ApprovalMax
ApprovalMax is Accounts Payable approval software for finance teams using QuickBooks Online, Xero, and NetSuite. Trusted by 20,000+ businesses around the world, it sits between your accounting platform and every outgoing payment, making sure nothing moves without the right sign-off, at the right level, with the right documentation attached. Finance teams that outgrow email-based approvals use ApprovalMax to automate the entire approval process – from bills and purchase orders to expenses, credit notes, and batch payments. Approval workflows route automatically based on rules you define. Approvers act from any device. And every decision generates a permanent, time-stamped record without anyone having to compile it. What ApprovalMax does - Routes invoices and purchase orders to the correct approvers automatically, based on vendor, amount, department, or any combination of your own policies - Flags duplicate invoices, alerts finance teams when vendor bank details change, and enforces coding rules at the point of approval – before money moves - Shows live budget impact to approvers at the moment of decision, so overspend is prevented rather than explained after the fact - Generates an immutable audit trail for every approval: who approved, what they reviewed, and when each step occurred - Scales from simple single-step workflows to multi-tiered, multi-entity approval chains – without requiring approvers to hold licenses in your accounting platform Who uses it ApprovalMax is used by in-house finance teams, controllers, CFOs, and the accountants and bookkeepers who support them. It's designed for businesses that need structured, enforceable approval controls – and that can't afford to find out what slipped through after the fact. For finance teams, it removes the manual chase and replaces it with workflows that run in the background. For finance leaders, it provides governance they can demonstrate to auditors, boards, and investors on demand. For accountants, it's a single platform that works across every client.
Average Rating: 4.6/5.0
Total Reviews: 87
How Do G2 Users Rate ApprovalMax?
- Has the product been a good partner in doing business?: 9.5/10 (Category avg: 9.1/10)
Who Is the Company Behind ApprovalMax?
- Seller: ApprovalMax
- Company Website:
- Year Founded: 2016
- HQ Location: London, GB
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Twitter: @approvalmax
780 Twitter followers -
LinkedIn® Page: www.linkedin.com
134 employees on LinkedIn®
Who Uses This Product?
- Top Industries: Accounting, Health, Wellness and Fitness
- Company Size: 55% Small, 34% Medium
What Do G2 Reviewers Say About ApprovalMax?
AI-generated summary from verified user reviews
Pros
- Users appreciate the streamlined and automated approval workflows of ApprovalMax, enhancing efficiency and visibility in the process.
- Users commend the ease of use of ApprovalMax, appreciating its intuitive setup and flexibility for efficient workflows.
- Users appreciate the easy integrations with accounting systems like Xero and QuickBooks, enhancing workflow efficiency.
- Users appreciate the efficiency of ApprovalMax, enabling streamlined workflows and enhanced financial transaction management.
- Users value the strong integration with accounting systems, enhancing workflow efficiency and maintaining synced financial data.
Cons
- Users experience missing features in ApprovalMax, hindering smooth workflows and complicating user support efforts.
- Users face approval issues due to complicated workflows and missing approvers, making setup and adjustments challenging.
- Users often face data management issues such as 2FA hurdles and tricky approval reassignments, complicating their experience.
- Users find limitations around expense management frustrating, as it can lead to extra work and re-uploads.
- Users find the lack of communication features in ApprovalMax hinders support and delays feature request visibility.
What Are Recent G2 Reviews of ApprovalMax?
"Strengthened AP Approvals with Clear Audit Trails and Easy Invoice Collaboration"
Rating: 5.0/5.0 stars
— Stephanie V.
"Making Financial Approvals Faster and More Transparent"
Rating: 5.0/5.0 stars
— Rahul S.
