--- title: ApprovalMax Reviews meta_title: 'ApprovalMax Reviews 2026: Details, Pricing, & Features | G2' meta_description: Filter 98 reviews by the users' company size, role or industry to find out how ApprovalMax works for a business like yours. aggregate_rating: rating_value: 4.6 review_count: 98 scale: '5' date_modified: '2026-09-30' parent_category: name: Accounting & Finance url: https://www.g2.com/categories/accounting-finance --- # ApprovalMax Reviews **Vendor:** ApprovalMax **Category:** [Accounts Payable Automation Software](https://www.g2.com/categories/ap-automation) **Average Rating:** 4.6/5.0 **Total Reviews:** 98 **AI Enabled:** This product embeds AI to enhance or extend its core functionality. ## About ApprovalMax ApprovalMax is Accounts Payable approval software for finance teams using QuickBooks Online, Xero, and NetSuite. Trusted by 20,000+ businesses around the world, it sits between your accounting platform and every outgoing payment, making sure nothing moves without the right sign-off, at the right level, with the right documentation attached. Finance teams that outgrow email-based approvals use ApprovalMax to automate the entire approval process – from bills and purchase orders to expenses, credit notes, and batch payments. Approval workflows route automatically based on rules you define. Approvers act from any device. And every decision generates a permanent, time-stamped record without anyone having to compile it. What ApprovalMax does - Routes invoices and purchase orders to the correct approvers automatically, based on vendor, amount, department, or any combination of your own policies - Flags duplicate invoices, alerts finance teams when vendor bank details change, and enforces coding rules at the point of approval – before money moves - Shows live budget impact to approvers at the moment of decision, so overspend is prevented rather than explained after the fact - Generates an immutable audit trail for every approval: who approved, what they reviewed, and when each step occurred - Scales from simple single-step workflows to multi-tiered, multi-entity approval chains – without requiring approvers to hold licenses in your accounting platform Who uses it ApprovalMax is used by in-house finance teams, controllers, CFOs, and the accountants and bookkeepers who support them. It's designed for businesses that need structured, enforceable approval controls – and that can't afford to find out what slipped through after the fact. For finance teams, it removes the manual chase and replaces it with workflows that run in the background. For finance leaders, it provides governance they can demonstrate to auditors, boards, and investors on demand. For accountants, it's a single platform that works across every client. ## ApprovalMax Pros & Cons Pros and Cons are compiled from review feedback and grouped into themes to provide an easy-to-understand summary of user reviews. **What users like:** - Users appreciate the **streamlined and automated approval workflows** of ApprovalMax, enhancing efficiency and visibility in the process. (14 reviews) - Users commend the **ease of use** of ApprovalMax, appreciating its intuitive setup and flexibility for efficient workflows. (11 reviews) - Users appreciate the **easy integrations** with accounting systems like Xero and QuickBooks, enhancing workflow efficiency. (8 reviews) - Users appreciate the **efficiency** of ApprovalMax, enabling streamlined workflows and enhanced financial transaction management. (8 reviews) - Users value the **strong integration with accounting systems** , enhancing workflow efficiency and maintaining synced financial data. (8 reviews) - Users value the **automation capabilities** of ApprovalMax, streamlining approvals and enhancing visibility for expense management. (7 reviews) - Customer Support (7 reviews) - Easy Setup (7 reviews) - QuickBooks Integration (7 reviews) - Users value the **flexibility** of ApprovalMax to create diverse approval processes tailored to their business needs. (6 reviews) **What users dislike:** - Users experience **missing features** in ApprovalMax, hindering smooth workflows and complicating user support efforts. (5 reviews) - Users face **approval issues** due to complicated workflows and missing approvers, making setup and adjustments challenging. (3 reviews) - Users often face **data management issues** such as 2FA hurdles and tricky approval reassignments, complicating their experience. (2 reviews) - Users find **limitations around expense management** frustrating, as it can lead to extra work and re-uploads. (2 reviews) - Users find the **lack of communication features** in ApprovalMax hinders support and delays feature request visibility. (2 reviews) - Poor Customer Support (2 reviews) - Setup Difficulty (2 reviews) - Client Confusion (1 reviews) - Complexity (1 reviews) - Complex Workflows (1 reviews) ## ApprovalMax Reviews ### 1. Clear Approval Workflows and Visibility for Stronger Finance Control **Rating:** 4.0/5.0 stars **Reviewed by:** Priscilla D. | Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through Google using a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 30, 2026 **What do you like best about ApprovalMax?** What I like most about ApprovalMax is the clear approval workflow and visibility it provides across purchase orders and billing and gives finance better oversight and control. **What do you dislike about ApprovalMax?** Weak Budget Visibility. ApprovalMax approves spending but doesn't necessarily tell managers whether they still have budget available. Approvers can approve something without seeing the full financial picture. It is not a replacement for proper budget monitoring and reporting. Approval Delays - Approvers on leave or busy can create bottlenecks. Urgent invoices sometimes get stuck waiting for approval. Limited Flexibility Once Submitted - After a request enters the approval workflow. Changes often require the request to be rejected and resubmitted. Small corrections can become time-consuming. This can frustrate managers and requestors. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax provides a structured approval process, improves visibility of expenditure, and strengthens financial controls. It creates a clear audit trail, ensures spending is approved by the appropriate people, reduces the risk of unauthorised expenditure, and improves accountability and governance across the organisation. ### 2. Clear, Structured Approvals with Strong Xero Integration and Full Audit Trail **Rating:** 5.0/5.0 stars **Reviewed by:** Jasmin S. | Creative Director, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 24, 2026 **What do you like best about ApprovalMax?** What I like most about ApprovalMax is that it gives us a clear and structured approval process for purchase orders and invoices. It reduces the need to chase approvals, provides a full audit trail, and gives us better visibility over where transactions are sitting in the approval process. It also integrates well with Xero, which helps streamline our accounts payable process and provides stronger controls around spending. **What do you dislike about ApprovalMax?** At times, the system can be a little slow or laggy, particularly when processing or navigating between transactions. It would also be useful to have more options for tagging transactions to specific projects, initiatives or cost centres, as this would provide better reporting and tracking of expenditure. **What problems is ApprovalMax solving and how is that benefiting you?** Currently we aren't working to solve anything. We are happy with where we are at with the software. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5 stars, Jasmin. We're really glad that you're happy with where you're at with ApprovalMax. We'd love to hear more about your ideas for expanding tagging options, if you're interested we'd love it if you could share with our product team via: https://approvalmax.canny.io/. Thanks for being part of our community! ### 3. Strengthened AP Approvals with Clear Audit Trails and Easy Invoice Collaboration **Rating:** 5.0/5.0 stars **Reviewed by:** Stephanie V. | Business and Finance Manager, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** July 29, 2026 **What do you like best about ApprovalMax?** Approvalmax has strengthened our accounts payable approval process by allowing remote employees to review invoices and confirm that they’ve been entered into our accounting system under the correct general ledger codes and class. It also provides our auditors with a clear audit trail showing that all approvals were received and that any needed corrections were made when necessary. Approvalmax will give us these same benefits as we begin adding new offices across the country, especially with its "Location" feature. Another basic but important benefit is that I can remind approvers that an expense cannot be paid until it’s approved, which helps prevent procrastination or ignored notifications. Instead, people quickly review and either approve or reject an invoice. Attaching a copy of the invoice is simple and quick, and the notes field makes it easy to add any context that’s needed. The ability to communicate within each entry also keeps conversations streamlined and straightforward. Overall, this is definitely one of—if not the—best additions to our approval process. **What do you dislike about ApprovalMax?** There’s a bit of a delay before Approvalmax recognizes a new vendor I’ve entered in our QuickBooks software, so I have to remember to keep checking until the vendor shows up in Approvalmax and I can enter the invoice(s). **What problems is ApprovalMax solving and how is that benefiting you?** Whether an approver is a remote employee or simply located in another office, they can review the attached invoice, confirm that the correct general ledger code and class have been selected, and then approve or reject the expense. The note field makes it easy to share any pertinent information tied to that specific invoice, and questions can be sent through the reply field so they remain attached to the invoice for future reference. Our auditors were very impressed with Approvalmax last year, noting that it captured not only the details of the expense, but also the notes and related communications that provide helpful context. **Official Response from Holan Nguyen:** > Thank you for such a thorough review, Stephanie. It's great to hear the remote approval flow is working so well for your team. It's nice to hear your auditors noticed the difference, too With the delay in recognising a new vendor, it's a fair point, and we will flag this to our product team. Once again, thank you for taking the time to share this! ### 4. Great Approval Visibility and Xero Integration, but Workflow Changes Can Feel Rigid **Rating:** 3.5/5.0 stars **Reviewed by:** Verified User in Accounting | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 30, 2026 **What do you like best about ApprovalMax?