Best Email Backup Software

How Many Email Backup Software Products Does G2 Track?

Total Products under this Category: 184

Category Stats (Nov 2026)

  • Average Rating: 4.34/5 The average rating of products in this category, based on all submitted ratings
  • Top Trending Product: MailStore Server (+1.45%) - Among all products in this category, MailStore Server recorded the largest rating increase compared to last month

Last updated: November 12, 2026

How Does G2 Rank Email Backup Software Products?

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G2's software rankings are built on verified user reviews, rigorous moderation, and a consistent research methodology maintained by a team of analysts and data experts. Each product is measured using the same transparent criteria, with no paid placement or vendor influence. While reviews reflect real user experiences, which can be subjective, they offer valuable insight into how software performs in the hands of professionals. Together, these inputs power the G2 Score, a standardized way to compare tools within every category.

G2 Grid® for Email Backup Software

G2 Grid® for Email Backup Software plotting products by satisfaction and market presence

Highlighted products: Hornetsecurity 365 Total Protection, Redtail Technology, Proofpoint Essentials for Small Business, MailStore Server, BDRShield, BackupOutlook, SysTools Google Apps Backup, and Gmail Backup Tool.

Underlying data: [Grid® JSON](https://www.g2.com/categories/email-backup/grids.json?focus%5B%5D=hornetsecurity-365-total-protection&focus%5B%5D=redtail-technology&focus%5B%5D=proofpoint-essentials-for-small-business&focus%5B%5D=mailstore-server&focus%5B%5D=bdrshield&focus%5B%5D=backupoutlook&focus%5B%5D=systools-group-systools-google-apps-backup&focus%5B%5D=gmail-backup-tool)

Hornetsecurity 365 Total Protection

365 Total Protection is the only solution on the market to cover all aspects of security, compliance and backup for Microsoft 365. Choose from various bundles to suit your business needs, and enjoy state-of-the-art email security that protects against spam, viruses, phishing and ransomware; plus email signatures and disclaimers. You can also benefit from Advanced Threat Protection (ATP) to defend your users against the most sophisticated email attacks, automated email continuity to prevent unexpected downtime and legally compliant email archiving to keep all emails safe and searchable. You can even opt for backup and recovery for endpoints and Microsoft 365 data in mailboxes, Teams, OneDrive and SharePoint. 365 Total Protection‘s tailored integration with Microsoft 365 simplifies your entire experience: from signup, to setup, to feature and user management. Its central console is a perfect blend of data privacy and ease of use, enabling you to do more and worry less.

Average Rating: 4.6/5.0

Total Reviews: 72

How Do G2 Users Rate Hornetsecurity 365 Total Protection?

  • Quality of Support: 8.9/10 (Category avg: 8.5/10)
  • Ease of Use: 9.1/10 (Category avg: 8.4/10)

Who Is the Company Behind Hornetsecurity 365 Total Protection?

  • Seller: Hornetsecurity
  • Company Website:
  • Year Founded: 2007
  • HQ Location: Hannover, DE
  • LinkedIn® Page: www.linkedin.com
    562 employees on LinkedIn®

Who Uses This Product?

  • Top Industries: Computer & Network Security, Information Technology and Services
  • Company Size: 53% Small, 40% Medium

What Do G2 Reviewers Say About Hornetsecurity 365 Total Protection?

AI-generated summary from verified user reviews

Pros
  • Users value the comprehensive, multi-layered email security of Hornetsecurity 365 Total Protection, effectively blocking spam and threats.
  • Users value the comprehensive, multi-layered defense of Hornetsecurity 365 Total Protection for enhanced email security and compliance.
  • Users appreciate the ease of use of Hornetsecurity 365 Total Protection, highlighting its simple setup and effective management.
  • Users appreciate the multi-layered malware protection of Hornetsecurity 365 Total Protection for its robust defense against threats.
  • Users value the easy Office 365 integration with Hornetsecurity, enhancing daily email protection without complex setups.
Cons
  • Users find the user interface confusing, with unclear naming and a steep learning curve for setup.
  • Users find the interface too techy and often struggle with unclear settings and insufficient documentation.
  • Users find the complexity of settings and limited support challenging, impacting their overall experience with Hornetsecurity.
  • Users find configuration difficulties with Hornetsecurity 365 Total Protection, requiring significant effort for optimal setup.
  • Users find the difficult setup of Hornetsecurity 365 Total Protection to be time-consuming and challenging initially.

What Are Recent G2 Reviews of Hornetsecurity 365 Total Protection?

