Totara Learn Reviews & Product Details

What we like best about Totara Learn is its balance of depth and usability. It is intuitive enough for learners to use regularly with minimal training, while offering the range of features we need to support structured programmes, assignments, and resources over time.

From an implementation perspective, Totara Learn was straightforward to adopt and scale, allowing us to integrate it into our existing learning processes without disruption. The platform integrates well with other systems, which helps it sit comfortably within our wider organisational setup.

We also value the reliability of the system and the quality of support available when needed. Because Totara Learn is easy to navigate and dependable, it has become a platform we use frequently rather than occasionally — a central hub for learning rather than an administrative add-on. Review collected by and hosted on G2.com.

While Totara Learn is powerful and flexible, that depth can sometimes come at the cost of simplicity. Certain administrative tasks and configurations are not always intuitive, particularly for new users, and can require training or experience to use efficiently.

Some areas of the user interface feel more functional than polished, and small changes or enhancements can take longer to implement than in more lightweight platforms. As a result, there is occasionally a steeper learning curve for administrators compared with learners.

That said, these drawbacks are largely the trade-off for the level of customisation and control Totara Learn provides, and they tend to diminish as familiarity with the system grows. Review collected by and hosted on G2.com.

Since launching Totara just six weeks ago, we have seen exceptional engagement from our teams, with a 95% login rate and between 85–95% of colleagues completing all mandatory learning within this short period. This level of uptake speaks volumes about the platform’s intuitive design, ease of use, and clear navigation, which make accessing and completing learning straightforward for everyone. Implementation was smooth and simple, allowing us to get up and running quickly without unnecessary complexity.

Totara’s open and user-friendly platform, combined with full administrator access, has given us the flexibility to tailor the system precisely to our needs. We can easily manage content, track progress, and adapt the platform as our learning requirements evolve, all without relying on external support. Overall, Totara has been a highly effective, engaging, and adaptable solution that has transformed the way we deliver and monitor learning across the organisation. Review collected by and hosted on G2.com.

While Totara is a powerful and flexible platform, achieving a more bespoke look and feel does require some coding knowledge, which may be a barrier for those without technical expertise. There can also be a degree of trial and error in certain areas, particularly when working with the multiple settings on the course upload pages, which can slow down the process of adding SCORM courses, making the process quite manual. Review collected by and hosted on G2.com.

Totara Learn is a flexible platform that we’ve been able to tailor to our associations needs with ease. Features like audience-based targeting, automated assignments, and strong reporting make managing learning simple and effective.

The support team are responsive, knowledgeable, and always able to resolve our issues. Overall, it’s a reliable, scalable LMS that delivers real value to us. Review collected by and hosted on G2.com.

The flexibility is fantastic, but it does mean the backend can feel complex at first, and some tasks have a bit of a learning curve. A few more ready-made templates and out-of-the-box reports would make setup even quicker. Review collected by and hosted on G2.com.

What I like best about Totara Learn is its outstanding flexibility and the ease of customization, thanks to its open-source structure. We can adapt the platform to fit our organization’s unique needs, whether that means integrating with other systems, or modifying the user interface. The ability to tailor almost every aspect of the learning experience is a huge advantage.

Overall, Totara Learn empowers us to deliver engaging and effective learning experiences in a way that fits our organization. Review collected by and hosted on G2.com.

Permission administration can be challenging: Managing roles and permissions is often complexand it can be difficult to ensure the right access levels without extensive configuration.

Backend configuration lacks intuitiveness: The structure and layout of the backend could be more user-friendly. Navigating settings and finding specific options sometimes feels unintuitive, which can slow down administration tasks.

User interface could be more modern: Some parts of the interface look dated compared to other learning management systems. Review collected by and hosted on G2.com.

The system is very easy to use and once you get to grips with the system. It allows us to do things much quicker and easier. The system has great features such as the new addition with the electronic sign in sheets. Review collected by and hosted on G2.com.

The one concern i have is the compatibility with our SCORM files. When it comes to exiting the course on the SCORM file the button doesn't work. So that can make it annoying for users but its only a small issue. Review collected by and hosted on G2.com.

The Support Desk triage tickets very quickly and efficiently. The support team who then reach out have been, without fail, generous and supportive with their knowledge, not to mention patient when required. They explain things clearly and never make a question feel stupid.

The system itself is relatively easy to use and the training provided at implementation is comprehensive indeed. Review collected by and hosted on G2.com.

I do think it would be great to have some ready built templates for dashboards. This in particular for a Manager one or Admin one would be really useful for those clients just getting used to things. Review collected by and hosted on G2.com.

I appreciate Totara Learn's flexibility and cost-effectiveness, providing us with a comprehensive set of tools at a reasonable investment. The extensive support from our partner during setup was invaluable. I find the audience targeting and 360-degree feedback tools particularly useful, enhancing targeted learning and real-time coaching. The ability to increase our compliance rates by harmonizing processes is a significant benefit. Review collected by and hosted on G2.com.

I find that there are opportunities for Totara Learn to be more connected within itself, as the different products within the software don't always connect to each other efficiently. This specifically affects the talent experience. While there is a way to do talent identification or offer talent marketplaces, it is not naturally built into the system, requiring a lot of manual efforts to make it happen. This lack of seamless integration is a significant challenge that I hope will be addressed in future developments. Review collected by and hosted on G2.com.

We have been using Totara now for over 5 years and it has become essential for our organisation, which has over 10,000 staff. It handles compliance training and profession career development incredibly well allowing for complex allocations of course across our large staff base, with clear tracking and automated reminders, which helps keep everything simple for staff while allowing for us as admins to serve the wider business need.

The platform supports appraisals along with training in one place, so staff can manage their learning, goals, and CPD all within the same system.

Overall It’s flexible, reliable, and works well at scale. The community is strong and helpful and as a platform they are always looking to support and develop along with you as a client Review collected by and hosted on G2.com.

There is very little to dislike, and if you can’t work out how to do something the community or team are always that to support you Review collected by and hosted on G2.com.

Lots of control over how you set up courses in different formats, option to have pop-up windows on learning videos that break up learning content in smaller chunks, customised certificates, good analytics tools, good support network, workspaces that allow learners to collaborate Review collected by and hosted on G2.com.

Complex at first from an admin perspective, platform can be slow when configuring new courses Review collected by and hosted on G2.com.

Totara gives us the flexibility to deliver high-quality learning to specific audiences, which is especially useful when working with a range of L&D clients.

I really value the ability to customise learning journeys with programmes and pathway courses. The audience-based delivery features and dashboards are a particular strength. Review collected by and hosted on G2.com.

While Totara itself is highly flexible, some elements still require development support from our provider to achieve the best possible user & admin experience.

It would be great to see more reporting functionality made available out of the box, especially for non-technical users, maybe using natural language (gen AI). Review collected by and hosted on G2.com.