Top Free Benefits Administration Software

Check out our list of free Benefits Administration Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Benefits Administration Software to ensure you get the right product.

(607)4.9 out of 5
Optimized for quick response

Rippling makes it easy to manage your company's Payroll, Benefits, HR, and IT—all in one, modern platform. It brings all of your employee systems and data together, and helps automate your busy work. Take onboarding, for example. With Rippling, you can just click a button, and in 90 seconds set up a new hires’ payroll, health insurance, 401K, work computer, and third-party apps — like Slack, Zoom, and Office 365 — 100% online and paperlessly. And that's just one reason why Rippling is The #1 R

Tara B.
TB
It's so easy for administrators and employees to navigate. We can find things quickly and there are tons of simple-to-follow instruction links to... Read review
Cenk Y.
CY
The fact that they are covering HR and IT management systems saved us from combining multiple platforms and paying and tracking them individually.... Read review
(417)4.3 out of 5
Optimized for quick response
Entry Level Price:$45 per month

Gusto is a modern, online people platform that helps small businesses take care of their teams. On top of full-service payroll, Gusto offers health insurance, 401(k)s, expert HR, and team management tools. Today, Gusto offices in Denver, San Francisco, and New York serve more than 100,000 businesses nationwide.

Bradson B.
BB
Gusto is a solid software that I love using for all my payroll-related things. I love that it comes at a very low cost, yet it still offers good... Read review
TW
Comprehensive and intuitive user interface Read review
(121)4.8 out of 5
Optimized for quick response
Entry Level Price:$5 per employee / per month

GoCo is Modern HR, Benefits, and Payroll, built for flexibility and ease-of-use. With GoCo, you can automate your HR workflow and streamline onboarding, PTO, payroll, and benefits administration. GoCo is a secure, compliant hub for sending, digitally signing, and organizing your sensitive HR documents and data. And it works flexibly with the apps, payroll, and benefits broker you're working with today. Try it free!

RS
I like that it is a very easy tool to use, the user interface is very friendly and very intuitive, it is also very organized. It facilitates... Read review
UP
I like that GoCo has a mobile app where I can enroll, view, and manage my plan. The need to reference and/or use any of types of information in HR... Read review
(144)4.6 out of 5

Vantage Circle is a cloud-hosted employee engagement & benefits platform built to help corporations engage and empower their employees by incentivizing exemplary performance through best privileges, rewards, and engagement programs. Vantage Circle understands that managing human resource efficiently, satisfying their necessities and surprising (not shocking!) them is a humongous task. To overcome any deviations in these tasks, they provide an integrated platform to the corporate employers w

Hemanth K.
HK
It provides me gift cards to various shopping websites which I can use to buy items in my wish list Read review
UI
Discount in all sites at one place easy to compare and get better price. Read review
(36)4.5 out of 5

League is enabling workforce health through our cloud-based Health Operating System. Our Health OS is a hub for health solutions that work together to engage employees and make them better healthcare consumers. Better engagement leads to better decisions, outcomes, productivity and healthcare savings.

Farhanaz K.
FK
There are so many things I like about League. I was surprised with the ease of claiming anything and the faster processing of reimbursements. I... Read review
UC
Love the free recipes, guides, and programs. Top-notch customer care! Read review
(146)4.6 out of 5
Optimized for quick response
Entry Level Price:$8 per employee/monthly

Fingercheck is the modern workforce solution that transforms the way small businesses work through automation of everyday HR tasks. Charging only a fraction of what others do, we let small business owners easily process payroll while also manage hiring, employee onboarding, time tracking, and benefits and insurance policies. We allow small businesses to think big by empowering owners and employees to better communicate, connect, and work more efficiently.

AC
Fingercheck has been nothing short of efficient and in doing so with the most superb customer service! Fingercheck has truly been a cut above all... Read review
EO
This system makes it easy to keep track of your employees. The free app that employees can install is very user friendly and makes it convenient if... Read review
(134)4.9 out of 5
Optimized for quick response

OnPay is designed for people who want to spend more time running their business (and less on back-office tasks). Its award-winning payroll and HR saves business owners over 15 hours a month, and frees them up to focus on the bottom line. "It's an easy, quick, mobile-friendly system that doesn't require a steep learning curve," according to Entrepreneur, and it was also PCMag’s Editors’ Choice. • Run payroll in minutes • Automate all the taxes • Let employees do more themselves • Simplify you

RJ
The ease of setup. Many features and very low cost. Exceptional customer service. Read review
AC
Platform extensive features for a great price and rich resources which are available for free. Read review
(26)4.5 out of 5

UZIO is a SaaS-based HR, Benefits, and Payroll software platform for small to all sized businesses. UZIO helps HR teams manage costs and enhance employee experience by helping them go digital in all aspects of their daily operations. UZIO automates the paper-based administrative tasks that often overwhelm HR reps, centralizes HR, payroll, and benefits functionalities, and increases overall efficiency. UZIO Payroll: UZIO’s cloud-based payroll software integrates seamlessly with the rest of you

Julie P.
JP
The Uzio platform allows an employer group to house all their HR/Payroll and Benefits related data in one place. The system is easy for the... Read review
CC
I have been using UZIO since a year now and I think they have the best payroll software for a medium enterprise like ours and the on-boarding... Read review
(19)4.8 out of 5
Entry Level Price:$49 Per User, Per Month

AgencySmart is an “all-in-one” cloud-based solution designed for general agents and retail brokers who sell employee benefits, insurance products, financial services and other industry related products (payroll, HR and consulting) to the commercial and individual marketplace. From data management to on-boarding and benefit enrollment, AgencySmart solves the problem of using multiple systems to manage your business. AgencySmart saves time, reduces labor cost and adds efficiencies that can make yo

ID
We've tried numerous programs before and none of them worked. This is perfect for our business! The quoting system is such a breeze! All the plans... Read review
AI
One seamless system, from quoting, to enrollment to renewal. Read review
(1)5.0 out of 5

GoBenefits is a free employee benefits quoting, enrollment and administration platform for medical, dental and vision plans through a defined contribution approach. We are also an insurance agency that can handle all of your employee benefits needs whether you are enrolling 2 or 2000 employees. GoBenefits also integrates with ADP and QuickBooks Payroll platforms.

