--- title: Akiflow Reviews meta_title: 'Akiflow Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 99 reviews by the users' company size, role or industry to find out how Akiflow works for a business like yours. aggregate_rating: rating_value: 4.8 review_count: 99 scale: '5' date_modified: '2026-06-24' parent_category: name: Project, Portfolio & Program Management url: https://www.g2.com/categories/project-portfolio-program-management --- # Akiflow Reviews **Vendor:** Akiflow **Category:** [Project Management Tools Software](https://www.g2.com/categories/project-management-tools) **Average Rating:** 4.8/5.0 **Total Reviews:** 99 ## About Akiflow Akiflow is a personal task manager + calendar desktop app (win+mac) that will help you keep yourself always organized. By becoming 10x faster on the basics, keeping yourself organized will not be a burden or require too much time throughout the day WHY AKIFLOW? We built Akiflow focusing on speeding up the fundamentals of productivity: capturing tasks, processing them, and always knowing what to work on. → Reduce the effort By becoming 10x faster on the basics, keeping yourself organised will not be a burden or require too much time throughout the day. → Prevent mistakes Akiflow is built to prevent the most common mistakes that affect productivity. Our features are designed to help you avoid cognitive overload, distractions, over-scheduling and context switching. → Peace of mind A single source of truth. A clear schedule. Notifications to guide you throughout the day. Everything one shortcut away. Akiflow is built to keep your mind clear and focused. OUR KEY FEATURES INCLUDE → Universal task Inbox - Capture anything, anywhere. Centralise your tasks. → Command Bar - Sort things out in seconds. Prioritise, Plan and Snooze with keyboard shortcuts. → One tool - No more context switching. Tasks + Calendars. Your single source of truth. → Tray Notification - Always know what to do next. Your day at a glance. PACKED WITH FEATURES → Share availability - No more ping-ping between email and calendar tabs to share your availability. Quickly select and share your slots in seconds. → Recurrent tasks - Create tasks with any recurrence: every day, every 1st of the month, custom - you name it. → Priority management - Set in Akiflow your real Goals - the tasks that will make you progress - and start executing. → Time blocking - Lock time in your calendar for your tasks. Akiflow will create an event in your calendar to let your colleagues know when you’re busy. → Timezones - Hit one shortcut to show every city's time zone in your calendar, side by side with your local time. → Smart lists - Custom labels to organize your work the way feels right for you. Easy to add, they help you have a visually clear view of your day. → Smart notifications - What you need, at the right time. Never miss a meeting, quick jump into a call. Better yet, totally customizable. INTEGRATED WITH ALL YOUR APPS Gmail, Calendar, Slack, Gmail, Zoom, Todoist, Trello, Asana, Superhuman and more. You can also request the integrations you want. ## Akiflow Pros & Cons **What users like:** - Users find Akiflow's **ease of use** remarkable, enabling seamless task organization and integration with their existing tools. (36 reviews) - Users love the **seamless scheduling** of Akiflow, which integrates tasks and calendars for an efficient work experience. (26 reviews) - Users commend Akiflow's **responsive customer support** , appreciating personalized assistance that enhances their onboarding and productivity experience. (21 reviews) - Users appreciate the **easy setup** of Akiflow, enabling efficient workflows and smooth integration with other tools. (21 reviews) - Users commend Akiflow for its **exceptional efficiency** in managing tasks and creating structured weekly schedules effortlessly. (21 reviews) - Users love Akiflow for its **seamless calendar integration** , making daily organization and task management effortless. (18 reviews) - Time-saving (18 reviews) - Simple (16 reviews) - Intuitive (13 reviews) - Helpful (12 reviews) **What users dislike:** - Users find the **missing features** in Akiflow, particularly with limited Notion sync and task dependencies lacking. (18 reviews) - Users face **integration issues** with Akiflow, experiencing limitations with syncing and CRM connections. (10 reviews) - Users find the **learning curve steep** when starting with Akiflow, making initial setup and understanding quite complex. (6 reviews) - Users find the **learning difficulty** of Akiflow challenging, making setup and understanding of features complex. (3 reviews) - Users desire more **customization options** in Akiflow, particularly for themes and hotkeys to enhance personalization. (3 reviews) - Limited Features (3 reviews) - Slow Performance (3 reviews) - Calendar Issues (2 reviews) - Users find Akiflow **expensive** , particularly since it builds on existing apps without additional integrations. (2 reviews) - Feature Discoverability (2 reviews) ## Akiflow Reviews ### 1. User-Friendly Click-and-Drag Task Management with Fun Color Coding **Rating:** 4.5/5.0 stars **Reviewed by:** Maria S. | Project Engineer, Small-Business (50 or fewer emp.) **Reviewed Date:** June 02, 2026 **What do you like best about Akiflow?** It's fairly user friendly and I like that you can click & drag to move things around. The color coding and icons are fun as well, and I like that there are several different ways to add tasks. Cecile did a fantastic job with the onboarding 1:1 meeting and really helped me to figure out how to use the platform. **What do you dislike about Akiflow?** It's pretty complex offering lots of features for advanced users, but if you only want to use the more basic features it is maybe overengineered for you. It's confusing at first how to get started so the 1:1 set-up meeting is a must in my option. I also don't like how it automatically communicates two-ways with my calendars so it often posts things on there that I don't want to be posted to an outside calendar. **What problems is Akiflow solving and how is that benefiting you?** I am seeing tasks and calendar events all in one place and it is helping me to organize my to-do's across my personal and professional life. ### 2. Streamlined Task Management with Swift Setup **Rating:** 5.0/5.0 stars **Reviewed by:** Ricardo V. | Principal | Chief Revenue Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** May 11, 2026 **What do you like best about Akiflow?** I really appreciate Akiflow for its speed in entering tasks and moving them around. The flow is much faster compared to other products, where you have to click a lot more and enter more details. I also use the Akiflow mobile app, which enhances the experience. Setting it up was super easy, and it integrates well with tools like Asana and Google Suite. Plus, Cecile over at Akiflow helped me decide Akiflow was the right tool, which was key in my decision to stay. **What do you dislike about Akiflow?** Perhaps the automated rearrangement of items in the calendar, a more intuitive and autonomous flow would be great. When something important comes up and you need to leave the task, focus time, or blocked time, it would be great to have the system find slot the time automatically, move it for later in the week, and even ask you if you would like to slot some time during the weekend or personal time to tackle something. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow for a centralized view of tasks and its easy task scheduling. It speeds up input and rearrangement, which is faster than other products. ### 3. Empowers Solopreneurs with Efficiency and Flexibility **Rating:** 5.0/5.0 stars **Reviewed by:** Renee B. | owner, Small-Business (50 or fewer emp.) **Reviewed Date:** May 07, 2026 **What do you like best about Akiflow?** I find the ability to look at all my tasks on one sidebar and then drag and drop them into a weekly view to be by far the most helpful feature in Akiflow. The integration with Notion is huge because tasks disappear in Notion once completed, unlike with other products I've used. The AI chatbot is really helpful for scheduling complicated repeat tasks, saving me time. The flexible, weather-based recurring tasks feature is so helpful, prompting me as needed. Finally, the progress bar on my phone is a great motivator, especially as someone with ADHD. Oh, and the setup was really easy- I got to hop on a call with a real person (Thanks Cecile!) to walk me through the basics **What do you dislike about Akiflow?** I would love to see the ability for it to auto schedule for me and sort of know my business and my life really well. I want to just dump all of my tasks into one inbox and have it review and auto schedule them. I know a lot of people want that and it's potentially in the works, but that would be the number one thing I'd be looking for. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to manage my solopreneur business. It's great for viewing tasks in a sidebar and moving them into a weekly view. The Notion integration is fantastic, as tasks disappear once completed. The AI chatbot speeds up scheduling, saving me hours by automating repetitive tasks. ### 4. Easy to Use, Easy to Set Up; Actually Works **Rating:** 5.0/5.0 stars **Reviewed by:** Claudio C. | Partner Success Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** December 18, 2025 **What do you like best about Akiflow?