Top Free Nonprofit Accounting Software

Check out our list of free Nonprofit Accounting Software. Products featured on this list are the ones that offer a free trial version. As with most free versions, there are limitations, typically time or features.

If you'd like to see more products and to evaluate additional feature options, compare all Nonprofit Accounting Software to ensure you get the right product.

(1,171)4.3 out of 5
Optimized for quick response
Entry Level Price:$0

Gain real-time financial and operational visibility throughout your business. Leverage comprehensive financial controls to ensure security and compliance. Streamline your business processes using extensive automation to reduces labor, and save costs. The Sage Intacct system includes accounting, cash management, purchasing, vendor management, financial consolidation, revenue recognition, subscription billing, contract management, project accounting, fund accounting, inventory management, and fi

UA
Simple interface and very user friendly. Was up and running in no time. Provides real time reporting. It is great to see the company has new... Read review
GH
Ease of use, the navigation and the fact that it is cloud based. This is wonderful for today's world. Read review
(2,467)4.0 out of 5
Optimized for quick response
Entry Level Price:$20 per month

Easy Online Accounting to Organize Your Finances in One Place. Run your entire business with the #1 small business cloud accounting solution!

Marisa B.
MB
Quickbooks Online makes life a bit easier when new to the world of online invoices. They offer cloud storage. Which is more secure than other... Read review
Osama S.
OS
1 - Payroll automation. Users are glad they are able to run payroll where taxes are calculated automatically and checks are deposited directly.... Read review
(20)4.7 out of 5
Entry Level Price:$49 per month

Aplos is a cloud-based system designed specially to serve the needs of nonprofit and church organizations. The Aplos platform includes fund accounting, online donation management, reporting functionalities, fundraising tools, event management, and custom communications. Aplos offers features that allow organizations to manage their fund accounting (including report transactions, manage finances, track cash flows, and create journal entries for direct double entry accounting), fundraise more eff

Dana P.
DP
I am currently responsible for the books at a small Nonprofit. I have used Quickbooks, Quicken, Microsoft Money, Corporate ERP level accounting... Read review
Sam M.
SM
Tracking and reporting fund activity has been made incredibly easy by an innovative development team. Support is quick and... Read review
(8)4.6 out of 5
Entry Level Price:$35 per month

Araize's FastFund Online Nonprofit software is a cloud based solution that integrates nonprofit fund accounting, fundraising, and payroll in a single solution

AF
This software came at a great price and has the basic functionality that one can utilize, particularly the dual accounting and fundraising side to... Read review
Cara B.
CB
The detail that can be captured in the account structure has proven critical for us. Their support team and free webinar trainings are of great value. Read review
(103)4.0 out of 5
Optimized for quick response

Accounting Seed is a robust accounting platform that transforms the way you do business. Our product is a comprehensive accounting application that is both 100% native to the force.com platform and fully integrated into Salesforce CRM. Our accounting solution tracks data through the entire business lifecycle; from marketing, project implementation, product sales, back office accounting, to producing financial statements designed by you. It is the complete finance solution for small to enterpri

EI
The out of the box functionality get your org 75% of the way there at a reasonable price. Read review
LP
Fairly cost effective. Accesses customer data directly from SalesForce. Read review
0 ratings

Cougar Mountain Software’s Denali FUND is specifically designed for nonprofit organizations, with features that help deter fraud while managing complex restricted and unrestricted fund accounts. To learn more about what Cougar Mountain Software can do for you, visit us online at CougarMtn.com.

Top 6 Free Nonprofit Accounting Software in 2021

  • Sage Intacct
  • QuickBooks Online
  • Aplos
  • FastFund Online Fund Raising
  • Accounting Seed

Learn More About Nonprofit Accounting Software

What is Nonprofit Accounting Software?

Nonprofit accounting software can be a vital tool in helping nonprofits easily and accurately keep track of financial data. Nonprofit accounting software is a valuable addition to any nonprofit organization looking to meet the stringent accounting standards that nonprofits are tasked with upholding. In addition to easing difficulties in meeting nonprofit accounting regulations, these solutions create more transparency within an organization, and the financial insight they provide can help leaders craft organizational strategy. Nonprofit accounting solutions are tailor-made for the not-for-profit sector, and contain a variety of features designed to ease the difficulties associated with reporting, accounting, and auditing in the sector.

Why Use Nonprofit Accounting Software?

Nonprofit accounting software provides users with a host of potential benefits. While free accounting solutions may suffice in the early days of your venture, as donations grow and operations become more complex, a solution is needed that can handle the volume and complexity of increased revenue streams. Nonprofit accounting standards differ significantly from those in the for-profit sector. The revenue stream for nonprofits is diverse, and there are strict rules governing the use of revenue for specific things. For example, a grant given to a nonprofit must be used only for the purposes explicitly stated in the contract. There is also no equity in a nonprofit organization, and reports are used to track the amount of revenue versus the amount of expenditures, as opposed to net income as in a for-profit enterprise.

A dedicated fund accounting solution allows you to meet the multiple Financial Accounting Standards Board (FASB) requirements that govern reporting requirements for nonprofit organizations. Nonprofit financial management is a tall order for any organization, and accounting software for nonprofit organizations can ease the burden placed on the finance department to properly manage that aspect of operations.

