# ApprovalMax Reviews **Vendor:** ApprovalMax **Category:** [Accounts Payable Automation Software](https://www.g2.com/categories/ap-automation) **Average Rating:** 4.7/5.0 **Total Reviews:** 45 ## About ApprovalMax ApprovalMax is AP approval software for finance teams using QuickBooks Online, Xero, and NetSuite. Trusted by 20,000+ businesses around the world, it sits between your accounting platform and every outgoing payment, making sure nothing moves without the right sign-off, at the right level, with the right documentation attached. Finance teams that outgrow email-based approvals use ApprovalMax to automate the entire approval process – from bills and purchase orders to expenses, credit notes, and batch payments. Approval workflows route automatically based on rules you define. Approvers act from any device. And every decision generates a permanent, time-stamped record without anyone having to compile it. What ApprovalMax does - Routes invoices and purchase orders to the correct approvers automatically, based on vendor, amount, department, or any combination of your own policies - Flags duplicate invoices, alerts finance teams when vendor bank details change, and enforces coding rules at the point of approval – before money moves - Shows live budget impact to approvers at the moment of decision, so overspend is prevented rather than explained after the fact - Generates an immutable audit trail for every approval: who approved, what they reviewed, and when each step occurred - Scales from simple single-step workflows to multi-tiered, multi-entity approval chains – without requiring approvers to hold licenses in your accounting platform Who uses it ApprovalMax is used by in-house finance teams, controllers, CFOs, and the accountants and bookkeepers who support them. It's designed for businesses that need structured, enforceable approval controls – and that can't afford to find out what slipped through after the fact. For finance teams, it removes the manual chase and replaces it with workflows that run in the background. For finance leaders, it provides governance they can demonstrate to auditors, boards, and investors on demand. For accountants, it's a single platform that works across every client. ## ApprovalMax Pros & Cons **What users like:** - Users appreciate the **mobile and on-the-go approvals** of ApprovalMax, enhancing efficiency and eliminating decision bottlenecks. (14 reviews) - Users appreciate the **ease of use** of ApprovalMax, enabling intuitive setup and management of complex approval workflows. (11 reviews) - Users appreciate the **easy integrations** with accounting systems like Xero and QuickBooks, enhancing workflow efficiency. (8 reviews) - Users appreciate the **efficiency of automated workflows** in ApprovalMax, enhancing transaction monitoring and approval processes seamlessly. (8 reviews) - Users appreciate the **strong integration with accounting systems** , ensuring seamless syncing between approvals and financial data. (8 reviews) - Users value the **automation capabilities** of ApprovalMax, streamlining approvals and enhancing visibility for expense management. (7 reviews) - Customer Support (7 reviews) - Easy Setup (7 reviews) - Implementation Ease (7 reviews) - QuickBooks Integration (7 reviews) **What users dislike:** - Users report **missing features** like 2FA issues and workflow challenges, complicating the approval process in ApprovalMax. (5 reviews) - Users experience **approval issues** due to tricky workflows, unavailable approvers, and missing automatic add-ons for bills. (3 reviews) - Users face **data management hurdles** with 2FA issues and workflow reassignment challenges, complicating the overall experience. (2 reviews) - Users experience **limitations with expense and spend claims** , including recurring issues with auto-adding approvers for bills. (2 reviews) - Users express frustration over the **lack of communication features** that hinder clarity on support and feature requests. (2 reviews) - Poor Customer Support (2 reviews) - Setup Difficulty (2 reviews) - Client Confusion (1 reviews) - Complexity (1 reviews) - Complex Workflows (1 reviews) ## ApprovalMax Reviews ### 1. Smoother Workflow with ApprovalMax and Great Support from Carmina Medina **Rating:** 4.0/5.0 stars **Reviewed by:** Lia W. | Finance Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** March 11, 2026 **What do you like best about ApprovalMax?** ApprovalMax allows us a smoother workflow. We are well supported by Carmina Medina. **What do you dislike about ApprovalMax?** We have struggled a bit where there are multiple approvers. If one person does not approve - we often have to start again from the first approver. Also, before we were told about a summary report for approving, there were too many emails. Perhaps it should be the default setting, and individual emails should be an option if people choose, rather than the other way around. When Carmina is in a meeting, she often refers us to her "support team". Someone usually sends us an email and requests further information. As we are often in the middle of a month-end/deadline, it is very difficult to get the information back to the support service on time. It usually results in us finding other ways to get around the issue - like using xero. It would be better if the ApprovalMax team could call us. Even better - an instant video call so we can share our screen and explain the issue and have it dealt with immediately. **What problems is ApprovalMax solving and how is that benefiting you?** It is helpful to approve invoices without going into Xero **Official Response from Kasia Bargielowski-Foster:** > Thank you for the thoughtful review and for the kind words about Carmina! We'll be sure to share your feedback with her. We appreciate your insights regarding the workflow settings and your suggestions for more immediate support options. Feedback like this is incredibly helpful as we look for ways to better serve our users during critical periods like month-end. Thank you for helping us understand where we can improve to keep your process moving smoothly! ### 2. ApprovalMax is a Fabulous Tool is our AppStack! **Rating:** 5.0/5.0 stars **Reviewed by:** Nikki D. | Managing Director, Small-Business (50 or fewer emp.) **Reviewed Date:** February 26, 2026 **What do you like best about ApprovalMax?** ApprovalMax is easy to implement, use and support is outstanding! It's a valuable tool in our Clients' businesses, ensuring financial transactions are checked and monitored. It serves as a great security system to ensure transactions are appropriate and authorised. The audit report pushed back into the finance system is great. We also really love that AM gives staff the ability to manage and be responsible for this bills and budgets without them having access to the finance system. **What do you dislike about ApprovalMax?** Nothing comes to mind. If I ever have 'issues' Support is very accessible and responsive! **What problems is ApprovalMax solving and how is that benefiting you?** Ensuring the right people in business are seeing, checking and approving bills. Adding an extra set of eyete to check what is being processed and coding. Keeping staff contained to their 'areas' of the business without the risk of them seeing transactions they shouldn't. We really find that keeping staff out of the finance system is a great (unexpected) benefit from using AM. **Official Response from Kasia Bargielowski-Foster:** > Thank you so much for the fabulous 5-star review! We’re honoured to be a part of your AppStack. It’s great to hear that ApprovalMax is providing that extra layer of security for your clients. We’re also thrilled that you’ve had such positive experiences with our support team! We pride ourselves on being accessible and responsive, so we’ll be sure to share your kind words with them. Thanks for being such a great partner! ### 3. Highly Customizable Workflow That Fits Our Business Practices **Rating:** 5.0/5.0 stars **Reviewed by:** John M. | Regional Finance Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** March 10, 2026 **What do you like best about ApprovalMax?** The workflow is customizable depending on our needs and aligned with our business practices. **What do you dislike about ApprovalMax?** If we could add a dashboard for top management users, it would help them view the various metrics they need for the business. For example, it could include budget monitoring, long outstanding payments that have not been processed, and the time spent on each approval—whether by the maker or the approver—so we can better understand responsibilities and turnaround time. Having these and other operating metrics in one place would help us monitor performance and improve our processes. **What problems is ApprovalMax solving and how is that benefiting you?