# ScheduleFlex vs When I Work Comparison
---
## AI Generated Summary
- **G2 reviewers report** that When I Work excels in user experience, with many praising its aesthetic design and intuitive navigation. Users appreciate how easy it is to use, which enhances daily operations and reduces the learning curve for new employees.
- **Users say** that ScheduleFlex offers strong self-service capabilities, allowing staff to manage their own profiles. This feature has significantly reduced administrative burdens, making it easier for teams to stay organized and informed about their schedules.
- **Reviewers mention** that When I Work integrates seamlessly with payroll systems, simplifying the import of hours. This integration is a major time-saver for businesses, as it eliminates the need for manual data entry, which users found cumbersome in the past.
- **According to verified reviews** , ScheduleFlex shines in its reporting and dashboard features, with users enjoying the ability to view shifts in various formats. This flexibility helps teams quickly assess staffing needs and make informed decisions about scheduling.
- **G2 reviewers highlight** that While both platforms are easy to use, When I Work has a slight edge in setup and administration ease. Users appreciate the straightforward onboarding process, which helps teams get up and running quickly without extensive training.
- **Users report** that When I Work has a more robust support system, with quick response times and helpful customer service. This level of support is crucial for businesses that rely on timely assistance to resolve issues and maintain smooth operations.



| | ScheduleFlex | When I Work | 
|---|---|---|
| **Star Rating** | 4.6 out of 5 | 4.4 out of 5 | 
| **Total Reviews** | 50 | 381 | 
| **Largest Market Segment** | Mid-Market (64.0% of reviews) | Small-Business (61.6% of reviews) | 
| **Entry Level Price** | $3/month per user | $2.50 1 user Per Month | 

---
## Top Pros & Cons

### ScheduleFlex

**Not enough data**

### When I Work

Pros:
- Ease of Use (62 reviews)
- Scheduling (44 reviews)

Cons:
- Scheduling Issues (15 reviews)
- Missing Features (10 reviews)

---
## Ratings Comparison
| Rating | ScheduleFlex | When I Work | 
|---|---|---|
  | **Meets Requirements** | 8.9 (41 reviews) | 8.8 (316 reviews) | 
  | **Ease of Use** | 8.7 (41 reviews) | 8.7 (320 reviews) | 
  | **Ease of Setup** | 8.2 (18 reviews) | 8.7 (182 reviews) | 
  | **Ease of Admin** | 8.1 (18 reviews) | 8.8 (168 reviews) | 
  | **Quality of Support** | 8.8 (36 reviews) | 8.4 (252 reviews) | 
  | **Has the product been a good partner in doing business?** | 8.6 (17 reviews) | 8.7 (159 reviews) | 
  | **Product Direction (% positive)** | 9.1 (39 reviews) | 9.0 (301 reviews) | 

---
## Pricing

### ScheduleFlex

#### Entry-Level Pricing

Plan: Basic

Price: $3/month per user

Description: Automation tools for basic scheduling needs.

Key Features:
- Scheduling Workflow
- Mobile Apps
- Teams

[Browse all 3 editions](https://www.g2.com/products/scheduleflex/pricing)

#### Free Trial

No

### When I Work

#### Entry-Level Pricing

Plan: Single Location or Schedule

Price: $2.50 1 user Per Month

Description: Everything you need to effectively manage a single team or location. All plans include scheduling, time & attendance tracking, and team communication.