** It's ease of use. I like the ease of heirarchies Folders > Projects > Tasks; and the use of tags as well as sections. I've only been using this for a short time, but I was able to set up a nice workflow in just an hour that works well across different systems. I also love the fact that their success team is ready to help; had a wonderful call with Cecile for a 1:1 to learn some additional tricks and tips to make the most of the system for my particular use case. She was very helpful. Love that there is a guide sent over right away and the invitation to set up a time to discuss with their team in future if any questions come up! I feel set up to actually USE this app and tool, as opposed to other systems that cost more but also leave you floundering to understand the best way to integrate it into your daily routine. **What do you dislike about Akiflow?** While creating duplicate tasks is easy, would be nice if you could select tasks and easily move them from one project to another. Instead of just dragging **What problems is Akiflow solving and how is that benefiting you?** Managing multiple projects across different clients and also different jobs that I hold. Being able to have everything in one place and easily create time slots in my calendar for deep work and sprints is great! ### 5. Intuitive UI and Efficient Task Organization **Rating:** 5.0/5.0 stars **Reviewed by:** Frankie D. | Digital Media Specialist and Event Coordinator, Small-Business (50 or fewer emp.) **Reviewed Date:** April 07, 2026 **What do you like best about Akiflow?** I find Akiflow's user interface more intuitive than Google Calendar. I really like the slots feature for organizing my tasks and work hours, and being able to click and drag tasks into a slotted work block has been huge for me. The initial setup of Akiflow was smooth. In the past, I used Asana and ClickUp for personal management, but Akiflow gels better with my workflow. **What do you dislike about Akiflow?** The AI assistant is a nice feature but feels more rudimentary. I wish there was one that could assess my working rhythms and project priorities and help me build momentum in my workday and manage my task energy more efficiently. **What problems is Akiflow solving and how is that benefiting you?** Akiflow offers a more intuitive interface than Google Calendar and its slots feature lets me organize tasks and work hours by clicking and dragging, enhancing my productivity. ### 6. Great onboarding support and seamless app experience **Rating:** 4.0/5.0 stars **Reviewed by:** Manohar J. | Co Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** November 14, 2025 **What do you like best about Akiflow?** I had heard many positive things about Akiflow, but I was still uncertain about what to expect. As I was considering whether to proceed, I had a few doubts and decided to contact their customer support. These days, a lot of products simply direct you to their FAQs, which often leaves your questions unresolved. However, the team at Akiflow took the time to understand my concerns and responded extremely quickly - within the same day. Special thanks to Jayrich from Akiflow for his proactive assistance! The onboarding was smooth and I really liked that they offered and onboarding call. Cecile from Akiflow walked me through everything in the call and guided me how to make best use of this tool. Big thank you to her. I like the fact how Akiflow integrated with other tools. **What do you dislike about Akiflow?** When you decide to try Akiflow, you are asked to enter your credit card information. The sync with Notion is limited. It would have been great to have more data that gets synced. **What problems is Akiflow solving and how is that benefiting you?** It is solving the problem of how to manage my time more effectively. ### 7. Intuitive Task Management with Akiflow **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Financial Services | Small-Business (50 or fewer emp.) **Reviewed Date:** February 17, 2026 **What do you like best about Akiflow?** I like how Akiflow is really user-friendly. The user interface is really intuitive, making it easy to use and easy to figure out how to set things up. The initial setup call I had with Cecile provided a tremendous amount of information and education, which makes it even easier to use. During the setup call, all my questions were answered, and it showed me some of the more advanced features that I wasn't even aware of. Overall, Akiflow's design is more intuitive and easier to use compared to Motion, and the initial setup was very simple. **What do you dislike about Akiflow?** The AI interface is a little bit challenging to get used to, but once you do, it's relatively easy to use. **What problems is Akiflow solving and how is that benefiting you?** Akiflow allows me to easily create tasks, reminds me to complete them, and helps schedule time across different projects and locations. ### 8. Seamless Task Management with Intuitive Design **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Motion Pictures and Film | Small-Business (50 or fewer emp.) **Reviewed Date:** January 23, 2026 **What do you like best about Akiflow?** I use Akiflow to help manage tasks in a fast-paced workflow, and I find scheduling within the calendar intuitive and easy to use. I love the clean interface with proper spacing and a modern minimal design, making it easy to look at my tasks. It's an excellent-looking app that fits perfectly with my workday structure. Cecile from Akiflow was super helpful, explaining the core features and answering theoretical workflow questions. The day planning feature is fantastic, and the AI integration enhances the support needed for task management applications. The mobile app mirrors the desktop version (functionality,) and I appreciate the command bar's context use with other windows. The day planning, Command Bar AI, and the ability to ingest tasks from various mediums are incredibly helpful. The integration with other platforms like Flow Production Desktop is excellent without creating dependencies. I find the setup very easy, and Cecile's guidance as a product manager was amazing. This tool checks all the boxes and is one I would recommend to a professional team. **What do you dislike about Akiflow?** I would like an AI that autojoins meetings to autotranscribe, summarize, and dictate tasks for me. I'll need to look for another application to support that function. If Akiflow could eventually implement that, it would be golden! **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to effortlessly create and manage tasks in a fast-paced workflow. It simplifies scheduling with an intuitive calendar and enhances task management with day planning, Command Bar AI, and seamless task ingestion from multiple apps. ### 9. Streamlined Productivity with Stellar Onboarding **Rating:** 4.5/5.0 stars **Reviewed by:** Sarah B. **Reviewed Date:** January 13, 2026 **What do you like best about Akiflow?** I love that Akiflow is a one-stop shop that consolidates several different calendars into one and provides pop-up reminders for tasks and meetings, which makes it super easy to manage my time. My onboarding call with Cecile was amazing; she answered every question I had and even questions I didn't know I had. I also really appreciate the feature that shows a bar indicating how much time I have left on a task or meeting, helping me manage my time effectively. The integration with calendars like Google Calendar and Outlook is great, and I love that it's designed to give me an efficient productivity setup. **What do you dislike about Akiflow?** I'm not really sure at this point. I haven't been using it long enough to really know what the improvements would be. Think it's gonna take a little bit of adjustment for me to just remember the keyboard shortcuts. The only issue that I ran into is one of the clients that I work for has a Microsoft Office suite that, unfortunately, I'm unable to connect my Outlook calendar to because you guys are not SOC 2 compliant, and I think you would also have to be HIPAA compliant in order for me to be able to connect that particular client. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps consolidate multiple calendars into one and provides a space to brain dump tasks, ensuring they get scheduled and completed. ### 10. Akiflow is my daily command center for current tasks. **Rating:** 5.0/5.0 stars **Reviewed by:** Błażej P. | Freelancer, Small-Business (50 or fewer emp.) **Reviewed Date:** October 17, 2025 **What do you like best about Akiflow?** It is the ideal program for creating a concrete weekly schedule. It is unrivaled in the "what we are doing today" panel and in quickly moving tasks, although for long-term strategic goals, I personally prefer a custom Notion template. The most important element, in my opinion, is the uniquely implemented **Timeslots**, which are the best I have seen. My entire weekly schedule is filled with them. They are set up cyclically, and when planning the next week over the weekend, I just fill them with tasks and make corrections if needed. This provides an excellent structure and saves a lot of time. The Timeslots allow me to easily shift entire blocks of work, serving as a template for my week. Akiflow's synchronization with Notion and automation capabilities are also great features. It automatically pulls tasks from various places in Notion to specific days, and its workflows then assign them to the appropriate timeslots. Akiflow, which I open hundreds of times a week via a shortcut, has given my life clear structure and was as much of a game-changer as Notion. It is faster and more efficient in day-to-day work. **What do you dislike about Akiflow?** The speed of the Android app is lacking. It does not implement the management or planning of long-term goals, including subtasks. **What problems is Akiflow solving and how is that benefiting you?