** ApprovalMax has significantly improved our purchase order and invoice approval processes by replacing email-based approvals with a clear, structured workflow. It gives excellent visibility over who has approved what, ensures approvals follow delegated authority limits, and creates a complete audit trail that is easy to access when required. The integration with Xero also reduces manual administration, improves accountability, and helps prevent unauthorised spending before costs are incurred. **What do you dislike about ApprovalMax?** ApprovalMax can be somewhat rigid when changes to approvers or workflows are required, and urgent approvals can occasionally be difficult to process outside normal approval paths. Some users also find it less convenient having to work across multiple systems, and reporting functionality could be more robust. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps us control spending by ensuring all purchase orders and invoices are approved by the right people before costs are incurred. This improves accountability, strengthens financial controls, supports audit compliance, and reduces manual administration through its integration with Xero. ### 5. Flexible Workflows and Audit Trails That Boost Control and Accountability **Rating:** 5.0/5.0 stars **Reviewed by:** Michael Joy L. | Bookkeeper, Accounting, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 24, 2026 **What do you like best about ApprovalMax?** What I like most about ApprovalMax is its flexible workflows. The audit trail also provides better control and accountability. I also find the schedules reports and approver nudge feature very useful. **What do you dislike about ApprovalMax?** One thing I dislike is that watchers have to be added manually. It would be helpful to have rules that automatically assign specific group of people as watchers based on criteria e.g. site or department **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps eliminate the manual approval process by automatically routing requests to the right approvers based on the workflow. It also provides better visibility and accountability since every approval and rejection is recorded. **Official Response from Kasia Bargielowski-Foster:** > Thanks for the review Michael, we love it when customers tell us ApprovalMax is helping improve visibility and accountability internally - its exactly what we're hoping to achieve! Auto-assigning watchers by groups is a great idea. Please share it via https://approvalmax.canny.io/ so our product team can take a proper look at it. Thank you so much for choosing ApprovalMax. ### 6. Making Financial Approvals Faster and More Transparent **Rating:** 5.0/5.0 stars **Reviewed by:** Rahul S. | Group Lead - FP&A and Conrollership, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 12, 2026 **What do you like best about ApprovalMax?** Here are the things which i like:- 1) You dont need to chase people to get the things approved. Like If i Post a claim then every approver can see the details and everyone knows when to approve it also the limit of approval. Transparency is great. 2)Strong Financial Controls 3) Automated Approval Workflows 4) Integration with Xero that is very handy 5) Improved Visibility **What do you dislike about ApprovalMax?** 1) Workflow Setup Can Be Time Consuming 2) Employees and managers may need training to understand approval workflows and system navigation 3) While ApprovalMax supports many workflow rules, highly complex approval scenarios may require workarounds. 4) Any synchronization issues with the accounting system can affect approval and accounting workflows. **What problems is ApprovalMax solving and how is that benefiting you?** From a finance perspective, it provides a clear audit trail, improves compliance with internal approval policies, and reduces the risk of unauthorized spending. It also helps us process invoices more efficiently, improve accountability across departments, and maintain stronger governance as the business grows. **Official Response from Kasia Bargielowski-Foster:** > We love this feedback Rahul! It’s great to hear ApprovalMax is giving you that level of transparency and helping you maintain strong governance as the business grows. You make a very fair point about the initial setup - getting robust financial controls in place definitely takes an intentional investment of time upfront. We’re constantly looking for ways to make onboarding as simple as possible - if you have any ideas we'd love to hear them. Thanks for sharing your experience, and it's great to have you on board! ### 7. ApprovalMax Streamlines Approvals with Strong Support **Rating:** 5.0/5.0 stars **Reviewed by:** Hanie Y. | Senior Accountant, Health, Wellness and Fitness, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** This review contains authentic analysis and has been reviewed by our team **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 08, 2026 **What do you like best about ApprovalMax?** ApprovalMax is most valuable to me because it streamlines and controls approval workflows within one centralized system. The intuitive UI makes both the initial setup and day-to-day use straightforward. Its integrations with tools like Xero and QuickBooks help reduce duplicate data entry, and the automated workflows plus real-time notifications noticeably speed up approvals while still maintaining a clear audit trail. **What do you dislike about ApprovalMax?** At the start, setting up workflows and fully understanding all the functionality can take some time. This wasn’t a major issue for us because we received strong support and guidance from Carmina Medina, which made onboarding much smoother and helped us get comfortable with the system quickly. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax addresses the challenges of manual, email-based approval processes, which are often slow, hard to track, and prone to errors or missed sign-offs. By automate workflows and centralizing approvals in one place, it helps ensure that every request follows a clear, controlled process and is supported by a complete audit trail. For us, this has meant faster approval cycles, less manual data entry, improved accuracy, and stronger internal controls and compliance. Our finance operations are now more efficient, more transparent, and much easier to manage. **Official Response from Holan Nguyen:** > Hanie, it's great to hear your team got up to speed with the system so quickly. And it's lovely that Carmina made the early days easier; she'll be so pleased to read this. Thanks for being part of the community! ### 8. Streamlined, Reliable Approval Workflows with Strong Controls and Seamless Xero Integration **Rating:** 4.0/5.0 stars **Reviewed by:** Wenny O. | Senior Executive, Accounting, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 04, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** What I like best about ApprovalMax is its ability to automate and standardize approval workflows while maintaining strong financial controls. The customizable approval rules allow us to route requests to the right approvers based on spending limits, departments, or transaction types. The complete audit trail and seamless integration with Xero provide excellent visibility and accountability throughout the approval process. ApprovalMax helps us eliminate manual approval processes that were previously managed through emails and messaging platforms. It provides a centralized system for tracking approvals, reducing the risk of unauthorized spending and ensuring compliance with internal policies. As a result, approvals are processed more efficiently, management has better visibility over transactions, and our finance team spends less time on administrative follow-up. The platform performs reliably and integrates smoothly with Xero. Approval requests are routed quickly, notifications are timely, and users can easily track approval statuses in real time. We have experienced improved efficiency and reduced processing delays since implementing ApprovalMax. ApprovalMax delivers excellent value by significantly strengthening our internal controls while reducing manual effort across the approval process. By automating workflows, approval routing, reminders, and audit tracking, it saves considerable administrative time, reduces the risk of errors and unauthorized spending, and improves overall compliance. The increased efficiency, enhanced visibility, and stronger governance have resulted in measurable operational benefits, making ApprovalMax a worthwhile investment for our finance team and the wider organization. The onboarding process was straightforward, and configuring approval workflows was relatively easy. The support team has been responsive whenever assistance was needed, and the available documentation helped our users get up to speed quickly. While ApprovalMax is primarily focused on workflow automation rather than advanced AI capabilities, its intelligent approval routing, automated reminders, and configurable approval rules significantly reduce manual intervention and help ensure approvals are handled efficiently and consistently. **What do you dislike about ApprovalMax?** While ApprovalMax works well for our approval workflows, there are some areas that could be improved. Certain workflow configurations can be complex to set up initially, especially for organizations with multiple entities or intricate approval hierarchies. Some reporting and dashboard capabilities could also be enhanced to provide more flexible analysis and insights. Additionally, occasional interface improvements and further automation features would make the user experience even more efficient. However, these are relatively minor points compared to the overall benefits the platform provides. