1. [Home](https://www.g2.com/) 2. ... 3. [Accounts Payable Automation Software](https://www.g2.com/categories/ap-automation) 4. [ApprovalMax Discussions](https://www.g2.com/products/approvalmax/discuss) [ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_4fc16f893eb73875d6b81784a13f28d7/approvalmax.jpg "Product Avatar Image") ![Reward for good ApprovalMax reviews](https://images.g2crowd.com/uploads/report_medal_translation/image/38891/medal.svg "Reward for good ApprovalMax reviews") ](/products/approvalmax/reviews) [ ApprovalMax ](/products/approvalmax/reviews) (100)4.6/5 ApprovalMax is Accounts Payable approval software for finance teams using QuickBooks Online, Xero, and NetSuite. Trusted by 20,000+ businesses around the world, it sits between your accounting platform and every outgoing payment, making sure nothing moves without the right sign-off, at the right level, with the right documentation attached. Finance teams that outgrow email-based approvals use ApprovalMax to automate the entire approval process – from bills and purchase orders to expenses, credit notes, and batch payments. Approval workflows route automatically based on rules you define. Approvers act from any device. And every decision generates a permanent, time-stamped record without anyone having to compile it. What ApprovalMax does - Routes invoices and purchase orders to the correct approvers automatically, based on vendor, amount, department, or any combination of your own policies - Checks every bill against supplier history and flags anomalies before approval – unusual amounts, billing frequency jumps, mismatched coding, or a supplier you've never paid before. - Flags duplicate invoices, alerts finance teams when vendor bank details change, and enforces coding rules at the point of approval – before money moves - Shows live budget impact to approvers at the moment of decision, so overspend is prevented rather than explained after the fact - Generates an immutable audit trail for every approval: who approved, what they reviewed, and when each step occurred - Scales from simple single-step workflows to multi-tiered, multi-entity approval chains – without requiring approvers to hold licenses in your accounting platform Who uses it ApprovalMax is used by in-house finance teams, controllers, CFOs, and the accountants and bookkeepers who support them. It's designed for businesses that need structured, enforceable approval controls – and that can't afford to find out what slipped through after the fact. For finance teams, it removes the manual chase and replaces it with workflows that run in the background. For finance leaders, it provides governance they can demonstrate to auditors, boards, and investors on demand. For accountants, it's a single platform that works across every client. Show More * * * ### 40 Discussions ### 40 Participants ### 76.0 Nps Score Already have ApprovalMax? ### All ApprovalMax Discussions Search Most CommentedMost HelpfulCommon QuestionsNewest All DiscussionsDiscussions with CommentsCommon QuestionsDiscussions without Comments FilterFilter Filter byExpand/Collapse Sort by Most Commented Most Helpful Common Questions Newest Filter by All Discussions Discussions with Comments Common Questions Discussions without Comments ![Verified User](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User") G2 Verified User • 28 days ago Sr. Accounts Receivable at Anytime Fitness Sr. Accounts Receivable at Anytime Fitness More Options - [ # How do you keep ApprovalMax workflows easy to navigate while staying organized? ](/discussions/how-do-you-keep-approvalmax-workflows-easy-to-navigate-while-staying-organized) ApprovalMax has made our approval process more organized, with clear tracking of pending approvals and request status, which helps reduce delays and manual follow-ups. The Xero integration also helps keep our accounting workflow efficient. That said, setting up or changing approval workflows can... [Read more](/discussions/how-do-you-keep-approvalmax-workflows-easy-to-navigate-while-staying-organized) [ Accounts Payable Automation Software ](https://www.g2.com/tags/accounts-payable-automation-software)[ Invoice Management Software ](https://www.g2.com/tags/invoice-management-software) * * * (true)\<0\>0\>Upvotes (false) * * * 0 Comments [![linkedin](/assets/social-logos/linkedin-afe65e46604a5bd5105ab9c856116204040b6b3f2b2d42562fc8071ca0c48ca0.svg "linkedin")](https://www.linkedin.com/shareArticle?mini=true&summary=Ask+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.