** - Clarity and Structure in the Week: It is ideal for creating a concrete weekly schedule and has brought clarity to your actions and structure to your week. - Efficient Time Management (Timeslots): The unique Timeslots are the most important element and the best you have seen. They allow you to fill your entire weekly schedule cyclically, acting as a template for the week. When planning on the weekend, you only need to fill the recurring slots with tasks and make corrections, which provides excellent structure and saves a lot of time. - Flexible Work Block Management: The Timeslots allow you to easily shift entire blocks of work to a different time. ### 11. Love at First Click — and Still Going Strong **Rating:** 5.0/5.0 stars **Reviewed by:** Lucie . | Group Manager Treasury / Business owner, Small-Business (50 or fewer emp.) **Reviewed Date:** October 13, 2025 **What do you like best about Akiflow?** Akiflow is honestly the first productivity tool I’ve been able to stick to — and as someone with ADHD, that’s a big deal. Most tools overwhelm me after a few days, but Akiflow feels calm, structured, and incredibly intuitive. I love how everything — tasks, calendar events, and integrations — lives in one place. Managing multiple businesses, to-do's and calendars has never been easier for me, and I finally feel in control of my time instead of constantly chasing it. **What do you dislike about Akiflow?** There’s not much to dislike. I’d love to see subtasks added and better AI workflow performance. Integration with Spark Mail would also be amazing. Otherwise, it’s close to perfect. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps me bring structure to chaos. I used to waste so much time setting things up in other apps, constantly tweaking and perfecting my workflow instead of actually working. With Akiflow, I can just use it — everything feels simple, intuitive, and ready to go. It combines all my calendars and tasks. ### 12. Love Akiflow for bringing everything in to one place! **Rating:** 5.0/5.0 stars **Reviewed by:** Pip M. | Director, Small-Business (50 or fewer emp.) **Reviewed Date:** October 12, 2025 **What do you like best about Akiflow?** I love that Akiflow integrates with my Clickup account so I can clearly see what has been scheduled into my calendar and across multiple workspaces so I know that nothing has been missed. I also love that I can very quickly create ad hoc notes or reminders to myself by either using my voice or manually entering things in. Getting started was very simple, it did take a little while (overnight) to import everything in but once that was done, it was straight forward. Customer support (especially Jayrich) has been great - there is a little delay for me due to the time difference but they have always been supportive. This tool is something that I use all day every day so it's great to not be worrying about things that might get missed otherwise. **What do you dislike about Akiflow?** What I don't like is that when I tick things off, there is no option to automatically add the time that was spent on that event to the time tracked in ClickUp however when I mark it as complete in Akiflow, it does take me straight to the ClickUp task. The other thing that I would love to see is being able to easily group my ClickUp tasks by the location they came from in ClickUp. **What problems is Akiflow solving and how is that benefiting you?** It's allowing me to take. my task management tools and easily bring them into my calendar. While ClickUp does have the planner functionality, Akiflow is a lot easier, allows me to bring in tasks from multiple workspaces and different tools into the one platforma nd then easily schedule these into my calendar. ### 13. Great tool for organization and time management **Rating:** 4.5/5.0 stars **Reviewed by:** Natalie Alaina Z. | Artificial Intelligence Trainer, Small-Business (50 or fewer emp.) **Reviewed Date:** October 10, 2025 **What do you like best about Akiflow?** Akiflow has been helpful for time blocking and organizing my to do list and calendar as a student and small business owner. I like being able to see everything I have planned and everything I need to do on one screen. Juan was super helpful when I had an onboarding call with him. He taught me some great tips and tricks on how to get the most out of the software. Peachce and the rest of the customer service team have been super helpful any time I have had questions or concerns. I have been using the software daily for the last several weeks and have noticed an improvement in my overall productivity. It was fairly quick and easy to connect all of my software/platforms to the tool. I had everything setup within an hour and a half and haven't had to go back to reintegrate anything since I began using the software. **What do you dislike about Akiflow?** I wish the chat with Aki feature was a little more accurate with task execution. Sometimes when I give it instructions it doesn't do what I ask it to. I also wish there was a way to directly connect my ios calendar to the software. **What problems is Akiflow solving and how is that benefiting you?** Aki helps me have all of my tasks and calendars in one spot. This helps prevent me from overbooking my time and helps me make sure all of my to do list tasks are accounted for and planned into my week. ### 14. A clean and practical productivity tool for managing daily work **Rating:** 4.0/5.0 stars **Reviewed by:** Ayan M. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** October 10, 2025 **What do you like best about Akiflow?** Akiflow has been a solid addition to my workflow. It helps me stay organized across multiple brands and projects without feeling overwhelming. The ability to bring in tasks from Gmail, Slack, and calendars into one clean interface saves a lot of time. The new AI assistant, Aki, adds useful automation for scheduling, task planning, and summaries, though it’s still evolving. What stands out most is how intuitive it feels everything from task capture to daily review fits naturally into how I work. **What do you dislike about Akiflow?** Like all software, Akiflow has a few drawbacks. There’s no full auto-scheduling yet — though you can run smart workflows that do a good job of reorganizing your day. It’s efficient, but not at the same level as Motion AI. That said, if you’re a solopreneur or founder/CEO who prefers to focus on your own priorities rather than deep team collaboration, Akiflow is a great fit. It’s clean, intuitive, and makes managing multiple projects much easier without adding friction. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps me bring all my tasks, meetings, and priorities into one place. I no longer need to switch between Gmail, Slack, and different tools to plan my day. It gives me a clear picture of what’s important and helps me time-block effectively. The AI workflows make planning and reviewing my day much faster, and it keeps me consistent with my weekly goals. ### 15. Akiflow Makes me ENJOY Timeblocking **Rating:** 4.0/5.0 stars **Reviewed by:** James D. | Salesforce Administrator, Small-Business (50 or fewer emp.) **Reviewed Date:** October 10, 2025 **What do you like best about Akiflow?** It's time-blocking functionalities are top-notch and really thought out. My favorite is the fact that you can slot large chunks of time out and then throw individual tasks into them. Also the ability to plug into various calendars and then create events from one place. **What do you dislike about Akiflow?** Integrations need some work. They are good in theory, but not very practical for everyday use. For example, the Notion integration is very responsive, but doesn't bring in descriptions for each task. Additionally, each task needs to be assigned a Priority etc, even when integrated **What problems is Akiflow solving and how is that benefiting you?** Akiflow makes it easy for me to organize my day. Having all my daily and weekly tasks in one place, separate from my main task manager, is extremely useful. It gives me a dedicated space to focus on execution. Being able to view all my calendars—both personal and work—at once is incredibly helpful for understanding how much time I truly have available. I also find Akiflow's capture feature impressive, as it lets me quickly add tasks and links, allowing me to create new tasks in no time. ### 16. I have found my productivity holy grail **Rating:** 5.0/5.0 stars **Reviewed by:** Melanie C. | General Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** October 02, 2025 **What do you like best about Akiflow?** I have been searching for a solution to help me manage tasks across various areas such as finance, HR, production, strategy, and more. I previously tried using email-based options, but found them difficult to use effectively, so I kept looking. With Akiflow, I can integrate my Google Calendar with Teams and email, making it possible to schedule, track, and time block tasks seamlessly. Even after just a few days, I already feel like I’m finally able to recover from being overwhelmed by endless to-do lists and constant distractions. Now after the first full week I have completely integrated Akiflow into my work routine and expect to become a long-time customer. I especially appreciate how easily I can dictate to the AI and capture tasks or ideas as they come to me. The statistics feature excites me because it lets me clearly see which projects are getting my attention and which are being neglected. I’ve already adjusted my daily routine to ensure my top priorities actually receive the focus they deserve. The interface is intuitive, visually appealing, and has been simple to learn. Well done! **What do you dislike about Akiflow?