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps us solve the challenge of managing approval processes manually through emails, spreadsheets, and messaging platforms. Before implementing ApprovalMax, it was difficult to track approval statuses, maintain proper documentation, and ensure that transactions were reviewed by the appropriate stakeholders. By automating approval workflows and enforcing approval policies, ApprovalMax has improved our internal controls, increased visibility over spending, and reduced the risk of unauthorized transactions. The integration with Xero also eliminates manual follow-up and ensures approved transactions are processed efficiently. As a result, our finance team saves time, approvals are completed faster, and we have a clear audit trail for compliance and reporting purposes. **Official Response from Holan Nguyen:** > Wenny, thank you for such a considered review. We're pleased to hear that the stronger controls are giving time back to your team during the day. That kind of measurable payoff is exactly what we want to deliver. Regarding the setup for multiple entities and reporting flexibility, we understand your point, and we're continuously improving both areas. We'll keep you posted with all the improvements in the upcoming period. Great to have you on board! ### 9. Streamlined, Trackable Approvals with Seamless Xero Integration **Rating:** 4.5/5.0 stars **Reviewed by:** NURHANI B. | Assistant Finance Manager, Health, Wellness and Fitness, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 03, 2026 **What do you like best about ApprovalMax?** I like ApprovalMax because it lets us request and receive approvals directly from our management team, and it integrates with our system, Xero, so we don’t have to rely on endless back-and-forth emails. Overall, using ApprovalMax reduces manual work and makes the approval process easier to track, clearer to understand, and more straightforward from start to finish. I also want to thanks to Carmina CSM who help us alot from we start onboard the system.She is super helpful! **What do you dislike about ApprovalMax?** The system can be a bit confusing, especially for people who aren’t familiar with it or with how to key in the data, such as the operations team. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax has made the approval process much smoother and easier to track. As part of the Finance team, I can see where invoices and requests are in the approval workflow without having to constantly follow up with approvers. Its helped reduce delays, improve accuracy, and ensure transactions are properly approved before processing. It saves time and gives better visibility and control over our finance processes. **Official Response from Holan Nguyen:** > Thank you for the great review, Nurhani. Cutting out the endless back-and-forth and giving your finance team clear sight of every request are exactly the values we want to deliver. We also understand the system can take some time to get used to at first, and making it simpler for everyone is something we're always working on. And a special mention for Carmina; we'll make sure she hears how much her support means. It's great to have you with us! ### 10. ApprovalMax Streamlines Payments and Boosts Finance Team Efficiency **Rating:** 5.0/5.0 stars **Reviewed by:** Violet O. | Finance executive, Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 03, 2026 **What do you like best about ApprovalMax?** What I like best about ApprovalMax is that it makes the payment process much easier and more organized. When processing payments, I only need to refer to ApprovalMax to check the billing information, vendor bank details, approval status by HOD, and whether the payment has been made before. I also like the new function that allows us to check previous records with just one click. It helps save time, reduce mistakes, and improve overall efficiency for the finance team. **What do you dislike about ApprovalMax?** What I dislike about ApprovalMax is that some functions and workflow settings can be difficult to understand at the beginning, especially for new users. Sometimes, there are many useful features included in the premium plan, but users may not realize or fully utilize them without proper guidance. It would be better if there were clearer user guides, tutorials, or a centralized handbook to explain all available functions and best practices more clearly. Some notifications and workflow updates could also be more user-friendly. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax is helping us solve problems related to manual approval processes, missing information, and difficulty tracking payment records. Previously, we needed to check emails, messages, or different systems to confirm approval status, vendor details, and past payment records, which was time-consuming and could lead to mistakes. With ApprovalMax, everything is centralized in one system. It allows us to easily check billing information, vendor bank details, approval status by HOD, and previous payment history with just one click. This improves efficiency, reduces manual follow-up, minimizes errors, and gives better visibility and control for the finance team. **Official Response from Holan Nguyen:** > Thank you for the 5-star review, Violet. Saving time and reducing mistakes across your payment process is exactly what we hope to deliver, so it's great to know that's been your experience. We also appreciate the honest note on the early learning curve, as we want to make our platform as intuitive as possible. Our Help Centre is also a solid starting point, and our support team is always happy to walk through anything: https://support.approvalmax.com/en/ We also run regular Product Update Webinars to help you discover features you might not be using yet, we'll keep you posted with the upcoming one. Once again, thank you for taking the time to share, and we're glad to have you in the community. ### 11. Streamlined Approvals and Strong Compliance, with Room to Improve Onboarding **Rating:** 3.0/5.0 stars **Reviewed by:** Vithyaah P. | Senior AP Specialist, Enterprise (> 1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** This review contains authentic analysis and has been reviewed by our team **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 08, 2026 **What do you like best about ApprovalMax?** What I like best about ApprovalMax is its ability to streamline and automate approval workflows, making financial processes more efficient and transparent. I appreciate how it helps organisations maintain strong governance and compliance while saving time through automation. Its user-friendly approach to managing approvals and integrations with cloud accounting platforms makes it a valuable solution for modern businesses. **What do you dislike about ApprovalMax?** I don't have any major dislikes about ApprovalMax. If I had to identify an area for improvement, it would be making the onboarding process even more intuitive for first-time users and providing more built-in guidance for advanced features. Overall, the platform addresses its core purpose very effectively. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax solves the challenges of manual approvals, lack of visibility, and compliance risks by automating workflows and providing clear approval controls. This benefits me by saving time, reducing errors, improving accountability, and ensuring that approvals are completed efficiently and transparently. **Official Response from Holan Nguyen:** > Thank you for the positive feedback, Vithyaah. We really appreciate it. We did notice the 3-star rating, which surprised us a little given how positive your comments were, so we wanted to check whether that was intentional or perhaps a slip. If there's anything you'd like to see improved, we'd genuinely love to hear it. And if your experience has actually been closer to a 4 or 5, we'd be grateful if you'd consider updating the rating. Either way, do let us know if we can help with anything. ### 12. Powerful Control Layer for Xero with Flexible Capture and Approval Flows **Rating:** 4.0/5.0 stars **Reviewed by:** Harry M. | Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 29, 2026 **What do you like best about ApprovalMax?** The ability to provide a control layer in Xero supports Xero as a GL that can be used for a larger scale company. The Capture feature and the ability to edit and create approval flows **What do you dislike about ApprovalMax?** Product did as described. We did not activate the ability to send invoices directly to an email address due to fraud risk. Although the invoice requires approval its still a risk. Ability to make sure only certain email addresses can email the address would make this better **What problems is ApprovalMax solving and how is that benefiting you?** Approving invoices and controlling expenses ### 13. ApprovalMax: Evolving with AI and Seamless Integration **Rating:** 4.5/5.0 stars **Reviewed by:** Mark Jefferson M. | Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **AI Translated:** This review has been translated from English using AI. **Reviewed Date:** March 10, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** What I like about ApprovalMax is that it evolves, always bringing in new features and adapting to new trends in reporting like A.I. It automatically suggests things that help our process. It's very convenient for approving bills, POs, and refunds. Plus, people in my team are happy using it because it's mobile-friendly. The initial setup was very smooth too. **What do you dislike about ApprovalMax?** None so far **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax controls the process flow with strong internal controls. It adapts to trends and suggest improvements, aiding our accounting. It’s convenient for bill, PO, and refund approvals, and mobile-friendly. Our team is happy using it. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! We're so pleased to hear that your team is enjoying the mobile experience and that the initial setup was a success. It is great to know that you value how ApprovalMax continues to evolve. Hearing that our updates are keeping your team happy while maintaining strong controls is a huge win for us. We appreciate the support and look forward to bringing you even more updates soon! ### 14. ApprovalMax makes my finance life easier **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Mining & Metals | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 06, 2026 **What do you like best about ApprovalMax?** ApprovalMax really makes my day‑to‑day work easier. The system is user‑friendly and easy to navigate, so I can move through approvals and checks quickly without getting lost in the interface. The sync time with Xero is now almost real‑time, which is a big improvement. There is no more downtime or delay during month‑end, which is our most critical and busy period. I also like how straightforward it is to prepare and approve journals through ApprovalMax. **What do you dislike about ApprovalMax?** There isn’t anything major that I dislike at the moment. I know there are still a lot of features I haven’t fully explored or maximised yet, so sometimes I feel I could be getting even more value from the system. There can be a small learning curve for new users, but once they understand the layout it becomes simple to use. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax has reduced a lot of manual work and stress around approvals and month‑end. Because the sync with Xero is so fast, we don’t lose time waiting for documents to appear, and we can keep our accounts up to date even on busy days. The ease of preparing journals and managing approvals helps us close the books faster and with fewer errors. Support is always available and responsive whenever we raise an issue, which gives us confidence that we can rely on the system. **Official Response from Holan Nguyen:** > So glad ApprovalMax is making your month-end a bit easier. To help customers get more out of the software, we often organise masterclass sessions for customers, so please share your email with us via support@approvalmax.com, and we'll add you to the list. We're also running a quarterly product update newsletter with the latest upgrades and clear how-to guidance; the next one lands in October, so you can keep an eye on it. Thank you so much for being part of our community. ### 15. ApprovalMax A Simple and Efficient Way to Manage Approvals **Rating:** 4.5/5.0 stars **Reviewed by:** Franchesca Chealsey R. | Administrative Assistant Accounts Payable, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through Google using a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 02, 2026 **What do you like best about ApprovalMax?** What I like best about ApprovalMax is how it makes the approval process easier and more organized. It helps save time, keeps everything transparent, and makes it easier to track the status of approvals. **What do you dislike about ApprovalMax?** What I dislike about ApprovalMax is that it can sometimes take a little time to get familiar with all the features. Some processes could also be more straightforward and user-friendly. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps streamline the approval process and reduces the need for manual follow-ups. It makes it easier to track approvals, improves accountability, and saves time by keeping the process organized in one place. **Official Response from Holan Nguyen:** > We're really pleased to hear that your team is saving valuable time by using ApprovalMax, Franchesca. About the learning curve, we understand it can take a little time to adapt at first, and we're always working to make the experience smoother. Our support team is happy to help whenever you need it (support@approvalmax.com). Thank you for taking the time to share this. ### 16. Approval Workflow Automation and Reminders That Keep Us on Track and a very helpful team **Rating:** 4.5/5.0 stars **Reviewed by:** Mikhail B. | Management Accountant, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 07, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** Approval workflow automations, reminders, and audit readiness. **What do you dislike about ApprovalMax?** Clarity on some workflows. More approvers would be greatly beneficial. Also the ability to do the workflow to post and then an additional workflow to approve for payment. This helps put the cost in for month-end close but the payment can be a different area altogether. **What problems is ApprovalMax solving and how is that benefiting you?** Audit Trail is the biggest benefit and know the thresholds of amounts for the bills approval is automated so there is no need to manually check each time if it has the proper approval ### 17. Fast, Secure Approvals with a Strong Audit Trail **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Performing Arts | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** July 17, 2026 **What do you like best about ApprovalMax?** It saves time, with fast, secure, approvals. Great audit trail functionality. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. Definitely worth the price - has saved significant time and reduced errors. **What do you dislike about ApprovalMax?** No downsides - it works really well and has improved our efficiency **What problems is ApprovalMax solving and how is that benefiting you?** Accuracy and speed of approvals, and the audit trail helps significiantly. **Official Response from Kasia Bargielowski-Foster:** > We love the enthusiasm here! It's fantastic to know that ApprovalMax is checking all your accuracy, speed, and auditability boxes. Delivering that clear, undeniable ROI is exactly why we built the platform. Thanks for being part of our community! ### 18. Streamlines Approval Processes, But Needs Better Support **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Accounting | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Validated Reviewer:** Validated through a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** February 15, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** I like the way ApprovalMax helps flow through the conditions set and only sends things to approvers based on their conditions without letting the admin worry about it. I appreciate how it allows for setting up approval limits, like a user approving amounts up to $1,000, and then automatically directing higher amounts to another user. **What do you dislike about ApprovalMax?** Sometimes, I have issues with 2FA for other users who do not know it or have forgotten it, so a lot of hurdles need to be jumped before a resolution is made. Sometimes support is a bit of a pain, especially around new features like nudge audit. I don't think a lot of thought was given, or perhaps user expectation is different from what ApprovalMax has. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps my clients go paperless and speeds up approvals, depending on user activity. I like how it automates workflow by only sending tasks to relevant approvers, reducing the admin's workload. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 4-star review, Harpreet! We're glad we can help your clients move toward a paperless process. We also really appreciate your candid feedback regarding 2FA hurdles and the nudge feature. It’s clear that our support and feature implementation didn't quite meet your expectations in these areas, and we take that seriously. Regarding 2FA, we have some troubleshooting guides in our Help Centre designed to help admins get users back on track faster. As for the Audit Nudge, your perspective on user expectations is incredibly valuable - we'll be sharing your comments directly with our Product Team as they refine these newer tools. Thank you for helping us improve, and for being a part of the ApprovalMax community! ### 19. Automated Invoice Approvals and Seamless Xero Sync **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Health, Wellness and Fitness | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account added to their profile **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 04, 2026 **What do you like best about ApprovalMax?** It’s helpful because it automates invoice and bill approvals without the need to manually chase signatures or send emails for approval. It also syncs easily with the accounting software I use, Xero. **What do you dislike about ApprovalMax?** The downside is that the initial setup can be quite time-consuming. The larger the organization, the more complex the approval workflow becomes, which adds to the overall setup effort. It can also take a lot of time to train someone who doesn’t have any experience with accounting software. In addition, the website features are not very user-friendly, and it took me some time to understand how to use them. **What problems is ApprovalMax solving and how is that benefiting you?** I really like the features, especially the way it syncs with Xero. Other staff can upload their own claims through ApprovalMax, and then we simply review them, double-check the details, and approve them as needed. Once a claim is approved, it automatically syncs with Xero, so I spend less time dealing with bills and the overall process feels much less time-consuming. On my side, uploading bills is also easy, and the AI feature can scan PDF bills quickly and accurately. **Official Response from Holan Nguyen:** > Thank you for the detailed review. Knowing that your team can submit their own claims and have everything land in Xero without the manual chase is exactly the kind of day-to-day relief we aim to deliver. We also understand your point about the setup. We're continuously working to improve our onboarding process, especially for large organisations with layered approval rules and people who are new to accounting software. Great to have you on board, and thank you for taking the time to share this. ### 20. Smoother Workflow with ApprovalMax and Great Support from Carmina Medina **Rating:** 4.0/5.0 stars **Reviewed by:** Lia W. | Finance Manager, Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through Google using a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** March 11, 2026 **What do you like best about ApprovalMax?** ApprovalMax allows us a smoother workflow. We are well supported by Carmina Medina. **What do you dislike about ApprovalMax?** We have struggled a bit where there are multiple approvers. If one person does not approve - we often have to start again from the first approver. Also, before we were told about a summary report for approving, there were too many emails. Perhaps it should be the default setting, and individual emails should be an option if people choose, rather than the other way around. When Carmina is in a meeting, she often refers us to her "support team". Someone usually sends us an email and requests further information. As we are often in the middle of a month-end/deadline, it is very difficult to get the information back to the support service on time. It usually results in us finding other ways to get around the issue - like using xero. It would be better if the ApprovalMax team could call us. Even better - an instant video call so we can share our screen and explain the issue and have it dealt with immediately. **What problems is ApprovalMax solving and how is that benefiting you?** It is helpful to approve invoices without going into Xero **Official Response from Kasia Bargielowski-Foster:** > Thank you for the thoughtful review and for the kind words about Carmina! We'll be sure to share your feedback with her. We appreciate your insights regarding the workflow settings and your suggestions for more immediate support options. Feedback like this is incredibly helpful as we look for ways to better serve our users during critical periods like month-end. Thank you for helping us understand where we can improve to keep your process moving smoothly! ### 21. ApprovalMax is a Fabulous Tool is our AppStack! **Rating:** 5.0/5.0 stars **Reviewed by:** Nikki D. | Managing Director, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** February 26, 2026 **What do you like best about ApprovalMax?