Link copied to clipboard # Planday vs When I Work Comparison - What are their main differences? Share [ Export ](/compare/planday/when-i-work/export.csv) PlandayWhen I Work[+ Add Product](#) Pricing **Planday** Free Trial **£1.99** 1 User Per Month · Starter **When I Work** Free Trial **$2.50** 1 user Per Month · Single Location or Schedule **Pricing Insights** from reviews Time to Implement **Planday** 1 month Based on 20 responses **When I Work** 1 month Based on 113 responses Return on Investment **Planday** 14 months Based on 16 responses **When I Work** 7 months7 months sooner Based on 94 responses Perceived Cost **Planday** $$$$$ **When I Work** $$$$$ Average Discount **Planday** 10% **When I Work** 10% ![Planday](https://images.g2crowd.com/uploads/product/hd_favicon/220b5a0cf689452bb9ef716ff95e079c/planday.svg "Planday") ![When I Work](https://images.g2crowd.com/uploads/product/hd_favicon/4dcdb726bd16d71c24eb538c4b992f48/when-i-work.svg "When I Work") G2 offers free advice on this comparison. Chat with an expert How would you like to receive Software Advice? ![](/assets/advisor_router/laptop_form-f1a7012279826105416befde8d882ffc7589b1f9db09c93a1379d601cafe8e0d.svg) FormAnswer questions at your own pace, no call required. ![](/assets/advisor_router/ai_agent-4d78629a3ba354fed449a65c60df3a6f2eda90fb98411b711df4b25d7be52a38.svg) AI AgentChat live and get a recommendation in minutes. ![](/assets/advisor_router/phone_call_picker-c48821ec36f4182d8ee3e54cfbd3937500eec54d7b7e0cfb80dc80a8a733842f.svg) Phone CallTalk it through live with a software advisor. **Pros & Cons** from reviews **Planday** [ Ease of Use (1) ](https://www.g2.com/products/planday/reviews?filters%5Bsentiment_snippet%5D=1501772&qs=pros-and-cons#reviews)[ Intuitive (1) ](https://www.g2.com/products/planday/reviews?filters%5Bsentiment_snippet%5D=2023952&qs=pros-and-cons#reviews)[ Payroll Issues (1) ](https://www.g2.com/products/planday/reviews?filters%5Bsentiment_snippet%5D=2023956&qs=pros-and-cons#reviews)[ Payroll Processing Issues (1) ](https://www.g2.com/products/planday/reviews?filters%5Bsentiment_snippet%5D=2023958&qs=pros-and-cons#reviews) **When I Work** [ Ease of Use (62) ](https://www.g2.com/products/when-i-work/reviews?filters%5Bsentiment_snippet%5D=1651457&qs=pros-and-cons#reviews)[ Scheduling (44) ](https://www.g2.com/products/when-i-work/reviews?filters%5Bsentiment_snippet%5D=1650909&qs=pros-and-cons#reviews)[ Scheduling Issues (15) ](https://www.g2.com/products/when-i-work/reviews?filters%5Bsentiment_snippet%5D=1651646&qs=pros-and-cons#reviews)[ Missing Features (10) ](https://www.g2.com/products/when-i-work/reviews?filters%5Bsentiment_snippet%5D=1651289&qs=pros-and-cons#reviews) Integrations **Planday** Not enough data **When I Work** [ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_4a9a6d57cdd833bf0381d21fd9246641/google-workspace.png "Product Avatar Image") Google Workspace ](https://www.g2.com/products/google-workspace/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_6c0b69a4cbd4386c9d156a20bbfa5843/gusto.png "Product Avatar Image") Gusto ](https://www.g2.com/products/gusto/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_50b93b0f332ffa4a17f0c4c1f6c6464b/quickbooks-online.png "Product Avatar Image") QuickBooks Online ](https://www.g2.com/products/quickbooks-online/reviews)[ ![Product Avatar Image](https://images.g2crowd.com/uploads/product/image/large_detail/large_detail_58f21922e25f1cf41919772fd94e79a9/rippling.png "Product Avatar Image") Rippling ](https://www.g2.com/products/rippling/reviews)[ View all ](https://www.g2.com/products/when-i-work/integrations) Screenshots **Planday** ![Planday screenshot](https://images.g2crowd.com/cdn-cgi/image/width=600,height=600,fit=scale-down,format=auto,onerror=redirect,/https://images.g2crowd.com/uploads/attachment/file/87665/Planday-product-screenshots-G2-schedule.png) **When I Work** ![When I Work screenshot](https://images.g2crowd.com/cdn-cgi/image/width=600,height=600,fit=scale-down,format=auto,onerror=redirect,/https://images.g2crowd.com/uploads/attachment/file/132393/Scheduler-Labor-Costs.png) **Ratings** from reviews Meets Requirements **Planday** **8.9** /10 Based on 68 responses **When I Work** **8.8** /10 Based on 342 responses Ease of Use **Planday** **9.0** /10 Based on 69 responses **When I Work** **8.8** /10 Based on 347 responses Ease of Setup **Planday** **8.4** /10 Based on 55 responses **When I Work** **8.8** /10 Based on 208 responses Ease of Admin **Planday** **8.7** /10 Based on 55 responses **When I Work** **8.8** /10 Based on 180 responses Quality of Support **Planday** **8.8** /10 Based on 66 responses **When I Work** **8.5** /10 Based on 276 responses Has the product been a good partner in doing business? **Planday** **9.0** /10 Based on 54 