** We’ve eliminated a lot of paper consumption, and we can approve bills more efficiently because we’re able to review the details online without needing a physical copy to examine. Also, we can eliminate the use of emails in approving since sometimes email are being neglegted and overseen. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the great review! We're so happy that ApprovalMax is helping your team move away from paper and email approvals while aligning with your business practices. We also appreciate your feedback regarding a management dashboard. It is a great suggestion for improving process visibility, and we have shared those thoughts with our product team for future consideration. Thank you for your support and for helping us understand how we can better serve your management team! ### 4. User-Friendly Invoice Management with Seamless Integration **Rating:** 4.5/5.0 stars **Reviewed by:** Mae-Anne H. | Small-Business (50 or fewer emp.) **Reviewed Date:** March 18, 2026 **What do you like best about ApprovalMax?** I really appreciate that ApprovalMax is very user-friendly and straightforward, making it easy to understand its purpose. It allows me to see everything, including every invoice, which is even better because it's integrated with our Xero system. I also like how it detects duplicates—if an invoice is already in Xero, ApprovalMax alerts us when processing the same invoice number and amount, which helps with control. Additionally, the transition to using ApprovalMax was very smooth, thanks to the hands-on support from the ApprovalMax team, who answered all our queries and helped throughout the integration process. **What do you dislike about ApprovalMax?** Maybe it's the generation of reports where we can generate the reports for all of the organizations that we have. Because currently, what we are doing is going into one organization to generate a report. If we can have one generation or maybe consolidated reports for all of the organizations that we have in ApprovalMax, that will be helpful for us. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax enhances control over bill submissions with designated approvers, integrates with our system to simplify invoice handling, and detects duplicates, saving us from manual errors. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the review! It’s great to know that the hands-on support from our team made your transition to ApprovalMax so smooth. We also appreciate your feedback regarding consolidated reporting. Your input is very helpful as we look for ways to improve in this area. Thank you for your support and for helping us understand how we can better serve your organization! ### 5. Streamlines Approval Processes, But Needs Better Support **Rating:** 4.0/5.0 stars **Reviewed by:** Harpreet S. **Reviewed Date:** February 15, 2026 **What do you like best about ApprovalMax?** I like the way ApprovalMax helps flow through the conditions set and only sends things to approvers based on their conditions without letting the admin worry about it. I appreciate how it allows for setting up approval limits, like a user approving amounts up to $1,000, and then automatically directing higher amounts to another user. **What do you dislike about ApprovalMax?** Sometimes, I have issues with 2FA for other users who do not know it or have forgotten it, so a lot of hurdles need to be jumped before a resolution is made. Sometimes support is a bit of a pain, especially around new features like nudge audit. I don't think a lot of thought was given, or perhaps user expectation is different from what ApprovalMax has. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps my clients go paperless and speeds up approvals, depending on user activity. I like how it automates workflow by only sending tasks to relevant approvers, reducing the admin's workload. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 4-star review, Harpreet! We're glad we can help your clients move toward a paperless process. We also really appreciate your candid feedback regarding 2FA hurdles and the nudge feature. It’s clear that our support and feature implementation didn't quite meet your expectations in these areas, and we take that seriously. Regarding 2FA, we have some troubleshooting guides in our Help Centre designed to help admins get users back on track faster. As for the Audit Nudge, your perspective on user expectations is incredibly valuable - we'll be sharing your comments directly with our Product Team as they refine these newer tools. Thank you for helping us improve, and for being a part of the ApprovalMax community! ### 6. User-Friendly with Stellar Support **Rating:** 5.0/5.0 stars **Reviewed by:** Mandy B. **Reviewed Date:** February 08, 2026 **What do you like best about ApprovalMax?** I appreciate ApprovalMax for its clear process and user-friendly interface. It makes accessing documents and history easy and straightforward. I like that I can jump directly into the bill in Xero, which is very convenient. I also value the variety of reports available, and the ability to save customized reports for easy access to the information I need. **What do you dislike about ApprovalMax?** Sometimes reassigning an approval can be a bit tricky depending on the workflow matrix. For some reason, sometimes the person you want to reassign to is not available in the dropdown list. It takes a bit of work to get the workflow right, but once it is up and running, it is worth the effort. It would be good to have a supplied guide for our clients to complete to assist them in deciding how to best choose criteria. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax provides an effective approval process with minimal disruption and a clear audit trail. It integrates seamlessly with Xero, offers a user-friendly interface, and allows easy access to documents and customizable reports. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the fantastic 5-star review, Mandy! We’re so pleased to hear that ApprovalMax is adding real value to your Xero workflow and helping you with report easily on what's going on. We also really appreciate your honest feedback regarding the workflow matrix and reassigning approvals. We know that getting the initial logic perfect can take some fine-tuning, and your idea for a client decision guide is a brilliant suggestion. If you ever run into that dropdown list issue again, please don't hesitate to reach out to our support team - we’d love to take a closer look and make sure everything is syncing exactly as it should. Thanks for being a part of the ApprovalMax community! ### 7. Flexible and Easy Invoice Approval Solution **Rating:** 4.0/5.0 stars **Reviewed by:** Ilan G. | Accounting Firm Manager, Accounting, Small-Business (50 or fewer emp.) **Reviewed Date:** April 30, 2026 **What do you like best about ApprovalMax?** I like ApprovalMax for its quick setup, especially when using integrations, as everything syncs easily. I also appreciate the flexible workflow for approvals, which allows me to select numerous options when setting who can approve or what limits they have. **What do you dislike about ApprovalMax?** I think ApprovalMax could have better integration with QuickBooks and more features like Xero. Also, integration with other ERP systems would be good. **What problems is ApprovalMax solving and how is that benefiting you?** I use ApprovalMax for authorizing invoices to be posted in QuickBooks. It has a quick setup and flexible workflow for approvals, allowing easy integration and syncing, with options to set limits for approvers. **Official Response from Holan Nguyen:** > Ilan, glad the setup experience and workflow flexibility are working well. Having full control over who approves what and at what limits makes a real difference day to day. Your point on QuickBooks and broader ERP integrations is well-received. We're continuously working on expanding our QuickBooks capabilities and will keep you posted as things develop. Thank you for sharing your experience with us! ### 8. Effortless Approval Automation with Seamless Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Consulting | Mid-Market (51-1000 emp.) **Reviewed Date:** January 07, 2026 **What do you like best about ApprovalMax?