Best Property Access Management Software

Keycafe

Keycafe is a physical key management system designed to help businesses streamline their key control processes. Keycafe’s solution is particularly beneficial for industries such as property management, automotive dealerships, and hospitality, where multiple staff members or customers may need access to keys. Keycafe reduces the risk of lost keys and unauthorized access. Real-Time Key Tracking: Every key exchange is logged, giving businesses full visibility into who accessed a key, when, and for what purpose. Remote Key Management: Manage key access and permissions from anywhere, making it easy to provide access to contractors, employees, or tenants without being physically present. Customizable Alerts and Notifications: Receive alerts for key pickups and returns, ensuring you’re always informed of key activity in real time. Keycafe’s key control system improves efficiency by reducing the time spent managing keys, increases accountability by providing an audit trail for all key usage, and enhances security through controlled, traceable access.

Average Rating: 4.9/5.0

Total Reviews: 167

ButterflyMX

ButterflyMX is your complete property access solution, providing a secure, convenient, and affordable way to manage and grant access on the go. Empower your tenants and building staff to open doors, gates, and elevators with a smartphone and ensure they never miss a visitor or delivery. Enjoy easy installation and cut costs by eliminating building wiring and in-unit hardware, and save time by integrating with popular access control and property management systems. Join the 8,500+ multifamily, commercial, gated community, and student housing properties that have made access simple with ButterflyMX. To learn more, please visit www.butterflymx.com or call (800) 398-4416.

Average Rating: 4.3/5.0

Total Reviews: 21

Swiftlane

Swiftlane combines convenience and high security to ensure every community is a safe, desirable place to live. Our cloud-based end-to-end smart technology provides access to every point in a building using face recognition access, mobile access, video intercom, visitor PINs, key card access, and voice unlock.

Average Rating: 4.4/5.0

Total Reviews: 49

KeyNest Lockers

KeyNest Locker is a smart, cloud-connected device that makes key handovers simple and secure. It’s designed for property managers, real estate professionals, auto dealers, fleet managers, and hotels - anyone who needs to manage keys efficiently and at scale. Lockers come in three sizes (9, 21, or 39 key sets) and can expand with an extra 44 slots using an extension module. It’s a flexible system that grows with your business - no need to replace hardware. With WiFi, SIM, or Ethernet connectivity, a multilingual touchscreen, and 24/7 support, KeyNest Locker works reliably wherever you install it. How It Works: - Drop Off – Store keys in a your KeyNest Locker - Share Access – Send a code to the user - Pick Up Anytime – Code unlocks the keys - Track It All – Every exchange is logged Key Features: - Scalable - Contactless & Secure - Remote Management - 24/7 Access

Average Rating: 4.9/5.0

Total Reviews: 21

HandyTrac

HandyTrac is a key management and physical key control software system used by multifamily housing, student housing, senior living, and other facility-based organizations to securely store, track, and audit physical keys. The platform combines an electronic key cabinet with cloud-based software to help users maintain key security, automate activity reporting, and manage staff access in high-turnover or multi-user environments. HandyTrac is designed for properties and organizations that need a structured, auditable process for issuing, returning, and monitoring physical keys across large teams. The system provides administrators with centralized oversight of key activity, customizable security controls, and reporting tools that support operational accountability and compliance with internal policies or industry regulations. Common use cases include: • Managing units and maintenance keys, replacing master keys, in multifamily communities • Restricting staff and vendor key access • Providing secure key handling workflows for properties • Maintaining audit trails for facilities with rotating maintenance or staff personnel • Supporting compliance efforts related to key access, documentation, and liability reduction Key features include: • Secure key storage: Electronic key cabinets with random key rotation to prevent unauthorized removal. • User authentication: PIN codes and/or biometric fingerprint verification, depending on system model. • Cloud-based reporting: Automatic backups and real-time access to activity logs, pull history, and audit trails. • Customizable permissions: Role-based access settings that control which staff members can retrieve specific keys. • Notifications and alerts: Optional email alerts and/or phone notifications through the HandyTrac app for keys out summaries, door alarms, inactive employees, and overdue keys. Operational and administrative benefits: • Access accountability: Every key retrieval is time-stamped and tied to a unique user, helping track responsibility. • Centralized oversight: Administrators can monitor all key activities from a web portal across one or multiple sites. • Reduced manual processes: Automated reporting replaces paper logs or manual key sign-out sheets. • Consistent workflows: Standardized access procedures help maintain continuity with large or shifting staff teams. • Support for compliance: Detailed audit trails assist organizations that need documented key handling policies. HandyTrac is available in multiple system configurations to accommodate different facility sizes, security requirements, and workflow needs. All versions integrate the physical cabinet hardware with a software platform designed to improve visibility into key usage and streamline day-to-day operations involving physical keys.