Increase Transparency – By using nonprofit accounting solutions, your organization can increase the transparency of its operations. Employees and donors are able to see a breakdown of your organization’s spending and how efficiently money is being used. Donors are concerned with how their dollars are being put to use; implementing a nonprofit accounting solution represents a good faith effort to peel back the layers obscuring your organization’s finances and solidify public trust.

Consolidate Information – Excel spreadsheets may be an adequate accounting solution in the early stages of growth, but as you grow and collect information from dozens of sources, it can get cluttered. Nonprofit accounting solutions were created for this exact reason. Instead of housing your information in disparate files and possibly in different systems, nonprofit accounting software offers a single place in which to input and keep your data. While this may seem like a simple difference, it can save your finance team time that would otherwise be wasted on collecting information from different sources.

Manage Multiple Revenue Streams – One of the most difficult aspects of managing the finances of a nonprofit is handling a multitude of different revenue streams. As a nonprofit, you may get revenue from membership dues, donations, grants, program revenues, and investment income. Nonprofit accounting software contains dedicated tools designed to deal with these multiple revenue streams efficiently.

Maintain Compliance – A huge benefit to implementing a nonprofit accounting solution is the assurance that your organization will be able to easily maintain compliance with all not-for-profit accounting standards. In case of an audit or a public inquiry into the use of your organization’s funds, you’ll have the correct records to assuage any doubts as to the proper use of organizational funds.

Drive Strategic Organizational Planning – Accounting may not be as glamorous as the marketing department within your organization, but the insights gleaned from accurate and comprehensive data collection and reporting can be just as valuable in shaping your organizational strategy. A concrete understanding of your organization’s financial reality is key to planning out the future of your organization. You can budget more accurately, take inventory of precisely where your revenue streams are coming from, and craft a strategy built around data.

Improve Efficiency and Efficacy – The ultimate goal of any software is to improve the efficiency and efficacy of the department in which it is being implemented. Nonprofit accounting software is no different. Accountants no longer have to scrounge around and sift through the digital file cabinets to locate the documents they need. Nonprofits often need to track multiple contribution types (dues, events, planned giving, bequests, and more) over different reporting periods, programs, and projects. Nonprofit accounting solutions are able to sort and sift these different contribution types and ultimately improve the efficiency with which staff accountants are able to deal with them.

Who Uses Nonprofit Accounting Software?

Everyone within a nonprofit organization should have access to the nonprofit accounting solution for transparency’s sake. There are a few roles within the organization, however, with more cause for heavy utilization of the software. Let’s take a deeper look at which roles within these organizations have the highest use for solutions in this category.

Chief Financial Officer (CFO) – Nonprofit CFOs are tasked with a variety of responsibilities. In the not-for-profit sector, they are obviously not responsible for generating profit. The scope of the CFO’s duties will depend on the specific organization and revenue streams, but a large portion of what they do is make sure the accounting within the firm is solid. They can use nonprofit accounting solutions to inform financial decisions and ultimately the overall business strategy.

Accounting Staff – As the group with the most daily interaction with nonprofit accounting solutions, accounting staff are tasked with covering the daily accounting functions. Nonprofit accounting software makes tracking contributions, reporting, and auditing easier for this group of employees.

Nonprofit Accounting Software Features

Nonprofit accounting software varies greatly in terms of the features available in each individual product. The features available may include, but are not limited to, the following:

Donor Contribution Reports – Nonprofit accounting software allows users to create donor contribution reports, which summarize yearly donations to the organization.

Grant and Endowment Management – Nonprofit accounting solutions typically offer grant and endowment management functionality, which provide users with a clear overview of the organizational grants and endowments an organization has applied for, given, and received.

Audit Trail – A key feature of any accounting software, the audit trail functionality of nonprofit accounting solutions allows users to stay on top of every single organizational transaction. Any auditors or inquiries into a company’s practices are easily answered by providing the information gathered by the software, which creates a clear audit trail.

Invoice Customization – While there are separate invoicing software solutions available, the beauty of nonprofit accounting software is its diverse feature set. Solutions in this category may come equipped with a dedicated tool to help users create and customize invoices. Instead of wasting time creating a brand new invoice every single time, users can create multiple templates specific to the needs of an organization.

Accounts Receivable Automation – This feature aids organizations in simplifying the processing of invoices, saving finance and accounting teams time and money.

Accounts Payable Automation – Automation is always a good thing when it can save time. AP automation means that users no longer have to worry about manually entering invoices, and companies maintain full control over organizational spending.

Payment Processing – Certain nonprofit accounting solutions may offer payment processing features bundled within the tool as part of the fundraising aspect of the application. Having payment processing features means that donors can contribute directly within an application, cutting down the number of steps needed to donate. Simplifying the donation process is an excellent way to get donors to do so, and solutions equipped with this feature accomplish that.

Payroll – Some solutions may offer payroll functionality, so organizations can track spending on employees directly within the application. This contributes to financial planning for the administration, as users are provided with a comprehensive breakdown of overhead and can assess in detail if it is warranted as well as whether the organization is over- or under-spending.

Financial Reporting – All solutions contain reporting tools built in; reporting is a vital function of nonprofit accounting tools, which cater to tax-exempt organizations.

Data Import – Solutions typically offer easy-to-use data import tools for users looking to input data from donor management and fundraising solutions.

Cloud-Based Solutions – Solutions in the nonprofit accounting category typically offer a cloud version of their software. As more solutions are hosted and deployed in the cloud, the quality of a solution’s cloud offering becomes increasingly important.