OfficeSpace Software Features

Corrective and preventative maintenance work orders can be easily created, edited, or cloned within the system. Work orders are able to be prioritized, scheduled, tracked, and reported to align with maintenance workflows.

Preventative maintenance work order scheduling can be automated and triggered based on a series of factors, including date, time, alarms, meter readings, and specified event occurances.

Monitor enterprise equipment and assets with either built-in data analysis tools or integrated third-party applications to streamline preventative maintenance efforts.

Organize maintenance, repairs, and operations (MRO) materials within a built-in database, and coordinate materials inventory and purchase requests.

Access historical records of equipment performance statistics and generate new reports using equipment data to identify underlying equipment issues.

Create approval workflows to streamline the approval of work order or material purchase requests.

Maintain re-usable task templates for preventative and unscheduled work orders. Organize these templates into task libraries that are easily accessible and can be cloned or edited as needed.

Track maintenance documentation to ensure compliance with Occupational Safety and Health Administration (OSHA) and ISO standards. Manage material safety data sheets (MSDS) and other critical safety instructions within a central repository, and track employee training certifications.

Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance within the system.

Visualize maintenance data and KPIs using built in dashboards, and create custom reports around equipment, assets, work orders, and more.

Schedule and assign maintenance work orders to engineers or technicians from within the system. Work orders can be prioritized according to a series of predetermined factors in order to streamline operations.

Track material, equipment, and inventory usage across facilities. Record historical usage data, supplier information, and estimated replacement costs.

Provide information detailing how the space inventory in a building is used, what assets currently occupy that space, and how the assets are arranged in order to optimize the management of space inventory.

Coordinate employee and asset moves, adds, and changes (MAC) to reduce associated costs and minimize organizational disruption

Source vendors and contractors through a centralized directory within the system. Submit RFPs / RFQs to vendors, communicate terms, and track and manage vendor performance.

Respond to and manage facility reservations and maintenance requests submitted through a centralized web portal.

Monitor energy and water usage in buildings, use energy usage data to generate actionable reports, and forecast the performance of "green" initiatives to reduce energy costs, greenhouse gas emissions, and other associated waste.

Visualize facility data and KPIs using built in dashboards, and create custom reports around facility usage statistics.

Maintain a central online repository for facility documentation, such as lease documents, that is easily accessible by facility management personnel.

Facilitate maintenance planning and task completion with mobile access to facility management tools.

Create a list of all the assets owed by a company.

Define relationships between various types of assets.

Identify the value of each asset and keep it up to date.

Create a list of all the assets owed by a company.

Define relationships between various types of assets.

Identify the value of each asset and keep it up to date.

Define and manage linear assets, facilities, and fixed assets

Track asset locations using GIS and GPS technology.

Monitor the status of multiple types of assets.

Maintain a history of adjustments made to assets.

Track asset locations using GIS and GPS technology.

Monitor the status of multiple types of assets.

Maintain a history of adjustments made to assets.

Based on 20 OfficeSpace Software reviews. Integrates with third-party calendars or offers a scheduling calendar within the platform that displays free space, employee availability and more.

Offers users a way to book specific rooms while also visualizing room availability. This feature was mentioned in 19 OfficeSpace Software reviews.

Based on 19 OfficeSpace Software reviews. Gives users information related to a room, such as floorplans, images and/or location.

Allows users to book desks to use. This feature was mentioned in 19 OfficeSpace Software reviews.

As reported in 20 OfficeSpace Software reviews. Lets users search for rooms within the platform by name, location, room size and/or availability.

Provides automated reports on room usage, room popularity or other meeting related insights. 18 reviewers of OfficeSpace Software have provided feedback on this feature.

Lets users move, swap, monitor and extend room bookings. 19 reviewers of OfficeSpace Software have provided feedback on this feature.

As reported in 17 OfficeSpace Software reviews. Works with physical room displays and signage that indicate whether or not a room is booked.

Integrates with third-party digital wayfinding systems or offers digital wayfinding solutions within the platform with location directions and room information displays. This feature was mentioned in 17 OfficeSpace Software reviews.

Lets users indicate favorite rooms. 16 reviewers of OfficeSpace Software have provided feedback on this feature.

Is accessible from a mobile device and lets users book rooms on the go. This feature was mentioned in 19 OfficeSpace Software reviews.

Track inventory of assets accross multiple locations.

Manage the inventory of spare parts needed for maintenance.

Calculate the value of the inventory of assets and spare parts.

Support multiple depreciation methods such as straight-line and annuity.

Calculate the value of assets at each stage of their lifecycle.

Manage tax deductions and capital allowances for fixed assets.

Track the costs of retiring assets when they become obsolete.

Plan inspections to monitor the status or equipment and fixed assets.