Key Features:
- One-click Auto Scheduling
- Unlimited schedule templates
- Time off & availability management

[Browse all 2 editions](https://www.g2.com/products/when-i-work/pricing)

#### Free Trial

Yes

---
## Features Comparison By Category

### Time & Attendance

| Product | Score | Reviews |
|---|---|---|
| **ScheduleFlex** | N/A | N/A |
| **When I Work** | 8.2/10 | 32 |

#### Automation

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Process Automation** | Not enough data | 8.2 (29 reviews) | 

#### Logistics

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Dashboards & Reporting** | Not enough data | 7.8 (30 reviews) | 
| **Data Collection** | Not enough data | 7.8 (29 reviews) | 
| **Lanuguage Options** | Not enough data | 8.0 (29 reviews) | 

#### Management

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Schedule Creation Tools** | Not enough data | 8.1 (30 reviews) | 
| **Schedule Management** | Not enough data | 8.2 (29 reviews) | 
| **Employee Leave Management** | Not enough data | 8.3 (29 reviews) | 
| **User Access** | Not enough data | 8.8 (27 reviews) | 
| **User Role Access** | Not enough data | 8.6 (28 reviews) | 
| **Employee Information** | Not enough data | 8.8 (28 reviews) | 
| **Employee Information Automation** | Not enough data | 8.6 (28 reviews) | 

#### Monitoring

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Regulations Enforcement** | Not enough data | 7.9 (28 reviews) | 
| **Compliance Monitoring** | Not enough data | 8.2 (28 reviews) | 
| **Integration** | Not enough data | 8.0 (28 reviews) | 

### Employee Scheduling

| Product | Score | Reviews |
|---|---|---|
| **ScheduleFlex** | N/A | N/A |
| **When I Work** | 8.4/10 | 85 |

#### Platform Basics

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Reporting** | Not enough data | 8.0 (68 reviews) | 
| **Dashboard** | Not enough data | 9.0 (80 reviews) | 
| **Performance** | Not enough data | 8.8 (80 reviews) | 

#### Platform Content

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Automation** | Not enough data | 8.4 (68 reviews) | 
| **File Sharing** | Not enough data | 8.0 (50 reviews) | 
| **Content Library** | Not enough data | Feature Not Available | 

#### Platform Additional Functionality

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Integrations** | Not enough data | 7.6 (59 reviews) | 
| **Mobility** | Not enough data | 9.0 (77 reviews) | 
| **Forecasting** | Not enough data | 8.0 (58 reviews) | 
| **Task Management** | Not enough data | 8.6 (61 reviews) | 
| **Portal** | Not enough data | 8.2 (62 reviews) | 

### Time Tracking

| Product | Score | Reviews |
|---|---|---|
| **ScheduleFlex** | N/A | N/A |
| **When I Work** | 8.5/10 | 112 |

#### Time Tracking

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Ease of Completing Timesheets** | Not enough data | 8.9 (97 reviews) | 
| **Tracking Time to Project/Task** | Not enough data | 8.6 (85 reviews) | 
| **Billable Time Rate Management** | Not enough data | 8.9 (69 reviews) | 

#### Client Invoicing

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Invoice Creation and Delivery** | Not enough data | 8.1 (47 reviews) | 
| **Electronic Payments** | Not enough data | 8.2 (46 reviews) | 
| **Project Accounting / Revenue Recognition** | Not enough data | 7.7 (49 reviews) | 

#### Mobile Time Tracking

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Time Tracking** | Not enough data | 9.0 (89 reviews) | 

#### Administration

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Business Tool Integration** | Not enough data | 8.3 (65 reviews) | 
| **Workflow** | Not enough data | 8.8 (83 reviews) | 
| **Automated Reminders** | Not enough data | 8.9 (91 reviews) | 
| **Policy Compliance Management** | Not enough data | 8.7 (63 reviews) | 
| **User, Role, and Access Management** | Not enough data | 8.8 (84 reviews) | 

#### Platform

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Reporting** | Not enough data | 8.5 (68 reviews) | 
| **APIs / Integration** | Not enough data | 8.2 (57 reviews) | 
| **Internationalization** | Not enough data | 8.4 (59 reviews) | 
| **Performance and Reliability** | Not enough data | 8.9 (91 reviews) | 
| **Mobile User Support** | Not enough data | 8.9 (84 reviews) | 
| **Offline** | Not enough data | 7.7 (61 reviews) | 

