MaintainX Features
CMMS Platform Features (10)
Work Order Management
Based on 802 MaintainX reviews and verified by the G2 Product R&D team. Corrective and preventative maintenance work orders can be easily created, edited, or cloned within the system. Work orders are able to be prioritized, scheduled, tracked, and reported to align with maintenance workflows.
Preventative Maintenance (PM)
Based on 783 MaintainX reviews and verified by the G2 Product R&D team. Preventative maintenance work order scheduling can be automated and triggered based on a series of factors, including date, time, alarms, meter readings, and specified event occurances.
Predictive Maintenance (PdM)
Based on 703 MaintainX reviews. Monitor enterprise equipment and assets with either built-in data analysis tools or integrated third-party applications to streamline preventative maintenance efforts.
Materials Management
Based on 702 MaintainX reviews and verified by the G2 Product R&D team. Organize maintenance, repairs, and operations (MRO) materials within a built-in database, and coordinate materials inventory and purchase requests.
Equipment Breakdown Reports
Based on 687 MaintainX reviews and verified by the G2 Product R&D team. Access historical records of equipment performance statistics and generate new reports using equipment data to identify underlying equipment issues.
Approval Management
Based on 690 MaintainX reviews and verified by the G2 Product R&D team. Create approval workflows to streamline the approval of work order or material purchase requests.
Task Templates
Based on 715 MaintainX reviews and verified by the G2 Product R&D team. Maintain re-usable task templates for preventative and unscheduled work orders. Organize these templates into task libraries that are easily accessible and can be cloned or edited as needed.
Compliance Auditing
Based on 643 MaintainX reviews and verified by the G2 Product R&D team. Track maintenance documentation to ensure compliance with Occupational Safety and Health Administration (OSHA) and ISO standards. Manage material safety data sheets (MSDS) and other critical safety instructions within a central repository, and track employee training certifications.
Vendor Management
Based on 662 MaintainX reviews and verified by the G2 Product R&D team. Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance within the system.
Reporting & Dashboards
Based on 749 MaintainX reviews and verified by the G2 Product R&D team. Visualize maintenance data and KPIs using built in dashboards, and create custom reports around equipment, assets, work orders, and more.
Facility Management Platform Features (6)
Maintenance Planning
As reported in 455 MaintainX reviews. Schedule and assign maintenance work orders to engineers or technicians from within the system. Work orders can be prioritized according to a series of predetermined factors in order to streamline operations.
Facility Inventory Management
Track material, equipment, and inventory usage across facilities. Record historical usage data, supplier information, and estimated replacement costs. 444 reviewers of MaintainX have provided feedback on this feature.
Vendor Management
Source vendors and contractors through a centralized directory within the system. Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance. 427 reviewers of MaintainX have provided feedback on this feature.
Service Request Portal
As reported in 430 MaintainX reviews. Respond to and manage facility reservations and maintenance requests submitted through a centralized web portal.
Reporting & Dashboards
Visualize facility data and KPIs using built in dashboards, and create custom reports around facility usage statistics. 440 reviewers of MaintainX have provided feedback on this feature.
Mobile Field Access
Facilitate maintenance planning and task completion with mobile access to facility management tools. 436 reviewers of MaintainX have provided feedback on this feature.
Asset Definition (7)
Asset Register - Asset Tracking
Create a list of all the assets owed by a company. 161 reviewers of MaintainX have provided feedback on this feature.
Relationships - Asset Tracking
Define relationships between various types of assets. This feature was mentioned in 153 MaintainX reviews.
Costs - Asset Tracking
Identify the value of each asset and keep it up to date. This feature was mentioned in 149 MaintainX reviews.
Asset Register
Create a list of all the assets owed by a company. This feature was mentioned in 241 MaintainX reviews.
Relationships
Define relationships between various types of assets. 232 reviewers of MaintainX have provided feedback on this feature.
Costs
Identify the value of each asset and keep it up to date. This feature was mentioned in 232 MaintainX reviews.