** After completing tasks, it is not easy to access them for review. I would appreciate improvements in this aspect, as being able to quickly look back on finished work would help me reflect and use that information to better plan for the future. **What problems is Akiflow solving and how is that benefiting you?** Because I work in so many different areas, managing my day had become challenging. Most of my habits revolved around making decisions in the moment about what needed to be done next. Akiflow encourages me to concentrate on the tasks I have already planned. As I adjust my priorities, I now have a support tool that helps me maintain my focus. Planning the work and then working the plan feels achievable to me. I was very pleased with their onboarding support. I was invited to talk with a real human. Peache was very helpful with questions and immediately offered great solutions that will enhance my setup and productivity. Using Akiflow is also identifying unplanned tasks that, while often necessary to address immediate issues, can chronically steal time away from priority projects. Through the next months it is a goal to better manage unplanned tasks so that priorities get the attention they need. Thank you. ### 17. Workflow game changer **Rating:** 5.0/5.0 stars **Reviewed by:** Daniele B. | Chief R&D Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** September 29, 2025 **What do you like best about Akiflow?** For my work in R&D and also for the small little task of my personal life, I need to manage a mix of meetings, focused work, and many small tasks. Akiflow helps by bringing my calendars and to-do lists into a single application, which is more efficient than the multiple tools I used before. The main benefit is consolidating everything in one place. The universal inbox lets me pull in tasks from different apps and schedule them directly, which is useful for time-blocking. The command bar also speeds up the process of adding tasks and navigating the app. The onboarding call (included with the free trial!) with Juan Acevedo was extremly helpful. He provided a clear walkthrough of the product and helped me set up my workflow efficiently. **What do you dislike about Akiflow?** The price is not cheap for an app that is on top of other apps, which could be a factor for some users. Also there are no integration with the Proton environment, but it could be a nice improvement. **What problems is Akiflow solving and how is that benefiting you?** For my work in R&D and for the various tasks of my personal life, I need to manage a mix of meetings, focused work, and many small tasks. Akiflow helps by bringing my calendars and to-do lists into a single application, which is more efficient than the multiple tools I used before. ### 18. Centralized Task Management with Room for UX Improvement **Rating:** 4.0/5.0 stars **Reviewed by:** Josh K. **Reviewed Date:** February 10, 2026 **What do you like best about Akiflow?** I like that I can have all of the emails that I need to respond to and create them as tasks on my calendar. It gives me one source of truth to manage all of my emails, tasks, projects, goals, etc. Onboarding was quick and easy - the onboarding call with Cecile showed me a bunch of features that I didnt know it could do that are very helpful. **What do you dislike about Akiflow?** The user experience could probably be improved as it's tough to find certain things. There's a lot of different hidden menus and places to click. It's very robust, but with robustness comes complexity. **What problems is Akiflow solving and how is that benefiting you?** Akiflow provides me with a single source of truth to manage all my emails, tasks, projects, and goals. ### 19. Total organization and less stress with Akiflow **Rating:** 5.0/5.0 stars **Reviewed by:** Carlos V. | Académico, Small-Business (50 or fewer emp.) **Reviewed Date:** December 02, 2025 **What do you like best about Akiflow?** Akiflow allows me to consolidate all my tasks and events in one place and turn them into an executable calendar through visual time blocking. Additionally, it helps me significantly reduce mental overload and constant switching between programs as it integrates with all the apps I use, from my Google Workspace calendars to Notion. The support has also been excellent. **What do you dislike about Akiflow?** It has a learning curve that can be complex for some users. In my case, I managed to handle it without problems in a couple of weeks. **What problems is Akiflow solving and how is that benefiting you?** It helps me focus and organize my time well without distractions, which allows me to optimize my workdays and meet my deadlines. ### 20. Akiflow notes - 10/8/2025 **Rating:** 5.0/5.0 stars **Reviewed by:** Sarah A. | Law Firm Administrator, Small-Business (50 or fewer emp.) **Reviewed Date:** October 08, 2025 **What do you like best about Akiflow?** I really appreciate the visual layout and how easy it is to use. Akiflow lets me consolidate my tasks and calendars from various programs into a single, clean, and easy-to-read space. With my busy schedule and tasks coming from so many different sources, I find that Akiflow helps me manage everything more effectively. It enables me to view all my obligations at a glance and organize them in a more thoughtful and mindful manner. **What do you dislike about Akiflow?** I would appreciate it if they could introduce subtasks, as I rely on them quite a bit. Additionally, having a save button for open items would be very helpful. **What problems is Akiflow solving and how is that benefiting you?** Akiflow makes it simple for me to bring together events from numerous calendars and tasks from various lists, all in a single, unified view. And their customer support, specifically John and Peache, is fantastic! ### 21. Akiflow Simplifies Task Management Without Feature Overload **Rating:** 5.0/5.0 stars **Reviewed by:** Alecia Brooke W. | Research Fellow, Enterprise AI, Small-Business (50 or fewer emp.) **Reviewed Date:** October 18, 2025 **What do you like best about Akiflow?** I appreciate that Akiflow does a handful of things very well, and doesn't seem to give into feature sprawl. I used to use a combination of TickTick, Notion, ClickUp and Trello, but found the process of integrating disparate systems difficult. With Akiflow, it intelligently sorts tasks regardless of intake channel, splits them out by personal vs work, and allows you to stack and timeblock across each with ease. It took me only a couple hours to hook up my many, many integrations, and start using it right away. It'll definitely be my daily driver from now on! **What do you dislike about Akiflow?** So far, my only complaint is the lack of support for subtasks. I hope they'll prioritize this on their roadmap. **What problems is Akiflow solving and how is that benefiting you?** Calendar management, ending app sprawl, native integrations, scheduling, time blocking, and batch processing. ### 22. Akiflow keeps me focused - Best time management app for students and employeed **Rating:** 5.0/5.0 stars **Reviewed by:** Andreu A. | Account Manager, Small-Business (50 or fewer emp.) **Reviewed Date:** October 08, 2025 **What do you like best about Akiflow?** I really like how Akiflow helps me stay organized and in control of my day. The interface is super clean, intuitive, and makes time-blocking and task planning a breeze. It’s one of the few productivity tools that actually helps me do the work instead of just listing it. **What do you dislike about Akiflow?** I’d love to see deeper integrations with CRMs like HubSpot. As someone who manages clients and meetings, having tasks and follow-ups automatically synced from my CRM into Akiflow would save me a ton of time. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps me manage my time more efficiently and avoid context switching between tools. I can centralize all my tasks, calendar events, and priorities in one place, which keeps me focused and less overwhelmed. It’s made a huge difference in how I plan my day and stay consistent with my goals. ### 23. Great Tool Integration and Task Planning, but lacking a goal oriented task connection **Rating:** 5.0/5.0 stars **Reviewed by:** Simon H. | Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** October 15, 2025 **What do you like best about Akiflow?** I really like the integration and combination of the various tools into one dashboard (Google Mail, Calendar, etc.). I also really like the feature of ticking of tasks and planning them for the day / week. This gives me so much more mental clarity and motivation to work on my stuff and make massive progress. Getting started was pretty easy. I was up and running within a day and benefiting. Using it daily. **What do you dislike about Akiflow?** Sometimes the notifications can get a bit much but I guess I can change the settings somewhere. I also lack the feature of linking my tasks to longer term goals. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps me structure and plan my day. It gives me clarity about upcoming work and what I can expect to get done. ### 24. Simplifies Scheduling and Actually Having My Tasks In My Schedule **Rating:** 5.0/5.0 stars **Reviewed by:** Grigore K. | Marketing Manager **Reviewed Date:** November 10, 2025 **What do you like best about Akiflow?