Asana Reviews & Product Details

That there's so many things you can automate! Even without using the ai chatbot I can make my projects do so many repetitive tasks. The onboarding rep was rocky at first, but then we got a new one who is amazing. It's user friendly once you get an overview of where everything is. Review collected by and hosted on G2.com.

That one of the functions is broken (but our Asana trainer is figuring it out, they stayed after our departmental training to try it themselves.) I also wish there was a way to see multiple workloads. We can see workloads of assignees, but not any other "people" field. Review collected by and hosted on G2.com.

I use Asana for project management and love the ability to create templates and use a CSV to load tasks. This feature has significantly helped us, especially with AI, to transcribe project calls and build new projects efficiently. It's great for establishing clearly defined SLAs and streamlining our workflows. I also appreciate the ease of setting up teams and portfolios, as I was able to load several projects quickly. Asana makes it easy for any team member to get up to speed with projects, reducing inconsistency in documentation and saving time by minimizing manual entry. The intuitive nature of Asana, particularly when paired with AI, really stands out to me. Review collected by and hosted on G2.com.

I find the tracking in Asana less effective than I'd like at the moment. I wish there were more integrations with other systems that could let us automate project tracking further. Beyond setting everything up initially, I'd love if Asana could use AI and file feeds to update task statuses. Having AI mark tasks as complete or add and remove tasks based on meeting transcripts could really enhance our workflow. I'd also like more seamless connections with tools like Teams, Outlook, Copilot, or Sharepoint to automate action planning and suggest improvements for our projects. Review collected by and hosted on G2.com.

Asana stands out for its intuitive, multi-view interface—offering List, Board, and Timeline formats—alongside robust workflow automation that handles routine status updates, task assignments, and handoffs. Its portfolios and workload tracking provide clear cross-functional visibility, while seamless integrations with tools like Slack, Teams, Figma, and Google Drive keep project context centralized. Coupled with customizable fields and clear dependency tracking, it makes managing complex, multi-team projects effortless and transparent. Review collected by and hosted on G2.com.

While Asana is exceptional for general task management, tracking complex end-to-end workflows from Dev to UAT to Completion isn't as seamless or structured as dedicated development boards. Its strict single-assignee limit makes shared ownership awkward without adding subtasks, and essential features like advanced automation rules, workload management, and portfolios are locked behind higher-tier plans. Additionally, managing deeply nested subtasks can cause UI clutter, making technical handoffs harder to track at a glance. Review collected by and hosted on G2.com.

Asana provides an exceptionally intuitive task management workflow that keeps our ongoing cross-functional team projects organized. My favorite feature is the interactive Timeline view alongside customizable Kanban boards. It makes mapping dependencies, assigning clear task ownership, and tracking delivery milestones completely effortless. The platform eliminates ambiguity across sprint cycles. Review collected by and hosted on G2.com.

One area for improvement is the notification system, which can quickly become overwhelming during heavy project updates. A more granular filtering mechanism for automated alerts and recurring reminders would significantly enhance the daily user experience and help team members focus strictly on their highest-priority items without digital fatigue. Review collected by and hosted on G2.com.

One of Asana’s absolute standout capabilities is its Workflow Automation engine, which significantly cuts down on manual administrative overhead. Being able to set up custom rules that automatically assign tasks, update due dates, shift status values, or move items across sections based on triggers saves teams hours of repetitive busywork. Combined with its clean board and timeline views, it turns complex project management into a smooth, visual, and highly reliable process. Review collected by and hosted on G2.com.

Despite its strengths, Asana has a few notable friction points. Users frequently point out inconsistencies in automation rules—such as being able to apply an automation at the task level but facing roadblocks when trying to execute similar logic at the parent project or subtask level. Additionally, the strict per-seat pricing model can feel overly rigid and expensive for solo entrepreneurs, small business owners, or teams that require advanced features like Portfolios but don't need a high volume of paid seats. Review collected by and hosted on G2.com.

We moved our whole team from Wrike to Asana this year, and honestly it's been one of the smoother tool changes I've been part of.

