Top Free Professional Services Automation Software

Check out our list of free Professional Services Automation Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Professional Services Automation Software to ensure you get the right product.

(900)4.5 out of 5
Optimized for quick response

BigTime is the access-anywhere operating system behind the greatest consulting firms on the planet. We help accountants, architects, engineers, IT-services firms, scientific and management consultants budget, track and bill their most important asset - time. In fact, BigTime users have increased their gross margins by 25%, on average, with our business-adaptable tools for resource allocation, workflow and task management, project planning and tracking, billing and invoicing with Quickbooks inte

Rebecca L.
RL
I really love their reporting options - So far I have been able to build a report for just about any information that I want to pull out. The... Read review
TF
We are just starting to upload and use BigTime but during the trial period it seemed very intuitive and easy to work with on my own before training. Read review
(423)4.1 out of 5
Optimized for quick response

Mavenlink's purpose-built cloud software for professional services takes PSA software to a new level, one that optimizes resources and elevates operational performance to build thriving businesses. A resource-first architecture, enables resource managers to field the best team, every time and see up-to-the-minute progress against timelines and budgets so projects run smoothly, predictably, and profitably. Visit www.mavenlink.com to learn more.

Gianna K.
GK
Analytics and reporting in Mavenlink is great, once you know how to take advantage of the functionalities and learn the system. We appreciate how... Read review
AM
Mavenlink consolidates many tools/functions, including project management, internal communication, resourcing, trafficking, revenue and cost analysis. Read review
(464)4.1 out of 5
Optimized for quick response

Clarizen One is enterprise project and portfolio management software that helps you get work done. Clarizen connects work across the enterprise by bringing together project management discipline, workflow automation and collaboration to turn ideas into strategies, plans, and action. With Clarizen, organizations can work the way they want to work and have real time-visibility into all their workstreams. Clarizen helps keep teams focused on the things that matter and deliver results faster so th

LK
I have been using Clarizen for almost 2 years for workflow automation and project management of my company. This software is enriched with features... Read review
DW
Software is very customizable. Service is really good - quick and responsive. It stuns me sometimes how quickly the support team responds, even to... Read review
(242)4.4 out of 5
Entry Level Price:$39 user / month

Accelo is built for Service Businesses. Our all-in-one professional services business system makes it easy to manage all your client work, from prospect to payment, and everything in between. Easy-to-use, automated and intelligent - Accelo lets you finally run your entire business in the cloud. Experience the most streamlined, integrated, and powerful Service Operations Automation software that easily allows you to connect all the moving parts of your business in one cloud-based platform. Wit

BB
We can determine that one of the things I like the most about Accelo is its initial implementation prices, and the packages of different... Read review
UI
It has the ability to evaluate potential customers, and makes automated publications to get their attention. The program automatically shares... Read review
(473)4.2 out of 5

Replicon provides end-to-end Time Management software and services to enterprises of all sizes. Capture, analyze, and optimize time, your organizations most critical asset, to improve profitability, productivity and employee satisfaction. Salaried & hourly workers alike love using Replicon because it is simple and easy to enter their time, attendance, vacation, and expense information--via web browser or mobile app. Hiring managers use Replicon to optimize the types of workers to hire, wha

RB
Replicon has the features that companies want in a cloud based time keeping system and at a great price. Service is outstanding if you have any... Read review
Daniel F.
DF
Compliant with the Cost-based accounting practices; robust; customizable per our requirements. Read review
(201)4.5 out of 5
Optimized for quick response
Entry Level Price:$26 user/month

Scoro is an award-winning end-to-end business management software loved by agencies and consultancies around the world. With Scoro, you can manage your entire workflow all in one place, from the first hello to the final invoice. By combining a robust suite of project management, CRM, billing and reporting tools all in one place, Scoro enables you to streamline work, automate routine tasks and ensure a business runs as smoothly and efficiently as possible. Powerful API integrations connect Scoro

UT
Scoro is one of the most robust business management tools in the market with a large number of mergers such as business dashboards, task... Read review
KT
Easy to navigate database for all users. Read review
(224)4.5 out of 5
Entry Level Price:$0

