FacilityOS Features

Schedule and assign maintenance work orders to engineers or technicians from within the system. Work orders can be prioritized according to a series of predetermined factors in order to streamline operations.

Track material, equipment, and inventory usage across facilities. Record historical usage data, supplier information, and estimated replacement costs.

Provide information detailing how the space inventory in a building is used, what assets currently occupy that space, and how the assets are arranged in order to optimize the management of space inventory.

Coordinate employee and asset moves, adds, and changes (MAC) to reduce associated costs and minimize organizational disruption

Source vendors and contractors through a centralized directory within the system. Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance.

Respond to and manage facility reservations and maintenance requests submitted through a centralized web portal.

Monitor energy and water usage in buildings, use energy usage data to generate actionable reports, and forecast the performance of "green" initiatives to reduce energy costs, greenhouse gas emissions, and other associated waste.

Visualize facility data and KPIs using built in dashboards, and create custom reports around facility usage statistics.

Maintain a central online repository for facility documentation, such as lease documents, that is easily accessible by facility management personnel.

Facilitate maintenance planning and task completion with mobile access to facility management tools.

Manage and track high-value assets including office equipment, furniture & more

Create, manage and track all task activities and progression

Manage procedures that ensure organizational equipment remains in working condition

Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Assign, track and manage customers' service requests such as service enquiry, feedback/complaints and more

Manage assets throughout their lifecycle to optimize profit

Track parts inventory levels and manage re-stocking

Allow organizations to streamline the check-in process for visitors.

Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards

Create, design and manage workflows for repetitive tasks

Manage and track all internal and external communication conducted via calls, email, text, or chat

Creating, assign, and track jobs and/or tasks for work orders

Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed

Track and manage adherence to policies for any service, product, process, or supplier

Manage occupancy and space utilization in facilities and buildings

Manage and track all disruptions and incidents

Track, store, and access client contracts or licenses

Manage, maintain and track the performance of assets and equipment

Process of planning, procuring and controlling material flows along with supplier evaluation and shipping

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history

Store, manage, and track all electronic documents in a centralized location

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Information, data and reports that are being tracked over time

Track and manage schedules and meetings via an integrated calendar

Create a list of all the assets owed by a company.

Define relationships between various types of assets.

Identify the value of each asset and keep it up to date.

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Track asset locations using GIS and GPS technology.

Monitor the status of multiple types of assets.

Maintain a history of adjustments made to assets.

Track the origins of funds to uphold compliance with grant requirements for use/disposal and to ensure future funding.

Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items

Monitor the movement of one or more IT assets throughout the organization

See what items have been returned

Track the location of specific equipment at all times

Track the status of assets and whether they're checked in or out

Track item deliveries through dispatch notifications, status and location tracking, and ETA updates

Track the time and location worked by employees via mobile device

Monitor and track fuel consumption and costs

Real-time vehicle tracking for monitoring location, route, speed, etc.

Track the status over time for a request, process, asset, or transaction

Manage and support multiple locations

Allows guests to check-in using the platform's built-in dashboard.

Provides delivery management resources to help manage incoming and outgoing mail, such as delivery notifications, package delivery photos and a log of delivered mail.

Allow users to track on-site visitors, previous visits, and provides visitor log insights.

Using the database of visitor information, provide insights into regular visitors and their frequency of visits to plan for future arrival. Plus enable access for certain admin in case of audits, emergency, or checking anomalies.

Cross-check visitor information with resitrcited visitor lists both with the building, nationally and internationally to ensure no dangerous visitors are allowed on the premises.

Scan faces or IDs for issuing approved visitor badges. Store photo information in database for record keeping.

Automate manual tasks such as visitor arrival and departure notifications, and contact information autofilling.

Create, design and manage workflows for repetitive tasks

Store, manage, and track all electronic documents in a centralized location

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Manage, organize, and store contact information

Track and manage adherence to policies for any service, product, process, or supplier

Manage, optimize, and automate tasks related to parking operations

Create, manage, and print wearable badges

Manage, store and organize emails within the system or via third-party apps

Control and manage access to company resources

Automates manual tasks such as visitor arrival and departure notifications, guest badge printing and contact information autofilling.

Allows users to track on-site visitors previous visits and future visits and provides visitor log insights.

Allows users to screen incoming vistiors, add flagged visitors to watchlists and get notified of when a flagged visitor enters the facility.

Provides a dashboard with check-in and check-out capabilities and visitor logs.

Sends a notification to users of a visitors arrival and departure.

Works with hardware, such as iPads, for an interactive representation of the platform that is easy to use by visitors.

Automatically send mass notifications or alerts for any emergency or crisis

Integrates with related tools that simplify platform management and usage.

Supports the implementation of emergency or disaster plans, and provides response templates for different scenarios.

