Basware Reviews & Product Details

As a manager, I work in Basware regularly to reference, verify, and approve invoices, and it has been a solid, dependable tool in our Accounts Payable process. One of the biggest benefits is the visibility it provides. Being able to quickly see invoice status, supporting documentation, and approval history makes it much easier to verify accuracy and keep things moving without unnecessary back-and-forth. Review collected by and hosted on G2.com.

The search functionality can be a bit challenging at times. Having to use all capital letters for certain searches isn’t very intuitive and can be frustrating, especially for users who are in the system frequently and need to move quickly. Improving the search to be more flexible and user-friendly would make day-to-day use more efficient. Review collected by and hosted on G2.com.

What I like most about Basware is its ability to streamline the entire procure-to-pay process. Features like automated invoice matching, approval workflows, and payment processing significantly reduce manual effort and errors. The system also provides good visibility into invoice status and approvals, which helps in timely payments and better control. Overall, it improves efficiency, compliance, and transparency in daily operations. Review collected by and hosted on G2.com.

While Basware is a strong procure-to-pay tool, some workflows are not very intuitive and require multiple steps for simple actions. The system can also feel slow at times, and certain error messages are not very clear, which makes troubleshooting difficult. Additionally, handling exceptions or changes—such as updating bank details or reprocessing invoices—often requires manual work, which could be improved with more flexibility and automation. Review collected by and hosted on G2.com.

I find Basware user-friendly in multiple areas. It offers convenient features such as exporting Excel files, and the filters often work well. It is also easy to modify large numbers of invoices with the function to update selected rows of selected header data. Review collected by and hosted on G2.com.

Basware sometimes gives errors around matching goods. Additionally, retrieved invoice lines often do not work. These usually need to be deleted first before we can match. Furthermore, Basware does not always save everything correctly. If I add an approver and click save, I sometimes have to do this again because it occasionally disappears the first time. Review collected by and hosted on G2.com.

BT Cloud Scan proves to be a highly effective tool for managing scanning processes involving various business partners. Its primary function is to facilitate the transition from paper invoices to E-invoices within the freight process, covering operations in over 29 countries. Using the BT portal, we can access detailed information on both sent and received invoices, whether they arrive by email or through EDI Tradeshift categories. Review collected by and hosted on G2.com.

Yes, we have observed that our business partners are facing delays with scanning from the Xerox team when using EMAIL, TRADESHIFT, and BT modes. We are receiving numerous escalation emails from business partners regarding these scanning delays. When we submit invoices to the Basware workflow queue, we do receive an acknowledgement from the scanning team confirming acceptance, which is helpful. However, it would be even better if we could also receive a separate acknowledgement once the documents have actually been scanned into our workflow. Review collected by and hosted on G2.com.

I like that Basware makes it possible to automatically read invoices, which saves a lot of time. Also, the options to export large amounts of data and the ability to import coding from Excel for previously booked invoices are convenient. This way, I don't have to create an extensive coding for invoices each time. Additionally, Basware has many features, which led us to switch from Exact. Review collected by and hosted on G2.com.

It is sometimes slow and not everything is always stored correctly. Furthermore, errors are not always clearly described. Review collected by and hosted on G2.com.

What I like best about Basware is its robust AP automation and e-invoicing capabilities, which streamline invoice processing from receipt to payment with high touchless rates—up to 89% in some cases—saving significant time for finance teams. The built-in fraud detection via AI algorithms and comprehensive compliance tools, including global e-invoicing mandates and audit trails, provide peace of mind during regulatory audits. In RTR contexts, this integrates well to optimize working capital through early payment discounts and real-time spend visibility. Review collected by and hosted on G2.com.

Common complaints about Basware include its high implementation costs and complex integration with ERP systems, which can prolong setup and increase expenses for RTR teams. Users frequently mention performance lags, limited reporting flexibility, and overcomplicated interfaces that require extensive training. Additionally, customization options fall short for complex workflows, and slow issue resolution from support adds frustration during peak periods. Review collected by and hosted on G2.com.

I really like the integrated and automated invoice upload and data extraction features of Basware, as they make my life easier by eliminating manual entry. The mailbox directly connected to Basware allows it to extract data from invoices, usually in PDF format, and populate it into the system automatically. Also, I find the message function helpful for communicating with the purchase order owner to ensure 100% accurate payment allocation. Additionally, the transition was smooth and the API setting was straightforward when working with the supplier. I appreciate that the process, which was previously manual, can now match invoices automatically within Basware and be further processed. Review collected by and hosted on G2.com.

The search function is useful but not that user friendly. I have to set enough parameters to find what I am looking for. I would suggest allowing the user to have the ability to set search defaults to reduce the repetition. Review collected by and hosted on G2.com.

Basware is highly flexible and customizable, making it easy to adapt the system to different business needs.

The platform provides strong automation for invoice processing, helping streamline and speed up account's payable workflows across multiple business partners.

Its user-friendly design and intuitive interface make day‑to‑day tasks easier for end users.

Basware delivers continuous product improvements, including monthly updates with new features and bug fixes. Review collected by and hosted on G2.com.

Some users experience delays or issues with invoice scanning services, leading to slow processing and frequent escalations. Review collected by and hosted on G2.com.

I really appreciate how user-friendly Basware is. As an AP Specialist, it makes my daily tasks much easier and helps me accomplish my goals efficiently. Review collected by and hosted on G2.com.

Basware could improve by providing clearer error messages. I have noticed that invoices often get stuck in the queues, even when there is nothing actually wrong with them. As a result, I frequently have to manually intervene to clear these invoices from Basware. Review collected by and hosted on G2.com.

I like that you can filter on a lot of data and have a good overview of paid and unpaid invoices. This makes it much easier to avoid making faults. Review collected by and hosted on G2.com.

It takes very long to see invoices sent by email to Basware to see them in the system. Review collected by and hosted on G2.com.