The interface is clean and uncluttered. Multi-homing is my favourite feature. One task can live in several projects at once, so our QA and delivery teams each see the same work in their own view without any duplicates. Universal Workload helped me rebuild our team's bandwidth dashboard, so managers can now see who's overloaded at a glance.

We connected Asana to Salesforce so new deals create projects and tasks automatically, and the Google Sheets add-on gives us easy reporting on top. The API is well documented, which made custom work straightforward.

Even with lots of tasks coming in through integrations, it stays fast and organised. Nothing feels laggy.

Switching from Wrike saved us money, and we got more flexibility in the bargain.

Very smooth. New users picked it up quickly after go-live, and we haven't needed to contact support yet, which says something.

The AI features in workflow automations were a nice surprise. They take care of routine steps that used to need manual follow-up Review collected by and hosted on G2.com.

few things I'd love to see improved, mostly at the power-user level:

Search caps at 100 results with no pagination, so when I'm looking at larger sets of tasks I have to use the API or other workarounds.

Portfolio access doesn't cascade to nested portfolios or their projects. With a multi-level portfolio setup, managing permissions becomes manual and easy to miss.

Forms don't record who shared or submitted them in some cases, so routing form requests to the right person took some creative workarounds.

Some integration behaviour takes time to learn. Syncing with Salesforce needed careful setup to keep the data consistent both ways. Review collected by and hosted on G2.com.

What I like best about Asana is how clearly it organizes work. It makes it easy to assign ownership, track deadlines and dependencies, and keep all relevant updates and files in one place. The different project views—such as lists, boards, calendars, and timelines—also make it adaptable to different teams and workflows. Review collected by and hosted on G2.com.

What I dislike about Asana is that it can become overwhelming in larger or more complex projects. Notifications can be noisy, and keeping projects, tasks, and custom fields consistently organized requires ongoing discipline. Some advanced features also feel gated behind higher-priced plans. Review collected by and hosted on G2.com.

I love the drag function on a board, as well as the ability to switch between views -- I use the board and calendar views most often, which has made it extremely easy to brainstorm and schedule social content with only one platform. Finally, I like being able to see all of my tasks for different boards in one place, so I'm able to prioritize between everything with a glance. Review collected by and hosted on G2.com.

A couple minor things are how the photo upload process creates comments for each photo you upload, which clutters a task card. I also don't love the email notification setting options, sometimes it can feel like a lot to receive daily reminders, summaries, etc. for all boards and tasks (would be nice to be able to check a box to notify or not notify all collaborators). The integration with Slack has been just okay, not very user-friendly and a bit more time consuming than the time it saves. Review collected by and hosted on G2.com.

I like the ability to collaborate with others on the platform including the ability to communicate, share tasks, and create versatile forms. I especially like that Asana allows you to add tabs within projects. For example, one project can have tabs that you personalize for notes, additional planning, etc. These tabs allow you to have action items that automatically populate to your project tasks. Review collected by and hosted on G2.com.

This might be silly but I don't like the notifications that I receive for Asana. The notifications that I receive via email often lead me to view notices in the online version of Asana instead of the desktop version which is what I have. I also think the notifications sent via email are too heavy and convoluted with information that the actual update is buried. Review collected by and hosted on G2.com.

What I like most about Asana is the clarity it brings to managing work. Having tasks, owners, deadlines, and project updates in one place makes it easier to understand what needs to happen next and who is responsible.

I also appreciate the flexibility to view work as a list, board, or calendar, depending on the project. Being able to include the same task in multiple projects is particularly useful for cross-functional work because it keeps updates consistent without creating duplicate tasks.

Its biggest strength is making individual responsibilities and the broader project easier to see together. Review collected by and hosted on G2.com.

What I dislike most about Asana is the ongoing effort required to keep it useful. It provides visibility when everyone consistently updates their tasks, deadlines, and statuses, but information can quickly become outdated when that consistency slips.

Its flexibility can also lead to unnecessary complexity. Without shared conventions, teams can organize projects differently, making work harder to find and reporting less consistent. Notifications can become distracting as the number of projects and collaborators grows.

Another drawback is that features such as portfolios, workload management, and native time tracking require a higher-priced plan. That can make it more expensive to get the visibility a team needs. Review collected by and hosted on G2.com.