ActiveCollab Reviews & Product Details

ActiveCollab is a simple, yet powerful productivity and collaboration workspace built for agencies, creatives, and consultancies looking for an all-in-one project management tool. ActiveCollab offers a fantastic blend of features designed to support service businesses at every stage of their journey. From project and workload management, time tracking, and capacity planning, to budgeting, invoicing, and client communications: ActiveCollab's got all you need to boost efficiency and profitability. And it's so practical. Teams of all sizes rely on ActiveCollab to manage their projects, time, and money. It's their go-to tool that helps them streamline their workflows, simplify daily activities, and improve teamwork in such an easy way.

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Active Collab

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ActiveCollab Community

Languages Supported

Czech, German, English, French, Croatian, Hungarian, Italian, Japanese, Lithuanian, Dutch, Polish, Portuguese, Romanian, Russian, Slovenian, Spanish, Serbian, Swedish, Turkish, Chinese (Simplified)

Overview by

Miriam Kljajic

Pricing

Pricing provided by ActiveCollab.

Plus

$12.50

Pro

$10.00

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ActiveCollab Media

ActiveCollab Demo - ActiveCollab Workload

ActiveCollab Workload helps you plan capacity and manage workload for optimal utilization, burnout prevention, and planning. Get a full breakdown of your team's daily/weekly capacity, availability, tasks, tracked hours, and more.

ActiveCollab Demo - ActiveCollab Projects

Manage projects from start to finish in ActiveCollab to boost team collaboration and profitability. Your workspace's got all you need for successful project delivery: multiple views, progress tracker, task signifiers, file storage, and other useful bits.

ActiveCollab Demo - ActiveCollab Invoicing

Create and send out custom client invoices in a couple of clicks with ActiveCollab Invoicing. A great way to consolidate and track client payments and behavior. Set reminders for payment delays, convert quotes into invoices, and get paid directly.

ActiveCollab Demo - ActiveCollab Calendar

ActiveCollab Calendar is a true collaborative calendar: manage team meetings, all-day events, and client calls in a single place; share links, files, and updates. Add events to participants' workload for even more accurate team availability.

ActiveCollab Demo - ActiveCollab Dashboards

ActiveCollab Dashboards give you insights into your project progress, team performance, financials, and other aspects of your business, so you can make informed decisions, improve operations, and scale.

ActiveCollab Demo - ActiveCollab Time Tracking

Tracking time in ActiveCollab helps you organize your resources, distribute work, create invoices and estimates, adjust pricing, and plan future projects.

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Krishan K.

Senior Software Engineer

Mid-Market (51-1000 emp.)

4/30/2026

"Simple and useful tool for managing team projects"

4/5

What do you like best about ActiveCollab?

What I like best about ActiveCollab is that it keeps our project work organized in one place. I use it to create tasks, assign them to team members, set due dates, add comments, and check progress.

It is simple to use compared to Jira, so our team did not need much training. I also like that task updates, files, and discussions stay connected with the project, which reduces follow-ups on email and chat.

For daily project tracking, it is clean, useful, and easy for the team to understand. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

What I dislike about ActiveCollab is that reporting and dashboard options can be more detailed. For daily task tracking it works well, but sometimes I need more flexible reports to show project status to management.

Some settings also take time to find when you are new to the tool. It is not very difficult, but better help tips or onboarding inside the product would make it easier for new team members. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

ActiveCollab helps us manage project tasks, deadlines, files, and team communication in one place. Earlier, work updates were spread across emails and chats, so it was hard to track everything clearly.

Now we can assign tasks, set due dates, add comments, and check progress from the same place. This saves time, reduces confusion, and helps the team stay clear about what needs to be done next. Review collected by and hosted on G2.com.

Muhammad Umar A.

Department Head, Social Media Marketing

Marketing and Advertising

Small-Business (50 or fewer emp.)

4/15/2026

Guest users or non-business users of the software, not included in G2 scores.

"ActiveCollab’s User-Friendly Recurring Tasks Keep Me On Track"

4.5/5

What do you like best about ActiveCollab?

For me, personally, ActiveCollab is the best task management tool as I have been using it for the past 4 years. The UI is very user-friendly, and creating a new task and especially recurring tasks is the best option, as I have to deliver weekly reports to my clients, and I have never forgotten any report in the past 4 years, as the weekly and monthly tasks are automatically created and assigned to me.

The second best option is that we can edit messages in a limited time-frame, not whenever anyone wants it.

Thirdly, the "reassigning" option, which keeps everyone in the loop. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

For me, personally, ActiveCollab has helped me with almost everything I needed since I started using this tool.

I would say, nothing for me to dislike personally. Review collected by and hosted on G2.com.

Verified User in Oil & Energy

Mid-Market (51-1000 emp.)