** 1. Streamlined and automated approval workflows I love that ApprovalMax lets me design custom multi-step approval processes for bills, purchase orders, and expenses based on roles, amounts, suppliers, and other criteria. This replaces slow, manual email or paper approvals with rules-based automation that keeps everything moving efficiently. 2. Ease of use and flexibility The platform is intuitive and simple to use, even for colleagues who aren’t finance experts. It’s easy to set up workflows, adjust them as needs change, and tailor approval steps without complicated configuration. 3. Strong integration with accounting systems ApprovalMax works seamlessly with tools like Xero and QuickBooks Online, so approvals, budgets, and audit trails stay synced with our accounting data. That integration makes the whole process feel like one connected system. 4. Increased visibility and control I really value the real-time visibility into pending approvals, spend control, and audit logs. This gives our team confidence that we’re staying within budgets, enforcing policies consistently, and keeping a reliable record for compliance and reporting. 5. Mobile and on-the-go approvals Approvers can act from anywhere using the mobile app or web interface, which speeds up decisions and reduces bottlenecks when people are out of the office **What do you dislike about ApprovalMax?** I usually position dislikes like these as opportunities for improvement rather than deal-breakers. ApprovalMax is extremely useful overall, but a few refinements around usability, reporting, and onboarding would make the experience even stronger. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax solves the core problem of manual, inconsistent, and slow approval processes for financial workflows. Before implementing ApprovalMax, our team struggled with approvals that were often done by email or spreadsheets, leading to lost requests, unclear accountability, and delays in processing bills, purchase orders, and expenses. Problems ApprovalMax Solves 1. Manual and time-consuming approval workflows Paper trails and email chains made it hard to track who needed to approve what and when. 2. Lack of standardised controls Different teams followed different processes, which led to inconsistent approvals and compliance risks. 3. Poor visibility into pending items It was difficult to see what was awaiting approval or why things were delayed without chasing people. 4. Inefficient integration with accounting systems Approvals were often disconnected from systems like Xero or QuickBooks, creating data silos and reconciliation headaches. How That’s Benefiting Me / Our Team 1. Faster, more efficient approvals ApprovalMax centralises all approval requests and automates routing based on rules (amounts, roles, departments). This cuts out email back-and-forth and significantly speeds up approvals. 2. Clear accountability and transparency Every request shows who needs to approve it and why, with a complete audit trail. That clarity has made it easier to follow internal policies and demonstrate compliance. 3. Better integration with accounting systems Since everything syncs with our core accounting software, approvals tie directly into financial records. That reduces errors and saves time on reconciliation and data entry. 4. Improved visibility and control Dashboards and notifications help me see what’s pending and act quickly, preventing bottlenecks and ensuring expenses and orders are processed in a timely manner. 5. Reduced administrative burden Automating rules and workflows frees up hours that used to be spent chasing approvals, letting me focus on higher-value work. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the thoughtful review - its great to hear ApprovalMax is giving you the flexibility, efficiency and control you need. We also appreciate your thoughts on how we can improve. You'll be pleased to hear onboarding and usability are key for us going in to 2026. If you have any specific recommendations on the reporting side, we'd love to hear your ideas via our Customer Feedback Tool (https://support.approvalmax.com/en/articles/414754-how-do-i-get-to-the-customer-feedback-tool-in-approvalmax) ### 9. Streamlines PO and Bill Approvals with Stellar Support **Rating:** 4.0/5.0 stars **Reviewed by:** Mai P. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 31, 2026 **What do you like best about ApprovalMax?** I use ApprovalMax to link with Xero and optimize the process of making requests for Bills and POs. I like that it makes things easier to do and cuts off the manual processes. I appreciate their services and their fast responses, especially when I have issues, as they come up with solutions quickly. **What do you dislike about ApprovalMax?** can the team input more data to help us with control the inventory count? **What problems is ApprovalMax solving and how is that benefiting you?** I use ApprovalMax to link with Xero to make our requests for Bills and POs easier and cut off manual processes. Their fast responses solve issues quickly. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the review, it’s always wonderful to hear positive feedback about the team! We also appreciate your feedback regarding inventory data. We’re always interested in how our users customize the platform to fit their specific workflows, and your input is very helpful as we look for ways to better serve your team. Thank you for the support and for sharing your experience with us! ### 10. Ease of Use **Rating:** 4.5/5.0 stars **Reviewed by:** Nova S. | Regional Finance Head, Small-Business (50 or fewer emp.) **Reviewed Date:** March 17, 2026 **What do you like best about ApprovalMax?** Easy to use and understand the process. Also, there are a lot of training materials online. **What do you dislike about ApprovalMax?** Some slight improvements or customization must be provided like, if we go for testing phase only, there should be a testing environment so that all testing done do not mixed up with live postings in Xero. Or there should be an option to suspend the connection to Xero so that it will not directly link to our books when doing the testing. **What problems is ApprovalMax solving and how is that benefiting you?** Automation, uniformity on the process for all properties, centralization of documents and approval matrix will be ensured and monitores. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the review! It’s great to hear that ApprovalMax is helping you achieve uniformity and centralization across your properties. We also appreciate your feedback regarding testing. We understand how important it is to feel confident in your setup and your input is very helpful as we look for ways to make the experience even smoother. Thank you for your support and for helping us understand how we can better serve our users! ### 11. Streamlined Bill Processing with Reliable Support **Rating:** 5.0/5.0 stars **Reviewed by:** Kylie C. **Reviewed Date:** February 09, 2026 **What do you like best about ApprovalMax?** I like that ApprovalMax allows our reviewers or approvers of bills to approve or review bills on the go. The setup process was quite easy, especially syncing with our Xero software program. The support team is very helpful, providing quick responses, which is extremely beneficial. **What do you dislike about ApprovalMax?** We need to improve the setup of our workflow for approving bills. Specifically in our business, the employee base is growing, and we are often changing or having to add extra reviewers and approvers. So I think it's just the initial setup of our workflow. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax streamlines processing bills, allowing us to raise purchase orders and match bills easily. It enables on-the-go approvals, which is a big help. **Official Response from Kasia Bargielowski-Foster:** > Hi Kylie, thank you so much for the 5-star review! It’s great to hear that the Xero sync is making bill processing so much easier for your team. We’re also glad our support team has been there to provide the quick responses you need. We completely understand that as a business grows, updating the workflow to include new team members can feel like a moving target. If you ever find yourself stuck or want to ensure your setup is as efficient as possible, please don't hesitate to reach out to our support team. They’re always happy to help troubleshoot your setup and share tips on how to best structure those new approval levels! Thanks for being such a great partner and for choosing ApprovalMax. ### 12. ApprovalMax: Evolving with AI and Seamless Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Mark Jefferson M. | Small-Business (50 or fewer emp.) **Reviewed Date:** March 10, 2026 **What do you like best about ApprovalMax?