** ApprovalMax is easy to implement, use and support is outstanding! It's a valuable tool in our Clients' businesses, ensuring financial transactions are checked and monitored. It serves as a great security system to ensure transactions are appropriate and authorised. The audit report pushed back into the finance system is great. We also really love that AM gives staff the ability to manage and be responsible for this bills and budgets without them having access to the finance system. **What do you dislike about ApprovalMax?** Nothing comes to mind. If I ever have 'issues' Support is very accessible and responsive! **What problems is ApprovalMax solving and how is that benefiting you?** Ensuring the right people in business are seeing, checking and approving bills. Adding an extra set of eyete to check what is being processed and coding. Keeping staff contained to their 'areas' of the business without the risk of them seeing transactions they shouldn't. We really find that keeping staff out of the finance system is a great (unexpected) benefit from using AM. **Official Response from Kasia Bargielowski-Foster:** > Thank you so much for the fabulous 5-star review! We’re honoured to be a part of your AppStack. It’s great to hear that ApprovalMax is providing that extra layer of security for your clients. We’re also thrilled that you’ve had such positive experiences with our support team! We pride ourselves on being accessible and responsive, so we’ll be sure to share your kind words with them. Thanks for being such a great partner! ### 22. ApprovalMax has definitely assisted in improving processes and saving time within our business. **Rating:** 5.0/5.0 stars **Reviewed by:** Pam N. | Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 26, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** It is user-friendly from the initial setup through everyday use, and the mobile app makes it very convenient to run our business while on the go. **What do you dislike about ApprovalMax?** Nothing to add at the moment. It serves our requirements well and does what we need. **What problems is ApprovalMax solving and how is that benefiting you?** It saves time and helps ensure we follow the proper delegation of authority when approving expenses. **Official Response from Holan Nguyen:** > Thank you for the 5-star review, Pam. It's great to know that ApprovalMax has earned a place in how you run things day-to-day. It's great to have you on board. ### 23. ApprovalMax Streamlines Approvals and Keeps Everything Organized **Rating:** 5.0/5.0 stars **Reviewed by:** Sheila D. | Finance Officer, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 25, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** ApprovalMax helps cut down on manual work and reduces back-and-forth communication by automating the approval process and keeping everything organized in one place. **What do you dislike about ApprovalMax?** Having to pay a separate amount for ApprovalMax capture. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax streamlines the approval process and keeps a clear audit trail, cutting down on manual work while improving visibility and control over transactions. **Official Response from Holan Nguyen:** > This is great to hear, Sheila. Less manual chasing and a clear record to lean on are exactly the outcome we build toward. Regarding ApprovalMax Capture, we're currently rolling out a new pricing model which will see Capture included as standard, no add-on necessary. We'll let you know before it reaches your account Thank you so much for the positive feedback; it's great to have you on board. ### 24. Highly Customizable Workflow That Fits Our Business Practices **Rating:** 5.0/5.0 stars **Reviewed by:** John M. | Regional Finance Manager, Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through Google One Tap using a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** March 10, 2026 **What do you like best about ApprovalMax?** The workflow is customizable depending on our needs and aligned with our business practices. **What do you dislike about ApprovalMax?** If we could add a dashboard for top management users, it would help them view the various metrics they need for the business. For example, it could include budget monitoring, long outstanding payments that have not been processed, and the time spent on each approval—whether by the maker or the approver—so we can better understand responsibilities and turnaround time. Having these and other operating metrics in one place would help us monitor performance and improve our processes. **What problems is ApprovalMax solving and how is that benefiting you?** We’ve eliminated a lot of paper consumption, and we can approve bills more efficiently because we’re able to review the details online without needing a physical copy to examine. Also, we can eliminate the use of emails in approving since sometimes email are being neglegted and overseen. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the great review! We're so happy that ApprovalMax is helping your team move away from paper and email approvals while aligning with your business practices. We also appreciate your feedback regarding a management dashboard. It is a great suggestion for improving process visibility, and we have shared those thoughts with our product team for future consideration. Thank you for your support and for helping us understand how we can better serve your management team! ### 25. Easy Access and Seamless Xero Integration **Rating:** 5.0/5.0 stars **Reviewed by:** twinky a. | Senior Accounting Specialist, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account added to their profile **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 04, 2026 **What do you like best about ApprovalMax?** It is easy to access and integrates seamlessly with Xero. It is also very helpful for users and approvers, especially for me as a reviewer. Before using ApprovalMax, we relied on Excel to monitor requests. Now that we have ApprovalMax, our work has become much easier, more efficient, and less stressful. **What do you dislike about ApprovalMax?** So far, nothing as approvalmax is very useful. **What problems is ApprovalMax solving and how is that benefiting you?** As an accounts payable professional, it helps me organize my tasks, especially when requesting payments. It also makes my work easier because I no longer need to use Excel or email approvers separately to get approvals. **Official Response from Holan Nguyen:** > Glad it's making your work simpler and less stressful. Thank you for taking the time to leave 5 stars, great to have you with us! ### 26. Streamlined Approvals, Bills & POs with Easy Xero Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Azzanul A. | Head of Information Technology, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 04, 2026 **What do you like best about ApprovalMax?** Ease business for approval process, managing bills and PO. Easy to integrate with Xero **What do you dislike about ApprovalMax?** Configuring access of each user is a huge hustle, administrator doesn't have feature to register user and manage password **What problems is ApprovalMax solving and how is that benefiting you?** Automated approval, it is benefiting our company to fasten the approval process due to its automated process **Official Response from Holan Nguyen:** > It's great to know that ApprovalMax is helping you handle approval process with ease, Azzanul. We understand your point about access configuration; please share it on our feature request board at https://approvalmax.canny.io/, and it will go straight to our product team. Thank you for being part of our community! ### 27. User-Friendly Approvalmax That Transformed Our AP Process Across 50+ Entities **Rating:** 5.0/5.0 stars **Reviewed by:** sabrina g. | Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** This review contains authentic analysis and has been reviewed by our team **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 02, 2026 **What do you like best about ApprovalMax?** It’s very user-friendly. Approvalmax has made a huge impact on our AP process, especially since we’re handling more than 50 entities. **What do you dislike about ApprovalMax?** None. At the moment, I believe Approvalmax is able to deliver what we need. **What problems is ApprovalMax solving and how is that benefiting you?** We’re now about 90% paperless, and it has enabled us to fast-track our approval process. **Official Response from Holan Nguyen:** > Thank you for such positive feedback, Sabrina. It's great to hear that ApprovalMax is scaling with you. Thanks for choosing ApprovalMax! ### 28. From Simple to Complex Workflows Made Easy **Rating:** 4.0/5.0 stars **Reviewed by:** Chris C. | Enterprise (> 1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 28, 2026 **What do you like best about ApprovalMax?** The ease of creating simple workflows basic needs, right through to complex workflows with very specific needs **What do you dislike about ApprovalMax?** The product meets expectations for our required use. I have nothing to dislike. **What problems is ApprovalMax solving and how is that benefiting you?** Auto adding the approval sheet to the invoices as it ensures clarity and audit trail evidence **Official Response from Holan Nguyen:** > Thank you for your kind words, Chris. We're glad that ApprovalMax works well for your everyday approvals, from basic to complicated ones. It's great to have you in our community. ### 29. Slow Xero Sync and Misrouted Invoice Approvals Despite Quick Support **Rating:** 2.5/5.0 stars **Reviewed by:** Hermione B. | Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 21, 2026 **What do you like best about ApprovalMax?** quick support response times, good support team **What do you dislike about ApprovalMax?** can be slow to sync to xero sometimes does seem to send invoices to incorrect approvers without a clear reason why **What problems is ApprovalMax solving and how is that benefiting you?** having to email individual budget holders to approve invoices and having a clunky approval process, especially between our different companies **Official Response from Holan Nguyen:** > Thank you for the honest feedback, Hermione. We're happy to know that ApprovalMax is helping you with handling approvals cleanly across several companies. We've also asked our support team to get in touch to help resolve the sync and routing issues you've been experiencing Once again, thank you for taking the time to share. We're glad to have you in our community. ### 30. Simple Setup and Seamless Xero Sync **Rating:** 4.5/5.0 stars **Reviewed by:** Peta W. | Sole Practitioner - Bookkeeper, Accountant and Tax Agent, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 20, 2026 **What do you like best about ApprovalMax?** It's a very simple concept and very easy to set up. It syncs really well with Xero. **What do you dislike about ApprovalMax?