What Are G2 Users Discussing About Hornetsecurity 365 Total Protection?

Redtail Technology

Redtail Technology is a type of Client Relationship Management (CRM) solution specifically designed for the financial services industry. Established in 2003, Redtail provides a suite of web-based applications that facilitate efficient client management, compliant communication, and streamlined office operations for financial advisors. With a focus on enhancing productivity and supporting growth, Redtail’s offerings include CRM capabilities, compliant text messaging through Redtail Speak, paperless office solutions, and email archiving. Targeted primarily at financial advisors and firms, Redtail Technology addresses the unique challenges faced in the financial services sector. The platform is designed to help users manage client relationships effectively, ensuring that advisors can maintain compliance while providing exceptional service. The integration capabilities with widely used applications in the industry further enhance its utility, allowing users to create a cohesive technology ecosystem that supports their operational needs. Key features of Redtail Technology include its robust CRM functionalities, which enable users to track client interactions, manage workflows, and automate routine tasks. The compliant text messaging feature, Redtail Speak, allows advisors to communicate securely with clients, ensuring that all communications adhere to regulatory requirements. Additionally, the paperless office solution helps firms transition to a digital environment, reducing reliance on physical documentation and improving efficiency. The email archiving feature ensures that important communications are stored securely and can be easily retrieved when needed. The value that Redtail Technology brings to its users lies in its commitment to affordability and ease of implementation. By offering low-cost solutions that are straightforward to integrate, Redtail enables financial advisors to enhance their operational efficiency without incurring significant expenses. Furthermore, the company's dedication to exceptional customer service ensures that users receive the support they need to maximize the benefits of the platform. As a brand entity of Orion Advisor Solutions since June 2022, Redtail continues to innovate and expand its offerings while maintaining its focus on the financial services community.

Average Rating: 4.3/5.0

Total Reviews: 265

How Do G2 Users Rate Redtail Technology?

  • Quality of Support: 8.7/10 (Category avg: 8.5/10)
  • Ease of Use: 8.6/10 (Category avg: 8.4/10)

Who Is the Company Behind Redtail Technology?

Who Uses This Product?

  • Who Uses This: Financial Advisor, Office Manager
  • Top Industries: Financial Services, Investment Management
  • Company Size: 92% Small, 5% Medium

What Do G2 Reviewers Say About Redtail Technology?

AI-generated summary from verified user reviews

Pros
  • Users find Redtail Technology incredibly easy to use, ensuring organization and efficient access to client information.
  • Users appreciate the incredible features of Redtail Technology that enhance organization and communication within their business.
  • Users appreciate the seamless integrations of Redtail Technology, enhancing data management and organizational efficiency.
  • Users commend Redtail Technology for its fantastic customer support, providing five-star assistance consistently and ensuring smooth experiences.
  • Users praise the setup ease of Redtail Technology, facilitating a smooth start to their CRM experience.
Cons
  • Users are frustrated with missing features, such as account linking and tailored reporting, hindering their overall experience.
  • Users find the limited features of Redtail Technology hinder effective client search and asset tracking capabilities.
  • Users report integration issues with Redtail Technology, especially with broken links and syncing data points.
  • Users find the learning curve steep, struggling to fully utilize Redtail's features due to time constraints and complexity.
  • Users are frustrated with poor customer support, experiencing slow response times and unresolved issues for extended periods.

What Are Recent G2 Reviews of Redtail Technology?

What Are G2 Users Discussing About Redtail Technology?

Proofpoint Essentials for Small Business

Proofpoint Essentials for Small Business is a cloud-based enterprise-class security for small and medium enterprises with email security, continuity, archiving, and social-media protection.

Average Rating: 4.0/5.0

Total Reviews: 23

How Do G2 Users Rate Proofpoint Essentials for Small Business?

  • Quality of Support: 8.2/10 (Category avg: 8.5/10)
  • Ease of Use: 8.8/10 (Category avg: 8.4/10)

Who Is the Company Behind Proofpoint Essentials for Small Business?

  • Seller: Proofpoint
  • Year Founded: 2002
  • HQ Location: Sunnyvale, CA
  • LinkedIn® Page: www.linkedin.com
    5,261 employees on LinkedIn®
  • Ownership: NASDAQ: PFPT

Who Uses This Product?

  • Top Industries: Information Technology and Services
  • Company Size: 54% Medium, 38% Small

What Are Recent G2 Reviews of Proofpoint Essentials for Small Business?

What Are G2 Users Discussing About Proofpoint Essentials for Small Business?

