Circula Pricing Overview

I can record all my expenses on the run and be done with it...it's super simple, it's intuitive, you can do it all via App or additionally via Browser App...what can I say....if I could wish for an App, this is what I would want to have.

My favourite feature is, that I can upload pdfs from my phone into the App (like airdrop) or send pdfs to an Email address. Either you allocate it to a journey right away or later....

Disclaimer: used it to track expenses for 2 weeks. No long term experience or backoffice experience, but so far it's a discussion between 9 or 10 out of 10 points. Review collected by and hosted on G2.com.

Hard to think of anything....if there is any criticism at all then I'd say you have to run through a set of process steps whilst adding an expense. As all steps are prefilled anyhow, they could be all listed and confirmed or adapted in a single overview step, which would reduce clicking even further.

I find it confusing, that each expense has a title/reason as well as an allocation to a journey. So if you travel to a workshop and your journey is called workshop, the title/reason for the travel expense has to be stated anyway...so you name it "workshop" as well, like the journey. Did you get it? Yeah....found it confusing, too. I guess it's a regulatory necessity. Review collected by and hosted on G2.com.

Well, any reimbursement platform is meant to make our lives easier, and Circula has potential. The app is user-friendly and it’s great that it can be accessed both via mobile and browser. It works well for the areas handled directly by my company, such as reimbursements for travel expenses or training courses. Review collected by and hosted on G2.com.

Many simple but effective features are missing, such as the ability to edit or delete rejected submissions. Instead, users are forced to redo everything from scratch, which is inefficient and frustrating.

The part handled directly by Circula (benefits) is quite disappointing. Reviews of invoices usually take around a week on average, yet users are given only two days after the end of the month to submit. This often turns the last week into a guessing game - we never know which submissions might be rejected, leaving no time to resubmit before the deadline.

There are also frequent small mistakes that require users to follow up by email (for example, a meal was once rejected because it included a ginger beer soda; they read "beer" and rejected without thinking, even though my company reimburses one non-alcoholic beverage per meal). Calculation errors also occur, and if they’re not flagged quickly, the figures are consolidated and reimbursement is lost, even when the error originated with Circula.

However, the main issue is inconsistency and lack of accountability. Items that had been always accepted, for years, were suddenly rejected without prior notice. When questioned, Circula’s justification was that previous approvals were “few exceptions” , which suggests either a long-standing misinterpretation of their own policies or an unannounced tightening of them.

Overall, Circula’s lack of simple tools, slow processing times, and inconsistent handling of claims make the reimbursement process unnecessarily time-consuming and frustrating. The system has potential but needs significant improvement in usability, transparency, and customer support responsiveness. Review collected by and hosted on G2.com.