What is Invoice Management Software?

Invoice management software is responsible for processing, managing, and paying invoice documents from suppliers and vendors. This software helps to automate the processes of extracting invoice information, verifying and validating the information, approving or processing payments, and securely storing all relevant information either in the cloud, or on the vendors’ servers. It is important to have this data easily accessible for audits, compliance, and forecasting. Invoice management software sometimes provides features of finance and accounting software, including billing, procurement, accounts payable (AP) automation, and accounting software; integration with these other software types is also common. Key Benefits of Invoice Management Software Extracts relevant data from invoices, such as amount due, supplier names, invoice and PO numbers, and due dates Provides standard approval workflows that can be customized by users Consolidates multiple invoices or splits one into multiple invoices Matches invoices with purchases and sales orders as well as with payments Syncs with company accounts to transfer payments for approved invoices Stores invoice files along with approval and payment history

Why Use Invoice Management Software?

Faster invoice processing — Invoice management systems can speed up invoice processing times, reduce accounts payable expenses, and minimize human error. This can lead to lower costs per invoice, improved supplier relations, and fewer vendor payments issues. This can be accomplished by digitizing invoice processing, such as scanning or emailing invoices, and automatically matching purchase orders (POs) to invoices. Quicker approvals — When an invoice is digitized and added to a predetermined workflow, invoice management software can confirm which manager has the authority to approve the payment. This cuts down on wasted time from invoices being sent to supervisors who aren’t authorized to approve them and streamlines the approval process. Real-time reporting — Another value-added feature of invoice management software is its ability for managers to create and view analytical reports for further visibility into the volume of invoices, statuses, and any bottlenecks in the process. These reports can give teams insight into overdue payments, productivity, supplier payment tracking, and audit-related information. Rapid PO reconciliation — Invoice management technology tracks down missing invoices, receipts, shipping orders, etc., making it easier to reconcile multiple invoices, credit memos, and receipts from the same supplier. This software can also flag fraudulent invoices and incorrect pricing. Document capture and storage — This software sometimes allows the user to scan, fax, or take pictures of invoices for documentation and storage. It is helpful to have all documents digitized before any processing takes place, allowing easy access to all stakeholders. Security — Cloud-based invoice management software stores all documents and data in the cloud so everything is accessible from anywhere and data is not lost or misplaced. User access is customizable, ensuring only authorized employees can view confidential documents.

Who Uses Invoice Management Software?

Invoice management software can be used by any employee or team involved with receiving, approving, or paying invoices. This software can also be used by teams associated with items or services that the invoices are referencing. The teams that use this invoice the most are listed below. Accounting/finance departments — Accounting departments usually receive invoices and put them through an approval process, which includes matching the invoice information with the correct sales and purchase orders as well as making the payment. Invoice management software helps this workflow by scanning invoices, analyzing and importing data into the system, and transferring payments electronically. It also eliminates the need for paper records, manual data entry, and mailing checks. Procurement — Procurement teams are involved in purchasing items for their company, and therefore need to be involved with approving POs related to their purchases. Invoice management software helps to reduce the time and effort spent managing tasks such as receiving and matching orders and invoices, making payments and improving relations with vendors. Accounts payable teams — Sometimes part of the accounting team, AP teams are involved in managing invoices and financial transactions between a company and its suppliers. These teams can deal with large volumes of invoices, and invoice management software can assist them in not only monitoring AP processing activities, but also in reducing manual work and avoiding human errors.

Invoice Management Software with Match Invoices Capabilities

SAP Concur

SAP Concur is a software designed to help small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. The software provides near real-time spend visibility and policy enforcement by leveraging AI to audit 100% of transactions and flag exceptions automatically. It automates approval routing and receipt capture and reduces errors and manual paperwork across the full spend management lifecycle. SAP Concur addresses the challenge of fragmented business spend control by integrating travel, expense, and invoice data into a single cloud-based platform accessible on mobile and desktop. The software supports compliance with travel and expense policies, real-time spending analysis, and informed financial decision-making across organizations of all sizes.

Average Rating: 4.0/5.0

Total Reviews: 7,071

How Do G2 Users Rate SAP Concur?

Has the product been a good partner in doing business?: 8.1/10 (Category avg: 8.9/10)
Accounting: 8.9/10 (Category avg: 8.8/10)
Cashflow: 8.7/10 (Category avg: 8.4/10)
Payments: 8.7/10 (Category avg: 8.8/10)

Who Is the Company Behind SAP Concur?

Seller: SAP Concur
Company Website:
Year Founded: 1993
HQ Location: Bellevue, WA
LinkedIn® Page: www.linkedin.com
6,605 employees on LinkedIn®

Who Uses This Product?

Who Uses This: Software Engineer, Executive Assistant
Top Industries: Information Technology and Services, Computer Software
Company Size: 55% Large, 36% Medium

What Do G2 Reviewers Say About SAP Concur?

AI-generated summary from verified user reviews

Pros

Users find SAP Concur's ease of use invaluable for scanning receipts and managing expenses efficiently.
Users appreciate the convenient expense tracking features of SAP Concur, enhancing organization and simplifying reimbursement processes.
Users appreciate the efficiency of SAP Concur for organized receipt management and streamlined expense tracking.
Users appreciate the easy uploading of receipts with SAP Concur, enhancing organization and expense tracking effortlessly.
Users value the fast and comprehensive customer support of SAP Concur, ensuring effective issue resolution at all times.

Cons

Users find SAP Concur's interface not intuitive, complicating navigation and making the user experience frustrating.
Users find the learning curve steep due to complex setup and overwhelming features, impacting initial experience.
Users find the poor interface design of SAP Concur frustrating, as it complicates navigation and hampers usability.
Users often experience slow loading times and performance issues, frustrating their overall interaction with SAP Concur.
Users find SAP Concur's complexity frustrating, noting slow operations and limited control over workflows and data management.

What Are Recent G2 Reviews of SAP Concur?

"Streamlined Expense Management, But Needs Modernization"

Rating: 4.0/5.0 stars

— Amit s.

Product	Best for	User Review
Xero 4.4/5(1,837)	Cloud-native invoicing with automated bank reconciliation	"Well-Rounded Accounting with a Clean UI and Strong Integrations"
SAP Concur 4/5(7,202)	SAP-native invoice capture-to-pay automation	"Eases Expense Management and Travel Booking"
BILL AP/AR 4.4/5(1,812)	AP automation with QuickBooks sync and approval routing	"Bill is overall a great solution for payments and reimbursements, as well as receiving payments"
Stampli 4.6/5(2,036)	AI-coded AP approvals with invoice-level collaboration	"All Around Great AP Automation Platform"
Paylocity 4.4/5(6,281)	AP automation with AI-powered invoice capture	"Excellent Payroll Module and Robust Reporting in Paylocity"
Corpay Cross-Border 4.5/5(1,039)	Multi-currency invoice payment with FX hedging	"Easy to Use and Gets the Job Done in Seconds"
Payhawk 4.5/5(924)	AP automation with ERP-native invoice workflows	"Helping our organisation save time and money - what more can you ask for?"
Qonto 4.6/5(171)	Invoicing with bank-native transaction reconciliation	"Intuitive Banking, Time-Saving Invoicing with Great Speed and Support"
SAP Cloud ERP (SAP S/4HANA Cloud) 4.4/5(1,062)	Integrated purchase-to-invoice processing with real-time posting	"Unified Real-Time Insights That Make Operations More Efficient"

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Category Stats (Sep 2026)

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G2 Grid® for Invoice Management Software

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