xSuite Invoice Reviews & Product Details

xSuite Invoice is an advanced invoice automation software solution designed to assist organizations in digitalizing and streamlining their entire accounts payable process, from invoice capture to approval and posting. This software is particularly beneficial for SAP finance teams looking to eliminate manual data entry, reduce processing times, and gain comprehensive visibility into their invoice workflows. By automating these processes, xSuite Invoice allows businesses to focus on strategic financial management rather than tedious administrative tasks. Targeted primarily at finance departments within medium to large enterprises using SAP, xSuite Invoice is suitable for organizations operating in various industries that require efficient invoice processing. The software supports all invoice formats and channels, including paper, email, PDF, EDI, and XML, making it versatile for different business needs. Its AI-based recognition technology automates data capture and validation, ensuring that invoices are processed accurately and efficiently. With smart plausibility checks and three-way matching against SAP master and transaction data, users can maintain compliance and be audit-ready, reducing the risk of errors and fraud. One of the standout features of xSuite Invoice is its powerful workflow engine, which enables organizations to tailor approval processes to their specific business rules. This includes options for parallel or sequential approvals, item-level release, and automated escalation procedures. Such flexibility allows finance teams to adapt their workflows to meet changing business requirements, enhancing overall efficiency. Additionally, xSuite Invoice is certified by SAP for multiple deployment and integration scenarios, ensuring compatibility and upgradeability across various system landscapes, including SAP S/4HANA and SAP S/4HANA Cloud. For organizations embracing digital transformation, xSuite Invoice is also available as a cloud-based AP automation solution on the SAP Business Technology Platform (SAP BTP). This cloud option provides enterprise-grade security, scalability, and performance, making it an ideal choice for businesses seeking innovation and agility in their financial operations. Furthermore, the software includes built-in analytics and dashboards that offer real-time insights into key performance indicators, enabling finance leaders to track processing times, identify bottlenecks, and optimize cash flow based on data-driven insights. With its modular architecture, deep SAP expertise, and AI-driven intelligence, xSuite Invoice not only facilitates faster and smarter accounts payable automation but also supports organizations in achieving operational excellence and long-term financial transparency. This comprehensive approach to invoice management positions xSuite Invoice as a valuable tool for businesses looking to enhance their financial processes and drive efficiency across their operations.

Product Website

Seller

xSuite Group GmbH

Discussions

xSuite Invoice Community

Languages Supported

Danish, German, English, French, Dutch

Overview by

Dina Ziems

Pricing

Pricing provided by xSuite Invoice.

xSuite Invoice Essentials

6000 Number of invoices Per Year

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xSuite Invoice Integrations

(5)

Verified by xSuite Invoice

xSuite Invoice Media

xSuite Invoice Demo - Invoice Workflow xSuite Invoice (on SAP BTP)

The Invoice Workflow in xSuite Invoice automates and standardizes the approval process for incoming invoices. It routes documents digitally to the appropriate reviewers based on predefined business rules, ensuring timely verification and approval. The workflow supports both parallel and sequentia...

xSuite Invoice Demo - Invoice Validation xSuite Invoice (SAP GUI)

The Invoice Validation function in xSuite Invoice ensures the accuracy and integrity of all incoming invoice data before posting. The system automatically performs plausibility and consistency checks against SAP master and transaction data, verifying key fields such as vendor, purchase order, amo...

xSuite Invoice Demo - Invoice Monitor xSuite Invoice on (SAP BTP)

The Invoice Monitor in xSuite Invoice (on SAP BTP) provides a complete, real-time overview of all incoming invoices throughout their entire processing cycle. It displays the current status, responsible users, and processing steps for each document, offering full transparency and control. With int...

This xSuite webinar explores how AI is transforming Accounts Payable. Featuring Forrester Senior Analyst Meng Liu and xSuite CPTO Matthias Lemenkühler, it highlights key trends, real-world use cases, and AI innovations for SAP users.

