ActiveCollab Reviews & Product Details

ActiveCollab is the work management platform for agencies and service businesses — from the first task to the paid invoice, in one place. Plan projects in List, Kanban or Gantt view, track time on every task with a built-in stopwatch, manage workload and capacity, and turn tracked time into estimates, invoices and profitability reports. Budgets, expenses, billable rates and online payments (Stripe, PayPal) are built in — no bolt-ons. Bring clients inside: client seats are unlimited and free on every plan, with their own view of progress, files and approvals, so feedback stops living in email threads. Connect the tools you use — Google Drive, Dropbox, Slack, Zapier, QuickBooks — and let your AI assistant work in your workspace through the built-in MCP server. Available in the cloud or self-hosted on your own server. 14-day free trial, no credit card required.

Seller

Active Collab

Discussions

ActiveCollab Community

Languages Supported

Czech, German, English, French, Croatian, Hungarian, Italian, Japanese, Lithuanian, Dutch, Polish, Portuguese, Romanian, Russian, Slovenian, Spanish, Serbian, Swedish, Turkish, Chinese (Simplified)

Solution Type

All-in-One

Overview by

Miriam Kljajic

Pricing

Pricing provided by ActiveCollab.

Plus

$15.00

3 Users Per Month

Pro

$11.00

1 User Per Month

View More Pricing Information

Top-Rated Alternatives

View All Alternatives

User Insights

Average based on 97 real user reviews.

Implementation Time

<1 month

Perceived Cost

$$$$$

Typical contract price

$0k - $0k

Per Month

ActiveCollab Reviews FAQs

Generated using AI

Last updated: Nov 04, 2026

What is ActiveCollab, and what problem is it built to solve?

ActiveCollab is project management software for agencies, consultancies, and other service businesses that do client work. It brings projects, tasks, time tracking, workload planning, budgets, estimates, and invoicing into one workspace, with clients able to join for free on every plan; it runs in the cloud or as a self-hosted edition.

What languages does ActiveCollab support?

ActiveCollab supports 20 languages, including Chinese (Simplified), Croatian, Czech, Dutch, English, and others.

What company sizes and industries is ActiveCollab the best fit for?

ActiveCollab is used across small and mid-sized organizations, with positive experiences clustering in these company-size and industry segments:

Small businesses: Teams with 50 or fewer employees are a prominent group.
Mid-market: Organizations with 51–1,000 employees are also well represented.
Marketing and advertising: A leading industry segment, often using the product to coordinate client work.
Software and design: Computer software, design, and graphic design teams also feature prominently.

What customer support options does ActiveCollab provide, and how do users find the overall support experience?

ActiveCollab provides direct support and self-service help, and users describe the experience as mixed. Support includes live chat and video calls at no extra cost, along with email help and self-service resources. Users appreciate prompt, helpful responses, while others have encountered delays or inconsistent assistance.

What is the experience like for teams switching to ActiveCollab from another tool?

Teams have moved to ActiveCollab for a simpler, more affordable way to manage projects, tasks, and client collaboration in one place. It has served as an alternative to tools such as Jira, Trello, Basecamp, and Wrike, with users valuing its easier workflows, broader project-management functionality, and self-hosting option. The transition has felt straightforward for teams seeking a more intuitive setup, though ActiveCollab’s fit depends on whether its task and planning workflows match their needs.

What features or capabilities could make ActiveCollab even more useful?

More flexible reporting and project views would make ActiveCollab easier to adapt to different teams and management needs. Users would benefit from improvements in areas like:

Reporting and dashboards: Add more detailed, customizable reports and clearer visual summaries of project progress.
Task assignment: Allow tasks to be assigned to multiple people and give subtasks more independent scheduling options.
Mobile experience: Make mobile workflows faster and more consistent with the desktop experience.
Search and organization: Improve filtering, sorting, and file organization so teams can find project information more easily.

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Krishan K.

Senior Software Engineer

Mid-Market (51-1000 emp.)

4/30/2026

"Simple and useful tool for managing team projects"

4/5

What do you like best about ActiveCollab?

What I like best about ActiveCollab is that it keeps our project work organized in one place. I use it to create tasks, assign them to team members, set due dates, add comments, and check progress.

It is simple to use compared to Jira, so our team did not need much training. I also like that task updates, files, and discussions stay connected with the project, which reduces follow-ups on email and chat.

For daily project tracking, it is clean, useful, and easy for the team to understand. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

What I dislike about ActiveCollab is that reporting and dashboard options can be more detailed. For daily task tracking it works well, but sometimes I need more flexible reports to show project status to management.

Some settings also take time to find when you are new to the tool. It is not very difficult, but better help tips or onboarding inside the product would make it easier for new team members. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

ActiveCollab helps us manage project tasks, deadlines, files, and team communication in one place. Earlier, work updates were spread across emails and chats, so it was hard to track everything clearly.

Now we can assign tasks, set due dates, add comments, and check progress from the same place. This saves time, reduces confusion, and helps the team stay clear about what needs to be done next. Review collected by and hosted on G2.com.

Muhammad Umar A.

Department Head, Social Media Marketing

Marketing and Advertising

Small-Business (50 or fewer emp.)