Stores and maintains emergency training, procedures, and documents, and organization charts, maps, and contact information.

Helps first responders track and manage their equipment inventory for repairs, inspections, and service history.

Offers risk intelligence tools to proactively monitor and assess threats as they arise.

Broadcasts real-time updates and alerts to internal and external individuals when an incident escalates, and allows targeted updates to users based on location.

Utilizes geolocation to track personnel, and supports geo-tagged media for field updates.

Configures trigger thresholds for automated incident initiation responses based on user preferences.

Visualizes emergency or disaster response and maintain task checklists, activity logs, and communications to ensure resolution.

Integrates with or pulls signals from disparate data sources, such as weather and traffic APIs, healthcare and EMS systems, and social media.

Enables emergency managers to communicate in real-time as situations escalate, and support different levels of task ownership for emergency responses.

Maintains audit trails and mandated compliance for emergency management protocols, both pre- and post-emergency.

Visualize incidents and emergencies on grids to identify any trends.

Generates reports and insights after each event to assess response efficiency and compliance, and identify areas for improvement.

Tracks the cost related to training, resource and asset usage, and overall incident response.

Supports release of reports and documentation for post-emergency compliance or notification purposes.

Depending on the needs of the business, there can be NDAs and contacts provided if there is the need for a higher level of security.

integrate with Vaccine Tracking software and other relevant security software for extra security measures.

Can integrate with hardware like kiosks, tablets, PC, or Macs for visitor check in purposes.

Allow the capability of multiple languages to be accessed when a visitor is looking to log in in theri native language, whether domestically or abroad.

Use AI to generate content in the form of text, images, videos, etc.

Access names, contact information, and roles of employees in a centralized repository

Manage gate access to secure facilities/properties

Facial or other physical recognition to confirm identity

Define levels of authorization for access to specific files or systems

Scan and validate an ID barcode

Customize contracts and forms to collect specific information

Send messages via SMS

Manage the pre-registration process

Measure and track time including hours worked and paid time off (PTO)

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Identify and analyze unique facial features in images or videos

Manage and support multiple languages

Electronic signing method that validates the authenticity and integrity of a digital document

Verify the identity of users/devices to enable secure access

Track visitors and purpose of visits

Manage and support multiple locations

Access software remotely via mobile devices

View and track activity related to an individual, transaction, etc.

Capture photos for any type of use case

Control and manage access to wireless networks

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Profiles of users providing basic information

Offer automated tools for contractor onboarding

Provides tools for compliance verification

Enables users to analize documents for audit purposes

Provides visibility into invoices and optimizes information retrieval

Assess and monitors contractor performance

Monitors performance and safety records

Engages in human-like conversation for task delegation

Ability to break down and plan multi-step processes

Works across multiple software systems or databases

Anticipates needs and offers suggestions without prompting

Makes informed choices based on available data and objectives

Capability to perform complex tasks without constant human input

Customize contracts and forms to collect specific information

An itemized to do list that can be edited as tasks are completed

Receive data and information in real time

Track and document all activities across devices, networks, and other systems

Notifications that are delivered to users as soon as an event occurs

Schedule facilities, such as athletic fields, venues, and convention centers based on their availability

Track the status over time for a request, process, asset, or transaction

Application programming interface that allows for integration with other systems/databases

Use AI to generate content in the form of text, images, videos, etc.

Monitor product stock levels

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Schedule predetermined or ad hoc maintenance services and labor requests

Designed to be used by kindergarten, primary, middle, and senior secondary schools.

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Manage and support multiple locations

Define levels of authorization for access to specific files or systems

Alter the layout and content of reports

Designed to serve commercial properties

For residential properties

Import and export data to and from software applications

A record of all activities within the system, including user access, changes made, etc.

Set up connections to third-party platforms to improve business processes

Investigate and take action at root cause or error in processes to prevent recurring issues

View and track pertinent metrics to find patterns and gain insights from data

Create, manage, and send invoices or bills to customers

Track and manage adherence to policies for any service, product, process, or supplier

Creating, assign, and track jobs and/or tasks for work orders

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Set up connections to third-party platforms to improve business processes

Timed notification for any upcoming task, deadline, appointment, or activity

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Store, manage, and track all electronic documents in a centralized location

Track and manage inventory levels to maintain proper supply

Observe and track the demand, usage, progress or quality of a system, product, or user

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Assign assets to users, job sites, and vehicles to ensure accountability

Bundle equipment together to rapidly perform actions across multiple assets

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Identify and track items using barcode tags or RFID (radio-frequency identification) tags

Access software remotely via mobile devices

Electronic signing method that validates the authenticity and integrity of a digital document

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Manage and track orders being shipped to customers

Manage assets throughout their lifecycle to optimize profit

Matrix barcode that stores information

Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event

Manage, maintain and track the performance of assets and equipment

Customize data fields to support various needs and use cases

View and track pertinent metrics to find patterns and gain insights from data

Alter the layout and content of reports

System to support the positioning, navigation, and timing (PNT) measurements of an object or individual

A record of all activities within the system, including user access, changes made, etc.