### Workforce Management

| Product | Score | Reviews |
|---|---|---|
| **ScheduleFlex** | 8.8/10 | 20 |
| **When I Work** | 8.4/10 | 146 |

#### Platform

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Customization ** | 8.7 (9 reviews) | 8.1 (70 reviews) | 
| **Integration APIs** | Not enough data | 7.2 (35 reviews) | 
| **Internationalization** | 8.1 (7 reviews) | 7.9 (51 reviews) | 
| **User, Role, and Access Management** | 8.9 (9 reviews) | 8.6 (76 reviews) | 
| **Performance** | 9.8 (8 reviews) | 8.9 (78 reviews) | 
| **Mobility** | 9.1 (9 reviews) | 8.8 (77 reviews) | 
| **Reporting** | 8.7 (9 reviews) | 8.2 (61 reviews) | 
| **Dashboards** | 9.4 (8 reviews) | 8.6 (76 reviews) | 

#### Workforce Management Platform Features

| Feature | ScheduleFlex | When I Work | 
|---|---|---|
| **Labor Forecasting** | 8.5 (8 reviews) | 8.4 (77 reviews) | 
| **Shift Scheduling** | 9.6 (18 reviews) | 9.2 (121 reviews) | 
| **Time & Attendance Tracking** | 8.9 (11 reviews) | 8.9 (107 reviews) | 
| **Absence & Leave Management** | 8.5 (9 reviews) | 8.9 (99 reviews) | 
| **Skills Management** | 9.0 (10 reviews) | 8.0 (71 reviews) | 
| **Succession Planning** | Feature Not Available | 8.0 (71 reviews) | 
| **Workforce Analytics** | 7.4 (7 reviews) | 8.1 (69 reviews) | 
| **Self-Service Capabilities** | 8.6 (12 reviews) | 8.7 (89 reviews) | 
| **Mobile Shift Scheduling** | 8.7 (18 reviews) | 8.7 (103 reviews) | 
| **Team Communication** | 9.3 (14 reviews) | 8.3 (102 reviews) | 

---
## Categories
**Shared Categories (2):** [Workforce Management Software](https://www.g2.com/categories/workforce-management), [Employee Scheduling Software](https://www.g2.com/categories/employee-scheduling-software)


**Unique to When I Work (2):** [Time Tracking Software](https://www.g2.com/categories/time-tracking-software), [Time & Attendance Software](https://www.g2.com/categories/time-attendance)


---
## Reviewer Demographics

### By Company Size

| Segment | ScheduleFlex | When I Work | 
|---|---|---|
| **Small-Business** | 20.0% | 61.6% | 
| **Mid-Market** | 64.0% | 30.8% | 
| **Enterprise** | 16.0% | 7.6% | 

### By Industry

#### ScheduleFlex

- **Hospital & Health Care:** 14.0%
- **Information Technology and Services:** 12.0%
- **Non-Profit Organization Management:** 10.0%
- **Consumer Services:** 8.0%
- **Higher Education:** 8.0%
- **Transportation/Trucking/Railroad:** 4.0%
- **Entertainment:** 4.0%
- **Health, Wellness and Fitness:** 4.0%
- **Apparel & Fashion:** 2.0%
- **Civic & Social Organization:** 2.0%
- **Other:** 32.0%

#### When I Work

- **Hospital & Health Care:** 9.5%
- **Retail:** 7.8%
- **Hospitality:** 6.1%
- **Food & Beverages:** 5.6%
- **Consumer Services:** 4.7%
- **Sports:** 3.9%
- **Education Management:** 3.6%
- **Health, Wellness and Fitness:** 3.1%
- **Restaurants:** 3.1%
- **Non-Profit Organization Management:** 3.1%
- **Other:** 49.6%