** The workflows require some thought sometimes but that is not really a reflection on approval Max **What problems is ApprovalMax solving and how is that benefiting you?** Easy sign off from single or multiple stakeholders and a great audit trail **Official Response from Holan Nguyen:** > Glad the setup was simple and the sync's holding up, Peta. Thank you so much for the review; it's great to have you on board. ### 31. Easy to Use, Smooth Accounting Integration, and Helpful Approval Notifications **Rating:** 4.0/5.0 stars **Reviewed by:** Marvin C. | Senior Finance Manager, Mid-Market (51-1000 emp.) **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 07, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** It’s easy to use and links smoothly to our accounting system. It also always notifies me when something is pending approval, which I used to forget before using ApprovalMax. **What do you dislike about ApprovalMax?** As of now, there’s nothing to report, to be honest. Hopefully we won’t run into any issues. **What problems is ApprovalMax solving and how is that benefiting you?** The approval process is seamless, and I appreciate the constant notifications. It’s also conveniently linked to our accounting system, which makes everything easier to manage. **Official Response from Holan Nguyen:** > Glad pending approvals are staying on your radar now; it's the improvement we want to see in our customers' day-to-day work. Thank you so much for sharing this, Marvin. ### 32. Top-Shelf Support and a Seamless, Intuitive Xero Integration **Rating:** 5.0/5.0 stars **Reviewed by:** Aaron M. | Small-Business (50 or fewer emp.) **Validated Reviewer:** This review contains authentic analysis and has been reviewed by our team **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 17, 2026 **What do you like best about ApprovalMax?** Customer support and Sales - top shelf (Arani). Intuitive and the seamless like to Xero is invaluable. **What do you dislike about ApprovalMax?** A little more development with part payments or draw downs on original PO's. Easy to solve and no doubt in the pipeline **What problems is ApprovalMax solving and how is that benefiting you?** Book keepers who cannot keep up or remain relevant to the organization due to customer loading - automation is the key. **Official Response from Holan Nguyen:** > Thank you for the 5 stars, Aaron. Good to know that the automated workflows in Approvalmax are helping your bookkeepers keep up as the client base grows. And we'd definitely pass on your kind words to Arani. We're always improving our product, so please share your feedback on part payments and draw-downs via https://approvalmax.canny.io/; it will go straight to our product team. It's great to have you in our community! ### 33. User-Friendly Invoice Management with Seamless Integration **Rating:** 4.5/5.0 stars **Reviewed by:** Mae-Anne H. | Small-Business (50 or fewer emp.) **Validated Reviewer:** Validated through a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** March 18, 2026 **What do you like best about ApprovalMax?** I really appreciate that ApprovalMax is very user-friendly and straightforward, making it easy to understand its purpose. It allows me to see everything, including every invoice, which is even better because it's integrated with our Xero system. I also like how it detects duplicates—if an invoice is already in Xero, ApprovalMax alerts us when processing the same invoice number and amount, which helps with control. Additionally, the transition to using ApprovalMax was very smooth, thanks to the hands-on support from the ApprovalMax team, who answered all our queries and helped throughout the integration process. **What do you dislike about ApprovalMax?** Maybe it's the generation of reports where we can generate the reports for all of the organizations that we have. Because currently, what we are doing is going into one organization to generate a report. If we can have one generation or maybe consolidated reports for all of the organizations that we have in ApprovalMax, that will be helpful for us. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax enhances control over bill submissions with designated approvers, integrates with our system to simplify invoice handling, and detects duplicates, saving us from manual errors. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the review! It’s great to know that the hands-on support from our team made your transition to ApprovalMax so smooth. We also appreciate your feedback regarding consolidated reporting. Your input is very helpful as we look for ways to improve in this area. Thank you for your support and for helping us understand how we can better serve your organization! ### 34. Great User Interface with Amazing Support **Rating:** 5.0/5.0 stars **Reviewed by:** Nishitha V. | Contract Manager, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 25, 2026 **What do you like best about ApprovalMax?** the user interface is good and the support is amazing. **What do you dislike about ApprovalMax?** Nothing to address for now. So far, I’ve found the tool to be helpful. **What problems is ApprovalMax solving and how is that benefiting you?** Contracts PO's billing and expenses all in 1 place **Official Response from Holan Nguyen:** > Glad it's all landing well, Nishitha. User experience and support are two things we put lots of effort into, so it means a lot to hear both are working for you. Thank you so much for taking the time to share this. ### 35. User-Friendly with Occasionally Laggy Performance **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Validated Reviewer:** Validated through a business email account added to their profile **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** July 30, 2026 **What do you like best about ApprovalMax?** I find ApprovalMax easy to use, and since the new updates, I'm enjoying the layout. The auto matching PO system is very useful and works most of the time. I also like that the approval matrices are very straightforward. It's incredibly easy to pick up, even if it's a bit difficult to master. **What do you dislike about ApprovalMax?** It can lag a lot and have 'unexpected' errors. Sometimes the loading screen for each 'thing' takes a long time. It's usually just random, general and doesn't correlate with a slow PC. **What problems is ApprovalMax solving and how is that benefiting you?** I use ApprovalMax for raising POs, processing invoices for review and approval, and creating contacts linked with Xero. It's very easy to use with straightforward approval matrices, and the auto matching PO system is very useful. **Official Response from Holan Nguyen:** > We're glad to hear that auto-matching is earning its place and the workflows are easy to use. Regarding the lag and occasional errors, we hear you, and we're always working to improve. Great to have you on board. ### 36. Flexible Workflow Rules **Rating:** 5.0/5.0 stars **Reviewed by:** Ricci Albuen . | Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through Google using a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 01, 2026 **What do you like best about ApprovalMax?** Robust Cloud Accounting Integrations and Flexible Conditional Workflow Rules **What do you dislike about ApprovalMax?** Delayed Interface Refresh Latency and Time-Consuming Initial Setup **What problems is ApprovalMax solving and how is that benefiting you?** "Inbox Archaeology" and Chasing Approvers and High Invoice and Coding Error Rates **Official Response from Holan Nguyen:** > Thank you for taking the time to share this; reducing manual chasing and tightening up your data accuracy is exactly the kind of shift we like to see, Ricci. We've passed your feedback on to our product team. It's great to have you on board. ### 37. Streamlined, Trackable Approvals—But Mobile and Clicks Need Refinement **Rating:** 3.5/5.0 stars **Reviewed by:** Aishu N. | Senior AP Accountant, Enterprise (> 1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account added to their profile **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 04, 2026 **What do you like best about ApprovalMax?** ApprovalMax streamlines our approval process, improves visibility, and ensures approvals are tracked efficiently, reducing delays and manual follow-ups. **What do you dislike about ApprovalMax?** The mobile experience could be improved, and some approval workflows require multiple clicks, which can make the process slower than expected **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax is solving the issue of manual approval tracking by automating workflows and providing clear visibility of approval statuses. This helps reduce delays, improves accountability, and ensures documents are approved efficiently and on time **Official Response from Holan Nguyen:** > Aishu, it's good to know that automated tracking and clearer visibility are cutting down the delays for your team. We also appreciate the honest note on the mobile experience and the extra clicks. We will share this with our product team for the upcoming improvement. Great to have you with us, and thank you for helping us understand how we can better serve your team! ### 38. No More Paperwork or Phone Calls—A Big Win for Our Remote Team **Rating:** 5.0/5.0 stars **Reviewed by:** Lauren S. | CFO, Mid-Market (51-1000 emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account added to their profile **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 06, 2026 **What do you like best about ApprovalMax?** We are a remote business, no more paperwork and less phone calls! **What do you dislike about ApprovalMax?** There needs to be more tiers. Large isn't quite big enough for us. We pay a lot of invoicing on behalf of our in-home support clients. **What problems is ApprovalMax solving and how is that benefiting you?** Invoice approvals **Official Response from Holan Nguyen:** > It's good to hear that your process is now paperless with fewer phone calls, Lauren. You also made a fair point about the plan tier; we will pass it on to our product team. Thank you so much for sharing; it's great to have you in our community! ### 39. Intuitive and Comprehensive for Both Admins and Users **Rating:** 4.0/5.0 stars **Reviewed by:** Hayley P. | Global Service Delivery Lead, Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through Google One Tap using a business email account **Incentivized:** This reviewer was offered a nominal gift card as thank you for completing this review. **Source: G2 invite:** Invitation from G2. This reviewer was offered a nominal gift card as thank you for completing this review. **Reviewed Date:** May 20, 2026 **What do you like best about ApprovalMax?