Schedule maintenance activities based on asset type, usage, and warranties.

Provide features for predictice maintenance operations.

Allows users to perform corrective maintenance activities.

Ability to manage unplanned maintenance tasks.

Identify opportunities to optimize asset use and maintenance operations.

Assign human and material resources to maintance tasks.

Monitor field activities such as installation, maintenance, or callibration.

Allows field workers and their supervisors to communicate with customers.

Monitor asset use across multiple locations and keep history.

Track asset reliability data such as downtime or idle time.

Identify various types of risks such as non-compliance or safety violations.

Define and manage maintenance contracts for various types of assets.

Manage warranties, related maintenance operations, and costs.

Comply with the service level agreements (SLAs) included in contracts.

Deliver dashboards that display KPIs and live data.

Analyze performance for individual assets, by category or location.

Predict future trends and risks that may impact asset performance.

Provide integration with ERP systems

Provide integration with CAD and PLM software

Provide integration with accounting solutions

Allows users to select and reserve desks for a specified period of time 39 reviewers of OfficeSpace Software have provided feedback on this feature.

As reported in 29 OfficeSpace Software reviews. Allows users to select and reserve meeting rooms for a specified period of time

As reported in 27 OfficeSpace Software reviews. Allows users to select and reserve shared/common spaces for a specified period of time

Based on 27 OfficeSpace Software reviews. Allow users to book desks on behalf of others

Based on 37 OfficeSpace Software reviews. Provides real-time availability so users can see which spaces are available at any given moment, allowing them to book desks or rooms on demand

Provides interactive maps to assist employees in navigating the office space This feature was mentioned in 44 OfficeSpace Software reviews.

As reported in 43 OfficeSpace Software reviews. Provides an updated view of who is in the office and which spaces they have booked, allowing colleagues to easily find one another

Based on 37 OfficeSpace Software reviews. Provides users with the ability to book spaces within a designated neighborhood to allow teams to sit together

Based on 40 OfficeSpace Software reviews. Allows administrators to measure demand and utilization of the office space

Provides administrators with the tools to analyze employee trends and preferences in the workplace, providing useful data for space planning and layout 36 reviewers of OfficeSpace Software have provided feedback on this feature.

Based on 34 OfficeSpace Software reviews. Provides administrators utilization forecast reports, allowing users to adapt and prepare for future space needs

Allows administrators to set capacity limits for a variety of spaces to ensure workplace safety This feature was mentioned in 40 OfficeSpace Software reviews.

Based on 25 OfficeSpace Software reviews. Ability to implement a check-in feature to release meeting rooms in the event that a meeting is cancelled or the room is no longer needed

Based on 40 OfficeSpace Software reviews. Ability to label spaces with available amenities, such as equipment, so users can book appropriate spaces for their needs

As reported in 34 OfficeSpace Software reviews. Filters desks based on user-designated amenities, such as restrooms, windows, and nearby meeting rooms.

Based on 26 OfficeSpace Software reviews. Automatically allocates adjacent seats to employees who work together on a team.

Based on 32 OfficeSpace Software reviews. Allows administrators to create neighborhoods, keeping departments and teams together in a designated space, limiting desk booking options based on these parameters.

Enables users to schedule recurring desk reservations This feature was mentioned in 31 OfficeSpace Software reviews.

Based on 32 OfficeSpace Software reviews. Offers a mobile app for users to book desks on the go

Integrates with employee communications software, such as Slack or Microsoft Teams. 26 reviewers of OfficeSpace Software have provided feedback on this feature.

Integrates with calendar software (e.g., Google, Microsoft, Outlook) 28 reviewers of OfficeSpace Software have provided feedback on this feature.

Based on 30 OfficeSpace Software reviews. Integrates with a company's SSO (single sign-on) system.

As reported in 12 OfficeSpace Software reviews. Sends users reminders for the days they plan on going into the office.

As reported in 12 OfficeSpace Software reviews. Allows users to customize notifications or reminders for scheduling, other employees' locations, or other office-based events

Provide weekly or daily summaries showing which users plan on working from the office. 12 reviewers of OfficeSpace Software have provided feedback on this feature.

Allows users to view employees' locations and schedules outside of their team to facilitate collaboration. 11 reviewers of OfficeSpace Software have provided feedback on this feature.

Creates automatic team chats each day for those working together in the office. This feature was mentioned in 11 OfficeSpace Software reviews.

As reported in 11 OfficeSpace Software reviews. Enables users to poll their team to decide office-based days, social activities, etc.

Engages in human-like conversation for task delegation

Anticipates needs and offers suggestions without prompting

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases

Makes informed choices based on available data and objectives

Capability to perform complex tasks without constant human input

Works across multiple software systems or databases