4/15/2026

Guest users or non-business users of the software, not included in G2 scores.

"ActiveCollab’s User-Friendly Recurring Tasks Keep Me On Track"

4.5/5

What do you like best about ActiveCollab?

For me, personally, ActiveCollab is the best task management tool as I have been using it for the past 4 years. The UI is very user-friendly, and creating a new task and especially recurring tasks is the best option, as I have to deliver weekly reports to my clients, and I have never forgotten any report in the past 4 years, as the weekly and monthly tasks are automatically created and assigned to me.

The second best option is that we can edit messages in a limited time-frame, not whenever anyone wants it.

Thirdly, the "reassigning" option, which keeps everyone in the loop. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

For me, personally, ActiveCollab has helped me with almost everything I needed since I started using this tool.

I would say, nothing for me to dislike personally. Review collected by and hosted on G2.com.

Verified User in Oil & Energy

Mid-Market (51-1000 emp.)

4/28/2026

"Clean, All-in-One Platform for Project Management, Collaboration, and Time Tracking"

4/5

What do you like best about ActiveCollab?

The best aspect of this platform is that it combines project management, team collaboration, and time tracking into a single platform. This platform interface is very clean and structured, making it very easy to manage tasks, handle deadlines and the cross team collaboration even without switching between multiple tools. Their built-in time-travelling and invoicing features are specifically for service-based teams. Their integration ecosystem is also very wider. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Though this platform is very well-rounded, some of its features feel a bit outdated when compared with those of the other competitors in this space. Their UI interface is also not very modern in certain aspects, and the customisation options, specifically for dashboards and reporting, are a bit limited. Though their integration ecosystem is very extensive, their third-party integration is a bit limited. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

This platform solves the problem of centralising project planning and execution and team collaboration all at on place. This reduces the communication gaps, improves accountability, and also ensures better visibility into projects. For the cross teams managing multiple clients or even internal projects, it helps us in streamlining workflows and avoiding scattered communication. Review collected by and hosted on G2.com.

Charlie K.

Founder & C.E.O.

Small-Business (50 or fewer emp.)

5/10/2026

"Intuitive and Transparent, But Client Usability Issues"

5/5

What do you like best about ActiveCollab?

I find ActiveCollab easy to use and intuitive, which creates nice workflows for our staff. The setup was very easy, and I appreciate how it helps us maintain transparency with our clients, centralize our work, and manage task priorities effectively. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Our clients seem to find that it's difficult to use. Review collected by and hosted on G2.com.

Christian A.

Marketing Director

Marketing and Advertising

Small-Business (50 or fewer emp.)

11/28/2023

"Good platform for keeping our online office organized"

5/5

What do you like best about ActiveCollab?

It's very easy to use, it was easy to implement in our company and it integrated nicely with Hubstaff (timetracking). It has a ton of features that make it easy for our team to manage the calendar and how we use the platform. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

I wish old files would be easy to select in bulk when needed to delete. When I remove old files I have to select them individually and delete them. Review collected by and hosted on G2.com.

Pascual G.

IT Project Manager at Maxia Latam

Computer Software

Mid-Market (51-1000 emp.)

11/10/2023

"ActiveCollab, a stable and secure project management platform for collaborative work teams."

5/5

What do you like best about ActiveCollab?

ActiveCollab is excellent when we talk about implementations that do not require the use of hardware infrastructure in our organization since we can use it from its 'on cloud' implementation, this gives us additional functionalities such as workload management and timesheets, through a waterfall project work methodology. There is a lot of documentation available online that helps familiarize us with the different options and functions, as well as informing us about the use of templates, to mention an example. Its configuration of roles and permissions is quite robust, making it easy to define what a user can do in activeCollab since we have five predefined roles in the system in addition to being able to adjust them based on the particular needs of a project. On the other hand, we can invite members and collaborators through email notifications and assign them tasks, upload documents that support the activities and in general we can create a design that allows us to manage the execution of our project in a simple and efficient way. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

One of the most distinctive features of ActiveCollab is its simple and easy-to-implement interface, which may be viewed with skepticism by some users of other traditional tools, who are used to seeing hundreds of customization options. But the truth is that when we execute technology projects, to mention one example, we simply need a good tool that allows us collaborative work such as ActiveCollap to periodically monitor and facilitate people and team members to update progress, record issues, and attach supporting documentation. In this way, ActiveCollap has shown us to cover the monitoring needs in technology applications and has guaranteed savings in time and resources, in addition to structure and organization. Review collected by and hosted on G2.com.

Kamran A.

Senior Project Manager

Enterprise (> 1000 emp.)

8/30/2023

"ActiveCollab – undeniably great project management platform!"

4.5/5

What do you like best about ActiveCollab?