** I really appreciate Akiflow for its simplicity and relatively intuitive interface, which makes it easy for me to navigate and organize my schedule effectively. The feature that allows building automations is another aspect I find extremely valuable, as it streamlines processes and enhances productivity. Akiflow serves as a comprehensive tool for managing my multiple projects, providing one place to track everything efficiently. It helps me manage my time better, integrating seamlessly into my calendar by having my tasks directly reflected in my schedule, which results in improved project and task completion. This integration of tasks into my schedule is particularly helpful in maintaining an organized workflow. Overall, Akiflow's features meet my needs exceptionally well, ensuring I remain productive without complication. I'm so satisfied that I would rate my likelihood of recommending it to others as a ten out of ten. **What do you dislike about Akiflow?** I found the onboarding process of Akiflow pretty seamless, yet I had trouble understanding the different features that could actually be useful and how to use them. A little more reminders inside the app on what features exist and how to utilize them would have been more helpful. However, I had an onboarding call with Cecile from Akiflow and was able to get all my questions answered and she walked me through those more unique features. Was super helpful! **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to organize my schedule, manage multiple email addresses and calendars, and track projects efficiently. Its simple, intuitive automation helps me integrate tasks into my calendar, improving time management and task completion. ### 25. Optimize My Time with a Centralized Calendar **Rating:** 5.0/5.0 stars **Reviewed by:** Julie D. **Reviewed Date:** November 10, 2025 **What do you like best about Akiflow?** I love using Akiflow to plan my tasks because it helps me optimize my time efficiently. I particularly appreciate the centralized calendar offered by Akiflow. By simply entering my tasks to do, Akiflow organizes my schedule in a way that my management takes as little time as possible, making my organization very effective. I also appreciate how easy it was to initially set up Akiflow. Before, I only used Notion, but with Akiflow, the organizational features are much more optimized. I highly recommend Akiflow, and in fact, I would give it a rating of 10 out of 10 for the likelihood of recommending it to a friend or colleague. **What do you dislike about Akiflow?** I find that the intuitive nature of the Akiflow system could be improved. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to plan my tasks. It optimizes my time with a centralized calendar, organizing my schedule efficiently, which reduces the time spent on managing my organization. ### 26. Efficient Centralization and Easy Management **Rating:** 5.0/5.0 stars **Reviewed by:** Louis B. **Reviewed Date:** November 07, 2025 **What do you like best about Akiflow?** I appreciate the way Akiflow allows me to combine multiple calendars, which is essential for managing my business effectively. Their WhatsApp bot is particularly impressive because it makes managing my schedule ultra easy, which is a huge time saver. Moreover, Akiflow has solved the problem of double calendars by making it easier to schedule appointments more quickly. I also like the task management, even though I use it a bit less often. Akiflow's ability to centralize the different tools I used before is a considerable advantage since it simplifies our workflow. Finally, the initial setup, although a bit complex, is offset by clear and well-detailed explanations, which allowed me to set it up correctly. I have so much confidence in this product that I have already recommended Akiflow to my friends and colleagues. **What do you dislike about Akiflow?** The integrations are not optimal. During the onboarding process, I discovered that several of the software I use do not work directly with Akiflow, even though they can be connected via Make. **What problems is Akiflow solving and how is that benefiting you?** Akiflow solves the problem of double calendars, allows for faster appointment booking, and centralizes different tools for better organization. ### 27. Effortless Scheduling and Progress Tracking (Help received from Cecile on onboarding call!) **Rating:** 5.0/5.0 stars **Reviewed by:** CJ M. **Reviewed Date:** February 05, 2026 **What do you like best about Akiflow?** I love how I can set timeblocks to get assignments and work done and really keep track of my progress. The project feature is top tier. Akiflow is 100% easy to use and I use it with Google Calendar to import my mandatory class schedule. **What do you dislike about Akiflow?** I feel like the focus feature could have more options as a student. It would be great if it included notification blocking, study sounds, progress buttons, or even reminders to take breaks. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to handle scheduling hassles and keep my work oriented and on-time. It helps me set timeblocks to focus on tasks and progress in my projects. ### 28. Flawless Time Management and Stellar Support **Rating:** 5.0/5.0 stars **Reviewed by:** Juno H. | CEO/Owner, Small-Business (50 or fewer emp.) **Reviewed Date:** January 29, 2026 **What do you like best about Akiflow?** I use Akiflow for daily and task planning. I like how it makes it really easy to time block my day and see which tasks have to be done by when. The support team, especially Cecile, was amazing. The 1 on 1 call with Cecile guided me really well into how to use the program and showed me every feature. The initial setup was super easy with really great guidance. I also appreciate how Akiflow integrates with Gmail, Google Calendar, Zoom, and Notion. **What do you dislike about Akiflow?** Nothing **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to time block my day, making it easy to see which tasks must be done by when, solving unclear schedule issues. ### 29. Perfect Task Management with AI Assistance **Rating:** 4.5/5.0 stars **Reviewed by:** yqwz . **Reviewed Date:** November 04, 2025 **What do you like best about Akiflow?** I love how Akiflow incorporates an AI assistant that significantly enhances my productivity. This feature is incredibly valuable to me as a student managing tasks and calendars because I can simply input rough text, and it effectively transforms this input into well-organized tasks. This capability saves me a lot of time and increases my efficiency. Additionally, the initial setup was straightforward and uncomplicated, making the transition to Akiflow seamless and hassle-free. The time-blocking and task prioritization features are also highly appreciated as they help me to organize my schedule and responsibilities effectively. Everything about Akiflow works perfectly for my needs right now, and I don't see any areas needing improvement, thus making it easy for me to recommend it to others. and peache in the support team really helped me a lot **What do you dislike about Akiflow?** nothing **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow for time blocking and prioritizing tasks, which helps me manage my tasks and calendar efficiently. The AI assistant is beneficial in converting rough text into organized tasks quickly. ### 30. Intuitive Organizer, Seamless Workflow **Rating:** 5.0/5.0 stars **Reviewed by:** Chris G. **Reviewed Date:** November 03, 2025 **What do you like best about Akiflow?** I really appreciate how easy it was to get started with Akiflow, thanks to the excellent onboarding session with their team member Cecile, which made the whole setup process intuitive. The platform provides a unified view of my calendars and project management tools, drastically enhancing my daily organization and saving me significant time by consolidating everything into one accessible place. The task system is wonderfully powerful despite its simplicity, and I enjoy the easy access to sharing scheduling links, which streamlines the process of setting up meetings. Additionally, Akiflow's integration with Linear is crucial for my engineering tasks, and I also have Google calendars and Slack connected, which further enhances its utility for me. It’s the tool’s simplicity and intuitiveness that are most important, transforming it into an essential part of my workflow by making my life easier without being complicated. **What do you dislike about Akiflow?** I would like to have the ability to take notes associated with calendar events or have some form of CRM integration. **What problems is Akiflow solving and how is that benefiting you?** Akiflow gives me a unified view of my calendars and project management tools, organizing my day better. It integrates with Linear, which is vital for my tasks, and simplifies scheduling, saving me time. ### 31. Optimal Organization with Akiflow **Rating:** 4.5/5.0 stars **Reviewed by:** Paul G. **Reviewed Date:** November 01, 2025 **What do you like best about Akiflow?** I appreciate the easy and intuitive integration of Akiflow with several other platforms like Google Calendar, Outlook, Notion, and Todoist, which makes the installation process extremely easy. These integrations allow me to centralize my tasks and calendars in a single interface, thus improving the efficiency of my time and project management. The application helps me considerably to better organize myself and to have a clear overview of all my tasks, which is essential to maintain the pace in a busy schedule. Features such as the calendar, task management, and the integrated assistant are particularly useful for structuring my days and effectively prioritizing my commitments. I would enthusiastically recommend Akiflow to others, as it perfectly meets my organizational needs. **What do you dislike about Akiflow?