** What I like about ApprovalMax is that it evolves, always bringing in new features and adapting to new trends in reporting like A.I. It automatically suggests things that help our process. It's very convenient for approving bills, POs, and refunds. Plus, people in my team are happy using it because it's mobile-friendly. The initial setup was very smooth too. **What do you dislike about ApprovalMax?** None so far **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax controls the process flow with strong internal controls. It adapts to trends and suggest improvements, aiding our accounting. It’s convenient for bill, PO, and refund approvals, and mobile-friendly. Our team is happy using it. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! We're so pleased to hear that your team is enjoying the mobile experience and that the initial setup was a success. It is great to know that you value how ApprovalMax continues to evolve. Hearing that our updates are keeping your team happy while maintaining strong controls is a huge win for us. We appreciate the support and look forward to bringing you even more updates soon! ### 13. Seamless Workflow and Customizable Reports **Rating:** 5.0/5.0 stars **Reviewed by:** Ashleigh G. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 11, 2026 **What do you like best about ApprovalMax?** I like the flexibility ApprovalMax has with customizable reports, making it easier to identify errors or issues. I also appreciate how the platform pulls information from documents with minimal error. My team thought the setup was great, and overall, it makes the workflow seamless and dramatically reduces human error. **What do you dislike about ApprovalMax?** I had an issue where it incorrectly coded stamp duty on invoices as GST on Expenses. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax makes workflow seamless, reduces human error, ensures everything matches up, and offers customizable reports that make identifying errors easier while pulling information with minimal error. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review, Ashleigh! We're so glad to hear that ApprovalMax is helping your team reduce human error and giving you better visibility. We also appreciate you flagging the specific issue with stamp duty coding. Feedback like this is incredibly helpful as we continue to refine the platform, and it is great to know that, overall, your team found the setup easy and the workflow seamless. We appreciate the support and you taking the time to help us improve! ### 14. ApprovalMax: Streamlined Approvals with Compliance Confidence **Rating:** 4.5/5.0 stars **Reviewed by:** Mary Grace P. | Management Accountant, Small-Business (50 or fewer emp.) **Reviewed Date:** March 18, 2026 **What do you like best about ApprovalMax?** The best thing about ApprovalMax is how it streamlines and automates approval workflows, giving finance teams tighter control, faster processing, and stronger fraud prevention, all while integrating seamlessly with accounting platforms like Xero, which is what we’re currently using. **What do you dislike about ApprovalMax?** The approval workflows are flexible, but they aren’t infinitely customizable. If you need more advanced or highly unique approval structures, you may end up relying on workarounds. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax automates routing so that bills, invoices, and purchase orders reach the right approvers right away. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the review! It’s wonderful to hear that ApprovalMax is providing your team with tighter control and stronger fraud prevention through your Xero integration. We also appreciate your feedback regarding workflow flexibility. We aim to strike the best balance between powerful automation and a user-friendly setup, and your insights are very helpful as we continue to refine our customization options. Thank you for the support and for helping us understand how we can better serve your team! ### 15. Seamless Xero Integration and Paperless Approvals with a Clear Audit Trail **Rating:** 5.0/5.0 stars **Reviewed by:** KC E. | Group Financial Supervisor, Small-Business (50 or fewer emp.) **Reviewed Date:** March 22, 2026 **What do you like best about ApprovalMax?** It integrates with Xero and supports paperless approvals, with an audit trail for tracking. **What do you dislike about ApprovalMax?** None so far. Everything is good in Appmax **What problems is ApprovalMax solving and how is that benefiting you?** I have to chase approvers and follow up on requests through email. **Official Response from Holan Nguyen:** > Thank you for the 5-star review, KC! It's great to hear everything is running smoothly and that the integration is making your approvals process easier. Your feedback means a lot to us! ### 16. User-Friendly Transition to Automated Workflows **Rating:** 5.0/5.0 stars **Reviewed by:** Jay Mark D. | Small-Business (50 or fewer emp.) **Reviewed Date:** March 10, 2026 **What do you like best about ApprovalMax?** I use ApprovalMax for bills, batch payment, and purchase order management. I really appreciate the easy matching of purchase orders and bills with check and balance features. The budget checking and matching capabilities stand out to me, as well as the integration with Xero for batch payments. The setup was very user-friendly too. **What do you dislike about ApprovalMax?** None **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax makes it easy to match purchase orders with bills and ensures effective budget checking and balance. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! It is great to know that the integration with Xero and our user-friendly setup have made your transition to automated workflows so smooth. We aim to make managing the entire AP lifecycle from purchase order to payment as seamless as possible, and your feedback confirms we are on the right track. We appreciate the support! ### 17. Seamless Xero Integration, Major Upgrade from Previous System **Rating:** 5.0/5.0 stars **Reviewed by:** Bal B. | Director of Finance and Resources, Mid-Market (51-1000 emp.) **Reviewed Date:** December 22, 2025 **What do you like best about ApprovalMax?** Linked with our Xero instance to approve all POs and invoices **What do you dislike about ApprovalMax?** Nothing really. Does what we need it to and was a really big step up from our previous system **What problems is ApprovalMax solving and how is that benefiting you?** Paperless approval process. Audit trail. Sets limits and ensures approval process is adhered to - you cannot raise a PO or pay an invoice that is beyond your sign off level. And all levels must be completed ### 18. OCR That Captures Data Effortlessly **Rating:** 5.0/5.0 stars **Reviewed by:** Jayann A. | Accounts Payable Specialist, Small-Business (50 or fewer emp.) **Reviewed Date:** March 18, 2026 **What do you like best about ApprovalMax?** OCR feature that captures the data from the attachment **What do you dislike about ApprovalMax?** Incorrect amount/date/reference being captured by the OCR feature **What problems is ApprovalMax solving and how is that benefiting you?** Manual input of data **Official Response from Holan Nguyen:** > Thank you for the 5-star review, Jayann! It's great to know that Capture is saving your team from manual data entry. We hear you on the occasional inaccuracies Capture picks up. Our team is already working on improving that accuracy, and we'll keep you posted as things develop. ### 19. Effortless Setup, Excellent Support, and Seamless Xero Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Gavin M. | Managing Director, Mid-Market (51-1000 emp.) **Reviewed Date:** October 26, 2025 **What do you like best about ApprovalMax?** when set up it is very easy to use , customer support is excellent ,integrates with Xero easily and I use Approval every day at any time and from anywhere in the world **What do you dislike about ApprovalMax?** there is not a thing I dislike about ApprovalMax **What problems is ApprovalMax solving and how is that benefiting you?