ActiveCollab Reviews & Product Details

ActiveCollab is the work management platform for agencies and service businesses — from the first task to the paid invoice, in one place. Plan projects in List, Kanban or Gantt view, track time on every task with a built-in stopwatch, manage workload and capacity, and turn tracked time into estimates, invoices and profitability reports. Budgets, expenses, billable rates and online payments (Stripe, PayPal) are built in — no bolt-ons. Bring clients inside: client seats are unlimited and free on every plan, with their own view of progress, files and approvals, so feedback stops living in email threads. Connect the tools you use — Google Drive, Dropbox, Slack, Zapier, QuickBooks — and let your AI assistant work in your workspace through the built-in MCP server. Available in the cloud or self-hosted on your own server. 14-day free trial, no credit card required.

Seller

Active Collab

Discussions

ActiveCollab Community

Languages Supported

Czech, German, English, French, Croatian, Hungarian, Italian, Japanese, Lithuanian, Dutch, Polish, Portuguese, Romanian, Russian, Slovenian, Spanish, Serbian, Swedish, Turkish, Chinese (Simplified)

Solution Type

All-in-One

Overview by

Miriam Kljajic

Pricing

Pricing provided by ActiveCollab.

Plus

$15.00

3 Users Per Month

Pro

$11.00

1 User Per Month

View More Pricing Information

Top-Rated Alternatives

View All Alternatives

User Insights

Average based on 97 real user reviews.

Implementation Time

<1 month

Perceived Cost

$$$$$

Typical contract price

$0k - $0k

Per Month

ActiveCollab Reviews FAQs

Generated using AI

Last updated: Nov 04, 2026

What is ActiveCollab, and what problem is it built to solve?

ActiveCollab is project management software for agencies, consultancies, and other service businesses that do client work. It brings projects, tasks, time tracking, workload planning, budgets, estimates, and invoicing into one workspace, with clients able to join for free on every plan; it runs in the cloud or as a self-hosted edition.

What languages does ActiveCollab support?

ActiveCollab supports 20 languages, including Chinese (Simplified), Croatian, Czech, Dutch, English, and others.

What company sizes and industries is ActiveCollab the best fit for?

ActiveCollab is used across small and mid-sized organizations, with positive experiences clustering in these company-size and industry segments:

Small businesses: Teams with 50 or fewer employees are a prominent group.
Mid-market: Organizations with 51–1,000 employees are also well represented.
Marketing and advertising: A leading industry segment, often using the product to coordinate client work.
Software and design: Computer software, design, and graphic design teams also feature prominently.

What customer support options does ActiveCollab provide, and how do users find the overall support experience?

ActiveCollab provides direct support and self-service help, and users describe the experience as mixed. Support includes live chat and video calls at no extra cost, along with email help and self-service resources. Users appreciate prompt, helpful responses, while others have encountered delays or inconsistent assistance.

What is the experience like for teams switching to ActiveCollab from another tool?

Teams have moved to ActiveCollab for a simpler, more affordable way to manage projects, tasks, and client collaboration in one place. It has served as an alternative to tools such as Jira, Trello, Basecamp, and Wrike, with users valuing its easier workflows, broader project-management functionality, and self-hosting option. The transition has felt straightforward for teams seeking a more intuitive setup, though ActiveCollab’s fit depends on whether its task and planning workflows match their needs.

What features or capabilities could make ActiveCollab even more useful?

More flexible reporting and project views would make ActiveCollab easier to adapt to different teams and management needs. Users would benefit from improvements in areas like:

Reporting and dashboards: Add more detailed, customizable reports and clearer visual summaries of project progress.
Task assignment: Allow tasks to be assigned to multiple people and give subtasks more independent scheduling options.
Mobile experience: Make mobile workflows faster and more consistent with the desktop experience.
Search and organization: Improve filtering, sorting, and file organization so teams can find project information more easily.

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gaurav g.

Mid-Market (51-1000 emp.)

4/18/2020

"Active Collab Provides the billable time option"

5/5

What do you like best about ActiveCollab?