responses **When I Work** **8.8** /10 Based on 171 responses Product Direction (% positive) **Planday** **8.4** /10 Based on 65 responses **When I Work** **9.0** /10 Based on 319 responses **Features** ratings from reviews Time Tracking **7.9** /10 Based on 32 responses **8.5** /10 Based on 113 responses Employee Scheduling **8.8** /10 Based on 28 responses **8.3** /10 Based on 91 responses Workforce Management **8.8** /10 Based on 33 responses **8.4** /10 Based on 169 responses Time & Attendance Not enough data **8.2** /10 Based on 35 responses User Insights **Reviewers' Company Size** Small-Business(50 or fewer emp.) 39.1% Mid-Market(51-1000 emp.) 51.7% Enterprise(\> 1000 emp.) 9.2% Small-Business(50 or fewer emp.) 39.1% Mid-Market(51-1000 emp.) 51.7% Enterprise(\> 1000 emp.) 9.2% Small-Business(50 or fewer emp.) 62.7% Mid-Market(51-1000 emp.) 30.1% Enterprise(\> 1000 emp.) 7.2% Small-Business(50 or fewer emp.) 62.7% Mid-Market(51-1000 emp.) 30.1% Enterprise(\> 1000 emp.) 7.2% **Reviewers' Industry** [![Planday](https://images.g2crowd.com/uploads/product/hd_favicon/220b5a0cf689452bb9ef716ff95e079c/planday.svg "Planday")](https://www.g2.com/products/planday/reviews) Planday Hospitality 17.2% Restaurants 12.6% Health, Wellness and Fitness 6.9% Hospital & Health Care 5.7% Sports 4.6% Other 52.9% [![When I Work](https://images.g2crowd.com/uploads/product/hd_favicon/4dcdb726bd16d71c24eb538c4b992f48/when-i-work.svg "When I Work")](https://www.g2.com/products/when-i-work/reviews) When I Work Hospital & Health Care 9.8% Retail 8.0% Hospitality 6.7% Food & Beverages 5.4% Consumer Services 4.4% Other 65.5% Alternatives **Planday Alternatives** ![Deputy](https://images.g2crowd.com/uploads/product/hd_favicon/584e774b1014d147cde2d0f2407bfe1e/deputy.svg "Deputy") [ Deputy ](/products/deputy/reviews) ![Quinyx](https://images.g2crowd.com/uploads/product/hd_favicon/f9756bb22374efcce94b42f904591d0a/quinyx.svg "Quinyx") [ Quinyx ](/products/quinyx/reviews) ![Humanity Schedule by TCP](https://images.g2crowd.com/uploads/product/image/thumb_square/thumb_square_d9a9ff15d4b1e10132c41226a0092a5b/humanity-schedule-by-tcp.png "Humanity Schedule by TCP") [ Humanity Schedule by TCP ](/products/humanity-schedule-by-tcp/reviews) ![Connecteam](https://images.g2crowd.com/uploads/product/hd_favicon/b4756bff91de7c0d3a6676272a368c98/connecteam.svg "Connecteam") [ Connecteam ](/products/connecteam/reviews) **When I Work Alternatives** ![Deputy](https://images.g2crowd.com/uploads/product/hd_favicon/584e774b1014d147cde2d0f2407bfe1e/deputy.svg "Deputy") [ Deputy ](/products/deputy/reviews) ![Humanity Schedule by TCP](https://images.g2crowd.com/uploads/product/image/thumb_square/thumb_square_d9a9ff15d4b1e10132c41226a0092a5b/humanity-schedule-by-tcp.png "Humanity Schedule by TCP") [ Humanity Schedule by TCP ](/products/humanity-schedule-by-tcp/reviews) ![Homebase](https://images.g2crowd.com/uploads/product/hd_favicon/a1f9076d24414b94510c082c4147fa2f/homebase.svg "Homebase") [ Homebase ](/products/homebase/reviews) ![Connecteam](https://images.g2crowd.com/uploads/product/hd_favicon/b4756bff91de7c0d3a6676272a368c98/connecteam.svg "Connecteam") [ Connecteam ](/products/connecteam/reviews) ## Planday vs When I Work FAQs Generated using AI Last updated: August 16, 2026 ### What is the difference between Planday vs When I Work? Planday stands out for its slightly higher G2 rating and support quality, while When I Work is more widely adopted among small businesses and offers unique features like Billable Time Rate Management. | [Planday](https://www.g2.com/products/planday/reviews) | [When I Work](https://www.g2.com/products/when-i-work/reviews) | | --- | --- | | 4.5/5 (88 reviews) | 4.4/5 (400 reviews) | | Mid-Market | Small-Business | | 8.4 | 8.8 | | 8.8 | 8.5 | | Ease of Use | Ease of Use | ### How do the pricing models of Planday and When I Work compare? Planday and When I Work are rated at parity for value, with reviewers scoring both products similarly on price satisfaction. - **Planday:** In recent reviews, Planday is described as easy to use and efficient for scheduling and payroll, but some reviewers mention challenges with payroll integration. - **When I Work:** Reviewers highlight When I Work as affordable and cost-effective, especially for small businesses, with several noting its low cost compared to alternatives. ### What are the best alternatives to Planday and When I Work? The top three alternatives to Planday and When I Work are Deputy, Humanity Schedule by TCP, and Quinyx. | Product | G2 Rating (reviews) | Largest Segment | Pricing Insight | Top Reviewer-Cited Strength | | --- | --- | --- | --- | --- | | [Planday](https://www.g2.com/products/planday/reviews) | 4.5/5 (88 reviews) | Mid-Market | — | Ease of Use | | [When I