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MailStore Server

MailStore Server is a leading email archiving solution designed for small and medium-sized businesses . It creates 1:1 copies of all emails in a central archive, ensuring data security and availability over many years. Users can access their archived emails through Microsoft Outlook, MailStore Web Access, or mobile devices, enabling rapid searches and retrievals. Key Features and Functionality: - Comprehensive Archiving: Supports various email systems, including Microsoft Exchange Server, Microsoft 365, Google Workspace, and any IMAP- or POP3-compatible servers. - Integrated Storage Technology: Manages large volumes of emails without external database software, utilizing de-duplication and compression to save up to 70% storage space. - Fast Search Access: Offers full-text searching for emails and attachments, with seamless integration into Microsoft Outlook and other platforms. - Compliance and Security: Assists with regulatory compliance, including GDPR, by providing tamper-proof archiving and retention policies. - Flexible Archiving Methods: Archives existing mailboxes, public folders, shared mailboxes, and PST files, with options for journal archiving to capture all incoming and outgoing emails. Primary Value and Solutions Provided: MailStore Server addresses critical business needs by ensuring email data is securely archived and easily retrievable, aiding in regulatory compliance and data loss prevention. It reduces the workload on email servers, optimizes storage through efficient data management, and simplifies backup and restore processes. By eliminating mailbox quotas and dependence on PST files, it enhances operational efficiency and ensures long-term email availability.

Average Rating: 4.3/5.0

Total Reviews: 13

How Do G2 Users Rate MailStore Server?

  • Quality of Support: 8.8/10 (Category avg: 8.5/10)
  • Ease of Use: 9.0/10 (Category avg: 8.4/10)

Who Is the Company Behind MailStore Server?

  • Seller: OpenText
  • Year Founded: 1991
  • HQ Location: Waterloo, ON
  • LinkedIn® Page: www.linkedin.com
    22,835 employees on LinkedIn®
  • Ownership: NASDAQ:OTEX
  • Phone: +1-519-888-7111

Who Uses This Product?

  • Company Size: 57% Medium, 36% Small

What Are Recent G2 Reviews of MailStore Server?

BDRShield

BDRSuite by Vembu offers comprehensive and cost-effective Backup and Disaster Recovery software tailored to meet the diverse data protection requirements of Businesses and Service Providers. BDRSuite provides robust backup solutions for a wide range of IT workloads, including virtual machines, servers, endpoints, SaaS applications, cloud VMs, NAS/File Shares, and databases & applications. It offers the flexibility to store backups anywhere and centrally manage the entire backup infrastructure. BDRSuite is designed to help businesses keep their data secure and ensure it is easily recoverable in the event of data loss or ransomware attacks. With BDRSuite, businesses can achieve reliable data protection and ensure business continuity – all at an affordable price.

Average Rating: 4.3/5.0

Total Reviews: 134

How Do G2 Users Rate BDRShield?

  • Quality of Support: 8.8/10 (Category avg: 8.5/10)
  • Ease of Use: 8.6/10 (Category avg: 8.4/10)

Who Is the Company Behind BDRShield?

Who Uses This Product?

  • Who Uses This: Owner
  • Top Industries: Information Technology and Services, Computer & Network Security
  • Company Size: 59% Small, 36% Medium

What Do G2 Reviewers Say About BDRShield?

AI-generated summary from verified user reviews

Pros
  • Users love the intuitive and user-friendly interface of BDRShield, making navigation and integration a breeze.
  • Users appreciate the easy installation and backup process of BDRShield, enhancing overall user experience and efficiency.
  • Users commend the excellent customer support of BDRShield, appreciating prompt responses and thorough assistance.
  • Users appreciate the quick backup frequency of BDRShield, enabling seamless installation and effective data protection.
  • Users find the setup process extremely simple and quick, allowing for immediate backups and easy configuration.
Cons
  • Users find licensing issues frustrating, as trial options are limited and clarity on requirements could improve.
  • Users find the interface confusing and overwhelming, especially when managing multiple functions and cloud licensing.
  • Users experience poor customer support, particularly in Linux, leading to confusion and delayed issue resolution.
  • Users find the poor interface design of BDRShield overwhelming and confusing, impacting their overall usability experience.
  • Users find the storage limitations somewhat confusing, especially when managing credits and required server specifications.

What Are Recent G2 Reviews of BDRShield?

BackupOutlook

BackupOutlook is a backup tool that lets individuals as well as businesses to save outlook data and settings like emails, contacts, tasks, calendars, etc.

