--- title: ApprovalMax Reviews meta\_title: 'ApprovalMax Reviews 2026: Details, Pricing, & Features | G2' meta\_description: Filter 76 reviews by the users' company size, role or industry to find out how ApprovalMax works for a business like yours. aggregate\_rating: rating\_value: 4.7 review\_count: 76 scale: '5' date\_modified: '2026-08-12' parent\_category: name: Accounting & Finance url: https://www.g2.com/categories/accounting-finance ---

# ApprovalMax Reviews & Product Details

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ApprovalMax is Accounts Payable approval software for finance teams using QuickBooks Online, Xero, and NetSuite. Trusted by 20,000+ businesses around the world, it sits between your accounting platform and every outgoing payment, making sure nothing moves without the right sign-off, at the right level, with the right documentation attached. Finance teams that outgrow email-based approvals use ApprovalMax to automate the entire approval process – from bills and purchase orders to expenses, credit notes, and batch payments. Approval workflows route automatically based on rules you define. Approvers act from any device. And every decision generates a permanent, time-stamped record without anyone having to compile it. What ApprovalMax does - Routes invoices and purchase orders to the correct approvers automatically, based on vendor, amount, department, or any combination of your own policies - Flags duplicate invoices, alerts finance teams when vendor bank details change, and enforces coding rules at the point of approval – before money moves - Shows live budget impact to approvers at the moment of decision, so overspend is prevented rather than explained after the fact - Generates an immutable audit trail for every approval: who approved, what they reviewed, and when each step occurred - Scales from simple single-step workflows to multi-tiered, multi-entity approval chains – without requiring approvers to hold licenses in your accounting platform Who uses it ApprovalMax is used by in-house finance teams, controllers, CFOs, and the accountants and bookkeepers who support them. It's designed for businesses that need structured, enforceable approval controls – and that can't afford to find out what slipped through after the fact. For finance teams, it removes the manual chase and replaces it with workflows that run in the background. For finance leaders, it provides governance they can demonstrate to auditors, boards, and investors on demand. For accountants, it's a single platform that works across every client.

* * *

Product Website
 ApprovalMax
Seller
 [ApprovalMax](https://www.g2.com/sellers/approvalmax-2f6fa069-6170-443e-bb18-77dc82b9411d)
Discussions
 [ApprovalMax Community](https://www.g2.com/products/approvalmax/discuss)
Languages Supported
 

English

Solution Type
 
All-in-One

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## Pricing

Pricing provided by ApprovalMax.

### ApprovalMax Standard

Starting at $49.50

1 organisation Per Month

[
View More Pricing Information
](https://www.g2.com/products/approvalmax/pricing)

## ApprovalMax Integrations
(6)

What do users say about integrations?

Verified by ApprovalMax

[

 ![Product Avatar Image](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Product Avatar Image")

Dext

](https://www.g2.com/products/dext/reviews)[

 ![Product Avatar Image](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Product Avatar Image")

NetSuite

](https://www.g2.com/products/oracle-netsuite/reviews)[

 ![Product Avatar Image](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Product Avatar Image")

QuickBooks Online

](https://www.g2.com/products/quickbooks-online/reviews)[

 ![Product Avatar Image](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Product Avatar Image")

Xero

](https://www.g2.com/products/xero/reviews)[

 ![Product Avatar Image](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Product Avatar Image")

Xero for G Suite

](https://www.g2.com/products/xero-for-g-suite/reviews)[

 ![Product Avatar Image](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Product Avatar Image")

Xero Practice Manager

](https://www.g2.com/products/xero-practice-manager/reviews)

Show More

  

 ![Wenny O.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Wenny O.")
WO

Wenny O.

Senior Executive

Accounting

Small-Business (50 or fewer emp.)

6/4/2026

"Streamlined, Reliable Approval Workflows with Strong Controls and Seamless Xero Integration"

4/5

What do you like best about ApprovalMax?