&title=ApprovalMax+Discussions+%7C+G2&url=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss) [![twitter](/assets/social-logos/twitter-61aaec80434c71387b8f7326e480592eae71c0a65afd051d66fce9b75a9bf417.svg "twitter")](https://twitter.com/intent/tweet?text=ApprovalMax+Discussions+%7C+G2&url=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss&via=G2dotcom) [![facebook](/assets/social-logos/facebook-350d0b410d6b10debcf893050e803a8633d53561aa42807b087b8daf9be3668f.svg "facebook")](https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss) [![gmail](/assets/social-logos/gmail-6db42f21e7c254fae201b112bef0dd15d25223a5cbb32691ce80eab43761eadf.svg "gmail")](https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=&su=ApprovalMax+Discussions+%7C+G2&body=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss%0aAsk+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.) [![mail](/assets/social-logos/mail-d55c53b04bf49872e40cd2443b85a99caa23394e6cf154ae32a9d08377c15d86.svg "mail")](mailto:?subject=ApprovalMax+Discussions+%7C+G2&body=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss%0aAsk+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.) ![copy_link](/assets/social-logos/copy_link-05d8dc5dc8576fc78425ad34d07241b060878835e555a30417ff41c18335e575.svg "copy\_link") ![Verified User](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User") G2 Verified User • 29 days ago Area Business Manager Area Business Manager More Options - [ # How has ApprovalMax helped reduce delays in your process and documentation? ](/discussions/how-has-approvalmax-helped-reduce-delays-in-your-process-and-documentation) ApprovalMax has felt user friendly, with complete details and an easy-to-use experience. It also seems to help with delays in our process and documentation. For those using it day to day, what workflows or documentation steps improved the most, and what did you change to get there? [ Procurement Spend Analysis ](https://www.g2.com/tags/procurement-spend-analysis) * * * (true)\<0\>0\>Upvotes (false) * * * 0 Comments [![linkedin](/assets/social-logos/linkedin-afe65e46604a5bd5105ab9c856116204040b6b3f2b2d42562fc8071ca0c48ca0.svg "linkedin")](https://www.linkedin.com/shareArticle?mini=true&summary=Ask+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.&title=ApprovalMax+Discussions+%7C+G2&url=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss) [![twitter](/assets/social-logos/twitter-61aaec80434c71387b8f7326e480592eae71c0a65afd051d66fce9b75a9bf417.svg "twitter")](https://twitter.com/intent/tweet?text=ApprovalMax+Discussions+%7C+G2&url=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss&via=G2dotcom) [![facebook](/assets/social-logos/facebook-350d0b410d6b10debcf893050e803a8633d53561aa42807b087b8daf9be3668f.svg "facebook")](https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss) [![gmail](/assets/social-logos/gmail-6db42f21e7c254fae201b112bef0dd15d25223a5cbb32691ce80eab43761eadf.svg "gmail")](https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=&su=ApprovalMax+Discussions+%7C+G2&body=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss%0aAsk+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.) [![mail](/assets/social-logos/mail-d55c53b04bf49872e40cd2443b85a99caa23394e6cf154ae32a9d08377c15d86.svg "mail")](mailto:?subject=ApprovalMax+Discussions+%7C+G2&body=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss%0aAsk+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.) ![copy_link](/assets/social-logos/copy_link-05d8dc5dc8576fc78425ad34d07241b060878835e555a30417ff41c18335e575.svg "copy\_link") ![Verified User](/assets/icons/anonymous-avatar-purple-4ae1032bdb50ee5682003170c8184aee790d25958bd397abbd384ba52c596a7b.svg "Verified User") G2 Verified User • 30 days ago Procurement Officer Procurement Officer More Options - [ # How do you handle company name checks in ApprovalMax purchase order approvals? ](/discussions/how-do-you-handle-company-name-checks-in-approvalmax-purchase-order-approvals) ApprovalMax has been helpful for routing and approving requests, especially purchase orders, and it’s improved the process compared to creating purchase orders in another application. One challenge is having to double-check every company name in each summary. Have you found a reliable way to... [Read more](/discussions/how-do-you-handle-company-name-checks-in-approvalmax-purchase-order-approvals) [ Accounts Payable Automation Software ](https://www.g2.com/tags/accounts-payable-automation-software) * * * (true)\<0\>0\>Upvotes (false) * * * 0 Comments [![linkedin](/assets/social-logos/linkedin-afe65e46604a5bd5105ab9c856116204040b6b3f2b2d42562fc8071ca0c48ca0.svg "linkedin")](https://www.linkedin.com/shareArticle?mini=true&summary=Ask+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.&title=ApprovalMax+Discussions+%7C+G2&url=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss) [![twitter](/assets/social-logos/twitter-61aaec80434c71387b8f7326e480592eae71c0a65afd051d66fce9b75a9bf417.svg "twitter")](https://twitter.com/intent/tweet?text=ApprovalMax+Discussions+%7C+G2&url=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss&via=G2dotcom) [![facebook](/assets/social-logos/facebook-350d0b410d6b10debcf893050e803a8633d53561aa42807b087b8daf9be3668f.svg "facebook")](https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss) [![gmail](/assets/social-logos/gmail-6db42f21e7c254fae201b112bef0dd15d25223a5cbb32691ce80eab43761eadf.svg "gmail")](https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=&su=ApprovalMax+Discussions+%7C+G2&body=https%3A%2F%2Fwww.g2.com%2Fproducts%2Fapprovalmax%2Fdiscuss%0aAsk+ApprovalMax+questions+and+get+answers+from+expert+users+in+our+ApprovalMax+Discussions+section.) 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