** Easy to use on the admin and user side and yet still comprehensive, ie shows everything and is intuitive even for those who don't use regularly. **What do you dislike about ApprovalMax?** To be honest, nothing really sticks out. The need for an authenticator app to log in is slightly annoying, but I understand the importance for security. **What problems is ApprovalMax solving and how is that benefiting you?** Simplifying the invoicing process and creating visibility for everyone. It's so useful that managers can see submissions and where in process invoices are. **Official Response from Holan Nguyen:** > Glad it's working well for your team on both sides; this is exactly the outcome ApprovalMax is designed for. Thank you for sharing the experience with us, Hayley! ### 40. A system that works seamlessly with Xero and has filled every gap we had **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Construction | Mid-Market (51-1000 emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** August 04, 2026 **What do you like best about ApprovalMax?** It works seamlessly with our currents system Xero and provides all of the additional functionality currently lacking with Xero. **What do you dislike about ApprovalMax?** The workflow wasn't very intuitive to setup initially but made sense after chatting to a member of your team. **What problems is ApprovalMax solving and how is that benefiting you?** PO approval and bill to PO matching. We had an archaic method of creating PO's that didn't allow for approval. This system will add efficiency for all users, with additional benefits of improved transparency and tracking. **Official Response from Holan Nguyen:** > It's great to hear that we've closed the gaps you had with Xero and given your PO approvals the control they need. If you have any more challenges in managing your set-up, our support team is always happy to help. Thank you very much for using ApprovalMax. ### 41. Effortless Invoice Management with ApprovalMax **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Real Estate | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 03, 2026 **What do you like best about ApprovalMax?** I love how user-friendly and straightforward ApprovalMax is, allowing easy navigation from one entity to another. I appreciate the overall summary of all invoices in each account, which saves us a lot of time. Before using ApprovalMax, it took about 5 minutes to navigate each Xero account and track invoices for approval, but now the dashboard immediately shows the number of invoices needing approval. The setup was easy as our account executive provided guidance, promptly addressing all our questions and concerns. **What do you dislike about ApprovalMax?** None, really loving the ApprovalMax functions. **What problems is ApprovalMax solving and how is that benefiting you?** I use ApprovalMax to monitor all invoice approvals, which saves time and simplifies navigating multiple Xero accounts. **Official Response from Holan Nguyen:** > Giving finance teams their time back is exactly what we set out to do, so it's great to know that's been your experience. Lovely to hear the setup went smoothly, too. Thank you for being a part of the ApprovalMax community! ### 42. Streamlined Approvals Without Email Chasing **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Accounting | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** September 25, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** I like that it eliminates the need to chase approvals over email and helps streamline the overall approval workflow. **What do you dislike about ApprovalMax?** None. It works as intended and meets our needs. **What problems is ApprovalMax solving and how is that benefiting you?** It solves the problem of chasing approvals. It gives audit trails and automates approval workflows ### 43. Streamlined Approvals with Full Visibility and Audit Trails **Rating:** 5.0/5.0 stars **Reviewed by:** Akid A. | Account Receivable, Small-Business (50 or fewer emp.) **Validated Reviewer:** Validated through a business email account added to their profile **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** June 04, 2026 **What do you like best about ApprovalMax?** I like ApprovalMax because it simplifies approval processes, improves financial control, and provides complete visibility and audit trails for every transaction, helping organizations work more efficiently and accurately. **What do you dislike about ApprovalMax?** The main drawback is that setting up and customizing workflows can take time, and new users may need some training to become fully comfortable with all the features. However, the benefits generally outweigh these challenges. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax helps automate approval workflows and improve financial controls. It benefits me by reducing manual follow-ups, speeding up approvals, providing better visibility of document status, and ensuring proper authorization and compliance. **Official Response from Holan Nguyen:** > Thank you for the thoughtful review, Akid. Giving finance teams faster approvals and real control is exactly what we set out to do, so it's great to know that's been your experience. We also hear you on the setup, and we are working on it. In the meantime, our Help Centre is a good way to help your team get familiar with everything faster: https://support.approvalmax.com/en/. It's great to have you in ApprovalMax community! ### 44. User-Friendly with Stellar Support **Rating:** 5.0/5.0 stars **Reviewed by:** Mandy B. | Client Manager **Validated Reviewer:** Validated through a business email account **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **Reviewed Date:** February 08, 2026 **What do you like best about ApprovalMax?** I appreciate ApprovalMax for its clear process and user-friendly interface. It makes accessing documents and history easy and straightforward. I like that I can jump directly into the bill in Xero, which is very convenient. I also value the variety of reports available, and the ability to save customized reports for easy access to the information I need. **What do you dislike about ApprovalMax?** Sometimes reassigning an approval can be a bit tricky depending on the workflow matrix. For some reason, sometimes the person you want to reassign to is not available in the dropdown list. It takes a bit of work to get the workflow right, but once it is up and running, it is worth the effort. It would be good to have a supplied guide for our clients to complete to assist them in deciding how to best choose criteria. **What problems is ApprovalMax solving and how is that benefiting you?** ApprovalMax provides an effective approval process with minimal disruption and a clear audit trail. It integrates seamlessly with Xero, offers a user-friendly interface, and allows easy access to documents and customizable reports. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the fantastic 5-star review, Mandy! We’re so pleased to hear that ApprovalMax is adding real value to your Xero workflow and helping you with report easily on what's going on. We also really appreciate your honest feedback regarding the workflow matrix and reassigning approvals. We know that getting the initial logic perfect can take some fine-tuning, and your idea for a client decision guide is a brilliant suggestion. If you ever run into that dropdown list issue again, please don't hesitate to reach out to our support team - we’d love to take a closer look and make sure everything is syncing exactly as it should. Thanks for being a part of the ApprovalMax community! ### 45. Convenient Bill Recording in Xero with Insightful ApprovalMax Reports **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User in Non-Profit Organization Management | Small-Business (50 or fewer emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account added to their profile **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** July 27, 2026 **What do you like best about ApprovalMax?** It is very convenient to record invoices in xero through ApprovalMax. Also the reports available in ApprovalMax helps to make decisions regarding the invoices efficiently. **What do you dislike about ApprovalMax?** It's better if the appearance of the ApprovalMax system can be changed **What problems is ApprovalMax solving and how is that benefiting you?** It solves confusions on due dates of the bills and also it identifies all the tax amounts and expense amounts accurately **Official Response from Holan Nguyen:** > Glad the reporting is helping you make quicker calls on invoices, and recording bills into Xero is staying simple for your team. On the look and feel, that's something we're always refining to give you a better experience. Thank you so much for the feedback, and it's great to have you in our community. ### 46. AppMax is better than Quick Books and Bill.Com! **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Accounting | Small-Business (50 or fewer emp.) **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a review partner **Source: In-app:** This review was generated through an in-app integration or from one of G2's partnership integrations. This reviewer was not provided any incentive by G2 for completing this review. **Reviewed Date:** September 28, 2026 **What do you like best about ApprovalMax?** Easy of review and use and communication and allocation! **What do you dislike about ApprovalMax?** Nothing, I like all the features, user experience is great **What problems is ApprovalMax solving and how is that benefiting you?** Distribution of responsibility and tracking of spend ### 47. Seamless Multi-Level Approval, Minor Capturing Limitations **Rating:** 4.5/5.0 stars **Reviewed by:** Verified User | Mid-Market (51-1000 emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Validated Reviewer:** Validated through LinkedIn **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** July 23, 2026 **What do you like best about ApprovalMax?** I find ApprovalMax's multi-level approval authentication very useful. It's great that anything lower than $400 can be assigned to line managers for approval. The initial setup was very easy, which I appreciate. **What do you dislike about ApprovalMax?** I find the invoice capturing feature in ApprovalMax could be improved. It would be great if it worked more like Dext, allowing a one-stop process where coding is also possible and duplication is not accepted or allowed. **What problems is ApprovalMax solving and how is that benefiting you?