What I like best about ApprovalMax is its ability to automate and standardize approval workflows while maintaining strong financial controls. The customizable approval rules allow us to route requests to the right approvers based on spending limits, departments, or transaction types. The complete audit trail and seamless integration with Xero provide excellent visibility and accountability throughout the approval process.

ApprovalMax helps us eliminate manual approval processes that were previously managed through emails and messaging platforms. It provides a centralized system for tracking approvals, reducing the risk of unauthorized spending and ensuring compliance with internal policies. As a result, approvals are processed more efficiently, management has better visibility over transactions, and our finance team spends less time on administrative follow-up.

The platform performs reliably and integrates smoothly with Xero. Approval requests are routed quickly, notifications are timely, and users can easily track approval statuses in real time. We have experienced improved efficiency and reduced processing delays since implementing ApprovalMax.

ApprovalMax delivers excellent value by significantly strengthening our internal controls while reducing manual effort across the approval process. By automating workflows, approval routing, reminders, and audit tracking, it saves considerable administrative time, reduces the risk of errors and unauthorized spending, and improves overall compliance. The increased efficiency, enhanced visibility, and stronger governance have resulted in measurable operational benefits, making ApprovalMax a worthwhile investment for our finance team and the wider organization.

The onboarding process was straightforward, and configuring approval workflows was relatively easy. The support team has been responsive whenever assistance was needed, and the available documentation helped our users get up to speed quickly.

While ApprovalMax is primarily focused on workflow automation rather than advanced AI capabilities, its intelligent approval routing, automated reminders, and configurable approval rules significantly reduce manual intervention and help ensure approvals are handled efficiently and consistently. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

While ApprovalMax works well for our approval workflows, there are some areas that could be improved. Certain workflow configurations can be complex to set up initially, especially for organizations with multiple entities or intricate approval hierarchies. Some reporting and dashboard capabilities could also be enhanced to provide more flexible analysis and insights. Additionally, occasional interface improvements and further automation features would make the user experience even more efficient. However, these are relatively minor points compared to the overall benefits the platform provides. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

ApprovalMax helps us solve the challenge of managing approval processes manually through emails, spreadsheets, and messaging platforms. Before implementing ApprovalMax, it was difficult to track approval statuses, maintain proper documentation, and ensure that transactions were reviewed by the appropriate stakeholders.

By automating approval workflows and enforcing approval policies, ApprovalMax has improved our internal controls, increased visibility over spending, and reduced the risk of unauthorized transactions. The integration with Xero also eliminates manual follow-up and ensures approved transactions are processed efficiently. As a result, our finance team saves time, approvals are completed faster, and we have a clear audit trail for compliance and reporting purposes. Review collected by and hosted on G2.com.

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Response from Holan Nguyen of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12917901/official_response/edit)

Wenny, thank you for such a considered review. We're pleased to hear that the stronger controls are giving time back to your team during the day. That kind of measurable payoff is exactly what we want to deliver.

Regarding the setup for multiple entities and reporting flexibility, we understand your point, and we're continuously improving both areas. We'll keep you posted with all the improvements in the upcoming period.

Great to have you on board!

6/8/2026
Current UserValidated ReviewerIncentivizedSource: Seller invite

  

 ![Verified User in Health, Wellness and Fitness](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User in Health, Wellness and Fitness")
UH

Verified User in Health, Wellness and Fitness

Small-Business (50 or fewer emp.)

6/4/2026

"Automated Invoice Approvals and Seamless Xero Sync"

4/5

What do you like best about ApprovalMax?

It’s helpful because it automates invoice and bill approvals without the need to manually chase signatures or send emails for approval. It also syncs easily with the accounting software I use, Xero. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

The downside is that the initial setup can be quite time-consuming. The larger the organization, the more complex the approval workflow becomes, which adds to the overall setup effort. It can also take a lot of time to train someone who doesn’t have any experience with accounting software. In addition, the website features are not very user-friendly, and it took me some time to understand how to use them. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

I really like the features, especially the way it syncs with Xero. Other staff can upload their own claims through ApprovalMax, and then we simply review them, double-check the details, and approve them as needed. Once a claim is approved, it automatically syncs with Xero, so I spend less time dealing with bills and the overall process feels much less time-consuming. On my side, uploading bills is also easy, and the AI feature can scan PDF bills quickly and accurately. Review collected by and hosted on G2.com.