AR
We were able to define our contribution and we let employees select the plan that works for them. Read review

Top 10 Free Benefits Administration Software in 2021

  • Rippling
  • Gusto Payroll
  • GoCo
  • Vantage Circle
  • League

Learn More About Benefits Administration Software

What is Benefits Administration Software?

Benefits administration software helps HR personnel manage all employee benefits and enrollment, enabling HR personnel to dedicate a greater amount of focus to their key competencies. These benefits administration solutions often provide a portal through which employees can access their benefits information. If organizations do not wish to dedicate human resources to managing employee benefits, outsourcing benefits administration to a benefits administration services provider is the best alternative. Services providers can act as a business partner, providing consulting services to help determine the optimal combination of benefits to provide to employees.

Key Benefits of Benefits Administration Software

  • Optimize employees’ benefits packages
  • Identify cost-saving opportunities in employee compensation
  • Ensure regulatory compliance in employee compensation practices
  • Facilitate employee enrollment and updated information


Why Use Benefits Administration Software?

Benefits administration software allows companies and HR personnel to manage all employee benefits, such as health and dental insurance plans, within a centralized platform accessible by your human resource team. All employee data is retained internally, offering fewer points of potential data loss. These benefits administration products provide numerous features with which HR personnel can manage employee benefits and enrollment. These products are normally available for an annual software licensing fee, with many scaling in price based on the number of employees companies plan on hosting within the system.

Compliance with federal and state regulations — Benefits administration software should track compliance with federal and state benefits regulations including the Consolidated Omnibus Budget Reconciliation Act (COBRA), Affordable Care Act (ACA), and Health Insurance Portability and Accountability Act (HIPAA). Failure to comply with these regulations can result in heavy fines and penalties to businesses. Reputable business administration products offer built-in compliance features that ensure all legal requirements, including benefits provisions and documentation, are met.

Partnerships with benefits providers — One of the most significant benefits businesses can provide to their employees is access to the insurance providers that allow them to retain the services of their preferred physicians. The network of physicians available to employees is often determined by the benefits administration software, as each of these maintain partnerships with a different array of insurance providers. By taking these partnerships into consideration when selecting benefits administration software, businesses and HR personnel can improve employee satisfaction by ensuring them continuing care from the physicians they prefer.

Reporting capabilities — A regular review of the benefits businesses offer to employees is important to ensure their cost-effectiveness. Underuse on the part of employees of certain perks or benefits might indicate benefits that could be replaced or cut to make way for a more affordable benefit, representing cost savings for companies. To help HR personnel fully grasp employee usage and benefits costs, many benefits administration products offer robust reporting tools and real-time dashboards. These tools enable businesses and HR personnel to quickly access summary accounts of employee benefits usage and use the information to take appropriate action. Additionally, many products provide historical analysis features, allowing businesses and HR personnel to identify trends over time in terms of benefits costs and usage. With benefits representing an ever-increasing percentage of employee compensation, it is vital that the costs of a business’ provisions are visible to key company stakeholders.


Who Uses Benefits Administration Software?

HR personnel and managers use benefits administration solutions to import data from time tracking systems and match it with payroll information related to each job position and role. The HR department is also responsible for providing payroll information to employees, managers, executives, and external entities such as government institutions.

Employees need access to benefits administration software, which is generally delivered through a dedicated portal. Employee portals are essential to separate the information they can access from the rest of the database, thus ensuring compliance with privacy laws and confidentiality.


Benefits Administration Software Features

Benefits record management — Track and manage employee benefits information and eligibility information within a centralized database.

Enrollment planning — Facilitate employee enrollment in health insurance plans during open enrollment and special enrollment periods. Make changes to benefits data in real time.

Document management — Store and organize on-boarding benefits documents such as I-9s, W-4s, W-9s, and other employee agreements.

Total compensation statements — Prepare ad-hoc and historical total compensation statements for employees. Employees can access statements to find a comprehensive view of their compensation, including benefits, wages, and stock options.

Self-service portal — Allow employees to log in and review the details of their employee benefits program elections 24/7 and make changes and enroll in benefits as required.

Regulatory compliance — Ensure compliance with federal and state benefits regulations, including COBRA, ACA, and HIPAA.

Benefits dashboards — An easy-to-read, often single-page, real-time user interface, showing a graphical presentation of the current status and historical trends of benefits data to enable instantaneous and informed decisions at a glance.

Mobile benefits access — Provide access to employee benefits information including ID numbers, deductibles, in- and out-of-network costs, and more.

Third-party carrier integrations — Access a unique marketplace of benefits products provided by third-party carriers. Select from prebuilt bundles or customize your own bundles within the system to offer to your employees.

Integrations and APIs — The platform can integrate with core HR and payroll software to manage employee data such as new hires, general profiles, salary changes, benefit deductions, and terminations into a single system of records.