Types
Based on 228 MaintainX reviews. Define and manage linear assets, facilities, and fixed assets
Asset Tracking (6)
Location - Asset Tracking
Track asset locations using GIS and GPS technology. This feature was mentioned in 151 MaintainX reviews.
Status - Asset Tracking
Monitor the status of multiple types of assets. This feature was mentioned in 151 MaintainX reviews.
History - Asset Tracking
Maintain a history of adjustments made to assets. 156 reviewers of MaintainX have provided feedback on this feature.
Location
Track asset locations using GIS and GPS technology. This feature was mentioned in 229 MaintainX reviews.
Status
As reported in 239 MaintainX reviews. Monitor the status of multiple types of assets.
History
Maintain a history of adjustments made to assets. 237 reviewers of MaintainX have provided feedback on this feature.
Monitoring (6)
Use
Based on 93 MaintainX reviews. Monitor asset use across multiple locations and keep history.
Reliability
Based on 95 MaintainX reviews. Track asset reliability data such as downtime or idle time.
Risk
Identify various types of risks such as non-compliance or safety violations. This feature was mentioned in 91 MaintainX reviews.
Use
As reported in 228 MaintainX reviews. Monitor asset use across multiple locations and keep history.
Reliability
Track asset reliability data such as downtime or idle time. This feature was mentioned in 229 MaintainX reviews.
Risk
Based on 218 MaintainX reviews. Identify various types of risks such as non-compliance or safety violations.
Analytics (6)
Dashboards
Deliver dashboards that display KPIs and live data. This feature was mentioned in 91 MaintainX reviews.
Performance
Based on 93 MaintainX reviews. Analyze performance for individual assets, by category or location.
Forecasting
Predict future trends and risks that may impact asset performance. This feature was mentioned in 89 MaintainX reviews.
Dashboards
Based on 226 MaintainX reviews. Deliver dashboards that display KPIs and live data.
Performance
As reported in 227 MaintainX reviews. Analyze performance for individual assets, by category or location.
Forecasting
Predict future trends and risks that may impact asset performance. This feature was mentioned in 210 MaintainX reviews.
Workflow & Automation (5)
Safety checks & inspections
Provide templates, forms and checklists to record tasks, inspections, and progress 214 reviewers of MaintainX have provided feedback on this feature.
Customizable Workflows
Based on 208 MaintainX reviews. Allow users to configure workflows that predicts issues and alerts teams in real-time
Dynamic SOP Promotion
Trigger dynamic distribution or reinforcement of SOPs when deviations or defects occur. 15 reviewers of MaintainX have provided feedback on this feature.
Nonconformance Event Management
Enable tracking and detection of nonconforming events and suggest corrective actions. 16 reviewers of MaintainX have provided feedback on this feature.
Safety & Incident Logging / Compliance Reporting
Based on 15 MaintainX reviews. Log safety/quality incidents and generate compliance reports.
Execution (3)
Planning
As reported in 219 MaintainX reviews. Create work plans for predefined periods such as weeks or months, and allow users to create custom periods.
Scheduling
Assign activities to workers based on availability, qualifications, and other criteria. This feature was mentioned in 222 MaintainX reviews.
Collaboration
Based on 221 MaintainX reviews. Allows employees to collaborate on tasks and ask for help from supervisors.
Analytics & Reporting (3)
Monitoring
As reported in 222 MaintainX reviews. Track the status of work activities per location, employee, or team.
KPIs
Based on 202 MaintainX reviews. Monitor task completion, employee productivity, and other metrics.
Customizable Analytics / BI Integration
Allow users to build custom dashboards or connect to BI tools 209 reviewers of MaintainX have provided feedback on this feature.
Task Tracking (3)
Activity Feed
Provides a live feed that updates when the status of a task has changed. This feature was mentioned in 365 MaintainX reviews.
Task Schedules
Organizes tasks for different checklists into a daily, weekly, or monthly schedule 373 reviewers of MaintainX have provided feedback on this feature.
