Email backup software creates copies of email files to prevent data loss. The software connects to the email server and saves the files on a local or cloud server. If the business loses the original emails due to system failure, human error, malicious attack, or natural disaster, it can restore the emails from the saved backup file. This ensures business continuity and compliance with minimal cost.
Email backup is similar to email archiving software. However, organizations use email archiving software to save permanent copies of emails for referencing and auditing purposes.
To qualify for inclusion in the Email Backup category, a product must:
Backup all or selected email accounts simultaneously
Save and download email files to a computer, external hard drive, or cloud server
Restore email files to an email account