** I find that Akiflow does not integrate WhatsApp, which is a problem for me. **What problems is Akiflow solving and how is that benefiting you?** Akiflow helps me organize and have an overview of my tasks thanks to its numerous integrations and features like the calendar, task management, and the assistant. ### 32. A powerful product that has been a natural upgrade to my organisation **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Electrical/Electronic Manufacturing | Small-Business (50 or fewer emp.) **Reviewed Date:** October 30, 2025 **What do you like best about Akiflow?** I took my time comparing Akiflow with other options, and so far, I’m very pleased with my decision. It integrates my tasks from several Google accounts effortlessly, making sure nothing gets overlooked for too long. The onboarding call with Cecile was especially useful—she walked me through the features and showed me different ways to use tags and folders, which made it much easier for me to dive right in and get more out of the tool than I expected. I rely on Akiflow throughout my day to manage all my daily and weekly commitments. Switching from Google Calendars to Akiflow has been a significant improvement, resolving several issues I faced with those free tools. **What do you dislike about Akiflow?** I extensively use a Samsung S9FE Tablet and am disappointed in the lack of landscape mode for Android. The Samsung Labs Function allows me to force it into landscape, but its no bigger than a phone screen in that mode. **What problems is Akiflow solving and how is that benefiting you?** Akiflow has given a central location that integrates with all my data sources and accounts. I no longer have to juggle multiple google calendars and google task lists which is making keeping track of tasks each day much easier ### 33. Intuitive Task Management with Exceptional Support **Rating:** 4.0/5.0 stars **Reviewed by:** Adam D. **Reviewed Date:** October 28, 2025 **What do you like best about Akiflow?** I appreciate how straightforward the setup process for Akiflow was, which made it enjoyable from start to finish without encountering significant challenges. The user experience in task and calendar management is really helpful, making my organization efforts more efficient. I particularly find the tasks management screen and calendar views highly useful as they allow me to prioritize tasks, use tags, and organize projects effectively. Switching between the 3-day and week views enhances my organizational capabilities. Moreover, Akiflow has significantly improved my ability to organize tasks and consolidate projects in one space, helping me streamline my daily work efficiently. I like being able to choose which tasks to focus on daily, aiding my productivity. Lastly, the customer support, particularly from Jayrich Sebullen, was exceptional. He provided a tailored solution to my unique organizational needs and an amazing onboarding experience, being timely, warm, and friendly during our interactions. **What do you dislike about Akiflow?** I'm concerned about pricing. As I'm testing it out, I'd like to keep costs down for my business. If they can offer a better price in the long-term, it would make me buy it again. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to organize my tasks and projects, keeping everything in one space for goal achievement. It enhances my daily productivity by allowing easy task selection and prioritization. ### 34. Unified Calendar and Smart Task Entry, But Lacks File Attachments and Notes **Rating:** 4.5/5.0 stars **Reviewed by:** Jennifer M. | Owner, Small-Business (50 or fewer emp.) **Reviewed Date:** October 25, 2025 **What do you like best about Akiflow?** I appreciate having a unified view of both my work and personal calendars, which makes managing my schedule much simpler. Additionally, I find it very convenient to add tasks in various ways, whether by manual entry, forwarding emails, using voice recordings, or relying on the AI assistant. **What do you dislike about Akiflow?** I am unable to attach files or add a free-form note section to capture my thoughts and observations about goals or particular tasks. **What problems is Akiflow solving and how is that benefiting you?** Akiflow allows me to manage both my tasks and my time in one place, so I no longer have to switch between different software programs and tools. I appreciate being able to use Akiflow as a unified solution for task and time management. ### 35. Aikiflow is a powerful tool - great support team as well with Jayrich. **Rating:** 5.0/5.0 stars **Reviewed by:** Jeremy T. **Reviewed Date:** October 22, 2025 **What do you like best about Akiflow?** I find Akiflow to be a great fit for my needs because of its intuitive, streamlined interface that enhances my workflow. I appreciate how straightforward the setup was, with its easy-to-use appearance and helpful navigation reminders and notifications. Akiflow's collaborative calendar feature is invaluable, and the WhatsApp integration is powerful and convenient. The ability to view tasks and calendar through an easy platform, coupled with the AI capabilities for organizing and rescheduling, makes my daily tasks very manageable. I also enjoy the AI and talkback components, which are particularly useful. Working alongside software like Beeper, WhatsApp, and Google Calendar, Akiflow seamlessly integrates into my existing routines, offering a cohesive experience. Additionally, the excellent customer support from people like J Rich, who respond promptly to my queries, significantly enhances my experience with Akiflow. **What do you dislike about Akiflow?** I find the lack of notes and document integration a limitation in Akiflow. Again Jayrich has been very supportive and quick response time. **What problems is Akiflow solving and how is that benefiting you?** Akiflow solves collaborative calendar issues, providing an easy platform to manage tasks. Its WhatsApp function and AI tools simplify daily organization, structuring, and rescheduling, enhancing overall productivity. ### 36. Akiflow: So Glad To Now Have a Productivity Hub That Finally Works **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Consulting | Small-Business (50 or fewer emp.) **Reviewed Date:** October 22, 2025 **What do you like best about Akiflow?** ’ve bounced around every major productivity app—I gave Sunsama a solid try, attempted to force time-blocking in Todoist, and quickly abandoned TickTick because I was so frustrated by its lack of reliable integrations. After all that searching, Akiflow is the one that finally brought sanity back to my calendar. I have found it to be the ultimate hub for high-volume work, successfully merging my disparate tasks and calendar events into a unified system that actually helps me stay focused.Akiflow solved the biggest workflow problems I had with the other tools. I'm still using Todoist for my task database - but that is pretty much all I use it for now. Universal Inbox is a Game-Changer: Coming from TickTick, where the integrations were severely lacking without Zapier like solutions, Akiflow's Universal Inbox is the feature that sold me. It pulls tasks from many apps —Gmail, Slack, Notion, Asana, and more—into one stream for me to process. I no longer have to jump between 5 different tabs just to see what’s on my plate, which instantly eliminated context switching and helps me get down to work and focus faster. Time Blocking: This is where Akiflow beats my attempts to time-block using Todoist. Akiflow is built not just listing or a convenient window where I can see appointments. The drag-and-drop task scheduling is seamless, and the "Timeslots" feature is genius—it lets me allocate a block of time for multiple small tasks without making my main calendar look like an overwhelming mess of appointments. Speed: Akiflow seems fast to me. Power tools like the Command Bar and extensive keyboard shortcuts let me quickly capture, process, snooze, and schedule tasks in seconds. I spend far less time managing the tool and more time actually working. I was also offered an on-boarding 30 min slot with Peache who helped me get to grips with specific workflow questions I had. This was really useful. I love the Akiflow GUI and this is a personal thing - apart from finding the Sunsama rituals not to my liking I did not like the GUI. I do get on very well indeed with the Akiflow planning and review rituals which shows how personal all of this is. **What do you dislike about Akiflow?** Initially, I found getting into the Slack community a complete nightmare. However, a support agent called Jayrich was an absolute super star. He hung in there helping me to overcome server related issues when I am sure it would have been easier for him to abandon - but he didn't and I am grateful and impressed at how Akiflow tries to add a personal support touch - which goes some way to explaining the high subscription cost and value proposition. **What problems is Akiflow solving and how is that benefiting you?** Time Management. Managing Overwhelm. Healthier work habits ### 37. Flexible Day Management with Akiflow – Lots of Potential, Small Integration Gaps **Rating:** 4.5/5.0 stars **Reviewed by:** Tade S. | Small-Business (50 or fewer emp.) **Reviewed Date:** October 21, 2025 **What do you like best about Akiflow?