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Response from Holan Nguyen of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12918082/official_response/edit)

Thank you for the detailed review. Knowing that your team can submit their own claims and have everything land in Xero without the manual chase is exactly the kind of day-to-day relief we aim to deliver.

We also understand your point about the setup. We're continuously working to improve our onboarding process, especially for large organisations with layered approval rules and people who are new to accounting software.

Great to have you on board, and thank you for taking the time to share this.

Current UserValidated ReviewerIncentivizedSource: Seller invite

  

 ![Lia W.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Lia W.")
LW

Lia W.

Finance Manager

Mid-Market (51-1000 emp.)

3/11/2026

"Smoother Workflow with ApprovalMax and Great Support from Carmina Medina"

4/5

What do you like best about ApprovalMax?

ApprovalMax allows us a smoother workflow. We are well supported by Carmina Medina. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

We have struggled a bit where there are multiple approvers. If one person does not approve - we often have to start again from the first approver. Also, before we were told about a summary report for approving, there were too many emails. Perhaps it should be the default setting, and individual emails should be an option if people choose, rather than the other way around. When Carmina is in a meeting, she often refers us to her "support team". Someone usually sends us an email and requests further information. As we are often in the middle of a month-end/deadline, it is very difficult to get the information back to the support service on time. It usually results in us finding other ways to get around the issue - like using xero. It would be better if the ApprovalMax team could call us. Even better - an instant video call so we can share our screen and explain the issue and have it dealt with immediately. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

It is helpful to approve invoices without going into Xero Review collected by and hosted on G2.com.

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Response from Kasia Bargielowski-Foster of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12468064/official_response/edit)

Thank you for the thoughtful review and for the kind words about Carmina! We'll be sure to share your feedback with her.

We appreciate your insights regarding the workflow settings and your suggestions for more immediate support options. Feedback like this is incredibly helpful as we look for ways to better serve our users during critical periods like month-end.

Thank you for helping us understand where we can improve to keep your process moving smoothly!

Current UserValidated ReviewerSource: Organic

  

 ![Aishu N.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Aishu N.")
AN

Aishu N.

Senior AP Accountant

Enterprise (\> 1000 emp.)

6/4/2026

Business partner of the seller or seller's competitor, not included in G2 scores.

"Streamlined, Trackable Approvals—But Mobile and Clicks Need Refinement"

3.5/5

What do you like best about ApprovalMax?

ApprovalMax streamlines our approval process, improves visibility, and ensures approvals are tracked efficiently, reducing delays and manual follow-ups. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

The mobile experience could be improved, and some approval workflows require multiple clicks, which can make the process slower than expected Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

ApprovalMax is solving the issue of manual approval tracking by automating workflows and providing clear visibility of approval statuses. This helps reduce delays, improves accountability, and ensures documents are approved efficiently and on time Review collected by and hosted on G2.com.

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Response from Holan Nguyen of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12918105/official_response/edit)

Aishu, it's good to know that automated tracking and clearer visibility are cutting down the delays for your team. We also appreciate the honest note on the mobile experience and the extra clicks. We will share this with our product team for the upcoming improvement.

Great to have you with us, and thank you for helping us understand how we can better serve your team!

Current UserValidated ReviewerIncentivizedSource: Seller invite

  

 ![Hayley P.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Hayley P.")
HP

Hayley P.

Global Service Delivery Lead

Small-Business (50 or fewer emp.)

5/20/2026

"Intuitive and Comprehensive for Both Admins and Users"

4/5

What do you like best about ApprovalMax?