4/28/2026

"Clean, All-in-One Platform for Project Management, Collaboration, and Time Tracking"

4/5

What do you like best about ActiveCollab?

The best aspect of this platform is that it combines project management, team collaboration, and time tracking into a single platform. This platform interface is very clean and structured, making it very easy to manage tasks, handle deadlines and the cross team collaboration even without switching between multiple tools. Their built-in time-travelling and invoicing features are specifically for service-based teams. Their integration ecosystem is also very wider. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Though this platform is very well-rounded, some of its features feel a bit outdated when compared with those of the other competitors in this space. Their UI interface is also not very modern in certain aspects, and the customisation options, specifically for dashboards and reporting, are a bit limited. Though their integration ecosystem is very extensive, their third-party integration is a bit limited. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

This platform solves the problem of centralising project planning and execution and team collaboration all at on place. This reduces the communication gaps, improves accountability, and also ensures better visibility into projects. For the cross teams managing multiple clients or even internal projects, it helps us in streamlining workflows and avoiding scattered communication. Review collected by and hosted on G2.com.

Christian A.

IT Manager

Media Production

Small-Business (50 or fewer emp.)

11/28/2023

"Good platform for keeping our online office organized"

5/5

What do you like best about ActiveCollab?

It's very ewasy to use, it was easy to implement in our company and it inegrated nively with Hubstaff (timetracking). It has a ton of features that that makes it easy for our team to manage calendar and how we use the platform. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

I wish old files would be easy to select in bulk when needed to delete. When I remove old files I have to select them individually and delete them. Review collected by and hosted on G2.com.

Pascual G.

IT Project Manager at Maxia Latam

Computer Software

Mid-Market (51-1000 emp.)

11/10/2023

"ActiveCollab, a stable and secure project management platform for collaborative work teams."

5/5

What do you like best about ActiveCollab?

ActiveCollab is excellent when we talk about implementations that do not require the use of hardware infrastructure in our organization since we can use it from its 'on cloud' implementation, this gives us additional functionalities such as workload management and timesheets, through a waterfall project work methodology.

There is a lot of documentation available online that helps familiarize us with the different options and functions, as well as informing us about the use of templates, to mention an example.

Its configuration of roles and permissions is quite robust, making it easy to define what a user can do in activeCollab since we have five predefined roles in the system in addition to being able to adjust them based on the particular needs of a project.

On the other hand, we can invite members and collaborators through email notifications and assign them tasks, upload documents that support the activities and in general we can create a design that allows us to manage the execution of our project in a simple and efficient way. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

One of the most distinctive features of ActiveCollab is its simple and easy-to-implement interface, which may be viewed with skepticism by some users of other traditional tools, who are used to seeing hundreds of customization options.

But the truth is that when we execute technology projects, to mention one example, we simply need a good tool that allows us collaborative work such as ActiveCollap to periodically monitor and facilitate people and team members to update progress, record issues, and attach supporting documentation.

In this way, ActiveCollap has shown us to cover the monitoring needs in technology applications and has guaranteed savings in time and resources, in addition to structure and organization. Review collected by and hosted on G2.com.

Kamran A.

Senior Project Manager

Enterprise (> 1000 emp.)

8/30/2023

"ActiveCollab – undeniably great project management platform!"

4.5/5

What do you like best about ActiveCollab?

ActiveCollab is a great platform to manage our projects but without a missing dashboard it is quite bothersome and wondersome as well. We would love to see a great, visually appealing dashboard to view and manage most of the features. A project involves so many factors; from task assignment to tasks completion alongside status, invoices, billing, communication, reporting, transfer of and so on. There are many good platforms out there but none of them offer a complete range of variety which ActiveCollab has to offer, it is your all-in-one solution. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Some people might not agree with me, but visual representation of the data is very much appealing as well as easy to understand in one go, however, the supporting features for visual data are missing here and we really don’t understand why. It is quite an unfortunate situation with all the good features it offers you. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

ActiveCollab has been with us for a long time and we love using it to manage simple and complex projects all under one roof. The management of projects is relatively easy as compared to its competitors and people find it an easier option to work with while handling already complex projects. Highly recommended to anyone who is looking for an all-in-one solution when it comes to project management. It not only helps with the management of projects but you can also make the most out of it by handling, billing, invoices budgets alongside clients all under one roof and in incredibly low pricing plans. Review collected by and hosted on G2.com.

Kavisha P.

Admission Manager

Mid-Market (51-1000 emp.)

9/30/2023

"Project Management Made Easy"

4/5

What do you like best about ActiveCollab?

The best thing i like about ActiveCollab is its project management and easy user interface that makes it a productive software. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

I don't think there is anything to dislike in this software. Review collected by and hosted on G2.com.

Fred C.

Small-Business (50 or fewer emp.)

5/19/2023

"It was a breeze to onboard this system and start using it"

4/5

What do you like best about ActiveCollab?