ActiveCollab is a great platform to manage our projects but without a missing dashboard it is quite bothersome and wondersome as well. We would love to see a great, visually appealing dashboard to view and manage most of the features. A project involves so many factors; from task assignment to tasks completion alongside status, invoices, billing, communication, reporting, transfer of and so on. There are many good platforms out there but none of them offer a complete range of variety which ActiveCollab has to offer, it is your all-in-one solution. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Some people might not agree with me, but visual representation of the data is very much appealing as well as easy to understand in one go, however, the supporting features for visual data are missing here and we really don’t understand why. It is quite an unfortunate situation with all the good features it offers you. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

ActiveCollab has been with us for a long time and we love using it to manage simple and complex projects all under one roof. The management of projects is relatively easy as compared to its competitors and people find it an easier option to work with while handling already complex projects. Highly recommended to anyone who is looking for an all-in-one solution when it comes to project management. It not only helps with the management of projects but you can also make the most out of it by handling, billing, invoices budgets alongside clients all under one roof and in incredibly low pricing plans. Review collected by and hosted on G2.com.

Kavisha P.

Admission Manager

Mid-Market (51-1000 emp.)

9/30/2023

"Project Management Made Easy"

4/5

What do you like best about ActiveCollab?

The best thing I like about ActiveCollab is its project management and easy user interface that makes it a productive software. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

I don't think there is anything to dislike in this software. Review collected by and hosted on G2.com.

Fred C.

Small-Business (50 or fewer emp.)

5/19/2023

"It was a breeze to onboard this system and start using it"

4/5

What do you like best about ActiveCollab?

User-friendly interface: ActiveCollab is known for its intuitive and user-friendly interface. The software is designed to be easy to navigate, making it simple for users to get started and quickly adapt to the platform. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Customization limitations: A few users have expressed a desire for more customization options within ActiveCollab. While the software offers a range of features, some users may have specific requirements or preferences that are not fully met by the available customization options. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

ActiveCollab solves several common problems faced by teams and organizations in project management and collaboration. Here are some of the problems it addresses:

1. Lack of organization: ActiveCollab helps teams stay organized by providing a centralized platform to create projects, break them down into tasks, assign responsibilities, and set deadlines. This eliminates the confusion caused by scattered information and ensures everyone knows what needs to be done.

2. Poor task management: The software offers robust task management features, including task creation, assignment, and tracking. It helps teams prioritize tasks, set dependencies, and monitor progress, resulting in improved task management and increased productivity.

3. Inefficient collaboration: ActiveCollab facilitates collaboration by providing tools for team members to communicate, share files, and have discussions within the context of projects. It eliminates the need for lengthy email threads and promotes efficient and focused collaboration, leading to better teamwork and faster decision-making.

4. Lack of visibility: The software provides real-time visibility into project progress, allowing team members and project managers to track the status of tasks, identify bottlenecks, and make informed decisions. This transparency helps in identifying and resolving issues promptly, ensuring projects stay on track.

5. Difficulty in time tracking and billing: ActiveCollab simplifies time tracking by allowing team members to log their working hours on tasks. It helps in accurate time recording for client billing or internal analysis. The software also streamlines the invoicing process by generating invoices based on logged hours, saving time and reducing errors.

6. Limited reporting and analytics: ActiveCollab offers reporting and analytics features that provide insights into project performance, resource allocation, and team productivity. This data helps in identifying areas for improvement, optimizing resource utilization, and making data-driven decisions.

The benefits of using ActiveCollab include improved organization, enhanced collaboration, increased productivity, better project visibility, streamlined time tracking and billing, and access to valuable project data for analysis and decision-making. By addressing these problems, ActiveCollab helps teams and organizations work more efficiently, meet deadlines, and deliver successful projects. Review collected by and hosted on G2.com.

Jose P.

Project Manager

Enterprise (> 1000 emp.)

1/9/2023

"ActiveCollab, an excellent platform for planning and executing successful projects."

4.5/5

What do you like best about ActiveCollab?

ActiveCollab is a platform specifically designed for the planning, execution, and monitoring of all types of projects that require a workflow that produces visibility for all team members, in addition to managing information related to budgets, execution times, deadlines in which each task must be accomplished, and much more.

ActiveCollab's interface has a simplicity that allows us to carry out efficient monitoring and automate some tasks related to the execution, thus, we can select, for example, the high-priority option for each task that we need to perform more quickly, which will indicate to the end user that we must attend with high priority. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

ActiveCollab definitely encourages teamwork, this is achieved by assigning a project manager who will distribute the rest of the permissions to the members who will participate in the execution, so the people who participate will be able to know what is being done in the different tasks, progress, and completion of activities.

On the other hand, ActiveCollab manages the entire process of a project, from the beginning, which is when an idea is generated, to the completion of a final product or service, in addition to the fact that we can invite new team members, or clients through sending an email to our work area and participating collaboratively. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

With ActiveCollab it was possible to develop a mechanism to keep senior management informed, since it is perfectly feasible, for example, to create custom reports, apply filters, export that information in a universal format if necessary to other systems, and produce valuable data for the organization.

Additionally, it was possible to do an intelligent follow-up from ActiveCollab to have visibility on the personnel that really contributes to the timely execution of the activities, considering the time invested in the completion of the tasks and in general, what is related to the workloads that the resource human can manage intelligently.

In addition, its mobile APP allows all task updates to be stored immediately from the place where the engineers produce the information, which facilitates the work of the end user, and all through a more automated registration. Review collected by and hosted on G2.com.