HybridHero: One platform. Every workplace decision.
Desks, meeting rooms, visitors, parking and people. All in one place, all reported on, all easy for your team to use.
Most workplace tools help people book a desk. HybridHero also shows you what happens next: who actually came in, which rooms sit empty, and where you're paying for space nobody uses. When leadership asks "do we need this floor?", you'll have the answer ready.
Trusted by teams at Ebiquity, Coface, HooYu and Hamilton Group.
Switching? We'll move you in 30 days
Stuck on Robin, Condeco or an old IWMS? The Switch Programme gets you across with a guaranteed 30-day migration.
15-minute switch call to understand your setup
One-page migration plan with clear dates
Your data, settings and integrations moved for you
No drawn-out parallel run eating up your IT team's time
Big platform moves often drag on for months. This one has a finish line.
What you get
Desk booking that works the way people do
Book from the app (iOS and Android), the browser, or right inside Microsoft Teams and Outlook
Live floor plans show what's free on every floor and building
Bulk booking: reserve multiple desks, days or a whole team in one go
Team neighbourhoods and amenity filters (dual monitors, sit-stand desks, quiet zones)
Check-in plus auto-release, so no-shows hand their desk back automatically
Click any booked desk to see who's sitting there
HybridHero AI: just ask for a desk
Type what you need in plain language and HybridHero AI finds and books a desk for you. It reads live availability and your workplace rules, only acts within your permissions, and confirms every booking in plain English. Now in early access with selected teams, with meeting rooms coming next.
Meeting rooms without the guesswork
Every room across every site in one view
Microsoft 365 calendar integration
Check in by app, QR code or room panel, so ghost meetings free up automatically
See which rooms are overbooked and which sit empty
Room panels and utilisation metrics on Professional and Enterprise
Visitor management that impresses at the front door
Hosts pre-register guests, who get arrival details and a personal QR code for fast check-in
Self-service kiosks, photo capture, NDA and policy sign-off
Branded badges print automatically
Hosts get an instant alert by email, SMS or app push
Searchable, exportable visitor logs for audits and evacuations
Visitor check-in available in 11 languages
Parking with no morning scramble
Staff reserve a space before they leave home
Set allocation rules and priority tiers
Accessible bays shown first to approved users
Parking usage feeds straight into your reports
Reporting that ends the gut-feel debate
Live dashboards for desks, rooms, visitors, parking and attendance
Filter by site, floor, team, day of week or date range
Heat maps on Professional and Enterprise
Export to CSV or Excel for board packs, lease reviews and real estate planning
This is where most HybridHero demos start. It turns "we think" into "here's the data".
HR and people tools built in
Leave, employee records and hybrid work policies sit in the same platform your team already uses to book desks. Handy for growing organisations that have outgrown spreadsheets but don't need a full HR system yet.
Plugs into what you already use
Microsoft Teams, Outlook and Microsoft 365
Google Workspace and Google Calendar
Slack
SSO with Azure AD, Okta and Google (SAML 2.0 and OIDC)
Automatic user provisioning with Okta and Microsoft Entra ID
Custom API and third-party integrations on Enterprise
Secure enough for regulated industries
ISO 27001 certified
GDPR compliant
SOC 2 aligned
MFA and role-based permissions
Every action logged, with exportable audit trails
Data residency in the UK, EU, US or APAC
Available in 15 languages
A strong fit for financial services, insurance, legal and public sector teams.
Real people, around the clock
24/7 real human support. No bots, no ticket black holes. Enterprise customers also get a dedicated customer success representative.
Is HybridHero right for you?
A great fit if you:
Have 200+ employees working hybrid across multiple floors or sites
Need solid utilisation data to justify (or cut) your office footprint
Are on Robin, Condeco or a legacy IWMS that isn't delivering
Want desks, visitors and people admin in one platform instead of three
Probably not for you if you:
Are a single office under 50 people
Run a coworking space
Only need basic room scheduling with no reporting
Pricing
Every plan is tailored to your organisation and confirmed in writing after a 30-minute consultation call. No per-space fees. A one-month free trial is available.
Average Rating: 4.4/5.0
Total Reviews: 17
How Do G2 Users Rate HybridHero?
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Has the product been a good partner in doing business?: 10.0/10 (Category avg: 9.2/10)
Who Is the Company Behind HybridHero?
Who Uses This Product?
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Top Industries: Insurance
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Company Size: 50% Medium, 44% Large