User-friendly interface: ActiveCollab is known for its intuitive and user-friendly interface. The software is designed to be easy to navigate, making it simple for users to get started and quickly adapt to the platform. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Customization limitations: A few users have expressed a desire for more customization options within ActiveCollab. While the software offers a range of features, some users may have specific requirements or preferences that are not fully met by the available customization options. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

ActiveCollab solves several common problems faced by teams and organizations in project management and collaboration. Here are some of the problems it addresses:

1. Lack of organization: ActiveCollab helps teams stay organized by providing a centralized platform to create projects, break them down into tasks, assign responsibilities, and set deadlines. This eliminates the confusion caused by scattered information and ensures everyone knows what needs to be done.

2. Poor task management: The software offers robust task management features, including task creation, assignment, and tracking. It helps teams prioritize tasks, set dependencies, and monitor progress, resulting in improved task management and increased productivity.

3. Inefficient collaboration: ActiveCollab facilitates collaboration by providing tools for team members to communicate, share files, and have discussions within the context of projects. It eliminates the need for lengthy email threads and promotes efficient and focused collaboration, leading to better teamwork and faster decision-making.

4. Lack of visibility: The software provides real-time visibility into project progress, allowing team members and project managers to track the status of tasks, identify bottlenecks, and make informed decisions. This transparency helps in identifying and resolving issues promptly, ensuring projects stay on track.

5. Difficulty in time tracking and billing: ActiveCollab simplifies time tracking by allowing team members to log their working hours on tasks. It helps in accurate time recording for client billing or internal analysis. The software also streamlines the invoicing process by generating invoices based on logged hours, saving time and reducing errors.

6. Limited reporting and analytics: ActiveCollab offers reporting and analytics features that provide insights into project performance, resource allocation, and team productivity. This data helps in identifying areas for improvement, optimizing resource utilization, and making data-driven decisions.

The benefits of using ActiveCollab include improved organization, enhanced collaboration, increased productivity, better project visibility, streamlined time tracking and billing, and access to valuable project data for analysis and decision-making. By addressing these problems, ActiveCollab helps teams and organizations work more efficiently, meet deadlines, and deliver successful projects. Review collected by and hosted on G2.com.

Jose P.

Project Manager

Enterprise (> 1000 emp.)

1/9/2023

"ActiveCollab, an excellent platform for planning and executing successful projects."

4.5/5

What do you like best about ActiveCollab?

ActiveCollab is a platform specifically designed for the planning, execution, and monitoring of all types of projects that require a workflow that produces visibility for all team members, in addition to managing information related to budgets, execution times, deadlines in which each task must be accomplished, and much more.

ActiveCollab's interface has a simplicity that allows us to carry out efficient monitoring and automate some tasks related to the execution, thus, we can select, for example, the high-priority option for each task that we need to perform more quickly, which will indicate to the end user that we must attend with high priority. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

ActiveCollab definitely encourages teamwork, this is achieved by assigning a project manager who will distribute the rest of the permissions to the members who will participate in the execution, so the people who participate will be able to know what is being done in the different tasks, progress, and completion of activities.

On the other hand, ActiveCollab manages the entire process of a project, from the beginning, which is when an idea is generated, to the completion of a final product or service, in addition to the fact that we can invite new team members, or clients through sending an email to our work area and participating collaboratively. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

With ActiveCollab it was possible to develop a mechanism to keep senior management informed, since it is perfectly feasible, for example, to create custom reports, apply filters, export that information in a universal format if necessary to other systems, and produce valuable data for the organization.

Additionally, it was possible to do an intelligent follow-up from ActiveCollab to have visibility on the personnel that really contributes to the timely execution of the activities, considering the time invested in the completion of the tasks and in general, what is related to the workloads that the resource human can manage intelligently.

In addition, its mobile APP allows all task updates to be stored immediately from the place where the engineers produce the information, which facilitates the work of the end user, and all through a more automated registration. Review collected by and hosted on G2.com.

Sarah R.

Accounting Director

Small-Business (50 or fewer emp.)

3/2/2023

"User-Friendly, Project Manager's Best Friend"

5/5

What do you like best about ActiveCollab?

Very user-friendly. Great organization structure for managing multiple tasks/department silos and allowing for cross-team/business collaboration. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Minor thing, but for agencies, I wish they highlighted the business association property for creating new projects so you don't accidentally give new clients more access than you bargain for (if your own company is the default). It would be good if you were required to enter that field (as opposed to allowing for a default entry) and the program made you review that setting before finalizing the project creation. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

Active Collab was a necessary program that allowed us to manage our many clients, projects, and tasks. It would not have been possible to track all of these critical elements otherwise. It also allowed us to have greater transparency with our clients regarding what we were working on, consolidated documents, and enabled us to track our individual efforts and time management. Review collected by and hosted on G2.com.