Official Downloads

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Benchmark Report: Digital Accounts Payable Invoice Processing

Whitepaper: SAP S/4HANA Cloud Clean Core Invoice Workflows

G2 reviews are authentic and verified.

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Marion E.

24 SAP Inhouse Consultant

Mid-Market (51-1000 emp.)

12/18/2025

"Efficiency and transparency in invoice processing with xSuite Invoice & xFlow Fiori Apps"

5/5

What do you like best about xSuite Invoice?

Key Highlights of xSuite Invoice

Automation & Increased Efficiency

Digital workflows reduce invoice processing time by at least 50%.

AI-powered touchless processing, even for invoices without a purchase order reference.

Full Transparency & Compliance

All invoice processes are traceable and auditable at all times.

Central overview of all documents in circulation.

Integration with SAP & other ERP systems

Certified for SAP ERP and SAP S/4HANA (including Cloud Public Edition).

Flexible workflows on the SAP Business Technology Platform (BTP) with a "Clean Core" strategy.

E-Invoicing & Supplier Portal

Support for structured invoice formats and exchange via supplier portals.

Compliance check according to EN-16931 for legally compliant electronic invoices.

Intelligent Document Reading & Validation

Automatic capture and verification of incoming invoices from all formats and channels.

Minimizing errors and fraud risks through AI-supported validation.

Financial benefits

Shorter lead times enable higher early payment discounts and avoid late payment fees.

Significant workload reduction for employees. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

What makes me critical of xSuite is the long lead time for scheduling consultants. Since decisions are often made very late in our process, we expect immediate implementation. Review collected by and hosted on G2.com.

What problems is xSuite Invoice solving and how is that benefiting you?

We use xSuite Invoice to process incoming invoices. We also use the solution for intercompany invoices, cash receipts, and in-house services. An integrated workflow for the ERS credit note procedure is also included. The xFlow Fiori apps are used for invoice approval.

Benefit Description for xSuite Invoice & xFlow Fiori Apps

Centralized Invoice Processing: All incoming invoices – including intercompany invoices, cash receipts, and in-house services – are processed uniformly and digitally. This reduces media breaks and ensures transparency throughout the entire process.

Automated Workflows: Thanks to the integrated workflow for the ERS credit note procedure, credit notes are processed efficiently and in compliance with regulations. This saves time and minimizes potential errors.

Efficient Invoice Approval: The xFlow Fiori Apps provide departments with a modern, intuitive interface. Approvals can be made on mobile devices and from any location, significantly reducing processing times.

Process Reliability & Compliance: Standardized processes ensure compliance with internal guidelines and legal requirements. At the same time, audit-proof documentation guarantees traceability.

Transparency & Reporting: All invoice types are processed through a central system, providing a complete overview of outstanding items, approval status, and key performance indicators. This facilitates controlling and decision-making.

Scalability & Future-Proofing: The solution is flexibly expandable and supports growing requirements without the need for additional, isolated solutions.

👉 In short: The greatest benefits lie in increased efficiency, transparency, and flexibility – combined with a modern user experience via Fiori apps. Review collected by and hosted on G2.com.

Verified User in Food Production

Enterprise (> 1000 emp.)

12/23/2025

"Reliable solution for digital invoice processing"

5/5

What do you like best about xSuite Invoice?

What I like most about xSuite Invoice is the efficient and transparent invoice processing. The solution offers an intuitive user interface, automated workflows, and seamless integration into existing systems. This accelerates processes, reduces errors, and significantly improves traceability. Additionally, there are customization options through customizing and in-house developments. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

Currently, I don't see any significant disadvantages, however, enhanced reporting functions would be desirable and better support for the user when processing the invoice (how do blocking reasons arise? What needs to be done?). Review collected by and hosted on G2.com.

What problems is xSuite Invoice solving and how is that benefiting you?

xSuite Invoice solves the problem of manual and error-prone invoice processing. Through automated workflows, digital approval processes, and a central overview, processing times are significantly reduced and transparency is increased. We benefit from faster processing times, fewer errors, and better traceability. Review collected by and hosted on G2.com.