Comments
Allows users to comment on tasks or checklists. This feature was mentioned in 371 MaintainX reviews.
Checklist Options (3)
Templates
Provides pre-made templates for specific types of procedures and processes. This feature was mentioned in 364 MaintainX reviews.
Native Forms
Based on 334 MaintainX reviews. Natively provides an online form builder option.
Downloadable Manuals
Allow users to download a manual or checklist as a PDF, image file, etc. This feature was mentioned in 338 MaintainX reviews.
Software Availability (4)
Integrations
Integrates with other outside software. 320 reviewers of MaintainX have provided feedback on this feature.
Permissions
Allows administrators to set permissions on editing rights, specific checklists, etc. 357 reviewers of MaintainX have provided feedback on this feature.
Mobile Application
As reported in 377 MaintainX reviews. Software is available as a mobile application.
Desktop Application
Based on 373 MaintainX reviews. Software is available either in-browser or as a downloadable software application.
Inventory (3)
Locations
Track inventory of assets accross multiple locations. This feature was mentioned in 237 MaintainX reviews.
Spare Parts
Based on 232 MaintainX reviews. Manage the inventory of spare parts needed for maintenance.
Valuation
Calculate the value of the inventory of assets and spare parts. This feature was mentioned in 229 MaintainX reviews.
Depreciation (4)
Methods
Support multiple depreciation methods such as straight-line and annuity. 210 reviewers of MaintainX have provided feedback on this feature.
Asset Value
Based on 214 MaintainX reviews. Calculate the value of assets at each stage of their lifecycle.
Taxes
Based on 208 MaintainX reviews. Manage tax deductions and capital allowances for fixed assets.
Decomissioning
As reported in 205 MaintainX reviews. Track the costs of retiring assets when they become obsolete.
Maintenance (6)
Inspections
Based on 231 MaintainX reviews. Plan inspections to monitor the status or equipment and fixed assets.
Planning
Schedule maintenance activities based on asset type, usage, and warranties. 228 reviewers of MaintainX have provided feedback on this feature.
Predictive
Provide features for predictice maintenance operations. 221 reviewers of MaintainX have provided feedback on this feature.
Corrective
Allows users to perform corrective maintenance activities. This feature was mentioned in 228 MaintainX reviews.
Unplanned
Ability to manage unplanned maintenance tasks. 225 reviewers of MaintainX have provided feedback on this feature.
Optimization
Identify opportunities to optimize asset use and maintenance operations. 218 reviewers of MaintainX have provided feedback on this feature.
Field Service (3)
Planning
Assign human and material resources to maintance tasks. This feature was mentioned in 234 MaintainX reviews.
Tracking
Monitor field activities such as installation, maintenance, or callibration. This feature was mentioned in 231 MaintainX reviews.
Client Communications
Based on 221 MaintainX reviews. Allows field workers and their supervisors to communicate with customers.
Contract & Warranty (3)
Contracts
As reported in 217 MaintainX reviews. Define and manage maintenance contracts for various types of assets.
Warranties
Manage warranties, related maintenance operations, and costs. This feature was mentioned in 214 MaintainX reviews.
SLAs
Comply with the service level agreements (SLAs) included in contracts. 204 reviewers of MaintainX have provided feedback on this feature.
Integration (3)
ERP
Provide integration with ERP systems 200 reviewers of MaintainX have provided feedback on this feature.
CAD & PLM
As reported in 195 MaintainX reviews. Provide integration with CAD and PLM software
Accounting
Provide integration with accounting solutions 203 reviewers of MaintainX have provided feedback on this feature.
Generative AI (1)
AI Text Summarization
As reported in 35 MaintainX reviews. Condenses long documents or text into a brief summary.
Agentic AI - Asset Tracking (1)
Natural Language Interaction
Based on 101 MaintainX reviews. Engages in human-like conversation for task delegation
Agentic AI - Asset Performance Management (2)
Proactive Assistance
Based on 56 MaintainX reviews. Anticipates needs and offers suggestions without prompting
Decision Making
Makes informed choices based on available data and objectives 58 reviewers of MaintainX have provided feedback on this feature.