** We moved from a paper based supplier invoicing approvals which took time and could not be done remotely . With ApprovalMax we go from completing req s to orders to approvals by various people in the organization to be approved then finally by the Managing Director - me - and at any stage in this process question can be sent to anyone or several persons in the organization asking for clarifications . Spending limits can be set for different titles of people in the process **Official Response from Dee Johns:** > We’ll take that as high praise, Gavin — from paper trails to approvals anywhere in the world, that’s quite the journey… and not a single dislike along the way! ### 20. User-Friendly Experience **Rating:** 5.0/5.0 stars **Reviewed by:** Chen W. | Director, Small-Business (50 or fewer emp.) **Reviewed Date:** March 12, 2026 **What do you like best about ApprovalMax?** User friendly and stable features. The customer support is strong and easy to integrate to Xero **What do you dislike about ApprovalMax?** The price can be a little more affordable for the singapore market especially. **What problems is ApprovalMax solving and how is that benefiting you?** Helping our clients manage their internal processes with strong controls so data is verified by various parties before populated to our accounting system xero. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! We are so pleased to hear that ApprovalMax is helping your clients maintain strong internal controls. We also appreciate your feedback regarding our pricing in Singapore as we continue to evaluate how we can best support our partners globally. Thank you for the support and for being a part of our community! ### 21. Bill approval made easy **Rating:** 4.5/5.0 stars **Reviewed by:** Pallekonda S. | Financial Analyst, Tax and Accounting Solutions, Mid-Market (51-1000 emp.) **Reviewed Date:** October 01, 2025 **What do you like best about ApprovalMax?** The ease of use of the software and the amount of info extracted from uploaded bills. Quickbooks and Xero can be easily integrated and implemented with ApprovalMax. It also captures duplicate bills without having to push through to Quickbooks/Xero which is a great asset for businesses with volumes of bills. **What do you dislike about ApprovalMax?** Sometimes it doesn't automatically add the approvers for the bills which is annoying and had to redo the upload again. **What problems is ApprovalMax solving and how is that benefiting you?** Quantity of bills without duplicates or wrong uploads is totally solved by ApprovalMax. This makes accounts payable faster without paying extra to the suppliers. **Official Response from Dee Johns:** > Thanks for sharing your thoughts Pallekonda. That behaviour isn’t expected, and our support team would be happy to look into it and resolve it for you. You can reach us here: support.approvalmax.com/portal/en/kb/articles/contact-us ### 22. Simple, Easy to Use, and Flexible Two-Way Xero Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Accounting | Small-Business (50 or fewer emp.) **Reviewed Date:** February 09, 2026 **What do you like best about ApprovalMax?** Simple and easy to use, the 2 way integration with Xero gives plenty of options to suit different workflows. **What do you dislike about ApprovalMax?** It does everything I need, would like them to continue developing features. **What problems is ApprovalMax solving and how is that benefiting you?** It is solving the governance requirement of two approvals for my not for profit clients. Having a clear workflow and audit trail of approvals makes audit time a breeze. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! We’re so glad to hear that the Xero integration is providing the flexibility you need to support your Not-for-Profit clients. We're really pleased ApprovalMax is supporting you from an auditability pov - providing that clear, reliable audit trail is exactly why we do what we do. We also hear you on the feature development- keep an eye out for our next Product Update Webinar (link to December's event below)! ### 23. Streamlined, efficient approvals **Rating:** 4.5/5.0 stars **Reviewed by:** Jon S. | Senior Finance Officer, Small-Business (50 or fewer emp.) **Reviewed Date:** October 06, 2025 **What do you like best about ApprovalMax?** ApprovalMax has gained our business vast efficiencies when it comes to approving invoices, purchase orders, and other ad-hoc requests. The granularity in the approval matrix means that all requests are automatically routed through the correct channels, and have a full audit trail before they are processed for approval. **What do you dislike about ApprovalMax?** There could be more visibility over the status of feature requests. Users, myself included, have presented great ideas to build on the foundations of ApprovalMax, which often seem to go unanswered **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax streamlines accounts payable approvals. **Official Response from Dee Johns:** > We’re so pleased to hear ApprovalMax has brought efficiencies to your approvals and audit trail, Jon. We also appreciate your thoughts on feature request visibility – we track all suggestions carefully and are always looking for ways to share updates more clearly with our community. ### 24. Effortless Invoice Detail Capture **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Accounting | Small-Business (50 or fewer emp.) **Reviewed Date:** March 18, 2026 **What do you like best about ApprovalMax?** It easily captures the details of the invoice we are processing. **What do you dislike about ApprovalMax?** None for this feature, as everything is running smoothly with ApprovalMax. **What problems is ApprovalMax solving and how is that benefiting you?** Having the invoice details and amount readily available significantly helps our time management. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! It's great to hear that that everything is running smoothly. We’re glad that the automated capture is making your process more effortless, and we appreciate you taking the time to share your experience with us! ### 25. The platform is easy to navigate, and I can quickly find all the information I need **Rating:** 5.0/5.0 stars **Reviewed by:** Maritza M. | Dispatcher, Mid-Market (51-1000 emp.) **Reviewed Date:** February 23, 2026 **What do you like best about ApprovalMax?** It has streamlined our process and made tracking and approvals much more efficient. **What do you dislike about ApprovalMax?** I would like an easier way to search a vendor **What problems is ApprovalMax solving and how is that benefiting you?** I can quickly find all the information I need when searching for a PO related to an invoice. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5 star review! It’s great to know that tracking and approvals have become more streamlined for your team and that you’re finding the platform easy to navigate. Thank you for the specific feedback on vendor searching; we've shared this with our product team as we continue to refine our features. We appreciate the support! ### 26. Smooth, Paperless Process from Start to Finish **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Health, Wellness and Fitness | Mid-Market (51-1000 emp.) **Reviewed Date:** March 10, 2026 **What do you like best about ApprovalMax?** Smoothen out the process and its a paperless. **What do you dislike about ApprovalMax?** No grouping of accounts for group of expenses for the budget. **What problems is ApprovalMax solving and how is that benefiting you?** The process flow from preparer to final approver. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! We're glad to hear that ApprovalMax is helping you maintain a smooth, paperless process from start to finish. We also appreciate your feedback regarding the grouping of accounts for budgets. Your input is very helpful as we look for ways to make ApprovalMax even more flexible in the future. We appreciate the support and the feedback! ### 27. Streamlined Month-End Close with Better Expense Control **Rating:** 5.0/5.0 stars **Reviewed by:** Felix L. | Chief operating officer, Small-Business (50 or fewer emp.) **Reviewed Date:** July 15, 2025 **What do you like best about ApprovalMax?** ApprovalMax has been a game changer for our finance team. We’ve significantly accelerated our month-end close process while gaining tighter control over our expenses. The approval workflows are clear, easy to set up, and flexible enough to fit our operations. It’s a reliable solution that adds accountability without slowing us down. **What do you dislike about ApprovalMax?** We might migrate on the "capture" feature, but it's too new right now. **What problems is ApprovalMax solving and how is that benefiting you?