applications, editors, and e-signature tools and save money. Over 500,000+ companies trust Concord with their contracts. With Concord, you can: -Draft, negotiate, sign, and manage every contract across your organization — all in one place -Work the way you want — on Concord, Word, or Google Docs -Collaborate with everyone — your teams, customers, and vendors -Get started in minutes, not months Key featu
Evoq is a Content Management System (CMS) with powerful features, including page management, workflow, granular permissions, localization, caching and search. We have an Open API (Application Programming Interface) that customers have used to extend the functionality of their sites via custom-developed modules. We also manage the DNN Store (http://store.dnnsoftware.com), which provides hundreds of commercially available (and supported) modules from third-party vendors. If you need to a feature
The hyper Content & Digital Asset Management Server helps organizations to have full control over all their digital assets, to automate processes and cut costs. Our solutions cover Marketing & Brand Asset Management, Product Content & Diversity Management, Commerce Automation & Customer Experience, and Enterprise & Web Content Management.
Onehub is the secure file storage and sharing service built for businesses of any size. Bank-level encryption of your data as well as our granular, role-based permission structure means you can control who has access to your content and share critical business files with confidence. Onehub offers a suite of robust business tools such as virtual data rooms, client portals, Google Docs integration, automatic watermarking, branded workspaces, and custom agreements to enhance and expand your file
DocuXplorer is an industry-leading document management software solution for small-to-medium sized businesses in all industries. It is easy-to-use and intuitive, but with built-in robust functionality that includes automated workflow, multi-language OCR, Smart Capture functionality, a print driver, cutting-edge security and the ability to perform fast and accurate searches. We offer both self-hosted and cloud based solutions.
Save time recording bills, scanning contracts, approving documents, and become a paperless company. With Odoo Documents, you can easily share, send, categorize, and archive scanned documents. You can also generate business documents such as vendor bills, tasks, and product sheets for manufacturing.
Advantage CSP is an enterprise-class framework that powers the websites, mobile apps, and business applications of Fortune 500 companies, while also offering the flexibility to adapt to each organization's unique processes and workflows. Advantage CSP allows businesses to create site pages, digital content, images, videos and more. Its open-ended workflow architecture can be customized to give different system access levels to administrators, managers and users. The WYSIWYG editor allows users
High-tech products have complex development cycles involving multiple design revisions and cross-functional teams. The risk of inefficiencies, wasted engineering effort and product delays can be high. Cognidox helps overcome these risks. We are a leading provider of document management software for the high-tech product sector. Our solution improves visibility and control for the development process and the entire business.
Access your documents in all comfort, everywhere and without wasting time, thanks to the Doc.Ecm solution. You have access at all times to all documents and, therefore, to all the knowledge of your company. Doc.ECM is the solution that contains all your documents. It replaces your workbooks. Manage, store and archive the content of your corporate directories and shared resources, including the whole part of email. With Doc.ECM, you can organize, process, share and retrieve all the vital content
Access your documents comfortably, everywhere and without wasting time, thanks to Doc.Mobility. Wherever you are, search and view your documents with all simplicity. It allows you to connect from a mobile device (tablet or smartphone) in order to access your electronic document management to consult information, access your tasks, processes, statistics or produce a document. This module allows you to work comfortably on itinerant. All these functionalities are carried out in compliance with co
An award-winning ECM solution for streamlining the digital transformation process in a manner that is efficient, cost effective, and user-friendly. Dokmee is a secure, easy to use enterprise content management system designed for a variety of purpose including document capture and storage, search and retrieval, and file sharing. Dokmee adapts to any business model by maximizing accessibility and functionality in repositories of all sizes, while increasing collaboration and communication betwe
Eccentex provides a low-code platform for digital business. Eccentex’ s flexible, cloud-architected software – built on its unified AppBase Platform – empowers people to rapidly deploy and easily extend and change applications to meet strategic business needs. Over its history, Eccentex has delivered award-winning capabilities in case management and business process automation (BPM) powered by robotics and advanced document management, to help the world’s leading brands and governments achieve
Hyarchis offers data management solutions which intelligently manages the entirety of your company’s documents. It allows you to keep all customer data in a single place, organize workflows around a single source of truth, keep track of every change made in your customer files (audit trail) and collaborate efficiently with your colleagues. Our product portfolio comprises a wide range of data management solutions that are based on artificial intelligence as we currently have more than 500 custome