Active collaboration helped us adding billable time for the project tasks. It helps adding billable or non billable option to the logged time against a task. Active collab also provided us custom reports and options to customize the modules further with our own hosted version. The reports are simple enough to understand and helps us running the billing for the clients each month. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

Active collab gets slower when there is a lot of data. We have enough data in the system and sometimes it gets slow on a specific custom coded modules. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

I would recommend ActiveCollab if you want to use the project manage system to be hosted at your end. It is good to customize and create modules. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

We are using ActiveCollab to help our development team with adding the project tasks. team use Active Collab to log their time on a daily basis which are billed to the client at the end of every month. reports are helpful as data is allowed to be exported. Review collected by and hosted on G2.com.

Aakash M.

Small-Business (50 or fewer emp.)

10/13/2020

"Safe and reliable"

4.5/5

What do you like best about ActiveCollab?

The file storage, discussions and project structure, ability to share access and manage the team is seamless and very sorted. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

the design is not that modern, also, could have a chat feature too Review collected by and hosted on G2.com.

Amar k.

Senior Software Engineer

Mid-Market (51-1000 emp.)

Originally submitted 3/22/2020

"ActiveCollab is an perfect project management and time management tool"

5/5

What do you like best about ActiveCollab?

We can track time spent on a project and also track project progress. Deadlines are met due to ActiveCollab. Time is easily tracked, and we can monitor each and every employee to see how much time they are spending on a particular project, which helps to evaluate specific employees. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

We can improve the UI for ActiveCollab, like drag and drop. Like Jira and other project management tools, there could be more filters for evaluating employee progress. There should be a sprint planning section in ActiveCollab. There must be a story writing section which helps to track and manage projects as well as time. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

There should be a sprint-wise planning section, so that projects can be easily tracked module or sprint-wise, and estimation can be done using sprints. Sprint-wise planning may make development faster and easier to share the effort of a new project with a client or partner. In a sprint, there should be a section for stories, meaning every sprint should have multiple stories, and stories should be tasks where we can add time. After closing the sprint, we can easily track if we are estimating the correct time. We can compare how much time we estimated and how much time we spent in a particular sprint and which sprint took more time. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

Time tracking

Project progress

Manage total time spent on a project

Deadlines achieving Review collected by and hosted on G2.com.

Eugene F.

Co-Founder

Small-Business (50 or fewer emp.)

11/26/2020

"Simple and effective"

4.5/5

What do you like best about ActiveCollab?

Pack all the tools (invoicing, time management) Simplicity Speed Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

does not have Agile features - sprints planning Review collected by and hosted on G2.com.

Alisa H.

Content editor

Small-Business (50 or fewer emp.)

10/29/2019

"Great Project Management Tool once you get in the groove"

3.5/5

What do you like best about ActiveCollab?

Active Collab is a great overall space for running, maintaining, and checking off tasks within a project. I like that you can see what has been done, get updates on what needs to be done, and that everything is visible in one place. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

It's not as user-friendly for new teammates who need to get into the groove on how each project is run and where items like documents and comments end up. Also, I struggle with the mobile app so I often resort to the desktop version. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

Great tool for project managers that allows you to track tasks and time, make lists, and check things off. My advice is to find a method in a way that works for your team and communicate that clearly or things can go off track easily. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

We use Collab for group projects to see what is involved step-by-step, who is involved, and what we have done. I like that everything about the project becomes transparent to the group, minimizing questions and confusion. Review collected by and hosted on G2.com.

Felix C.

Advanced Analytics

Internet

Small-Business (50 or fewer emp.)

11/28/2019

"A simple, powerful and reliable solution for personnel and project management."

4/5

What do you like best about ActiveCollab?

Great tool, its interface is simple, practical and easy to see. In addition, I love how projects can be displayed and searched, and it also has multiple features that make it irreplaceable. It covers the integration of the calendar, task management, expense and time tracking, customer estimates and billing. integrated, discussions with customers are organized and organized at all times. And what I like most is its customization function. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

ActiveCollab is undoubtedly a great tool, however its mobile version is not what we expect, some of its tools are slow and sometimes it does not perform what I want, but in general the computer version has worked very well. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

ActiveCollab is a safe investment when it comes to dynamics, planning and execution of projects, as well as to account for project costs and a company in general. It is very easy to use and has a wide range of filters, has simple but very impressive features, with great ease of integration with other web applications. Definitely with ActiveCollab you can get high growth, with a much better, faster and better results, it has very useful tools for any company. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

In our organization we use it for our traditional and digital services, but also as a project management tool. For our digital services, we use it to manage agile workflows along with task management and the timeline. ActiveCollab helps us to execute the daily operations of our company and our clients. This great platform has helped us keep track of everything we do and where any project is in your timeline. It is a great tool for our entire team. Review collected by and hosted on G2.com.