Avaza provides an integrated suite of functionality for running your business. This includes Project Management & Collaboration, Resource Scheduling, Time Tracking, Expense Management, Quoting & Invoicing. Each of these modules can be used together or independently to suit a wide range of businesses. Avaza is particularly useful for consulting & professional services companies that need all these functions, and enjoy having a single source of truth & powerful reporting. Avaza i

UI
It contains a free trial and the paid version is very accessible to users. Its colorful and modern design makes it easy to find the tools you are... Read review
UT
Avaza is excellent for running a company and generating more money because it has a very complete task management. All cloud implementations work... Read review
(63)4.4 out of 5
Entry Level Price:$49 per user per month

Klient PSA helps companies transform service delivery and client success with our customer-centric Professional Services Automation (PSA) solution built 100% native on the industry's leading cloud platform from Salesforce. Klient provides a complete PSA solution by combining project management tools with resource planning, time & expense, time-off management, billing, social collaboration, document sharing, and analytics delivering a 10x faster deployment than traditional PSA solutions. K

Nick L.
NL
Krow offers full functionality for a fraction of cost. Read review
EI
I have been in professional services for almost 20 years. During that time I have been a customer or used multiple timesheet/PSA solutions. They... Read review
(96)4.0 out of 5

10,000ft's high-level project and resource management software helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time. SIMPLE, POWERFUL RESOURCE PLANNING Our resource planning tool gives you visibility to schedule and manage your team effectively, update on the fly, and immediately see the impact on the project’s budget. FLEXIBLE, BIG-PICTURE PROJECT MANAGEMENT Look across projects and track multi

UD
relatively easy to use, helpful to cost up projects. Read review
JL
10000ft has a good work-space for creating, editing, compiling all projects and being able to monitor them against a time constraint that is the... Read review
(25)3.5 out of 5
Entry Level Price:$25 user/month

The Unit4 PSA Suite is a full practice management solution for every professional services industry. With the PSA Suite you will manage your full business processes within one single out-of-the-box state-of-the-art solution, built on the powerful Dynamics 365 platform. With the Unit4 PSA Suite you will have a 360 degree view from opportunity to your customer engagements and be on top of your company’s profitability. Move opportunities to engagements, allocate budgets and apply assign tasks to

UH
I like that I am able to effectively manage resources which helps me to keep track of what I am doing. Also, it is user friendly. Read review
PL
Greta way to implement CRM and PSA in a single scalable environment. Great for time tracking, budgets and forecasts Read review
(212)4.1 out of 5
Optimized for quick response
Entry Level Price:$24 user/month

Easy Projects is an award-winning project management platform designed for fast-moving midsize to enterprise-level teams. Our flexible solution includes visual project planning, resource planning, beautifully designed reports, best-in-class security, and much more. We support 2,000+ integrations so your team can use the tools they love best. Customers who use Easy Projects report a 30% decrease in project duration and a 98% completion rate, leading to more projects and profits.

AA
It organizes projects and automates a lot of changes and updates, and keeps the whole team in the loop. Read review
KG
very intuitive, easy to learn , track and document work. lot of options for reporting, calendar view is great. project planning is easy and with... Read review
(15)4.6 out of 5

VOGSY is the G Suite solution that runs your services firm efficiently from Quote to Cash. CRM, project planning, revenue forecasting, resource planning, billing, tasks, time & expense tracking are rolled into one user-friendly package. Users love VOGSY's attractive dashboards for real-time, granular project and business data at a glance. Natively integrating with G Suite tools like Gmail, Google Docs and Drive, VOGSY empowers teams to collaborate from anywhere, in real time.

Richard J K.
RK
Vogsy integrates with Google and our CRM, Copper, flawlessly. It's a clean and easy to use interface which meant that our team was up and running... Read review
(45)4.3 out of 5
Optimized for quick response
Entry Level Price:$29 per seat/month

Forecast is a full-suite platform for improving operational and financial performance of professional service companies by uniting project management, resource management, finance & billing, time tracking, and business intelligence in one AI-powered software. Perfect for companies of 50+ employees who want the full project portfolio and resource overview, in one software.