Agentic AI - SAP Store (7)
Autonomous Task Execution
Capability to perform complex tasks without constant human input
Multi-step Planning
Ability to break down and plan multi-step processes
Cross-system Integration
Works across multiple software systems or databases
Adaptive Learning
Improves performance based on feedback and experience
Natural Language Interaction
Engages in human-like conversation for task delegation
Proactive Assistance
Anticipates needs and offers suggestions without prompting
Decision Making
Makes informed choices based on available data and objectives
Agentic AI - Facility Management (1)
Autonomous Task Execution
Capability to perform complex tasks without constant human input This feature was mentioned in 88 MaintainX reviews.
Agentic AI - Enterprise Asset Management (EAM) (1)
Cross-system Integration
Based on 37 MaintainX reviews. Works across multiple software systems or databases
Enterprise Management (5)
Cross & Multi‑Site Governance
Allow centralized enforcement of corporate standards, while supporting site‑specific variations. This feature was mentioned in 15 MaintainX reviews.
Site Reporting and Analytics
Report metrics at both individual site and consolidated enterprise levels. This feature was mentioned in 15 MaintainX reviews.
Cross‑Site Collaboration & Communication
Provide channels for idea sharing, communications and collaboration across different sites and facilities. 15 reviewers of MaintainX have provided feedback on this feature.
Multi-Device Scalability
Provide enterprise-wide support across smartphones, tablets, and wearable devices. 16 reviewers of MaintainX have provided feedback on this feature.
Role-Based Access Control (RBAC)
Provide enterprise-grade role/permission management for different user groups. This feature was mentioned in 14 MaintainX reviews.
Agentic AI (3)
Actions & Autonomous Execution
Based on 14 MaintainX reviews. Capable of autonomously perform or propose task actions on behalf of users.
Real‑Time Translation & Transcription
Support live transcription/translation of video/audio and contextual AI support. 14 reviewers of MaintainX have provided feedback on this feature.
Predictive & Prescriptive AI
Use AI models to predict anomalies, prescribe corrective actions, or suggest best next steps. This feature was mentioned in 14 MaintainX reviews.
Knowledge Capture (4)
Frontline Knowledge Capture & Sharing
As reported in 14 MaintainX reviews. Allow frontline workers capture ideas, best practices, videos, and distribute them.
Content Versioning & SOP Updates
Track changes to work instructions and notify relevant users of updates or revisions. 15 reviewers of MaintainX have provided feedback on this feature.
Embedded Microlearning
Offer contextual training modules or tips that appear during task execution to reinforce skills. This feature was mentioned in 13 MaintainX reviews.
Offline Knowledge Access
Ensure workers can access SOPs/training offline on mobile/wearables. 14 reviewers of MaintainX have provided feedback on this feature.
Data & Integration (2)
Open API & Extensibility
As reported in 13 MaintainX reviews. Provide open APIs and SDKs for developers to extend platform capabilities.
ERP / MES / EAM Integration
Synchronize tasks, assets, and other data with enterprise systems such as ERP, MES, or EAM. This feature was mentioned in 13 MaintainX reviews.
Technology Glossary Features
View definitions of the features and discover new technology terms.
Materials management plays a valuable role in a company’s supply chain management process. Learn more about materials management, how it can benefit production flow, and how to implement it in an inventory structure.
Work order management is the process of creating, implementing, and tracking work in industries such as manufacturing, retail, utilities, or construction.
Move management or relocation management is the process of moving an employee to a new location within the organization or to a different geographic location. Learn more about move management, the best practices, and how HR teams can optimize their existing relocation processes with relocation management software.
Maintenance planning is the process used to identify and resolve maintenance problems. Learn more about maintenance planning, the best practices to follow, and how businesses can develop an effective maintenance plan.