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Search and filter data across systems to locate required information by entering keywords or certain criteria

Information, data and reports that are being tracked over time

Track, store, and access client contracts or licenses

Customize contracts and forms to collect specific information

Create, send, and track purchase orders and their statuses

Import and export data to and from software applications

Plan when and how to dispose of outdated or decommissioned assets

Use AI to generate content in the form of text, images, videos, etc.

Schedule predetermined or ad hoc maintenance services and labor requests

Obtain, monitor, and review customer feedback/complaints relating to products and services to improve customer satisfaction

Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history

Track and manage schedules and meetings via an integrated calendar

Application programming interface that allows for integration with other systems/databases

Create, design and manage workflows for repetitive tasks

Track and manage the decline in value of assets and plan for improvements

Manage sending personnel and resources to a site as needed

Organize customer data and accounts by user or geography

Plan daily routes to optimize employee scheduling and provide directions

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

Manage and track customer orders for goods, investments, or any other purchases

Finding the most optimal routes for drivers based on various factors and constraints

Determines the location of a device using GPS or an IP address

Track all personnel who operate company vehicles

Plan availability and assign specific time slots for tasks and resources

Receive system updates as soon as any changes are made

Active monitoring of systems, applications, or networks

Virtual perimeter for a real-world geographic area

Notifications that are delivered to users as soon as an event occurs

Organize and track the physical movement of goods from one location to another

Integration with geographic information systems

Visualize locations on a map

Active reporting of data and metrics

Track employee schedules, availability, and performance across projects and tasks

Software program that continuously adjusts its behavior based on observed data

Track interaction history by documenting conversations for contacts

Determines the location of a device using GPS or an IP address

Send, receive, and respond to messages

Develop potential scenarios to identify risks and opportunities

Use AI to generate content in the form of text, images, videos, etc.

Manage and track all disruptions and incidents

Send messages via SMS

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Notifications that are delivered to users as soon as an event occurs

Communicate using direct chat or messages within the system

Provide notifications in multiple languages

View and track pertinent metrics to find patterns and gain insights from data

Sample files or documents that could be customized as needed or used as is

Access software remotely via mobile devices

Campus Notifications

Notifications via mobile devices

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Manage, organize, and store contact information

Receive and/or send email notifications for urgent updates, requests, or other information

Define levels of authorization for access to specific files or systems

Predefined actions automatically performed on the occurance of specific events

Send messages to multiple recipients at the same time

Plan availability and assign specific time slots for tasks and resources

Timed notification for any upcoming task, deadline, appointment, or activity

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Active monitoring of systems, applications, or networks

Application programming interface that allows for integration with other systems/databases

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

Notifying as a warning or reminder of a potential or imminent hazard

Set up connections to third-party platforms to improve business processes

Allows communication with customers or users via multiple channels such as phone, email, live chat, etc.

Manage and track all internal and external communication conducted via calls, email, text, or chat

Trigger clickable pop-up messages

Track and manage adherence to policies for any service, product, process, or supplier

Create, manage, and print wearable badges

A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users

A chronological record of actions or occurrences within a network, software, or process

Configure and receive notifications when something is out of order

Provides a channel for team members to share media files, communicate, and work together

Customize contracts and forms to collect specific information

Track employee schedules, availability, and performance across projects and tasks

Use AI to generate content in the form of text, images, videos, etc.

Information, data and reports that are being tracked over time

Create, design and manage workflows for repetitive tasks

Allow organizations to streamline the check-in process for visitors.

Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room

A record of all activities within the system, including user access, changes made, etc.

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Online portal through which end users can access the system, manage tasks, or obtain information

Manage and control the security aspects of an organization's digital assets, resources, and operations

Track and manage the scheduling of tasks

Transcoding an analog video to a digital file for storage

Receive data and information in real time

Identify the physical location of an individual, asset, device, etc.

Alter the layout and content of reports

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Set up connections to third-party platforms to improve business processes

Oversee people and resources to carry out an investigation

Import and export data to and from software applications

Profiles of users providing basic information

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Initiate collection and analysis of known risks

Control system behavior and appearance, and access and report on system status/health from a distant location

Allow users to access multiple services after entering their login credentials once

Track the attendance of specific individuals or groups

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Track, report on and implement actions pertaining to physical safety at the workplace

Active monitoring of systems, applications, or networks

Application programming interface that allows for integration with other systems/databases

Schedule and manage the logistics of activities and other gatherings

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

Track visitors and purpose of visits

Manage and support multiple locations

Verify the identity of users/devices to enable secure access

Define levels of authorization for access to specific files or systems