AC
I do really like who easy you can plan a project and get a whole view of one customer thanks to the Insights. I can easily see how many project... Read review
WJ
The best part of this tool is the way it handles your schedule in a periodic and priority way. Handles all your tasks well and keeps you up with... Read review
(19)4.8 out of 5
Entry Level Price:$25 per agent/per month

HaloPSA is a single,all-inclusive solution,designed for MSPs.HaloPSA gives you the power to manage your comprehensive service desk with powerful ITIL aligned out-of-the-box functionality. With an integrated PSA platform you will experience features such as time-tracking and billing,advanced reporting, asset management, remote access, seamless integrations, automation tools and more.Tailored to your requirements with an intuitive UI,you can remedy your client issues with an unlimited PSA solution

RE
Halo is fast - like really fast. Clicking between tickets/areas is very fast and smooth, which makes working in the system a breeze. You never feel... Read review
AS
The functionality of this product is amazing. We service multiple companies from our helpdesk and have used ConnectWise for many years at stupid... Read review
(8)4.1 out of 5
Entry Level Price:From €8/month Per user

TimeLog is the leading PSA software system for consulting oriented businesses. Combining the most user-friendly time & expense tracking with state of the art project management, invoicing, resource management, bulletproof reporting and more. TimeLog is the most potent solution for consulting businesses going for the best-of-breed software with integrations to leading salary and financial systems

UO
I like that this tool has helped us in being able to keep track of projects and what we are getting done as well as log time spent on that project.... Read review
(2)5.0 out of 5

Ruddr is a professional services platform built for small-to-midsize teams that run Slack. From consulting firms to marketing agencies to IT outsourcers, Ruddr helps companies run a better services business. Ruddr captures operational data related to clients, projects, tasks, time, expenses, and invoices and surfaces key insights into that data via dashboards, reports, and Key Performance Indicators (KPIs).

Michael W.
MW
Ruddr allows me to track and invoice projects in a way that saves time and money. Not only is the experience intuitive, it gives me the insight I... Read review
(3)4.0 out of 5
Entry Level Price:25€ Price / User

Visma Severa brings all the scattered information of a professional services organisation together and clarifies business processes. All your specialists use the same system from sales to invoicing, and all important information is instantly available to the team and management. You can do anything that is required regardless of where you are, even on mobile devices. Severa makes professional services automation visual, effortless and transparent.

RR
This software has the best ability to manage the project in the sense of every minute remaining fault to make the project is easy to raise by this... Read review
(1)3.5 out of 5

You're in business to do great work for your clients. But before you focus on their business, spend five minutes every day with Metis and focus on our three simple steps to propel your own business forward. Gather data; track performance; and action change. So you can concentrate on what you do best - great work. Metis can help you: • Spend more time with your team on the things that matter • Devolve responsibility without losing control • Focus on profitability without compromising the great w

UM
Ability to upload documents and files into one main repository. Easy tool to use to find historical documents and files, dating back years,... Read review
0 ratings
Entry Level Price:$24 per user per month

Bizinta is the SaaS leader in providing integrated time-tracking, billing, project management and reporting tools for the professional services industry. Our solution helps finance/accounting, consulting, IT, marketing, and engineering companies improve utilization rates, streamline billing and provide real-time customized reporting. Bizinta is bringing enterprise level software to small and medium sized companies up to 500 employees at a fraction of the price.

0 ratings

Primetric is a comprehensive, but easy to use resource management system for small and medium-sized companies which want to manage their teams and projects in an efficient way. Schedule people and projects, track time, optimize projects margin and manage your finances in the best possible way.

Project Insight is a project management software company dedicated to helping teams Work Better Together™ for over 15 years. As an industry leader, PI® specializes in developing web-based project management software for teams of all sizes. Project Insight is used by IT, professional services, product development and many more industry leaders worldwide. PI is recognized as the leading project and portfolio management (PPM) solution for its intelligent scheduling, powerful resource management, t

UC
From different projects to a single individual in the company everyone can be monitored and controlled at the same time. How the software enables... Read review
0 ratings
Entry Level Price:0 Unlimited

The efficiency of HubSpot doesn't have to stop at 'closed won'. PSOhub provides unique PSA software through predictive project management, smart contract management, self-driving time and expense tracking, and invoicing in a seamlessly integrated platform.

