What is FlowShare?
FlowShare is a Windows-native process documentation solution with full data control. It is built for organizations that need to document work inside enterprise systems (SAP GUI, Microsoft Dynamics, custom ERP platforms, document management systems, Citrix environments, and legacy desktop software), as well as virtually any other application running on the local Windows device or in the browser, while keeping process data under their own control.
FlowShare runs locally in the background and automatically captures every click and action as you work. Its TrackingEngine reads the actual UI elements at the operating-system level: it knows what each field and button is called because it captured the click event, not because it guessed from a screen recording. Each workflow becomes a clear, branded, step-by-step guide with annotated screenshots in seconds. Record once, export everywhere: no manual screenshotting, no copy-paste into Word, no cloud upload required.
Capture and storage happen locally on the user's device by design. FlowShare does offer modern AI and cloud features (the FlowShare Portal, AI-powered search, and auto-translation), but all of them are optional and can be deactivated. For customers with the highest data security requirements, FlowShare can be configured so that documentation never leaves the local environment. That is why FlowShare is used in highly regulated and even air-gapped environments such as government, utilities, and healthcare.
Key capabilities
✓ Automatic capture of any Windows or browser application: SAP GUI, Microsoft Dynamics, custom ERP systems, DMS platforms, Citrix environments, legacy desktop software, and modern web tools. If you can click it, FlowShare can document it.
✓ OS-level element recognition: exact field names and transaction codes, not AI guesses from video frames.
✓ Guides generated in seconds, with annotated screenshots and auto-written step descriptions. Customers report documentation up to 10x faster.
✓ Every guide is an editable source file (.flow): when a process changes, update the affected steps and re-export. No re-recording, no rework.
✓ 10 export templates from a single capture, including PDF, Word, PowerPoint, HTML, SCORM, and interactive demos.
✓ Publish where your teams already work: direct integrations with SharePoint and Confluence, plus the FlowShare Portal with a built-in AI assistant so colleagues find answers in seconds without installing FlowShare.
✓ Bulk blur of sensitive data across all screenshots in one action.
✓ Guide content auto-translates into 29+ languages for global rollouts.
✓ Local by design: documentation (texts and screenshots) is managed entirely on the device unless a platform integration is explicitly set up. All AI and cloud features can be deactivated on request.
🔐 Data privacy by architecture, not just by paperwork. Cloud-first tools can be made GDPR-compliant on paper through DPAs and EU data residency, but your process data still transits their servers by design. FlowShare captures and stores locally. Where cloud features are used, they run on EU infrastructure: the hosted Portal runs in Frankfurt, Germany, and AI features run on Azure OpenAI within the EU. A Data Processing Agreement is available and ISO certification is in progress.
👥 Who uses FlowShare
IT, Operations, Learning & Development, and Compliance teams in mid-market and enterprise organizations, for process standardization, faster onboarding, audit-ready documentation, and complex software rollouts (SAP, ERP, DMS, and other enterprise systems). FlowShare has passed security reviews at organizations with the strictest IT requirements.
📈 Reported customer results
Up to 90% less time spent creating documentation
Up to 50% faster new-hire onboarding
Up to 70% reduction in training and support costs
100% standardized, consistently branded documentation across teams, tools, and languages
🌍 4.8 average rating, top-rated on Capterra, GetApp, Software Advice, and SourceForge
💬 What customers say
"No more excuse for non-existing documentation" (CTO, FetchGoat)
"Creates instructions in minutes instead of hours." (IT Manager, Birkengold GmbH)
"The AI, which accurately captures how you navigate through an application, is the key feature." (Founder, Augmenticon AG)
"I can document one or multiple applications in a single flow, clearly seeing what was clicked or entered." (Lead Architect, IGS GmbH)
"Simple and intuitive, my users love it." (CEO, Fernlea Community Care)
🔗 Integrations
FlowShare fits your existing IT landscape with 10+ integrations. SharePoint and Confluence are the flagship integrations: publish finished guides directly into the knowledge bases where your teams already work, so documentation lives next to everything else and stays discoverable. HeyGen and Synthesia turn guides into AI-generated training videos. Further integrations include Obsidian, Guru, Avendoo, WordPress, and more.
💶 Pricing & trial
Plans start at $44/user/month, with Pro and Enterprise tiers available; contact sales for enterprise pricing. A 7-day free trial is available.