Helene L.

SAP System Consultant Finance & Controlling

Enterprise (> 1000 emp.)

12/12/2025

"Simple great add-on with versatile possibilities"

4.5/5

What do you like best about xSuite Invoice?

The quick processing and approval of invoices and the many possibilities in the workflow. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

That there is only an entry in the processor finding for the KST responsible person. PSP responsible person or order responsible person would be great too. Review collected by and hosted on G2.com.

Torsten F.

IT Administrator SAP Basis

Mid-Market (51-1000 emp.)

12/12/2025

"Comprehensive solution convinces, but with small drawbacks"

3.5/5

What do you like best about xSuite Invoice?

The comprehensive solution of the WF, so that all steps are traceable. That the BTP is already supported. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

Presumably, these are just the licensing costs. But it doesn't work without them. Review collected by and hosted on G2.com.

Luisa B.

Head of Production and Group Accounting Montblanc Simplo GmbH

Mid-Market (51-1000 emp.)

12/18/2025

"Efficient workflow and outstanding capture function"

5/5

What do you like best about xSuite Invoice?

The very good capture function and the fact that the workflow for incoming invoices is very well developed both for invoices with purchase order reference and without. The function of forwarding the workflow when it is stuck somewhere is great, the account finding table in the background is great. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

The Key Account Manager should coordinate updates/upgrades between the consultant for the capture update, the consultant for the system upgrade, and the customer, and not the customer themselves. Review collected by and hosted on G2.com.

Verified User in Accounting

Mid-Market (51-1000 emp.)

12/12/2025

"Efficient e-invoice verification and flexible approvals"

4/5

What do you like best about xSuite Invoice?

E-invoices can be easily validated. Checks and approvals are possible in multiple stages. Customer-specific requests can be taken into account. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

Different functionalities of SAP and web applications. The effective use of own catalogs had to be extensively adjusted first. The standard did not work. Review collected by and hosted on G2.com.

Verified User in Accounting

Mid-Market (51-1000 emp.)

1/5/2026

"Automated invoice capture and clear filters impress"

4.5/5

What do you like best about xSuite Invoice?

The automated capture of invoice data such as recognition of the creditor, amount, payment terms, invoice number, etc. Quick overview of outstanding invoices or received invoices that have not yet been recorded. Detailed sorting options or filtering by departments and individuals, etc. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

There are buttons that we must not/should not use, but they also cannot be hidden, which is why they are occasionally pressed and cause errors. Some fields are somewhat hidden and often raise questions, especially in the specialized departments. Review collected by and hosted on G2.com.

Arina C.

Finance Business Systems Leader

Enterprise (> 1000 emp.)

1/27/2026

"User-Friendly, Reliable Solution Backed by a Great Team"

4.5/5

What do you like best about xSuite Invoice?

Project and development team, user friendly solution and reliability. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

I’d love to see more AI capabilities added, along with stronger anomaly detection. Review collected by and hosted on G2.com.

Verified User in Accounting

Mid-Market (51-1000 emp.)

12/19/2025

"Quick invoice capture and reliable parameter detection"

4/5

What do you like best about xSuite Invoice?

Quick electronic capture of invoices, usually recognizing all important parameters. Quick overview of all documents. Good detection of faulty documents. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

Training necessary to understand it, not intuitive. Advanced completeness check is not user-friendly, individual settings are necessary for data from the vendor master to be properly recognized. When many documents need to be processed, it requires a long runtime. Review collected by and hosted on G2.com.

Verified User in Hospital & Health Care

Enterprise (> 1000 emp.)

12/18/2025

"Lightning-fast invoice processing and excellent service"

5/5

What do you like best about xSuite Invoice?

The quick processing of invoices. The fast customer service. The easy integration and user-friendly interface. Review collected by and hosted on G2.com.

What do you dislike about xSuite Invoice?

We like everything, there is nothing to complain about. Review collected by and hosted on G2.com.