0 ratings
Entry Level Price:$0 Free for up to 5 people

Runn is a modern resource and capacity planning platform for professional services companies (software development firms, management consultants, engineers, and architects). Know exactly where projects are at, and what’s required to deliver them, with real-time forecasts of capacity and resources needed, billing and profitability. Unlike clunky spreadsheets, complex enterprise solutions, or just plain chaos, Runn focuses on the reality of now and next.

0 ratings

Screendragon is a leading cloud-based project, resource and workflow management solution designed for the needs of of marketing, agency and professional services teams. We help companies to reduce complexity and increase productivity, cost-savings and speed-to-market. Our out-of-box software is proven to scale for the needs of global Fortune 100 companies, helping them to solve big complex challenges. Customers of Screendragon include The International Olympic Committee, Kellogg's, BP, Sky, TBWA

0 ratings

Everything you need to better manage a professional services organization. Stafiz truly adds value to a business with 3 pillars: - Collaboration: offer a single environment for project management. Consultants, freelancers and management can all share data and insight to break bottlenecks and increase on-time delivery. - Reporting: with a powerful reporting engine, Stafiz provides all the tools to better plan and improve profitability. Revenue, commercial pipe, project margins, productivity, bi

Top 10 Free Professional Services Automation Software in 2021

  • BigTime
  • Mavenlink
  • Clarizen One
  • Accelo
  • Replicon PSA

Learn More About Professional Services Automation Software

What is Professional Services Automation Software?

Professional services automation (PSA) software provides all or most features needed to manage a professional services company. This allows services companies to manage demand, sales, service delivery, and track costs and profitability. PSA is mostly beneficial to medium and large companies with complicated portfolios of services and often an international presence.

Key Benefits of Professional Services Automation Software

  • Provide a single data repository for all departments of a professional services company
  • Manage projects, tasks, and activities in a collaborative manner, which increases employee productivity and efficiency
  • Improve customer satisfaction by matching customer demand with the capabilities of the company, thus ensuring that the services sold can be delivered successfully

Why Use Professional Services Automation Software?

PSA replaces multiple disparate systems used by different departments of a professional services company, such as accounting, project management, or customer relationship management (CRM). PSA is beneficial to service companies who used to rely on enterprise resource planning (ERP) software that wasn't designed for their industry and required customization or integration with other software.

Optimize resource management — Human and material resources represent the most important expenditures for professional services companies. Therefore, these companies must optimize resource allocation to avoid waste, deliver high-quality projects, and be profitable at the same time.

Monitor costs and profitability — A unified system allows services companies to track the costs of the resources used to deliver projects. PSA also helps accounting teams manage revenues and compare them to costs to determine the company's profitability.

Who Uses Professional Services Automation Software?

All employees of a services company benefit from using PSA, as well as its partners and freelancers. PSA software usually provides portals for customers to access certain types of information such as the progress of their projects or to submit customer service requests.

The departments that need PSA the most are the project management office, sales and marketing, and accounting.

Project and portfolio managers — Project managers and the project management office (PMO) team define the tasks, resources, and activities required to deliver the services sold by the company. Similar services are usually grouped in portfolios and can share resources for better efficiency. PSA also provides features to monitor projects across multiple teams and portfolios, identify bottlenecks, and provide corrective actions.

Sales and marketing — Services markets are very competitive, so companies need to differentiate themselves from their competitors. To do so, marketing teams need to personalize campaigns to attract prospects that are more likely to become customers. Salespeople use PSA to maintain relationships with prospects and customers, thus improving their satisfaction and ensuring their loyalty. PSA also provides upsell opportunities and valuable information on which services are the most profitable.

Accounting teams — Accountants use PSA software to track costs such as consulting hours and travel expenses, and ensure that projects and services are generating profit. The accounting team also needs to ensure that invoicing is done accurately and that customers pay for the services they received. At the same time, accountants process payments to partners, contractors, and internal payroll. For large companies, accountants use PSA to consolidate financial data from multiple business entities. Finally, PSA helps finance professionals with the month and year-end closing, and to generate financial statements.

Kinds of Professional Services Automation Software

PSA software varies in scope, functionality, and the way it is implemented by buyers.

