WildApricot Features

Process of creating a new event

User experience of registering for an event

Ease of use in processing attendee payments

Check attendees into events and sessions using a mobile device

Register attendees and sell tickets on-site

Design and manage a dedicated event website

Automate email communications with attendees

Design and customize email communications

Organize and manage contact list of attendees

Advertise and promote event using social media integrations

Tools for capture and follow-up of leads generated during an event

A list of contacts with information such as email addresses, phone numbers, and home addresses

The ability to send emails to one or multiple members within the platform

Automatically send emails when certain actions are performed

The ability to send mass texts to all or some members

Calendars and other tools to help schedule practices, meets, tournaments, and more

A means to process credit and debit card payments within the platform

Maintain membership records, payment histories, and statistics

A means for members (not administrators) to access the tool and change information such as contact details, payment methods, and availability

The ability to create a website for a league, event, or team within the portal with little to no coding required

The ability to keep track of game outcomes, scores, statistics, training, and membership dues

Reports on various important data and metrics.

The ability to track each interaction with donors and maintain a record of their giving history.

Tools to automate a variety of processes such as email marketing and emailing receipts.

Profiles for each donor including contact information, interaction history, and giving history.

Integrates with nonprofit CRM tools to maintain accurate volunteer information and facilitate volunteer-to-donor pipelines.

Tracks ongoing volunteer program data, such as total volunteers, hours served, and volunteer churn; manages volunteer data in customizable dashboards; generates standard and custom reports for volunteer program analytics.

The ability to plan and execute fundraising campaigns based around specific goals.

The ability to accept donations online via a website, social media, or mobile device.

Tools to plan fundraising events, including ticketing, registration, and attendance tracking.

The ability to set up recurring donations of a specific amount at a chosen interval.

The ability to create social media fundraising pages that are shareable and leverage social networks.

The ability to use mobile devices to collect in-person donations at an event or kiosk.

Tools to create, customize, and send out mass marketing emails to specific donor groups.

Tools to create paper flyers and other mailings to be sent via direct mail.

Creates unique profiles for constituents--such as donors, volunteers, or members--to store relevant information, and categorize individuals with customizable attributes.

Allows constituents to create an online account to engage with the organization, such as updating contact information, managing memberships, or signing up for marketing and event reminders.

Enables gift acknowledgment and letter and electronic communications with constituents.

Allows users to send email to contacts in bulk. Common features include: Built in Email templates, social media integration, Subscriber list management, sign up forms, success rate reports, AB testing, and auto-responders.

Allows users to manage and track leads though a process. The lead process typically involves steps such as: 1. Lead Generation, 2. Customer Inquiry, Inquiry Capture, Lead Filtering, Lead Grading, Lead Distribution and Lead Qualification.

Optimizes the process for organizations to develop and deploy multiple-channel marketing campaigns to target groups or individuals and track the effect of those campaigns, by customer segment, over time.

Analyzes effectiveness of an organization's various marketing activities

Automates activities and reminders for each of your prospects to help move them along the donor pipeline.

Simplifies data entry tasks by pulling relevant data from other sources and automatically updates existing records, or generates new records.

Establishes task assignments for individual staff members that alert as prerequisite tasks are completed.

Enables reporting of all data contained within the system. Allows for standard reports as well as the ability to create customs reports.

Displays a customizable graphical presentation of the current status and historical trends of an organization’s Key Performance Indicators (KPIs)

Allows users to schedule automated reports to be pulled at a specified day and time.

Provides fund accounting support to track payments receivable and pending.

Supports online donation and event registration processing and imports fundraising data into records.

Manages grant-related activities such as proposal and reporting deadlines, document storage, and grant award expenditure.

Aggregates on-site and online sales transactions to track in constituent profiles and to assist with account reconciliation.

Creates and edits active volunteer opportunities to receive volunteer sign-ups.

Tracks contact, demographic, and affinity information for volunteers, as well as total service hours.

Assists with assigning volunteer shifts and manages a master schedule.

Allows volunteers to create and manage personal profiles to maintain current information and volunteer interests.

Stores all necessary documentation required for volunteers, such as resumes, background checks, and liaibility waivers.

Incentivizes engagement with reward badges or leadership boards based on number of volunteer hours served.

Allows email or text messages to be sent directly to specified volunteers, for the purpose of shift reminders or upcoming opportunities.

Supports embedded or linked donation pages to encourage volunteer donations.

Offers a mobile app version for volunteers to receive relevant information and manage their volunteer history.

Tracks the number of committed members to the church and stores family names in church directory.