Free up employees so they can be more productive Enable your teams to work faster and more efficiently with the KnowledgeLake platform-the only end-to-end solution for document processing that is fully cloud-native. KnowledgeLake combines intelligent document capture and robotic process automation (RPA) to increase your organization's productivity. With an easy-to-use interface and industry-leading security, your content is always accessible and always secure. Break down the siloes holding you
Storyblok helps your team to tell your story and manage content for every use-case: corporate websites, e-commerce, helpdesks, mobile apps, and screen displays. Storyblok is a Headless CMS with a Visual Editor for developers, marketers & content editors. The Problem: Managing digital content with a headless CMS can be a difficult task. Without a visual preview, editors are often lost and need instruction even for simple changes. The Solution: Storyblok has the user experience of a page bu
Titan CMS, powered by Northwoods, is a web content management system (CMS) for building public websites, intranets, extranets and portals. Titan CMS is built on Microsoft .NET MVC backed by Microsoft SQL serve and Windows Server. Titan CMS offers web and data management, e-commerce, SEO, third-party code interation, site analytics, workflow and security. - Titan CMS supports editing through blocks of content, lists, and functions. The most common is the WCAG 2.1 AA accessible WYSIWYG Freeform e
Top 10 Free Enterprise Content Management (ECM) Software in 2021
- eFileCabinet
- Laserfiche
- DocuWare
- IBM FileNet Content Manager
- M-Files
- AODocs
- Nuxeo Platform
- PrizmDoc Viewer
- DocSend
- Zoho Docs
Learn More About Enterprise Content Management (ECM) Software
What is Enterprise Content Management (ECM) Software?
Enterprise content management (ECM) tools help companies organize and maintain large volumes of data of varying file types. They connect members of an organization, usually through the cloud, by offering them an interconnected, navigable portal for file management and storage purposes. Users can assign roles and permissions, and administrators can increase security by auditing which account holders are allowed to view and comment on which projects and files.
The tool carries users and organizations through the entire process of file and document management. Teams can scan in or upload files or create files directly within the tool. They can then choose the appropriate storage location and assign permissions based on role, password, or other security settings. Files can be organized according to the company’s preferences such as by team, level of seniority, or task type. For example, a company could create separate folders for marketing vs. sales teams, another could use folders to differentiate middle-manager files from entry-level documents, or one could use folders to separate HR documents from payroll information.
Once stored in the system, documents can be shared via links or by entering the designated folder into the system’s search function. Users can collaborate around these files by leaving comments on the task’s or project’s progression, helping to hold employees accountable for their parts. Many tools have version control functionality, meaning that the most recently updated version of a file is the one users are directed to. This decreases confusion and chances of updating the wrong version of a document. It also saves previous versions to eliminate the possibility of a mistake causing irreversible damage.
Administrators can adjust settings to automate certain processes such as attaching metadata to file documents. ECM tools allow users to set expiration dates determining when files should be disposed of or archived for indefinite safekeeping. This is especially useful in industries such as health care or legal where it is necessary to retain documents over long periods of time. Organizations can hold onto information for years or set it to delete after a contract is complete.
Key Benefits of Enterprise Content Management (ECM) Software
- Connect, access, visualize, maintain, manage, and eliminate siloed content repositories with a single overarching architecture
- Increase employee productivity and reduce file redundancy
- Encourage the collaborative instincts of your organization with readily available and shareable content
- Automate business processes, making them structured, documented, and auditable
- Ensure government compliance through strict maintenance of file security, permissions, approvals, and lifecycle
- Integrate with other types of content management software to provide all-encompassing enterprise content management services
- Simplify workflow
- Centralize collateral in one repository
Why Use Enterprise Content Management (ECM) Software?
Enterprise content management software provides corporations and organizations with a central repository to store, manage, archive, and otherwise handle data of varying degrees of confidentiality and importance. It could be used to help, for example, HR departments organize hundreds of employee contracts or protect transcripts at a large university.
Facilitates collaboration — ECM inherently helps firms be more collaborative by breaking content out of their isolated silos and sharing them across the organization. Many products offer other features like versioning, audit trails, comments and annotation, and collaborative document and file editing that make collaboration even easier. It is worth considering how features like these can benefit your organization and how an ECM implementation can be leveraged to connect disjointed corporate teams.
Provides lifecycle management — Data storage is at a high premium, and an organization’s file storage compounds just from daily intake and creation. Moving files from active storage to archives and deleting old and unnecessary files help limit unnecessary spending on data storage and hardware, and ECM software can be used to maintain the proper lifecycle of files and documents.