Easy to use on the admin and user side and yet still comprehensive, ie shows everything and is intuitive even for those who don't use regularly. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

To be honest, nothing really sticks out. The need for an authenticator app to log in is slightly annoying, but I understand the importance for security. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

Simplifying the invoicing process and creating visibility for everyone. It's so useful that managers can see submissions and where in process invoices are. Review collected by and hosted on G2.com.

Show More

Response from Holan Nguyen of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12711587/official_response/edit)

Glad it's working well for your team on both sides; this is exactly the outcome ApprovalMax is designed for. Thank you for sharing the experience with us, Hayley!

Current UserValidated ReviewerIncentivizedSource: G2 invite

  

 ![Harpreet S.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Harpreet S.")
HS

Harpreet S.

2/15/2026

"Streamlines Approval Processes, But Needs Better Support"

4/5

What do you like best about ApprovalMax?

I like the way ApprovalMax helps flow through the conditions set and only sends things to approvers based on their conditions without letting the admin worry about it. I appreciate how it allows for setting up approval limits, like a user approving amounts up to $1,000, and then automatically directing higher amounts to another user. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

Sometimes, I have issues with 2FA for other users who do not know it or have forgotten it, so a lot of hurdles need to be jumped before a resolution is made. Sometimes support is a bit of a pain, especially around new features like nudge audit. I don't think a lot of thought was given, or perhaps user expectation is different from what ApprovalMax has. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

ApprovalMax helps my clients go paperless and speeds up approvals, depending on user activity. I like how it automates workflow by only sending tasks to relevant approvers, reducing the admin's workload. Review collected by and hosted on G2.com.

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Response from Kasia Bargielowski-Foster of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12363674/official_response/edit)

Thank you for the 4-star review, Harpreet! We're glad we can help your clients move toward a paperless process.

We also really appreciate your candid feedback regarding 2FA hurdles and the nudge feature. It’s clear that our support and feature implementation didn't quite meet your expectations in these areas, and we take that seriously.

Regarding 2FA, we have some troubleshooting guides in our Help Centre designed to help admins get users back on track faster. As for the Audit Nudge, your perspective on user expectations is incredibly valuable - we'll be sharing your comments directly with our Product Team as they refine these newer tools.

Thank you for helping us improve, and for being a part of the ApprovalMax community!

[See how ApprovalMax improved](https://support.approvalmax.com/en/?q=2fa)

Validated ReviewerSource: Organic

  

 ![Verified User in Primary/Secondary Education](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User in Primary/Secondary Education")
UP

Verified User in Primary/Secondary Education

Mid-Market (51-1000 emp.)

7/30/2026

"Great Spend Control and Clear Visibility to spending levels"

4/5

What do you like best about ApprovalMax?

Control over spending. Stops staff committing us to a spend where there isn't a budget. It gives us visibility to our total liability Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

It can slow the business down if people don't buy into the PO process properly. The software itself is very good. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

Solves potential overspending and spending on items that shouldn't be bought. Review collected by and hosted on G2.com.

Show More

Response from Holan Nguyen of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-13188770/official_response/edit)

Good spending control makes all the difference when you're working to a school budget, so it's great to hear that's exactly what you're getting.

Thank you so much for taking the time to share this!

Current UserValidated ReviewerIncentivizedSource: Seller invite

  

IG

Ilan G.

Accounting Firm Manager

Accounting

Small-Business (50 or fewer emp.)

4/30/2026

"Flexible and Easy Invoice Approval Solution"

4/5

What do you like best about ApprovalMax?

I like ApprovalMax for its quick setup, especially when using integrations, as everything syncs easily. I also appreciate the flexible workflow for approvals, which allows me to select numerous options when setting who can approve or what limits they have. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

I think ApprovalMax could have better integration with QuickBooks and more features like Xero. Also, integration with other ERP systems would be good. Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

I use ApprovalMax for authorizing invoices to be posted in QuickBooks. It has a quick setup and flexible workflow for approvals, allowing easy integration and syncing, with options to set limits for approvers. Review collected by and hosted on G2.com.