** I had a bit of an opportunity to test Akiflow last week and overall, I am very pleasantly surprised. After an odyssey of various to-do apps, I am really satisfied with the way Akiflow allows you to structure your day flexibly. The AI aspect is still somewhat underdeveloped, but it offers a lot of potential. The different ways to interact with Aki are also great: being able to quickly write to Aki on WhatsApp whatever comes to mind and finding it already prepared and even categorized in my inbox is a very nice flow. I am curious to see if and how Aki will positively influence my life, but after the short test phase, I am quite optimistic. **What do you dislike about Akiflow?** I was somewhat annoyed that Apple Calendar does not exist as an integration option and the support team couldn't provide me with a timeline for this feature. Sometimes parts of the app are somewhat diffusely structured, but overall you can find your way around well. Furthermore, I didn't like that calendars shared with me in Google are not displayed, which means Akiflow only complements my calendar app, but doesn't replace it, because, for example, I can't view my partner's appointments and her various calendars (which I do have access to in Google Calendar). **What problems is Akiflow solving and how is that benefiting you?** Akiflow provides me with a clear interface to keep track of my to-dos and my calendar. This way, I have everything collected in one place and can organize myself better. Akiflow also allows me to interact with my to-dos and the calendar in various ways, depending on what is most practical for me at the moment. ### 38. Effortless Setup with Great Scheduling Features **Rating:** 4.5/5.0 stars **Reviewed by:** Sophie M. **Reviewed Date:** October 21, 2025 **What do you like best about Akiflow?** I really appreciate Akiflow for its ease of setup. The setup process is straightforward and efficient, making it a useful tool for managing daily tasks and meetings. I find the setup convenient, especially with its tagging feature on the left-hand side, which enhances organization. It's great at helping me manage decision fatigue by prioritizing visual tasks. The drag-and-drop scheduling feature is user-friendly, allowing flexibility in adjusting time slots as needed. I also find the interface intuitive, which significantly contributes to its ease of use. The AI functionality aids in streamlining schedules and making adjustments on the fly, which is invaluable. Overall, the product works pretty well and stands out for its useful setup process. **What do you dislike about Akiflow?** I find it inconvenient that when setting an appointment, it always requires a real-time update on how I want to make the appointment. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to coordinate daily tasks, prioritize decisions, and overcome decision fatigue. Its ease of scheduling and intuitive setup make it particularly convenient for organizing my schedule efficiently. ### 39. Akiflow: A Smart and Unified Workspace for Productivity Enthusiasts **Rating:** 4.5/5.0 stars **Reviewed by:** Robin K. | Concert Coordinator, Small-Business (50 or fewer emp.) **Reviewed Date:** October 20, 2025 **What do you like best about Akiflow?** What I like best about Akiflow is that it lets me manage both my calendar and tasks in one focused workspace. As a productivity enthusiast who values efficiency and clarity in task management, Akiflow has truly elevated the way I organize my work. I especially love the quick capture feature. it allows me to instantly add tasks or events anytime, anywhere. It feels very close to the ultimate GTD app I’ve always wanted And the built-in AI assistant is just brilliant. It genuinely feels like having a personal secretary who helps me schedule, plan, and adjust my day simply through conversation. Also, big thanks to Jayrich from the Akiflow team for the kind support and guidance. it made my first experience with the app even better. **What do you dislike about Akiflow?** What I dislike about Akiflow is that, while it supports synchronization with many tools, it doesn’t yet fully integrate with Obsidian — which I use heavily alongside Notion. It would be amazing to see direct integration in the future. As a Korean user, I can still use Akiflow comfortably, but the font rendering in Korean could be improved for better readability. I also wish I could fully customize all the hotkeys to match my personal workflow. That said, Akiflow is already evolving fast, and as a productivity enthusiast, I’m genuinely excited to see how it continues to grow into an even more powerful productivity hub. **What problems is Akiflow solving and how is that benefiting you?** I used to struggle with scattered tools and fragmented task management — juggling between calendars, to-do apps, and notes like Obsidian or Notion. Akiflow solved that by bringing everything into one clear and focused workspace. The time-blocking and quick capture features make it easy to plan, prioritize, and execute without losing momentum. As a result, I make faster decisions, reduce context switching, and feel completely in control of my day. For me, Akiflow has become the central hub that keeps both my personal and professional life organized. ### 40. Versatile Task Management with Room for Improvement **Rating:** 3.5/5.0 stars **Reviewed by:** Lucas H. **Reviewed Date:** October 17, 2025 **What do you like best about Akiflow?** {"I really like the task slot feature because it suits my planning style. I often plan deep work tasks but struggle with planning individual tasks, so this feature helps me manage my time better.","I find the AI trainer and slot features particularly useful. These tools support my daily routine by making it easier to organize my tasks.","I appreciate the drag-and-drop functionality, which simplifies scheduling tasks on the calendar, and the responsive phone app makes creating and shifting events around very easy."} **What do you dislike about Akiflow?** I find the initial setup of Akiflow overwhelming due to its numerous features. It's challenging to figure out which features are necessary and how they fit into my workflow. Additionally, I would prefer if Akiflow had task-triggered automations—something I miss from Timo, which would make the interface less corporate and more visually warm. I find myself having to manually handle tasks that could benefit from automated personalization, such as adding emojis, which is a bit cumbersome. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to structure my day, effectively plan tasks, and accommodate my ADHD by clearly organizing tasks and meetings, providing a seamless workflow. ### 41. Best All-in-One Planner for Calendar, Tasks, and Meetings **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Commercial Real Estate | Small-Business (50 or fewer emp.) **Reviewed Date:** October 17, 2025 **What do you like best about Akiflow?** Akiflow brings everything together in one clean, fast interface. I can see all my calendars (Google, Outlook, etc.) in one view, and it integrates perfectly with Zoom and Teams so meetings and tasks all live in one place. I really like the manual time-blocking approach — it gives me full control over my schedule without the tool trying to automate everything. The shortcuts and quick-capture feature make daily planning fast and frictionless. **What do you dislike about Akiflow?** I’d love to see Akiflow add more robust note-taking functionality — even just lightweight inline notes attached to tasks or meetings. The app also tends to update frequently on my Mac, which isn’t a huge problem, but it can interrupt the flow once in a while. Otherwise, it’s been very reliable. **What problems is Akiflow solving and how is that benefiting you?** It replaces multiple apps for me — calendar, task list, and meeting planner — so I’m not jumping between Outlook, Google Calendar, and other tools. It keeps everything in sync and lets me manage my day visually and efficiently. Having my tasks, events, and meeting links all in one place is a game-changer. ### 42. Effortless Task Management with Seamless Integrations **Rating:** 5.0/5.0 stars **Reviewed by:** Brian B. | Senior Manager - Sales Operations, Internet, Mid-Market (51-1000 emp.) **Reviewed Date:** January 07, 2026 **What do you like best about Akiflow?** I like Akiflow for its ease of use and how I can easily pull tasks from Slack. The onboarding process, especially with Cecile, was great and very thorough. I appreciate being able to consolidate tasks from multiple systems, which saves me time by managing all of my tasks from one program instead of using three different programs. **What do you dislike about Akiflow?** N/A **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow for consolidating tasks from multiple systems, saving time by managing all tasks in one program instead of three. I like its ease of use and how it allows me to easily pull tasks from Slack. ### 43. Birds Eye View and Planning Tool with Plenty of integrations **Rating:** 4.5/5.0 stars **Reviewed by:** Rohan A. | Account Delivery Executive, Mid-Market (51-1000 emp.) **Reviewed Date:** October 03, 2025 **What do you like best about Akiflow?** As a middle management professional, I've found this productivity tool to be a strategic asset for our team's workflow. The app integrates seamlessly with our existing platforms like Teams and Clickup, consolidating tasks that used to slip through the cracks. Time blocking has transformed how we approach daily priorities, giving clear visibility into team productivity. Daily check-ins provide a structured accountability mechanism. It's not about micromanaging, but about understanding our actual progress and planning more effectively. There are some implementation challenges. The learning curve is steeper than I'd prefer, and the current lack of subtask functionality limits detailed project breakdown. Project creation could be more streamlined. Despite these limitations, the tool has notably improved our team's organizational efficiency. We're tracking time more accurately, reducing missed deadlines, and creating a more transparent work environment. It's not a perfect solution, but it's a significant step towards more structured, accountable team management. **What do you dislike about Akiflow?** Setting up projects takes too much time. It's hard to understand how to use it at first. I wish it was easier to break down my work into smaller steps. The good parts: - Connects with my email and other work apps