All-in-one PSA — As the name implies, all-in-one PSA delivers all the features needed to manage a professional services company, from project and portfolio management to sales and marketing, accounting, and sometimes HR or payroll. All these features are provided as an integrated system or suite of solutions that buyers may buy separately.

Best-of-breed PSA — This type of PSA focuses mostly on project and portfolio management and related features such as resource management. While it may include functionality for billing, CRM, and marketing, these features are usually limited, and companies need to integrate with other systems for advanced needs. The companies providing these products usually partner with one or a few partners to provide tighter integration with their CRM or accounting software.

Industry-specific PSA — Most PSA software can be used in any services industries, but some vendors specialize in one or a few niche sectors. For instance, agency management software caters to the needs of marketing and PR agencies, as well as marketing departments or large companies. Other than PSA features, these solutions also provide functionality specific to marketing, such as online proofing and content management.

Professional Services Automation Software Features

Most PSA products provide the features listed below but their robustness varies significantly from one product to another. It is therefore essential that buyers understand which features are included and how they are delivered (out of the box or through integration and customization).

Project management — Projects are the core of any service-oriented business. Each type of service is delivered through one or more projects which define and track resources, schedules, deadlines, and deliverables. PSA defines, implements, and monitors all these projects, individually or by group.

Portfolio management — Services companies tend to specialize in only one of a few industries, such as marketing, IT, or business consulting. For each of these industries, companies provide multiple types of services, such as software development and technical support for IT. Each service may be delivered in multiple ways, such as different levels of support, or at different frequencies (one time vs. ongoing). All the projects related to a type of service are grouped in portfolios, so they can be managed and tracked together. Since these projects are very similar, they share resources, knowledge, and key performance indicators (KPIs).

Resource management — Human and material resources constitute an important part of the operational costs of a services business. To deliver projects on time and budget, PSA users need to know which resources are available and when, and how to allocate them to projects to avoid bottlenecks. Since projects often change, resource utilization and planning needs to be flexible to adapt.

Project accounting — Standard accounting software manages financial data at the company level only, not by project or portfolio. To fill this gap, PSA software provides functionality for project accounting and for tracking the costs and profitability of each portfolio, sometimes by project.

Sales and marketing — Most PSA products include features for sales and marketing, such as customer and communications management. PSA also helps users define and manage pricing and discounts for the services offered by the company. For advanced features such as lead management, PSA software usually integrates with CRM and sales software.

Collaboration — Collaboration makes employees more productive by allowing them to share knowledge, content, and to work together on tasks and projects. This is particularly important for complex projects and difficult tasks that can only be delivered by a team of multiple employees. External users, such as freelancers, also benefit from using PSA features like workspaces to collaborate with the employees of the company.

Additional Professional Services Automation Features

HR and payroll — A complete PSA software should include functionality to manage employees and their pay. This ensures that the company allocates employees to projects based on skills and experience and that they get paid fairly for their work.

Risk management — Delivering complex projects and portfolios can be compromised by various types of risks that have the potential to disrupt the operations of the company. Some risks, such as lack of resources, may be prevented through better planning. Unpredictable risks such as changes in customer demand are difficult to predict, but companies may define contingency plans to limit their negative impact on their operations.

Potential Issues with Professional Services Automation Software

Complexity — As PSA software aims to cover all or most business needs of a professional services company, it may be difficult to adopt and maintain, especially for SMBs. While it may be tempting for smaller companies to use PSA for everything, this type of software may provide features they don't need.

Cost — Since PSA provides robust advanced features, its cost may be prohibitive to some companies. The subscription delivery model made PSA more accessible, but buyers may need to make additional investments in product configuration or integration.

Industry specialization — While PSA is used as a generic term for any type of services, some vendors specialize in one or a few industries such as marketing and PR, IT, or AEC. One example is software products specifically designed for managed service providers (MSP) which cannot be used to manage other types of services because they provide features for help desk or IT asset management.

Two-tier implementation — Not all PSA solutions deliver robust features for all departments of a services company. For instance, accounting or CRM functionality may be insufficient for companies with advanced needs. As a result, buyers may need to acquire separate systems for CRM or accounting, and integrate them with their PSA software.