Robert H.

Bachelor's degree, Journalism

Mid-Market (51-1000 emp.)

11/23/2019

"The digital return for your business team"

4.5/5

What do you like best about ActiveCollab?

Send homework, capture, send everything via ActiveCollab in a practical way I share with my team. Your google connection, your link and your way of attaching any document on the web is something unique. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

The importance in ActiveCollab is a priority to create a private online chat is the ideal to report an activity. To comply with an efficient framework must combine the mobile functionality with the desktop. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

Its characteristics are surprising at the moment we apply it without leaving aside its security so that we can carry out the production of the projects in ActiveCollab. Their results are exactly what we hope we share, we communicate is the best choice we can have available for us. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

Daily we use ActiveCollab for all the operations of our company and customers maintaining the correct address ensuring that everything is under control. It is a two-in-one platform because we can have your traditional or digital services. Including questions where we give you the best professional answers. Review collected by and hosted on G2.com.

Verified User in Marketing and Advertising

Small-Business (50 or fewer emp.)

11/22/2019

"The best software out there for project management"

5/5

What do you like best about ActiveCollab?

If you are looking for the best software for project management that integrates both clients and employees ActiveCollab is for you. Easy to use, straight forward user interface and even easier to setup and understand quickly for clients and your team. Clients are able to create tasks and respond and the team can pass tasks over to clients to complete as well. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

The software is buggy right now so they have a lot to work out. However, it is still a superior project management software. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

Pricing is worth it, there are ways to make plans cheaper. If you are stuck on which project management software to go with I highly suggest Activecollab for any issues that need solutions within the project management>team>client processes. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

Keeping clients and the team on task has really been easy with activecollab. It has also helped keep communications in one place especially when another member needs to respond or take over when the main project lead is out on vacation or sick. It is easy to just pick up from where another left off when all correspondence and tasks are in activecollab. Review collected by and hosted on G2.com.

Vicent A.

I+D Ingeniero en Visión Artificial

Small-Business (50 or fewer emp.)

3/26/2020

"Control of every task"

5/5

What do you like best about ActiveCollab?

Timers in tasks and calendars to manage occupation of the resources Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

I don’t like how they manage the labels! Review collected by and hosted on G2.com.

Nadia G.

Account Executive

Marketing and Advertising

Small-Business (50 or fewer emp.)

10/21/2019

"Easy, simple and powerful, the best tool for project management."

4/5

What do you like best about ActiveCollab?

Something I like about ActiveCollab is the way it allows you to group projects, each information and group. In my work it is very necessary to be able to determine and focus difficult tasks, ActiveCollab makes it possible since its platform has tools that do what is necessary for each project to be positive, also allows the power to collaborate with the other team members, being able to delegate tasks with just two click to any member or attached users. It is an easy program to classify clients and campaigns. Another aspect that I like is that users can select the number of emails that ActiveCollab receives. Review collected by and hosted on G2.com.

What do you dislike about ActiveCollab?

It seems to me that ActiveCollab is a bit confused software since it is an all-inclusive tool that lacks features that other project management programs have. Similarly, ActiveCollab has no customization options for the appearance of the platform, so if you want to communicate with your customers, you will only receive active collaboration email, with only a small mention of you and your company. Review collected by and hosted on G2.com.

Recommendations to others considering ActiveCollab:

LA I have been using for some time as a project management tool, it is indisputably highly recommended, and if what you or your company are looking for is to track tasks, good communication between several teams, share files, track expenses and project templates, APIs and integrations of accounting supplements, etc., so I believe that ActiveCollab should be your main choice. In addition, its simple and affordable prices make ActiveCollab an unmissable tool. Review collected by and hosted on G2.com.

What problems is ActiveCollab solving and how is that benefiting you?

It is used in the company as a project management tool, helping us in the execution of daily operations of our company and our clients. In addition, it helps us keep track of what we do and where any project is in the timeline. With this tool we have been able to manage customer requests and improve internal and external communications. It has been a great help for us allowing us to be aware of all things. Review collected by and hosted on G2.com.