 - Helps me plan my day better
 - Shows me where my time goes The not-so-good parts: - No way to make smaller tasks inside bigger tasks
 - Tricky to learn how to use
 Creating projects is confusing I like it, but it needs some work. It helps me stay organized, but sometimes it feels like more work than it's worth. **What problems is Akiflow solving and how is that benefiting you?** collating and getting a birds eye view of all the tasks and work i get from multiple avenues assigning time to focus and get work done. and then keep on top of work that could not get done and rescheduling ### 44. Akiflow keeps me organized and in Flow **Rating:** 5.0/5.0 stars **Reviewed by:** Pedro F. | Small-Business (50 or fewer emp.) **Reviewed Date:** October 06, 2025 **What do you like best about Akiflow?** What I like best about Akiflow is how it brings everything together in one place. Instead of jumping between apps, I can see all my tasks, meetings, and projects in a single view. It makes it easy to decide what to focus on next, stay in control of my priorities, and keep momentum without breaking my flow. **What do you dislike about Akiflow?** I wish Akiflow had task dependencies, like I use in ClickUp, to better manage complex routines. The team confirmed it’s on their roadmap and will reach out once it’s available. **What problems is Akiflow solving and how is that benefiting you?** Akiflow solves the problem of scattered tasks and information across multiple tools. By aggregating everything in one place, it helps me decide what to focus on next, stay on top of all my projects, and maintain my workflow without losing momentum. This has made my days more productive and less stressful. ### 45. Effortless Scheduling Made Possible **Rating:** 5.0/5.0 stars **Reviewed by:** Mats Gjerstad B. **Reviewed Date:** December 17, 2025 **What do you like best about Akiflow?** I use Akiflow to manage my super busy day with school and work. It helped me gain control of my schedule and reminded me of things I forgot. I really like the integrated AI because it checks up on me, reminds me of things I forget, and helps me structure meetings super quick and easy. The initial setup of Akiflow was really, really easy. **What do you dislike about Akiflow?** Could make the AI a tiny bit faster **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to manage my busy day, it helps me gain control of my schedule, reminds me of things I forget, and helps me structure meetings quickly and easily. ### 46. Experiences with Akiflow **Rating:** 5.0/5.0 stars **Reviewed by:** Doray . | Master's Student & Filmmaker, Small-Business (50 or fewer emp.) **Reviewed Date:** October 10, 2025 **What do you like best about Akiflow?** Akiflow is very good for customizing projects and tags, and the AI assistant instantly organizes your to-do list into your calendar. I had an onboarding call with Cecile from Akiflow, and she had great energy and was helpful with all of my questions. She introduced me to many different aspects of Akiflow that I did not know about. **What do you dislike about Akiflow?** This is a hard question, as it is helpful in many ways, I think the addition of countdays for deadlines will make it even better. And also recurring event for specific deadlines, **What problems is Akiflow solving and how is that benefiting you?** Time management, work-life balance, minimizes burnout. ### 47. Akiflow makes my life organized and efficient **Rating:** 4.0/5.0 stars **Reviewed by:** Heather H. | Student, Small-Business (50 or fewer emp.) **Reviewed Date:** October 10, 2025 **What do you like best about Akiflow?** I appreciate the quicknotes feature because it allows me to jot down whatever is on my mind without needing to make any plans. Additionally, I really enjoy using the Aki AI function. Scheduling recurring tasks is simple, and it also acts as a reminder to keep me updated on what's on my list. It's also good to have the trial and the costomer support, Jayrich, is being helpful. **What do you dislike about Akiflow?** Aki AI is unable to delete tasks for me; it only allows me to add and edit them. **What problems is Akiflow solving and how is that benefiting you?** It allows me to track my project. ### 48. AI-Powered Time Management Game-Changer **Rating:** 4.5/5.0 stars **Reviewed by:** James D. | Writer, Product Marketing Consultant, Mid-Market (51-1000 emp.) **Reviewed Date:** October 13, 2025 **What do you like best about Akiflow?** I love the AI feature in Akiflow for its simplicity in planning tasks and being accessible, even through WhatsApp. It’s incredibly powerful in organizing my time the way I prefer. The setup was a breeze, especially connecting my emails and calendars. The daily reminders and simple weekly task planning keep me organized. Additionally, the workflow, driven by AI, saves me significant time and mental effort. **What do you dislike about Akiflow?** I would like the ability to customize themes, such as changing colors, which could enhance the personalization of the user experience. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to stay organized, manage multiple projects easily, and integrate planning across emails and calendars. Its AI simplifies task management, saving time and reducing mental load with features like daily reminders and task connections back to projects. ### 49. The best tool for improving personal productivity: Akiflow **Rating:** 5.0/5.0 stars **Reviewed by:** Joseph P. | Sales Director **Reviewed Date:** November 04, 2025 **What do you like best about Akiflow?** The biggest attraction of Akiflow is its easy-to-view interface and its ability to manage various personal tasks and schedules. It is particularly useful for managing multiple projects and helping to continue work according to specific times. The platform was very easy to set up and use thanks to its intuitive interface. Additionally, unlike Google Calendar or Apple Calendar, which do not easily integrate with tasks, I discovered Akiflow while looking for a better tool, and I have been satisfied with it ever since. Currently, I am using it integrated with various apps, including Notion and other note-takers, and I am very satisfied with all its features. For these reasons, I would strongly recommend Akiflow to friends or colleagues. **What do you dislike about Akiflow?** I like most of it. **What problems is Akiflow solving and how is that benefiting you?** It is optimized for organizing and arranging tasks, and helps you carry out various projects on time. ### 50. Centralizes Workflows, But Mobile Needs Improvement **Rating:** 4.0/5.0 stars **Reviewed by:** Saul H. **Reviewed Date:** November 11, 2025 **What do you like best about Akiflow?** I find Akiflow valuable as it consolidates my work from multiple apps into one, which increases my efficiency in managing tasks and calendars. I particularly like its similarity to Superhuman, a feature I find appealing. The process of setting up Akiflow was notably easy, which made the transition smooth and hassle-free. I also appreciate its ability to integrate seamlessly into my email calendar, ensuring all my scheduling needs are met in one place. I love the customer support the most. John Villarasa has been a legend **What do you dislike about Akiflow?** The mobile version is glitchy. **What problems is Akiflow solving and how is that benefiting you?** I use Akiflow to consolidate my work from multiple apps, integrating tasks and calendar efficiently. ## Akiflow Discussions - [What is Akiflow used for?](https://www.g2.com/discussions/what-is-akiflow-used-for) - [View Akiflow pricing details and edition comparison](https://www.g2.com/products/akiflow/reviews?section=pricing&secure%5Bexpires_at%5D=2026-06-24+20%3A08%3A10+-0500&secure%5Bsession_id%5D=269fc67a-0d35-4998-8d5c-0123fde17543&secure%5Btoken%5D=ee26238446edd317fc0294bc5913720dd0770bbff2acecf27e2308b8a27f9f3e&format=llm_user) ## Akiflow Integrations - [Apple iOS](https://www.g2.com/products/apple-ios/reviews) - [Google Workspace](https://www.g2.com/products/google-workspace/reviews) - [Linear](https://www.g2.com/products/linear/reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - [Microsoft Teams](https://www.g2.com/products/microsoft-teams/reviews) - [Notion](https://www.g2.com/products/notion/reviews) ## Akiflow Features **Calendar View** - Multi-Calendar View - Customizable Viewing **Shared Calendar** - Calendar Collaboration - Multiple Calendar Management **Accessibility** - Screen Reader Compatibility - Keyboard Shortcuts **Integration** - Sync Multiple Calendars - Import Events - Software Integrations **Notifications** - Customized Calendar Notifications - Location-Based Alerts **Generative AI** - AI Text-to-Image - AI Text-to-Speech - AI Image-to-Text **Agentic AI - Calendar** - Cross-system Integration ## Top Akiflow Alternatives - [Gmelius](https://www.g2.com/products/gmelius/reviews) - 4.4/5.0 (756 reviews) - [Calendly](https://www.g2.com/products/calendly/reviews) - 4.7/5.0 (2,555 reviews) - [Microsoft Outlook](https://www.g2.com/products/microsoft-outlook/reviews) - 4.5/5.0 (3,409 reviews)