Average Rating: 4.8/5.0

Total Reviews: 10

How Do G2 Users Rate BackupOutlook?

  • Quality of Support: 7.9/10 (Category avg: 8.5/10)
  • Ease of Use: 9.2/10 (Category avg: 8.4/10)

Who Is the Company Behind BackupOutlook?

  • Seller: WISCO
  • Year Founded: 1949
  • HQ Location: Oregon, US
  • LinkedIn® Page: www.linkedin.com
    66 employees on LinkedIn®

Who Uses This Product?

  • Company Size: 90% Large, 20% Small

What Are Recent G2 Reviews of BackupOutlook?

What Are G2 Users Discussing About BackupOutlook?

SysTools Google Apps Backup

Google Apps Backup is the best application to backup all Google data like email, Contacts, Calendar, Drive from domain users account to local drive

Average Rating: 4.4/5.0

Total Reviews: 15

How Do G2 Users Rate SysTools Google Apps Backup?

  • Quality of Support: 8.8/10 (Category avg: 8.5/10)
  • Ease of Use: 8.8/10 (Category avg: 8.4/10)

Who Is the Company Behind SysTools Google Apps Backup?

Who Uses This Product?

  • Company Size: 38% Medium, 31% Small

What Are Recent G2 Reviews of SysTools Google Apps Backup?

Gmail Backup Tool

Aryson Gmail Backup Tool is a comprehensive solution for backing up and exporting Gmail mailbox data from personal and business accounts. It enables users to save emails, attachments, contacts, and other mailbox items into multiple formats, including PST, MBOX, EML, MSG, PDF, HTML, TXT, and more. The software also supports direct migration to platforms such as Microsoft 365, Google Workspace, IMAP servers, and other Gmail accounts. Users can perform selective backups using folder and date filters, exclude attachments, skip duplicate emails, and back up multiple Gmail accounts in one operation. Incremental Backup ensures that only newly received emails are processed in subsequent sessions, reducing backup time. The tool preserves folder hierarchy and email metadata while using secure Google OAuth authentication for account access. Compatible with Windows 11 and earlier versions, it offers an intuitive interface suitable for both individual users and organizations.

Average Rating: 4.2/5.0

Total Reviews: 23

How Do G2 Users Rate Gmail Backup Tool?

  • Quality of Support: 8.9/10 (Category avg: 8.5/10)
  • Ease of Use: 9.3/10 (Category avg: 8.4/10)

Who Is the Company Behind Gmail Backup Tool?

Who Uses This Product?

  • Company Size: 61% Small, 26% Medium

What Are Recent G2 Reviews of Gmail Backup Tool?

What Are G2 Users Discussing About Gmail Backup Tool?

Yahoo Backup Tool

Aryson Yahoo Backup Tool is a dedicated solution for backing up, exporting, and migrating Yahoo Mail data without affecting mailbox integrity. It allows users to download Yahoo emails along with attachments while preserving the original folder structure, metadata, and email formatting. The software supports exporting Yahoo mailbox data to popular file formats such as PST, PDF, MBOX, EML, MSG, DOC, DOCX, CSV, and JSON, making it compatible with various email clients and document management needs. It also enables direct migration of Yahoo Mail to Microsoft 365, Google Workspace, Gmail, IMAP servers, and other supported email platforms. Advanced filters help users back up only selected emails based on date, sender, recipient, subject, or folder. Additional features such as incremental backup, duplicate email prevention, bulk account processing, and custom destination selection simplify mailbox management for both individuals and organizations. Designed with a user-friendly interface, the tool ensures secure data handling, maintains a complete mailbox structure, and supports all recent Windows versions for a smooth and reliable Yahoo Mail backup experience.

Average Rating: 4.5/5.0

Total Reviews: 10

How Do G2 Users Rate Yahoo Backup Tool?

  • Quality of Support: 9.4/10 (Category avg: 8.5/10)
  • Ease of Use: 9.3/10 (Category avg: 8.4/10)

Who Is the Company Behind Yahoo Backup Tool?

Who Uses This Product?

  • Company Size: 70% Small, 30% Large

What Are Recent G2 Reviews of Yahoo Backup Tool?

What Are G2 Users Discussing About Yahoo Backup Tool?

FileChimp

FileChimp is an intelligent pattern matching application to filter (by copy or move) files into destination folders.

Average Rating: 4.1/5.0

Total Reviews: 12

How Do G2 Users Rate FileChimp?

  • Quality of Support: 8.0/10 (Category avg: 8.5/10)
  • Ease of Use: 8.0/10 (Category avg: 8.4/10)

Who Is the Company Behind FileChimp?