** I use ApprovalMax to ensure invoices are reviewed by the CEO/Manager before payments, and I like its multi-level approval feature for delegating approval based on amount thresholds. **Official Response from Holan Nguyen:** > Hi there, thanks for such a considered review. Great to see approvals routing the right way which the right people stepping in only where it counts, without slowing everything down. On Capture (our OCR tool), we hear you, and we'll pass this to the product team. Once again, thank you for being part of our community! ### 48. Great Spend Control and Clear Visibility to spending levels **Rating:** 4.0/5.0 stars **Reviewed by:** Verified User in Primary/Secondary Education | Mid-Market (51-1000 emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** This review contains authentic analysis and has been reviewed by our team **Incentivized:** This reviewer was offered a nominal incentive as thanks for completing this review. **Source: Seller invite:** Invitation from a seller or affiliate. This reviewer was offered a nominal incentive as thanks for completing this review. **Reviewed Date:** July 30, 2026 **What do you like best about ApprovalMax?** Control over spending. Stops staff committing us to a spend where there isn't a budget. It gives us visibility to our total liability **What do you dislike about ApprovalMax?** It can slow the business down if people don't buy into the PO process properly. The software itself is very good. **What problems is ApprovalMax solving and how is that benefiting you?** Solves potential overspending and spending on items that shouldn't be bought. **Official Response from Holan Nguyen:** > Good spending control makes all the difference when you're working to a school budget, so it's great to hear that's exactly what you're getting. Thank you so much for taking the time to share this! ### 49. Smooth, Paperless Process from Start to Finish **Rating:** 5.0/5.0 stars **Reviewed by:** Verified User in Health, Wellness and Fitness | Mid-Market (51-1000 emp.) This reviewer's identity has been verified by our review moderation team. They have asked not to show their name, job title, or picture. **Current User:** The reviewer uploaded a screenshot or submitted the review in-app verifying them as current user. **Validated Reviewer:** Validated through a business email account added to their profile **Source: Organic:** Organic review. This review was written entirely without invitation or incentive from G2, a seller, or an affiliate. **AI Translated:** This review has been translated from English using AI. **Reviewed Date:** March 10, 2026 At G2, we prefer fresh reviews and we like to follow up with reviewers. They may not have updated their review text, but have updated their review. **What do you like best about ApprovalMax?** Smoothen out the process and its a paperless. **What do you dislike about ApprovalMax?** No grouping of accounts for group of expenses for the budget. **What problems is ApprovalMax solving and how is that benefiting you?** The process flow from preparer to final approver. **Official Response from Kasia Bargielowski-Foster:** > Thank you for the 5-star review! We're glad to hear that ApprovalMax is helping you maintain a smooth, paperless process from start to finish. We also appreciate your feedback regarding the grouping of accounts for budgets. Your input is very helpful as we look for ways to make ApprovalMax even more flexible in the future. We appreciate the support and the feedback! ### 50. Flexible and Easy Invoice Approval Solution **Rating:** 4.0/5.0 stars **Reviewed by:** Ilan G. | Accounting Firm Manager, Accounting, Small-Business (50 or fewer emp.) **Validated Reviewer:** Validated through a business email account **Incentivized:** This reviewer was offered a nominal gift card as thank you for completing this review. **Source: G2 invite:** Invitation from G2. This reviewer was offered a nominal gift card as thank you for completing this review. **Reviewed Date:** April 30, 2026 **What do you like best about ApprovalMax?** I like ApprovalMax for its quick setup, especially when using integrations, as everything syncs easily. I also appreciate the flexible workflow for approvals, which allows me to select numerous options when setting who can approve or what limits they have. **What do you dislike about ApprovalMax?** I think ApprovalMax could have better integration with QuickBooks and more features like Xero. Also, integration with other ERP systems would be good. **What problems is ApprovalMax solving and how is that benefiting you?** I use ApprovalMax for authorizing invoices to be posted in QuickBooks. It has a quick setup and flexible workflow for approvals, allowing easy integration and syncing, with options to set limits for approvers. **Official Response from Holan Nguyen:** > Ilan, glad the setup experience and workflow flexibility are working well. Having full control over who approves what and at what limits makes a real difference day to day. Your point on QuickBooks and broader ERP integrations is well-received. We're continuously working on expanding our QuickBooks capabilities and will keep you posted as things develop. Thank you for sharing your experience with us! ## ApprovalMax Discussions - [How do you keep ApprovalMax workflows easy to navigate while staying organized?](https://www.g2.com/discussions/how-do-you-keep-approvalmax-workflows-easy-to-navigate-while-staying-organized) - [How has ApprovalMax helped reduce delays in your process and documentation?](https://www.g2.com/discussions/how-has-approvalmax-helped-reduce-delays-in-your-process-and-documentation) - [How do you handle company name checks in ApprovalMax purchase order approvals?](https://www.g2.com/discussions/how-do-you-handle-company-name-checks-in-approvalmax-purchase-order-approvals) - [View ApprovalMax pricing details and edition comparison](https://www.g2.com/products/approvalmax/reviews?section=pricing&secure%5Bexpires_at%5D=2026-09-30+07%3A04%3A23+-0500&secure%5Bsession_id%5D=00e1ad55-0034-4a0a-9c5f-c4e0ce6b5125&secure%5Btoken%5D=69a284f78a5e54255288da94f70b99b4b0b620b202c5e83316562cc5a732d4cc&format=llm_user) ## ApprovalMax Features **Data Management** - Consolidation - Classification - External Sources - Integration - Cleaning **Invoice Management** - Capture - Supplier Portal - Repository **Invoice Generation** - Templates - Digital Invoices - Recurring Invoices **Operating System** - PC Operating System - Mac Operating System - Linux Operating System **Document Processing** - File Type - Data Extraction - Mobile Capability - Intelligent Processing - Image Enhancement - Text Extraction - Metadata Extraction - Data Capture and Transfer - Batch Processing - Invoice Processing **Reporting** - Status - Customer Credit - History - Sales Tax Management - Activity Dashboard - Customer Statements **Agentic AI - Accounts Payable (AP) and Spend Analysis** - Decision Making **Agentic AI - Accounting & Finance** - Autonomous Task Execution **Analytics** - Benchmarking - KPIs - Compliance - Errors **Invoice Processing** - Matching - Payments - Workflows - Tax Compliance - Recurring Payments **Invoice Processing** - Approvals - Batch Processing - Consolidation - Match Invoices **Platform Additional Functionality** - Integration - File Conversion - Windows and Mac - Document Conversion **Integrations** - Accounting - ERP - CPM **Analytics** - Due Dates - Benchmarking - KPIs **Analytics** - Due Dates - Cashflow - KPIs - Payment Tracking **Recovery** - Historical payments - Overpayments **Transactions** - Credits - Invoices - Partial Payments **Agentic AI - OCR** - Autonomous Task Execution **Additional Functionality** - Workflow Management - Offline Access - Content Scan - Collaboration Tools - Annotations - Electronic Signature - File Transfer - Role-Based Permissions - Document Review - Document Storage - Generative AI - Search/Filter - Text Editing - Data Verification - Drag & Drop - AI Copilot - Document Editing - Document Automation - Reporting/Analytics - Document Imaging - Full Text Search - Multiple Output Formats - Secure Data Storage - Convert to PDF - Data Import/Export - ID Scanning - Zone Selection Tool - Language Detection - Document Management - API - Audit Trail - Access Controls/Permissions - File Sharing - Indexing **Integration** - Accounting - Payment Integration - ERP - ERP integration **Integration** - Accounting - Payments - ERP - Account Sync **AP Data Processing** - Workflows - Transparency - Controls **Workflows** - Approvals - Bank Reconciliation **Agentic AI - Invoice Management** - Cross-system Integration - Adaptive Learning - Proactive Assistance **Agentic AI - Accounts Receivable Automation** - Autonomous Task Execution **AI - Accounts Receivable** - Generative - Responses - Predictive Analytics **Additional Functionality** - Reporting & Statistics - Customizable Reports - Generative AI - Expense Tracking - Data Import/Export - Real-Time Data - User Management - ACH Payment Processing - Invoice Processing - Billing & Invoicing - Alerts/Notifications - AI Copilot - Contact Database - Aging Tracking - Purchase Order Management - Audit Trail - Discount Management - General Ledger - Document Management - Receivables Ledger - Recurring/Subscription Billing - Multi-Currency - Workflow Management - Credit Card Processing - Task Management - Customizable Templates - Forecasting - Cash Flow Management - Self Service Portal - Reminders - Check Processing - Receipt Management - Overpayment Processing - Financial Management - Third-Party Integrations - Payment Collection - Approval Process Control - API - Profit/Loss Statement **Risk** - Analysis - Identification - Scoring **Recovery** - Recoup - Reporting **Audit** - Filters - Post Audits - Overpayments - Duplicates **Fraud** - Vendor Checks - Data Generation - Monitoring **Agentic AI - AP Automation** - Autonomous Task Execution - Proactive Assistance - Decision Making **Additional Functionality** - Data Import/Export - Invoice Management - Online Banking - 1099 Preparation - Generative AI - Receipt Management - AI Copilot - Fraud Detection - Duplicate Payment Alert - Document Management - Compliance Management - Inventory Management - Check Writing - Mobile Access - Audit Trail - Reporting/Analytics - Multi-Currency - Status Tracking - Activity Dashboard - Cash Management - Alerts/Notifications - Billing & Invoicing - Vendor Management - Anomaly Detection - API - ACH Payment Processing - Invoice Processing - Aging Tracking - Supplier Management - General Ledger - Expense Tracking - Bank Reconciliation - Workflow Management - Customizable Reports - Approval Process Control - Electronic Funds Transfer - Purchase Order Reconciliation - Financial Management - Workflow Automation ## Top ApprovalMax Alternatives - [BILL AP/AR](https://www.g2.com/products/bill-ap-ar/reviews) - 4.4/5.0 (1,785 reviews) - [Tipalti](https://www.g2.com/products/tipalti/reviews) - 4.5/5.0 (419 reviews) - [Dext](https://www.g2.com/products/dext/reviews) - 4.6/5.0 (349 reviews)