Paidnice is accounts receivable automation software for small and medium businesses using Xero and QuickBooks Online. Since 2022, Paidnice has facilitated on-time payments for over $4 billion in transactions across 3 million invoices.
🏆 Winner of the 2025 Xero Global Small Business App of the Year (and 2025 Xero AU Small Business App of the Year). Customers using Paidnice reduce Days Sales Outstanding by an average of 25%.
Unlike AR tools that stop at reminders, Paidnice gives you the full enforcement stack: automated late fees, compounding interest, escalation workflows, dispute letters, and credit reporting. Configurable rules let you tailor every policy to your payment terms and customer relationships, so you can be firm with chronic late payers without damaging relationships with your best customers.
Who Paidnice is built for
- Small and mid-sized B2B businesses tired of manually chasing late invoices
- Finance managers and credit controllers without the budget for enterprise AR software
- Accountants and bookkeepers managing AR across multiple client organizations
- Industries including professional services, wholesale and distribution, managed service providers, law firms, property management, marinas, and HOAs
Core features
- Automated payment reminders across email and SMS, with sender profiles to escalate tone as invoices age
- Auto-apply late fees, compounding interest, and prompt payment discounts with configurable rules per customer, group, or invoice type
- Quote reminders to chase expiring quotes before they go stale
- Customer statements with 30/60/90 day aging breakdowns, delivered weekly or monthly
- Payment plans with customer self-service, configurable surcharges, and automatic instalment reminders written back to Xero or QuickBooks
- Dispute resolution and escalation workflows, including auto-generated letters and phone call tasks
- Credit reports and risk scoring ordered from within Paidnice
- Branded customer portal for self-service invoice viewing and payment
- Real-time AR insights dashboards tracking DSO, aging, CEI, and debtor trends
- Custom payment links connecting any payment gateway with hosted checkout (Stripe, Pinch, PayFast, and more)
- Safe mode and draft policies to test rules against real data before going live
- Multi-organization plans for accounting firms
Integrations
- Xero (all regions)
- QuickBooks Online (US, UK, AU, CA)
- Stripe, Pinch, and Custom Payment Links for any gateway
- Zapier, HubSpot, Pipedrive, NetSuite
- Twilio-powered SMS across 10DLC-compliant US numbers and international routes
Security and compliance
- SOC 2 aligned controls
- Role-based access with granular team permissions
- Audit logs for all policy changes and invoice actions
- GDPR compliant with regional data residency options
- Bring your own email domain with SPF/DKIM authentication
Plans start with a free tier and scale by invoice volume, with no long-term contracts. Every plan includes access to the Paidnice support team for a free onboarding call.
Get paid on time, every time.
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English
Overview by
Denym Bird (Co-founder of Paidnice)