** - Accelerated Month-End Close - Stronger Expense Control - Improved Transparency and Collaboration - Better Client Confidence over bills approval **Official Response from Dee Johns:** > Felix, this is such great feedback — love that things are moving faster without losing that layer of control. Just to let you know, Capture’s actually been around for over a year now, and hundreds of companies are already enjoying not having to manually enter bills, invoices, POs, and credit notes. Really appreciate you taking the time to share. ### 28. Easy to setup, easy to use **Rating:** 5.0/5.0 stars **Reviewed by:** David M. | Accounts Payable Manager, Mid-Market (51-1000 emp.) **Reviewed Date:** July 14, 2025 **What do you like best about ApprovalMax?** We were previously emailing invoices for approval - but ApprovalMax has streamlined this so that invoices go to the right people for review and approval. As a result, we have greater efficiency of invoice processing, as well as a stronger control environment as invoices aren't entered into Xero without explicit approval. **What do you dislike about ApprovalMax?** Fields can be edited in Xero after approval, though to some degree this is considered necessary. **What problems is ApprovalMax solving and how is that benefiting you?** Stronger control environment in relation to obtaining invoice approvals prior to payment. **Official Response from Dee Johns:** > Thanks for taking the time to share your experience David! It’s great to hear how ApprovalMax has helped you move away from email-based approvals and create a smoother, more controlled process with Xero. ### 29. Approvalmax: A Game-Changer for Our Finance Team **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Consulting | Mid-Market (51-1000 emp.) **Reviewed Date:** December 09, 2025 **What do you like best about ApprovalMax?** Approvalmax has been an amazing addition to our finance team **What do you dislike about ApprovalMax?** Some limitations around expenses and spend claims **What problems is ApprovalMax solving and how is that benefiting you?** It makes invoice uploading,booking keeping and approvals easy **Official Response from Kasia Bargielowski-Foster:** > Thanks for the positive feedback! We're really pleased ApprovalMax is making a positive impact on your team. We also have some great news regarding expenses, its something we're currently working on behind the scenes and will be rolling out a Beta in January 2026 ### 30. ApprovalMax has been a valuable tool in streamlining the approval process. **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Financial Services | Mid-Market (51-1000 emp.) **Reviewed Date:** July 24, 2025 **What do you like best about ApprovalMax?** Using ApprovalMax has helped us streamline the approval process in real time. With the ApprovalMax Capture feature, requests and invoices are automatically routed and approvers are notified instantly, which speeds up decision-making and reduces delays. **What do you dislike about ApprovalMax?** One small limitation I’ve noticed is that when booking invoices with multiple line items and different account codes, the system sometimes only captures one code instead of all the separate ones. We then need to go in and manually correct it. If this could be improved, the Capture feature would be even more accurate and efficient. **What problems is ApprovalMax solving and how is that benefiting you?** With ApprovalMax, the approval workflows are automated and fully visible, so approvers are notified in real time, and we can track the status of requests at any stage. This has significantly reduced delays and improved accountability. **Official Response from Dee Johns:** > Thanks for the thoughtful review — we’re so glad ApprovalMax is supporting faster, more visible approvals. We'd appreciate the opportunity to take a closer look at the Capture point you mentioned; here's how you can get in touch with us: support.approvalmax.com/portal/en/kb/articles/contact-us. ### 31. I have excellent experience using Approval Max. **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Environmental Services | Small-Business (50 or fewer emp.) **Reviewed Date:** July 18, 2025 **What do you like best about ApprovalMax?** I could implement my company AP & AR processes via AM & most importantly AM focal, Matt Georges was extremely helpful & reachable each time we needed his assistance & advice. The integration is perfect. **What do you dislike about ApprovalMax?** The notifications can be an overload at times & the sync time is 2 hours of a wait. **What problems is ApprovalMax solving and how is that benefiting you?** Solves the lack of audit trails and the lack of transparency. Now, with AM, we can see the requesters & approvers and directly & quickly address the problem as there is transparency now. **Official Response from Dee Johns:** > It’s great to hear how you've been able to shape your AP and AR processes using the platform, and we’ll be sure to pass your kind words on to Matt. He’s great at making things easier — we know he’ll really appreciate hearing this. Regarding the sync, you can trigger it manually by clicking the icon (two in from your profile button) on the top right corner, and it will be done in a few minutes. ### 32. Great workflows and great support **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Information Technology and Services | Mid-Market (51-1000 emp.) **Reviewed Date:** September 18, 2025 **What do you like best about ApprovalMax?** ApprovalMax is intuitive and easy to solve issues yourself. The customer support is fantastic. Carmina has been a great support for us to learn more about ApprovalMax. It also integrates with Xero seamlessly. **What do you dislike about ApprovalMax?** Nothing to note. Nothing to note. Nothing. **What problems is ApprovalMax solving and how is that benefiting you?** Workflows and getting the right people to approve invoices. **Official Response from Dee Johns:** > Big thanks for sharing! Approvals made easy, Xero playing nice, and Carmina in the spotlight – sounds like a win all round. ### 33. Making it easy to manage the approval of your business expenses **Rating:** 5.0/5.0 stars **Reviewed by:** 💡 Brendan L. | Founder | Managing Director, Small-Business (50 or fewer emp.) **Reviewed Date:** November 04, 2024 **What do you like best about ApprovalMax?** ApprovalMax has been transformative not only for our own operations but also in the accounts payable services we provide to clients. Getting ApprovalMax up and running is quick and straightforward. With just a few clicks, it connects to Xero (and also integrates seamlessly with Netsuite, QuickBooks, and CIN7), allowing us to set up customised approval workflows. These workflows can be as simple or as complex as needed, accommodating multi-level approvals with ease. Once configured, the system takes over, and approvers receive email notifications whenever a bill is awaiting approval. By importing budgets into Xero, approvers can immediately see the budget impact of each approval, a feature I find particularly useful for tracking expenses against budget in real-time. When a bill is approved, ApprovalMax automatically attaches a full audit trail in Xero, greatly simplifying our interactions with auditors, especially for our not-for-profit clients. With ApprovalMax, we’ve completely eliminated paper processes and gained oversight into pending approvals, enabling us to close month-end faster and more efficiently. Whenever I’ve needed support, the ApprovalMax customer service team has been prompt, knowledgeable, and responsive, making the experience even smoother. **What do you dislike about ApprovalMax?** The Slack integration is great for being notified of new bills to approve. But unfortunately you still need to have email notifications turned on. I'm sure they'll fix this soon. **What problems is ApprovalMax solving and how is that benefiting you?** track and manage approvals efficiently but also increased the risk of users confusing genuine requests with potential scams. With ApprovalMax, all approvals are now centralised within a single platform, offering a secure, structured process for bill approvals. This allows us to offer accounts payable as a service, where we handle the administrative side, while clients retain full control to monitor and review bills. Clients can now easily verify expenses, check for accuracy in coding, and take ownership over the authenticity of each expense. This streamlined approach brings clarity and confidence, both in managing approvals and in protecting against fraud. **Official Response from Masha Komarova:** > Thanks Brendan. We're thrilled to hear that ApprovalMax has made such a difference to your business. Your email notifications settings shouldn't affect your Slack integration. You might need to review your 'my profile' settings. If you need assistance, feel free to reach out to our support team - we're happy to help! ### 34. Excellent, cost effective app to manage expenses and correct coding for finance teams **Rating:** 5.0/5.0 stars **Reviewed by:** Aaron L. | CEO, Mid-Market (51-1000 emp.) **Reviewed Date:** May 07, 2025 **What do you like best about ApprovalMax?