Show More

Response from Holan Nguyen of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12724406/official_response/edit)

Ilan, glad the setup experience and workflow flexibility are working well. Having full control over who approves what and at what limits makes a real difference day to day.

Your point on QuickBooks and broader ERP integrations is well-received. We're continuously working on expanding our QuickBooks capabilities and will keep you posted as things develop.

Thank you for sharing your experience with us!

Validated ReviewerIncentivizedSource: G2 invite

  

 ![Cindy L.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Cindy L.")
CL

Cindy L.

Assistant Manager

Mid-Market (51-1000 emp.)

6/16/2026

"Time-Saving XERO Sync Makes Bookkeeping Easy"

4/5

What do you like best about ApprovalMax?

Sync directly with XERO to save time on bookkeeping. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

Nothing bad about approvalmax, its a good tool overall Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

Transparent approval trail to ensure all approval obtained before payment Review collected by and hosted on G2.com.

Show More

Response from Kasia Bargielowski-Foster of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12963585/official_response/edit)

Thanks for the review Cindy! We're so glad its proving to be a reliable tool for your workflow with a Xero sync that saves you time. Thanks for using ApprovalMax!

Current UserValidated ReviewerIncentivizedSource: Seller invite

  

 ![Mai P.](/assets/transparent-ad5be28fbcd25b7b08d2cebe1d957125437fb5407d75ee717965ad22c8808791.gif "Mai P.")
MP

Mai P.

Mid-Market (51-1000 emp.)

3/31/2026

"Streamlines PO and Bill Approvals with Stellar Support"

4/5

What do you like best about ApprovalMax?

I use ApprovalMax to link with Xero and optimize the process of making requests for Bills and POs. I like that it makes things easier to do and cuts off the manual processes. I appreciate their services and their fast responses, especially when I have issues, as they come up with solutions quickly. Review collected by and hosted on G2.com.

What do you dislike about ApprovalMax?

can the team input more data to help us with control the inventory count? Review collected by and hosted on G2.com.

What problems is ApprovalMax solving and how is that benefiting you?

I use ApprovalMax to link with Xero to make our requests for Bills and POs easier and cut off manual processes. Their fast responses solve issues quickly. Review collected by and hosted on G2.com.

Show More

Response from Kasia Bargielowski-Foster of ApprovalMax

[Editedit](https://www.g2.com/survey_responses/approvalmax-review-12567504/official_response/edit)

Thank you for the review, it’s always wonderful to hear positive feedback about the team!

We also appreciate your feedback regarding inventory data. We’re always interested in how our users customize the platform to fit their specific workflows, and your input is very helpful as we look for ways to better serve your team.

Thank you for the support and for sharing your experience with us!

Validated ReviewerSource: Organic

## Pricing Options

Pricing provided by ApprovalMax.

### ApprovalMax Standard

Starting at $49.50

1 organisation Per Month

### ApprovalMax Advanced

Starting at $79.17

1 organisation Per Month

### ApprovalMax Premium

Starting at $110.92

1 organisation Per Month

[
View More Pricing Information
](https://www.g2.com/products/approvalmax/pricing)

ApprovalMax Comparisons

 ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/small_square/small_square_6017dd7c5b4c458510fe509e42082d95/lightyear.png "Product Avatar Image")

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5/5(15)

[
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##### ##### ApprovalMax Features

Analytics

Compliance

Due Dates

KPIs

Invoice Management

Capture

Supplier Portal

Repository

Invoice Processing

Matching

Payments

Workflows

Integration

Accounting

ERP

[
View More Features
](https://www.g2.com/products/approvalmax/features)

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##### Categories on G2

[AP Automation](https://www.g2.com/categories/ap-automation)[Invoice Management](https://www.g2.com/categories/invoice-management)[Accounts Receivable](https://www.g2.com/categories/accounts-receivable)

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