Tracks the amount of donations submitted to the church each week, as well as record keeping of donors for tax purposes.

Maintains a communicaion system within the church so that the minister or church group can communicate with the rest of the community. Specifcally being able to send emails, newsletters, text messages and mail to announce church events, ask for donations and more.

Allows for the management of weekly worship meetings. So specifically managing the media, technology set up, coordinating volunteers and ministers, assigning musicians, choosing music etc.

Manages the event planning aspect of church gatherings whether it be a fundraiser, holiday event, festivals, children events and more. Specifically keepign track of event attendance and processing payments for donations, entrance fee, entertainment fees, food and beverages, etc.

Allows for managing payroll for ministers and church employees, as well as keeping a budget for church maintenance repairs and cleaning.

Maintains records of alumnis who graduate from higher education institutions, as well as store contact information from alumni for general communication purposes.

Organizes events centered around networking and recruiting for graduating alumni and companies needing viable candidates.

Manages events that bring alumni from certain higher education institutions together for camaraderie and relationship building.

Possess abilities to communicate whether via email, social media groups, text, calls or mail within the alumni group so that events, fundraisers or career opportunities may be communicated.

In addition to having communication abilities, provides opportunities for alumnis to connect and organizes for special interest groups, sharing stories or sharing university spirit camaraderie.

Have the ability to organize donation collecting for universities or for alumni management groups from other college alumni.

Manages events that bring alumni from certain higher education institutions together for camaraderie and relationship building.

Possess abilities to communicate whether via email, social media groups, text, calls or mail within the alumni group so that events, fundraisers or career opportunities may be communicated.

In addition to having communication abilities, provides opportunities for alumnis to connect and organizes for special interest groups, sharing stories or sharing university spirit camaraderie.

Have the ability to organize donation collecting for universities or for alumni management groups from other college alumni.

Maintains records of alumnis who graduate from higher education institutions, as well as store contact information from alumni for general communication purposes.

Creates various opportunities to connect for recruiting purposes. For example: the creation of forums and discussion groups on certain industries, the ability to organize events centered around networking, and recruiting of graduating alumni by companies needing viable candidates.

This is a tool that enables users to specifically manage people who belong to a church. This can include keeping a directory of parishoners, managing communication with congregation, tracking attendance, creating family groups to learn peoples names and more.

This is a tool that enables users to specifically manage the community events aspects of a church. This includes the management of media, booking a location, set up and clean up coordination, entertainment booking and more.

Although this is more university leaning for alumni management software, provide ability to organize fundraising events for the university for raising funds for certain causes.

Certain products may have the functionality to contain a career portal so that graduates may seek out job opportunities from graduated alumni and their companies.

Sometimes products have the ability to create a newsletter specifically for alumni that allows for the communication of stories, news and university information within the alumni group.

Although this is more university leaning for alumni management software, provide ability to organize fundraising events for the university for raising funds for certain causes.

Sometimes products have the ability to create a newsletter specifically for alumni that allows for the communication of stories, news and university information within the alumni group.

Certain products may have the functionality to contain a career portal so that graduates may seek out job opportunities from graduated alumni and their companies.

Ability for alumni admin to set up the software to fit the needs of the community. Customizable for preferred functionalities and specified levels of controls based on the user.

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Automates member billing, recurring payments, and renewal reminders.

Manages member profiles and updates personal data in a centralized system.

Allows members to view/update their profiles, renew membership, and access resources online.

Offers shared calendars and scheduling for club activities, meetings, and sessions.

Records and reports attendance for events, classes, or club activities.

Manages event registration with custom forms and tickets.

Accepts secure payments, issue invoices, and reconcile transactions.

Integrates with a POS system for on‑site sales, F&B, retail, or facility bookings.

Generates financial and operational reports for budgeting, trends, and forecasting.

Provides forums, directories, or tools for member interaction and networking.

Sends automated or segmented communications to members via email/SMS.

Provides mobile access for members and admins to engage and manage on the go.

Allows members to update profiles, renew membership, and manage their account online.

Stores and updates detailed member profiles and track membership status.

Automatically bill members and process recurring membership renewals.

Supports creation and management of committees, special interest groups, and sub‑groups.

Creates, promotes, and manages event registration and attendance tracking.

Provides shared calendars and scheduling for meetings, conferences, and association activities.

Integrates with accounting and third‑party financial systems.

Sends segmented email campaigns and automated reminders to members.

Processes secure payments for dues, events, and other fees with invoicing.

Produces reports on engagement metrics like event attendance and communication effectiveness.