** So flexible to allow whatever workflows you want or need, but tight to enusre nothing happens without following the correct workflow **What do you dislike about ApprovalMax?** Not much to dislike. we use it on every client we can. **What problems is ApprovalMax solving and how is that benefiting you?** Delegations of authority and allocating expenses to the correct GL codes and P/L's **Official Response from Dee Johns:** > Thank for the glowing review, Aaron — love that ApprovalMax is striking the right balance between flexibility and control for your clients. ### 35. Simplification of Payables Approvals processes within organisations **Rating:** 5.0/5.0 stars **Reviewed by:** Cassandra S. | Director, Small-Business (50 or fewer emp.) **Reviewed Date:** September 18, 2024 **What do you like best about ApprovalMax?** We have been Xero Partners for a number of years, and have clients with supplier bill and expense approvals processes that range from simple to more complex, and with potentially more than a single authoriser required. ApprovalMax has helped simplify this approvals process - allows our clients to have visibility of what expenses are being incurred, and ensure the accounting treatment or tracking is correct, prior to it hitting the ledger. With the added bonus of supplier approval protocols in play, we know that fraud mitigations is occuring at all levels within the Accounts Payables Process. **What do you dislike about ApprovalMax?** Not sure its a dislike, but it does make you think more strategically about how you manage expense approvals in your business. To gain the full benefit of AM, you need the team (from the business owner down), to be engaged with the product **What problems is ApprovalMax solving and how is that benefiting you?** Simplification of approvals processes related to Accounts Payables Processing - eliminates the need for to and fro emails to gain the right approvals from the right people at the right time. **Official Response from Masha Komarova:** > Thanks for the 5 stars, Cassandra! It's great to hear ApprovalMax has been able to simplify the accounts payable workflows for both you and your clients, whilst providing peace of mind—that's exactly what we aim to do. ### 36. Great app to manage simple and complex approvals **Rating:** 5.0/5.0 stars **Reviewed by:** Helina P. | CEO, Small-Business (50 or fewer emp.) **Reviewed Date:** December 17, 2024 **What do you like best about ApprovalMax?** ApprovalMax makes it very simple to manage all levels of complexities with regards to approvals. Not only can you manage multi-level user approval steps, but you can also set approval workflows based on accounts, classes, or locations that the transaction is allocated to or dollar thresholds. With the new receipt capture feature, it is simple to manage the complete bill and expense workflows automation with ease. **What do you dislike about ApprovalMax?** I would love to see some further development to support expense report approvals for employee reimbursements. **What problems is ApprovalMax solving and how is that benefiting you?** Complex approval automation workflows. Typically, team default to approvals in email chains, or worse, printed documents. ApprovalMax digitizes and automates the workflows to ensure ease of use and compliance. ### 37. Trusted Partner for Approval Management **Rating:** 5.0/5.0 stars **Reviewed by:** Peter Sean M. | Director, Mid-Market (51-1000 emp.) **Reviewed Date:** July 31, 2024 **What do you like best about ApprovalMax?** I love the simplicity of the solution. It doesn't aim to be everything, but rather solves a key problem in business and covers a range of areas from purchase orders, supplier bills, sales invoices and more. The integration with Xero is also really easy to set up. Finally, the team are always available to support when we have issues. **What do you dislike about ApprovalMax?** It is hard to come up with many issues with the product. Perhaps my current issue is the new capture feature is not yet mature enough to replace our existing tool. **What problems is ApprovalMax solving and how is that benefiting you?** - It streamlines the approval process for our clients which is often done manually or over emails. - It provides a structured approval process with an audit trail and ability to follow up on outstanding approvals. - It allows approvers to review budget and also match to Purchase Orders **Official Response from Masha Komarova:** > Thanks Peter, we're thrilled to hear you are loving the product and we've been able to remove some of those tedious approval workflows you had previously. We'd love to hear how you are using Capture and what your existing tool provides. Please share your thoughts on the ApprovalMax feedback tool. https://support.approvalmax.com/portal/en/kb/articles/customer-feedback-tool-16-3-2022 ### 38. Superb for controls and processes **Rating:** 5.0/5.0 stars **Reviewed by:** Stuart H. | Founder, Small-Business (50 or fewer emp.) **Reviewed Date:** August 08, 2024 **What do you like best about ApprovalMax?** It's easy to use and to scale business processes using approvalMax You can build processes that are as simple or complex as required, and the connections to xero, dext and other accounting packages make implementation nice and straightforward **What do you dislike about ApprovalMax?** The receipt Capture is still new, I wouldn't say I dislike it, but it will be exciting to see how quickly that can develop as this could be huge for businesses on the larger softwares that don't have this functionality currently **What problems is ApprovalMax solving and how is that benefiting you?** As an accountant it's been fundamental for building the outsourced finance function Bringing in scalable processes that enhance controls has been critical to this **Official Response from Masha Komarova:** > Thanks Stuart, we're so pleased to hear you're loving ApprovalMax and how it supports your business needs. As an early adopter of ApprovalMax Capture, we’re excited about the new opportunities it will create for our customers. ### 39. Seamless integration and customizable **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Non-Profit Organization Management | Mid-Market (51-1000 emp.) **Reviewed Date:** June 10, 2024 **What do you like best about ApprovalMax?** Integration with oher platform like Dext and Xero **What do you dislike about ApprovalMax?** Reporting is lacking, would appreciate much more automation on reporting **What problems is ApprovalMax solving and how is that benefiting you?** Different tiers approval for procurement stage **Official Response from Masha Komarova:** > Thank you for leaving a review. ApprovalMax offers both request and line-item level reports, along with scheduled reporting features that allow you to set a schedule for generating reports and sending them to selected email addresses etc. We’d love to hear your thoughts on any additional reporting features you’d like to see. Please share your feedback in the ApprovalMax customer feedback tool - https://support.approvalmax.com/portal/en/kb/articles/customer-feedback-tool-16-3-2022 ### 40. Very nice experience **Rating:** 4.0/5.0 stars **Reviewed by:** Amit J. | Enterprise (> 1000 emp.) **Reviewed Date:** August 24, 2023 **What do you like best about ApprovalMax?** Its too smooth and having high security enabled **What do you dislike about ApprovalMax?** Sometimes do lagging, and we can't use third party websites while suffering **What problems is ApprovalMax solving and how is that benefiting you?** It should have digitally automatic signature options preloaded in it ### 41. Good for approving Work Flows but little confusing to use **Rating:** 4.0/5.0 stars **Reviewed by:** Zachary B. | Mid-Market (51-1000 emp.) **Reviewed Date:** March 05, 2023 **What do you like best about ApprovalMax?** A major perk of the system is the ease of setting up approval processes very simple and effective and easily integrated for notifications. **What do you dislike about ApprovalMax?** Approval max could use an improved layout and some updated features to help cross work flows if needed. **What problems is ApprovalMax solving and how is that benefiting you?