---
## Alternatives

### Alternatives to ScheduleFlex

- [Deputy](https://www.g2.com/products/deputy/reviews) — 4.6/5 stars (665 reviews)
- [Humanity Schedule by TCP](https://www.g2.com/products/humanity-schedule-by-tcp/reviews) — 4.3/5 stars (1073 reviews)
- [Dayforce](https://www.g2.com/products/dayforce/reviews) — 4.2/5 stars (956 reviews)
- [Connecteam](https://www.g2.com/products/connecteam/reviews) — 4.6/5 stars (3504 reviews)
- [Homebase](https://www.g2.com/products/homebase/reviews) — 4.5/5 stars (482 reviews)
- [Paycom](https://www.g2.com/products/paycom/reviews) — 4.5/5 stars (6371 reviews)
- [Rippling](https://www.g2.com/products/rippling/reviews) — 4.8/5 stars (12671 reviews)
- [Quinyx](https://www.g2.com/products/quinyx/reviews) — 4.3/5 stars (520 reviews)
- [Paychex](https://www.g2.com/products/paychex/reviews) — 4.1/5 stars (1691 reviews)
- [UKG Pro](https://www.g2.com/products/ukg-pro/reviews) — 4.3/5 stars (2187 reviews)

### Alternatives to When I Work

- [Deputy](https://www.g2.com/products/deputy/reviews) — 4.6/5 stars (665 reviews)
- [Humanity Schedule by TCP](https://www.g2.com/products/humanity-schedule-by-tcp/reviews) — 4.3/5 stars (1073 reviews)
- [Homebase](https://www.g2.com/products/homebase/reviews) — 4.5/5 stars (482 reviews)
- [Connecteam](https://www.g2.com/products/connecteam/reviews) — 4.6/5 stars (3504 reviews)
- [Sling](https://www.g2.com/products/sling/reviews) — 4.4/5 stars (88 reviews)
- [Dayforce](https://www.g2.com/products/dayforce/reviews) — 4.2/5 stars (956 reviews)
- [QuickBooks Time](https://www.g2.com/products/quickbooks-time/reviews) — 4.5/5 stars (1448 reviews)
- [Paylocity](https://www.g2.com/products/paylocity/reviews) — 4.4/5 stars (5311 reviews)
- [Quinyx](https://www.g2.com/products/quinyx/reviews) — 4.3/5 stars (520 reviews)
- [ClockShark](https://www.g2.com/products/clockshark/reviews) — 4.6/5 stars (314 reviews)

---
## Top Discussions

### ScheduleFlex

No discussions available for this product.

### When I Work

- Title: [How can I interface with my Scheduling Coordinator about requests other than time off?](https://www.g2.com/discussions/how-can-i-interface-with-my-scheduling-coordinator-about-requests-other-than-time-off) — 3 comments, 2 upvotes
  > **Top comment:** "There is a chat feature on the app."
- Title: [How do I update the same item across all or multiple shifts in one schedule without changing all manually/individually?](https://www.g2.com/discussions/32993-how-do-i-update-the-same-item-across-all-or-multiple-shifts-in-one-schedule-without-changing-all-manually-individually) — 2 comments, 1 upvote
  > **Top comment:** "I agree!!!!!"
- Title: [Airplane mode/Phone off](https://www.g2.com/discussions/airplane-mode-phone-off) — 2 comments, 1 upvote
  > **Top comment:** "Since I am not an supervisor, I don't have Administrator rights and cannot answer your question with 100% certainty, but from what I've heard, the app is..."
- Title: [Can you integrate it with Tsheets?](https://www.g2.com/discussions/can-you-integrate-it-with-tsheets) — 2 comments, 1 upvote
  > **Top comment:** "Because I'm not an Administrator, I cannot answer your question with certainty.  I am very sorry."
- Title: [What is When I Work used for?](https://www.g2.com/discussions/what-is-when-i-work-used-for) — 1 comment
  > **Top comment:** "When I Work is used for companies to easily manage schedules for employees. This is an application that provides real-time updates via email, text, and push..."

---
**Source:** [G2.com](https://www.g2.com) | [Comparison Page](https://www.g2.com/compare/scheduleflex-vs-when-i-work)