Best Collections Management Software

Collections management software helps museums, art galleries, and other businesses with large collections of art objects or antiquities monitor and maintain said collections. For a museum or art gallery, it is important to have a record of each piece in the collection that contains its location and other pertinent information, such as how it was obtained or its conservation or restoration status. Collections management software enables these institutions to digitize records, making it much easier to search for information about specific objects quickly and update that information when needed. Collections management software may be used by curators, conservators, archivists, researchers, and administrators to perform their daily tasks that help maintain the entire collection of an institution.

Collections management software is often utilized in conjunction with either museum management software or gallery management software, depending on the institution. Museums may also use admission-based nonprofit software or donor management software to support daily operations. Galleries or auction houses may use auction software for art or antique auctions. Digital asset management (DAM) software helps any institution maintain a purely digital collection of images, video files, or audio files.

To qualify for inclusion in the Collections Management category, a product must:

  • Create records for each object in the collection
  • Provide a means to easily search through and update records
  • Track conservation and restoration efforts
  • Allow users to catalog objects however they wish
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    PastPerfect offers software program for collection and contact management.

    CatalogIt is an application for documenting the Story of Things. CatalogIt brings cutting-edge technology, real-time cloud collaboration, and intuitive, visual interactivity to your Collections Management System. Your existing records can be migrated from general-use formats (like spreadsheets or word processing documents) or from common existing museum cataloging software systems, like PastPerfect.

    Gallery Systems has developed industry-leading Collections Management and web publishing solutions for over 30 years. From registrars to curators to conservators to collections managers and everyone in-between, we can help your team to streamline the way they manage diverse collections and exhibitions. We support over 800 clients, from small research institutions and schools to corporate collections and world-class museums. Gallery Systems is also on the cutting edge of museum technology, addi

    Artlogic is a fully integrated and comprehensive fine art database solution, used throughout the world by galleries, dealers, artists, consultants, curators and collectors.

    ArtBinder is an art gallery software that gives you customization, easy sharing, a secure syncing ability, and compatibility with existing software.

    artcloud helps you simplify your day-to-day work with comprehensive management tools for the modern gallery.

    Manage your collections of art and more. Porto Venere is the straightforward tool for collectors to record and preserve important information and artifacts to protect the value of their passion-based assets. It's the smart way to appreciate your art, as it appreciates in value. Best of all, it’s FREE for collectors.

    Adlib Museum is specifically designed for recording and managing your museums collections data.

    ArtBase is an art database software that enables museums, dealers, not-for-profits, and galleries to manage inventory, contacts, documents and forms.

    Artbutler cloud is a cloud based art gallery solution with built in inventory management, the ability to create showrooms, and easily show art.

    ArtEngine is a powerful cloud-based art inventory management system that allows you to keep high-res images and artwork information in one place and access your works online from any device, anywhere.

    ARTERNAL is a robust client relationship management (CRM) platform that is designed and developed for professionals and organizations that sell art.

    ArtFundi is a gallery management software that provides easy to use functionality and great design output that allows you to look professional, can respond quickly to clients, and keep track of everything from consignment agreements, to inventory locations, shipments, clients and sales.

    Art Galleria is gallery management software with contact & inventory management, gallery website services and integrations, and social media tools for artwork organizing, tracking, and selling.

    Artlook allows commercial galleries and dealers to plan exhibitions, track stock, generate catalogs, manage sales, suppliers, and marketing.

    ArtMoi is a cataloguing software for the art industry.

    ArtVault Pro allows you to centralize all the information about your art collection and make it available in a snap. You can store an unlimited number of artworks, contacts, images, invoices, references, purchases, sales, consignments, insurance information, and more

    Artwork Archive is a collection management platform used by individuals and organizations around the world to manage, track and organize all aspects of their collections. Over the last decade, Artwork Archive has established themselves as one of the premier art inventory solutions, known for their intuitive, powerful and secure platform.

    Artwork Manager is a cloud-based fine art gallery software that handles invoices and contacts; tracks artwork inventory, consignor and artist details.Managed Artwork offers a comprehensive and intuitive art gallery management database built specifically for the needs of a fine art gallery.

    A.S. Gallery Manager was developed to suit the specific needs of our clients providing reliable, fully integrated solutions to their database needs, and designed specifically with art galleries and dealers.

    Axiell Art Management Software is an art collections management systems have been developed to meet the needs of some of the most prestigious arts institutions in the world, including Van Gogh Museum, Fondation Cartier pour art contemporain and Salvador Dali Museum.

    CollectionsIndex+ is a modular software system for collections and content management, handling your objects, archives, books, images, video, digital assets, and web and gallery content.

    Collectrium is an art collection management software that allows you to organize, track, and care for fine art and luxyry collectibles. You can also access images, records, and market analytics all on one mobile platform.

    CS Museum is the perfect starting point for private collections. Manage your collection like never before with location tracking, unlimited storage, dedicated tabs for all your financial transactions, and more.

    eHive is a hosted collection management system that professionally manages and showcase your collections.

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