Who Uses This Product?

  • Company Size: 58% Small, 33% Medium

What Are Recent G2 Reviews of FileChimp?

What Are G2 Users Discussing About FileChimp?

Mail Backup X

Automatically Backup Mails from Apple Mail, Outlook for Mac, Office 365 for Mac, Thunderbird, Postbox, Gmail, Yahoo & other Mail Services supporting IMAP and POP service directly on Mac. It'll not only backup Mails, you can archive & store emails in PDF file format or print copies of the emails.

Average Rating: 4.4/5.0

Total Reviews: 11

How Do G2 Users Rate Mail Backup X?

  • Quality of Support: 8.2/10 (Category avg: 8.5/10)
  • Ease of Use: 8.7/10 (Category avg: 8.4/10)

Who Is the Company Behind Mail Backup X?

Who Uses This Product?

  • Top Industries: Information Technology and Services
  • Company Size: 42% Small, 42% Large

What Are Recent G2 Reviews of Mail Backup X?

What Are G2 Users Discussing About Mail Backup X?

SysTools Gmail Backup

The SysTools Gmail Backup is a standalone utility to create an archive of the Google's Mailbox data. The user can download their Gmail data to the desired local directory. The tool can also be used to export the emails from Gmail to Microsoft Outlook PST File. The tool downloads the Emails (with their attachments), Calendars, Contacts, & Documents. The backup of contacts are taken in VCF formats and the Calendars are saved in ICS format

Average Rating: 3.5/5.0

Total Reviews: 7

How Do G2 Users Rate SysTools Gmail Backup?

  • Quality of Support: 7.0/10 (Category avg: 8.5/10)
  • Ease of Use: 6.7/10 (Category avg: 8.4/10)

Who Is the Company Behind SysTools Gmail Backup?

Who Uses This Product?

  • Company Size: 57% Medium, 43% Small

What Are Recent G2 Reviews of SysTools Gmail Backup?

What Are G2 Users Discussing About SysTools Gmail Backup?

Athena Archiver

Athena Archiver is a next-generation email archiving and storage management system which enables companies to meet growing litigation, compliance, and policy-based corporate governance needs.

Average Rating: 4.7/5.0

Total Reviews: 6

How Do G2 Users Rate Athena Archiver?

  • Quality of Support: 9.2/10 (Category avg: 8.5/10)
  • Ease of Use: 9.6/10 (Category avg: 8.4/10)

Who Is the Company Behind Athena Archiver?

Who Uses This Product?

  • Company Size: 67% Medium, 33% Small

What Are Recent G2 Reviews of Athena Archiver?

What Are G2 Users Discussing About Athena Archiver?

Hotmail Backup Software

Cigati Hotmail Backup Tool is a reliable and advanced solution designed to securely back up and download emails from Hotmail/Outlook.com accounts. The software enables users to export mailbox data into multiple file formats such as PST, PDF, MBOX, EML, MSG, and more without any data loss. It maintains the original folder hierarchy and preserves email properties, including attachments, metadata, and formatting. With its user-friendly interface, both technical and non-technical users can easily perform backup operations. The tool offers smart features like selective email backup using date filters, duplicate mail removal, and incremental backup to avoid redundancy. It also supports bulk email migration and allows users to save emails to local drives or external storage devices. Cigati Hotmail Backup Tool ensures high data security and compatibility with all major Windows versions. It is an ideal choice for individuals and organizations looking for a fast, efficient, and secure Hotmail email backup solution.

Average Rating: 4.2/5.0

Total Reviews: 6

How Do G2 Users Rate Hotmail Backup Software?

  • Quality of Support: 7.7/10 (Category avg: 8.5/10)
  • Ease of Use: 8.0/10 (Category avg: 8.4/10)

Who Is the Company Behind Hotmail Backup Software?

Who Uses This Product?

  • Company Size: 33% Medium, 33% Large

What Are Recent G2 Reviews of Hotmail Backup Software?

Horcrux

Horcrux is an email backup solution.

Average Rating: 4.3/5.0

Total Reviews: 4

How Do G2 Users Rate Horcrux?

  • Quality of Support: 7.2/10 (Category avg: 8.5/10)
  • Ease of Use: 8.8/10 (Category avg: 8.4/10)

Who Is the Company Behind Horcrux?

Who Uses This Product?

  • Company Size: 75% Small, 25% Large

What Are Recent G2 Reviews of Horcrux?

Tian Lin
TL
Researched and written by Tian Lin
Updated October 3, 2024