🆚 Why organizations choose FlowShare over the alternatives
FlowShare's differentiation is not a single feature; it's a combination no other tool holds in full: Windows-native capture across any application including SAP GUI and Citrix, local-first architecture with optional on-premise deployment, a modern team Portal with AI-powered search, EU infrastructure, and a price point accessible to mid-market teams, not just large enterprises with dedicated IT resources. Browser-extension tools can only capture what happens inside a browser tab and are cloud-dependent by design. The moment SAP, an ERP system, or legacy desktop software is involved, FlowShare is the only modern option at a mid-market price point.
Learn more at getflowshare.com
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❓ Frequently Asked Questions
Does FlowShare work on Mac or Linux?
No. FlowShare is Windows-only (64-bit) and there are currently no plans to support Mac or Linux.
Is FlowShare safe to install in a regulated IT environment?
Yes. FlowShare makes no changes to system directories, and registry changes are confined to FlowShare's own directory. It installs in minutes via MSI and is designed to work under strict IT regulations, and FlowShare has been through security reviews at large regulated organizations. A dedicated technical information document is available for IT departments, and a portable zip-archive install is available for environments where standard installation isn't permitted.
Is FlowShare safe from a data-privacy standpoint?
Yes. FlowShare captures and stores locally: documentation stays on the user's device unless actively shared or a platform integration is explicitly set up. Cloud and AI features (Portal, AI search, auto-translation) run on EU infrastructure in Frankfurt with AI on Azure OpenAI within the EU, and a Data Processing Agreement is available. For maximum security, all AI functionality and Portal access can be fully deactivated, in which case only license verification data is sent externally.
Can the AI and cloud features be switched off?
Yes. FlowShare offers a maximum-security configuration in which all AI-related functionality and Portal access are deactivated. In this mode, only license verification information leaves the device: individual license keys are managed via a third-party provider, while enterprise customers use a dedicated license server. Documentation itself remains entirely local.
How much time does FlowShare actually save?
Customers report reducing documentation creation time by 75 to 90%, depending on their prior process.
How is FlowShare different from recording a video and converting it with AI?
Video-to-AI pipelines are one-way: video in, document out, with no source file to edit. When the process changes, you re-record and fix whatever the AI got wrong. FlowShare captures a structured, editable source file (.flow), reads exact field names at the OS level instead of inferring them from pixels, and produces ten output formats plus a searchable team Portal from a single capture.
🏢 Built for Enterprise, Ready to Scale
FlowShare is built for organizations that care about speed, consistency, and data protection at scale. It installs locally in minutes via MSI, requires no integration to start capturing, and connects to any Windows or browser-based software including SAP GUI, Microsoft Dynamics, and Citrix, with no custom development and no lengthy implementation. Most users create their first guide within an hour of installation. Enterprise customers include DHL, B. Braun, STRABAG, NBCUniversal, Kyocera, and PepsiCo.
For large or distributed teams, FlowShare supports enterprise-scale needs directly: guides publish into tools teams already use (SharePoint, Confluence, the FlowShare Portal), the Portal's AI assistant makes the entire guide library searchable for everyone, including colleagues without FlowShare installed, and content auto-translates into 29+ languages for global rollouts. Pro and Enterprise tiers come with dedicated support and, where required, the maximum-security configuration with a dedicated license server in Germany or the USA. Contact sales for enterprise pricing.
🙋 Built for Mid-Market Teams and Individuals, Too
FlowShare's enterprise capabilities don't require an enterprise budget or dedicated IT resources. The entry-level plan starts at $44/user/month with no enterprise contract required. Independent consultants, solo business owners, and small teams use FlowShare to document their own workflows and client processes without IT support. No design or scripting skills are needed, and customers report even non-technical users get comfortable within minutes of starting the free trial.
Average Rating: 4.4/5.0
Total Reviews: 4
How Do G2 Users Rate FlowShare?
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User Segmentation: 8.3/10 (Category avg: 8.8/10)
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Ease of Use: 8.9/10 (Category avg: 9.1/10)
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Text Bubble Walkthroughs: 6.7/10 (Category avg: 9.1/10)
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Audio-visual Walkthroughs: 8.3/10 (Category avg: 8.9/10)
Who Is the Company Behind FlowShare?
Who Uses This Product?
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Company Size: 75% Small, 25% Large