** Approval max can be a bit slow and outdated however, i believe they have been working on a new look and new features recently. ### 42. a good system for approving and raising POs **Rating:** 4.5/5.0 stars **Reviewed by:** Tamer e. | Purchasing Specialist, Mid-Market (51-1000 emp.) **Reviewed Date:** November 22, 2022 **What do you like best about ApprovalMax?** Easy to use and ability to create customised reports **What do you dislike about ApprovalMax?** Very hard to search POs with the specific search criteria **What problems is ApprovalMax solving and how is that benefiting you?** Creating POs digitally and getting them approved with tracking of the status ### 43. User friendly approval system **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Computer Software | Mid-Market (51-1000 emp.) **Reviewed Date:** August 31, 2022 **What do you like best about ApprovalMax?** Good flexibility to create bespoke approval hierarchies based on value, department etc. Email notifications are very effective and make it easy to approve in a single click. **What do you dislike about ApprovalMax?** Doesn't seem to have much automation when it comes to input - for example auto-scanning of quotes or invoices for coding prior to approval request would be a great feature (similar to what expense claim systems such as Xero Expenses, Webexpenses, Expensify, Concur do now. **What problems is ApprovalMax solving and how is that benefiting you?** The manual emailed approval of purchase orders and invoices. Not having an audit trail of who approved what expense, when. No efficient system for keeping all approvals in once place. ### 44. Transparent Expenditure Tracking **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Hospitality | Small-Business (50 or fewer emp.) **Reviewed Date:** December 29, 2021 **What do you like best about ApprovalMax?** ApprovalMax is easy to use and not only helps to make everything transparent for future auditing purposes but also ensures a smooth and quick process for getting expenditures approved and signed off. What's more, everything goes straight into your accounting software, saving the finance department time and preventing errors in data capturing. **What do you dislike about ApprovalMax?** The plus features for QuickBooks Online aren't as advanced as the plus features for Zero. I know the dev team is currently working on this, though, and I am excited for when these awesome features become available for QuickBooks Online. The Budgeting tool, in particular, is going to be an absolute game-changer for my managers! **What problems is ApprovalMax solving and how is that benefiting you?** Besides the QBO version not being advanced as the Zero version, I have no issues with the ApprovalMax team. Their support team and sales consultants are absolute stars and I love working with and interacting with them. I also love it when they use us as their guinea pigs. ### 45. Makes submitting volunteer expenses easy **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Non-Profit Organization Management | Small-Business (50 or fewer emp.) **Reviewed Date:** September 23, 2020 **What do you like best about ApprovalMax?** - Remembers repeat suppliers to save having to input the same details repeatedly - Clear sign off and approval process so reduced internal admin and confusion - Option of changeable tax (ie VAT or no VAT) plus it does the maths for you of adding up total expenses - Ability to attach pdfs and files so can upload photographs of receipts whilst I don't have access to a scanner - Remembers departments for coding to make it easier to track budgets and ensure accurate coding, you are able to scroll through these to find the most appropriate department for the expense rather than trying to remember it off the top of your head. **What do you dislike about ApprovalMax?** - Large volume of daily updates on outstanding requests - If an expense is miscoded it seems to be impossible to go in and edit the request once it is submitted so you have to duplicate the work to redo the same expense rather than simply clicking to update the coding. **Recommendations to others considering ApprovalMax:** Creating an easy to follow user guide for staff makes the new system really easy and quick to pick up and improves efficiency. **What problems is ApprovalMax solving and how is that benefiting you?** - Ensures expenses are paid to volunteers in a timely manner - Easier to keep track of invoices and POs provided to corporate partners - Faster approval process that is more flexible to accommodate remote and home working, don't need to wait for a senior member of staff to be in the office to sign off an expense. - Reduces the admin of needing to find out the status of an expense when you can log in and track it ### 46. Approval Max Finance System **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Law Practice | Mid-Market (51-1000 emp.) **Reviewed Date:** July 31, 2019 **What do you like best about ApprovalMax?** When items are pre-populated it makes it very easy to load documents for approval. **What do you dislike about ApprovalMax?** Cannot be centralized to all network-based teams. Each Network team if not central can only access companies listed as per their team. The PDF invoices or quotations sometimes cannot get loaded due to their size, this means you have to wait for IT Team to compress the files 1st. **What problems is ApprovalMax solving and how is that benefiting you?** Quick Approvals. Auto generates Purchase Orders PO numbers can never be repeated which makes payment tracking seamless. - [View ApprovalMax pricing details and edition comparison](https://www.g2.com/products/approvalmax/reviews?section=pricing&secure%5Bexpires_at%5D=2026-05-13+09%3A29%3A12+-0500&secure%5Bsession_id%5D=f8562ad8-c428-4e9e-9dc1-ff134d8682a7&secure%5Btoken%5D=2eb7f46710bc31e27bd6812f2a1bdf3eb5332ceaf8eedb805bb12b4942928353&format=llm_user) ## ApprovalMax Integrations - [Dext](https://www.g2.com/products/dext/reviews) - [NetSuite](https://www.g2.com/products/netsuite/reviews) - [QuickBooks Online](https://www.g2.com/products/quickbooks-online/reviews) - [Xero](https://www.g2.com/products/xero/reviews) ## ApprovalMax Features **Data Management** - Consolidation - Classification - External Sources - Integration - Cleaning **Invoice Management** - Capture - Supplier Portal - Repository **Invoice Generation** - Templates - Digital Invoices - Recurring Invoices **Operating System** - PC Operating System - Mac Operating System - Linux Operating System **Document Processing** - File Type - Data Extraction - Mobile Capability - Intelligent Processing - Image Enhancement **Reporting** - Status - Customer Credit - History **Agentic AI - Accounts Payable (AP) and Spend Analysis** - Decision Making **Agentic AI - Accounting & Finance** - Autonomous Task Execution **Analytics** - Benchmarking - KPIs - Compliance - Errors **Invoice Processing** - Matching - Payments - Workflows - Tax Compliance **Invoice Processing** - Approvals - Batch Processing - Consolidation - Match Invoices **Platform Additional Functionality** - Integration - File Conversion - Windows and Mac **Integrations** - Accounting - ERP - CPM **Analytics** - Due Dates - Benchmarking - KPIs **Analytics** - Due Dates - Cashflow - KPIs - Payment Tracking **Recovery** - Historical payments - Overpayments **Transactions** - Credits - Invoices - Payments **Agentic AI - OCR** - Autonomous Task Execution **Integration** - Accounting - Payment Integration - ERP **Integration** - Accounting - Payments - ERP - Account Sync **AP Data Processing** - Workflows - Transparency - Controls **Workflows** - Approvals - Reconciliation **Agentic AI - Invoice Management** - Cross-system Integration - Adaptive Learning - Proactive Assistance **Agentic AI - Accounts Receivable Automation** - Autonomous Task Execution **AI - Accounts Receivable** - Generative - Responses - Predictive Analytics **Risk** - Analysis - Identification - Scoring **Recovery** - Recoup - Reporting **Audit** - Filters - Post Audits - Overpayments - Duplicates **Fraud** - Vendor Checks - Data Generation - Monitoring **Agentic AI - AP Automation** - Autonomous Task Execution - Proactive Assistance - Decision Making ## Top ApprovalMax Alternatives - [BILL AP/AR](https://www.g2.com/products/bill-ap-ar/reviews) - 4.4/5.0 (1,778 reviews) - [Tipalti](https://www.g2.com/products/tipalti/reviews) - 4.5/5.0 (399 reviews) - [Coupa](https://www.g2.com/products/coupa-software-coupa/reviews) - 4.2/5.0 (555 reviews)