Check out our list of free Scholarship Management Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.
If you'd like to see more products and to evaluate additional feature options, compare all Scholarship Management Software to ensure you get the right product.
AwardSpring is a powerful, intuitive, and smart scholarship management platform. Our easy-to-use software and outstanding customer support have empowered hundreds of institutions to award their scholarships in less time, and with less effort, than ever before. AwardSpring’s happy customers include: · 2-year community, junior & technical colleges. · 4-year colleges & universities. · Community, education & other non-profit foundations. · Corporations & profes
Evalato is a next-gen application and evaluation software for awards, grants, applications, call for papers, scholarships, employee recognition and other programs. Designed to save time and effort, Evalato is the to-go solution for every program manager who wants to work smart. The platform covers every step of the program’s cycle: creation of the program, registration and submission processes, evaluation process and analytics. It’s incredibly intuitive and easy to use from all parties involved
Untap Compete is a submission management system that is used by organizations to easily plan, launch and manage online prize-based competitions and calls for applications. It streamlines the process of receiving and managing submissions, engaging with applicants and judges, evaluating entries, running multiple rounds of submission, and generating an in-depth analysis. Untap Compete enables companies, grant providers, universities, educational institutions, and accelerators to discover talent a
Good Grants empowers grantmakers with grant specific tools to manage applications online, make great funding decisions and power positive results in society. Why should you choose Good Grants? Because we offer a better way. Our mission is to democratise grants management, to help good organisations do good with better functionality, a better way of doing business and at a better price. It’s Good Grants, for everyone.
Colleges, universities, and nonprofit organizations handle hundreds or thousands of scholarship applications per year, which means administrators must develop efficient processes for gathering, reviewing, and making decisions on scholarship applications. Scholarship coordinators, who are responsible for awarding limited pools of scholarship money, must ensure that their processes attract a robust pool of qualified applicants and identify the recipients who most deserve the funding. Scholarship management software provides a streamlined way for education administrators to manage their scholarship programs. Digitizing scholarship applications with user-friendly software can make the process simpler and more accessible for both students and reviewers, ultimately resulting in a fairer and more efficient system.
Key Benefits of Scholarship Management Software
Simplifies and clarifies the scholarship application process — Using scholarship management software, scholarship administrators can customize application forms according to their needs. Officials can design applications that incorporate workflow with conditional logic, so the questions change dynamically, depending on the applicant’s answers. Colleges and universities can use portals that incorporate the institution’s branding to provide a sense of continuity with the rest of the institution’s assets. Email notifications and personalized applicant portals keep applicants informed about the status of their application. The result is a more accessible process and a better experience for applicants, which should reflect positively on the institution’s reputation.
Automates administrative tasks — Manual scholarship application processes can be cumbersome, requiring administrators to manage paper forms, send out reminders to reviewers, and manually contact applicants to ask questions and communicate decisions. With scholarship management software, many of those functions are automated as paperless applications are automatically passed to the right people. Automated notifications keep both applicants and decision-makers informed.
Makes review process more efficient — Instead of having to collect and manage hundreds or thousands of paper forms, administrators and reviewers who use scholarship management software have all of their records stored digitally in one place. Cloud storage means reviewers can access and review application materials no matter where they are, and automated notifications ensure each applicant, reviewer, or administrator knows when their input is needed. The improved efficiency can lead to quicker decisions on applicants and more time for staff to work on other projects.
Improves scholarship matching — Digitizing the scholarship process means that valuable scholarship opportunities can be opened up to more applicants, since the applications can be distributed via modern channels like email or social media and filled out from anywhere. Some scholarship tools include a database function that allows students to search for scholarships and filter by different eligibility criteria, helping them find scholarships that are a closer match to their unique needs and interests.
Scholarship management software can be used by any organization that distributes scholarship funding, including colleges and universities, nonprofit organizations, and private K-12 schools. Within those organizations, here are some people that are most likely to be using different aspects of the software.
Applicants — Scholarship applicants may fill out forms generated by scholarship management software, attach letters of recommendation and other files, and check an applicant portal to review updates on the status of their application.
Scholarship coordinators and administrators — Officials who are in charge of managing scholarship programs use these tools to run the process from start to finish. They can design the application form, set up the review workflow, assign reviewers to applications, and configure other aspects of the software to meet the institution’s needs. Administrators can use analytics functions in scholarship management software to generate dashboards that display key metrics on a single screen.
Scholarship reviewers — For people tasked with reviewing and making recommendations or decisions on scholarship applications, scholarship management software can offer a streamlined way to evaluate applicants’ credentials. Many products come with reviewer portals that allow reviewers to see the prospect’s application side-by-side with scoring and commenting functions. The software can also send automated notifications helping reviewers stay informed about where applications are in the process.
Scholarship management software products may have some of the following features, which can generally be broken into two categories: collecting applications and reviewing them.
Customizable application forms — The ability to create a custom application form means institutions can ask the questions that are most relevant to a given scholarship.This provides reviewers with all the information they need to make an informed decision. Administrators can include customized instructions, word count limits, application deadlines, and other elements, depending on the tool.
Smart forms — Many scholarship management tools allow administrators to incorporate conditional logic into their forms, so the questions change dynamically depending on the answers an applicant inputs. This functionality can help filter out applicants who don’t meet a scholarship’s requirements.
Branded website — To create a more seamless connection with the rest of an institution’s online presence, scholarship management products offer application portals with the organization’s branding.
Letters of recommendation integration — For scholarship applications that require a letter of recommendation, scholarship management software can allow applicants to upload a letter and attach it to their application, or even send automated notifications to the people they are requesting a letter from.
File attachments — In addition to letters of recommendation, some products allow applicants to attach other files that they would like reviewers to consider as their application is being evaluated.
Automated messages — After an application has been submitted, scholarship management software can send out email confirmations so applicants know their materials are being processed. Users can also send automated “thank you" notes.
Scholarship matching — Some tools offer matching features that can filter scholarships by eligibility criteria and identify which scholarships an applicant is eligible for.
Reviewer portal — Scholarship management software allows reviewers to see application materials in a reviewer portal alongside tools for scoring and commenting. This side-by-side layout means reviewers do not have to flip back and forth between application materials and scoring tools.
Flexible workflows — Scholarship processes vary depending on the institution, so many scholarship management platforms give administrators the ability to customize workflows for applications. For example, administrators could change the number of rounds an application has to go through or who the application goes to after an initial screening.
Automated review assignment — Once an application has been submitted, scholarship management software can automatically assign it to the appropriate reviewer.
Analytics and reports — Scholarship management platforms can display data on an analytics dashboard to give coordinators insight into whether the institution is meeting its goals. These data visualizations could include a variety of information about applicants, like gender, race, region, or test scores. Many programs also offer the ability to export custom reports based on scholarship data.
Communication and application tracking — Much like a CRM system tracks interactions between sales representatives and customers, scholarship management software can track applications and automate communications throughout the scholarship process. These communications could include follow-up questions from reviewers, thank you letters to applicants, notifications of receiving an award, or other messages. Some also include message templates.
Student portals — Some tools include student portals that allow applicants to log in and check the status of their application.
Mobile compatibility — A growing number of platforms are offering mobile compatibility so that information about the scholarship process is accessible on any device.
Incompatible integrations — Some scholarship management products offer integrations with other software that colleges and universities use, such as student information systems (SIS). These connections allow the scholarship platform to pull student data from the other system, ensuring that applicant information is up to date and matches the university’s main recordkeeping system. However, scholarship management platforms may not support every SIS, so buyers should investigate a product’s integrations before purchasing to ensure it will work seamlessly with their existing systems.