Work](https://www.g2.com/products/when-i-work/reviews) | 4.4/5 (400 reviews) | Small-Business | Affordable and cost-effective for small teams | Ease of Use | | [Deputy](https://www.g2.com/products/deputy/reviews) | 4.6/5 (666 reviews) | Small-Business | — | — | | [Humanity Schedule by TCP](https://www.g2.com/products/humanity-schedule-by-tcp/reviews) | 4.3/5 (1128 reviews) | Mid-Market | — | — | | [Quinyx](https://www.g2.com/products/quinyx/reviews) | 4.3/5 (525 reviews) | Mid-Market | — | — | ### Which Workforce Management features should I prioritize when comparing Planday and When I Work? Buyers comparing Planday and When I Work should prioritize Scheduling, Payroll Integration, Reporting, Time Tracking, and Shift Management. - **Scheduling:** Planday (1 all-time mention), When I Work (43 all-time mentions) - **Payroll Integration:** Planday reviewers note challenges with Xero integration; When I Work integrates with Gusto (6 all-time mentions) and Rippling (1 all-time mention) - **Reporting:** Planday reviewers mention PDF and Excel exports; When I Work reviewers cite reporting features but note some limitations in filtering and attendance reporting - **Time Tracking:** When I Work (18 all-time mentions); Planday reviewers highlight time clock and shift tracking features - **Shift Management:** Planday (1 all-time mention), When I Work (22 all-time mentions) ### What are the pros and cons of Planday vs When I Work? Planday's headline strength is its ease of use and management oversight, while When I Work excels in scheduling efficiency and time-saving features. - **Planday strengths:** Reviewers highlight ease of use, intuitive navigation, and efficient scheduling and shift management. - **Planday trade-offs:** Some reviewers mention payroll integration issues, especially with Xero, and challenges with holiday tracking. - **When I Work strengths:** 61 all-time mentions for ease of use, 43 for scheduling, 42 for scheduling ease, 25 for time-saving, and 22 for shift management. Reviewers also praise its intuitive interface, mobile app, and communication efficiency. - **When I Work trade-offs:** 15 all-time mentions of scheduling issues, with some reviewers noting limitations in reporting and integration features. ### Is Planday or When I Work better for small businesses? When I Work is the better fit for small businesses, as it is most widely adopted in the small-business segment and consistently praised for affordability and ease of setup. - **Planday:** Largest segment is Mid-Market; reviewers note ease of use and management features but less focus on small-business needs. - **When I Work:** Largest segment is Small-Business; reviewers consistently highlight its suitability for small teams, affordability, and quick setup. ### Which Workforce Management platform has better integrations? When I Work is favored for integrations, with reviewers citing more integration options and specific payroll integrations. - **Planday:** Reviewers mention integration with Xero, but also note challenges with its functionality. - **When I Work:** Gusto (6 all-time mentions) and Rippling (1 all-time mention) are cited as integrations, with reviewers appreciating payroll connectivity. ### How do Planday and When I Work compare on customer support? Planday and When I Work are rated at parity for Quality of Support, with scores of 8.8 and 8.5 respectively, which is below the materiality threshold for a clear winner. - **Planday:** Reviewers describe support as responsive and helpful, with several noting fast answers and effective issue resolution. - **When I Work:** Reviewers frequently mention positive support experiences, easy access to help, and satisfaction with onboarding and ongoing assistance. ### Which is easier to implement, Planday or When I Work? When I Work has a slight edge in Ease of Setup, scoring 8.8 versus Planday's 8.4, but both products are praised for straightforward implementation. - **Planday:** Reviewers consistently describe setup as easy, with scores of 5.0 to 7.0 in recent reviews and positive feedback on onboarding support. - **When I Work:** Reviewers highlight very easy initial setup, with many noting that teams were up and running quickly, and scores of 6.0 to 7.0 in recent reviews. ### Which product has better Reporting? When I Work is favored for Reporting, with more reviewers citing its reporting and data features, though both products have relevant capabilities. - **Planday:** Reviewers mention PDF and Excel reporting exports and note that reporting is accurate and useful for payroll and scheduling. - **When I Work:** Reviewers frequently cite reporting features, including hours reporting for HR, attendance tracking, and labor breakdowns, but some mention limitations in filtering and attendance reporting.