And as with other aspects of document management, government structures are important here too. Legal compliance often requires that certain records be maintained and accessible for a specific amount of time and not a moment longer. ECM solutions can make managing document and file lifecycles structured and automatic. Investigate where ECM products can implement this lifecycle logic and how they will integrate with your existing storage and backup infrastructure.
Who Uses Enterprise Content Management (ECM) Software?
The benefits of enterprise content management software are not limited to one specific company size or sector. Reviewers have cited using this software for help gaining invoice approval or managing lengthy expense reports. A small photography studio might also benefit from using the software to share files with clients, and an international company can easily trade documents internally. The solutions offered can be helpful to any company that requires better organizational tactics, whether that is in regards to their HR department, finances, account management, sales and marketing, administration, planning, governance, or another area.
Kinds of Enterprise Content Management (ECM) Software
Given the open-ended nature of most ECM systems, one would be hard-pressed to say there are distinct types. However, the easiest distinctions can be made for ECM tools that are built for specific industries. Many industries have highly regulated processes regarding the management of legal files, health records, inspection forms, certifications, etc. Beyond government-imposed standards, some organizations may need specific capabilities and configurations. Many ECM vendors offer tailored industry solutions based on standards and previous implementations, and industries with extensive bureaucratic processes will find the most use out of ECM systems. Specific examples include, but are not limited to, health care, law, and public service. However, most modern businesses find themselves regularly handling everything from invoices to content marketing materials to health records, and ECM systems are designed to help scan, categorize, and store all the aforementioned and more.
Enterprise Content Management (ECM) Software Features
Enterprise content management systems often provide the same basic features. However, ECM products for specific industries will often include specific feature solutions.
File Management Features
File type support — Supports storage of multiple file types. This includes, but is not limited to, text-based files, PDFs, images, videos, and audio files.
Metadata — Automatically adds descriptive metadata like file size and upload date, inserts standard metadata fields like keywords, and allows for the creation of custom fields and vocabulary.
OCR scanning — Facilitates the structuring of unstructured data through OCR software or other automated filing/tagging processes for scanned documents.
Versioning — Keeps track of incrementally changing versions of the same file.
Collaboration — Supports the simultaneous collaboration of multiple users on document creation, annotation, and review.
Document assembly — Autogenerates documents based on templates and form submission.
Form creation — Supports the creation and management of submittable user forms.
Portals and sites — Provides the ability to create user portals and sites.
Disposition — Automatically archives, deletes, or revokes access to files that have reached the end of their lifecycle.
Search — Simplifies and eases the discovery of files via a simple or advanced search.
Web interface — Allows access to documents via a web interface without requiring a client to install it on a device.
Mobile apps — Provides iOS, Android, and Windows phone apps with functionality that enables users to perform the same functions as they would on a PC.
Workflow Features
Process automation — Automates internal processes by specifying a series of conditions and actions, which can be customizable to the complexities of an organization's needs and is easy to set up and execute.
Conditions — Provides a workflow engine that is relevant and customizable to conditions that are necessary to execute rules.
Records management — Provides the necessary tools and functionality to maintain evidence of business activities and comply with governmental requirements or industry standards.
Case management — Provides specialized functionality for bundling structured and unstructured content, automating adaptive, multiperson processes, and setting deadlines for open cases. Also allows both the completion and closing of cases and the storage and future auditing of associated information.
Administration Features
User, role, and access management — Grants access to select data, features, objects, etc., based on the users, user roles, groups, etc.
Single sign-on — Facilitates the onboarding and offboarding of team members with Active Directory/SAML-based identity providers.
Policies and controls — Provides the ability to control file/folder access by user or group, external sharing permissions, editing policies, device location restrictions, etc.
Storage limits — Facilitates the administration of storage limits by user or group.
Storage zones — Supports the choice in which data center your files should be stored.
Security — Stores and transfers files in a secure environment.
Platform Features
Internationalization — Allows multinational organizations to use tools effectively across multiple languages and currencies.
Performance and reliability — Ensures that the software is consistently available (up-time) and allows users to complete tasks quickly because they are not waiting for the software to respond to an action they took.
Reporting and auditing — Provides access to prebuilt and custom reports to monitor user activity and storage.
System of record integration — Integrates with other systems of record such as CRM, ERP, Outlook, Sharepoint.
APIs — Enables custom integration to external systems.