Average Rating: 4.6/5.0

Total Reviews: 15

Jervis Systems

Jervis Systems is a smart access and automation platform that allows property owners and managers to automate their short-term rentals, vacation homes, and boutique hotels from anywhere in the world. - Web app & mobile app for guest access - Automatically generate PIN codes and garage entry for every reservation - Configure temperature and lighting settings across vacant & reserved listings - Set up upsells, messaging, guidebooks, and Wi-Fi for a top-tier guest experience - Eliminate key management & lower operational costs 🔎Manage everything from one place. Dealing with multiple apps and platforms is a headache. By working with top-rated smart devices and leading integrations, we help you manage your entire property tech stack from a single, user-friendly dashboard. ⏩Save time with automation. You have a lot on your plate when it comes to managing your rental properties. We take over delivering PIN codes, backup codes, and reservation details for every stay. As a property manager or team, get real-time battery updates and alerts to get ahead of management tasks. With us, you’re free to do more with your time! 🔐Maximize security with keyless access. Forget about handing out keys, setting up lockboxes, and reusing codes for multiple guests. We help you and your guests feel safer with automated, keyless access for each reservation, ensuring that only the current guests can enter through the front entry, garage, gate, or common doors for the entirety of their stay. 😊Elevate your guest experience. Today, your guests have come to expect ease and convenience. Surprise them with keyless check-in, automated lighting and temperature settings, guidebooks, upsells to elevate their stay, an easy-to-connect Wi-Fi experience, and more! With Jervis, offer the 5-star touches that matter (while saving on your monthly utility bills).

Average Rating: 5.0/5.0

Total Reviews: 9

Visitt

Visitt is an AI-native building operations and commercial property management platform for commercial real estate (CRE) owners, operators, and facility teams managing complex, multi-property portfolios. As next-generation PropTech and AI, Visitt unifies Work Order Management, Preventive Maintenance, Predictive Maintenance, Inspections, Visitor Management, Vendor Management, Tenant Experience, and Asset Management into one connected system that standardizes processes and elevates service quality across every building. More than a traditional CMMS (Computerized Maintenance Management System), Visitt delivers Work Order Intelligence that learns from every service call, inspection result, technician note, and tenant request. The platform automatically classifies issues, forecasts maintenance needs, and recommends optimal resource assignment—reducing downtime, overtime, and truck rolls while strengthening portfolio-level Risk Management and equipment lifecycle tracking. Visitt’s AI engine streamlines repetitive workflows, including certificate of insurance (COI) tracking, inspection scheduling, contract and document management, and maintenance planning. With AI Insights and intelligent recommendations, managers gain real-time visibility into SLA performance, asset health, and compliance exceptions—turning raw activity into action. Teams move faster, document more accurately, and close loops without manual triage. Built for scalability, Visitt connects seamlessly through open APIs and integrations with property management software, building systems, visitor access systems, and resource management software, creating a single, trusted source of operational, financial, and workforce data. Field teams, vendors, and occupants stay aligned through an intuitive tenant app and built-in tenant communications tools that boost transparency, satisfaction, and adoption. From Class A office towers, industrial and logistics facilities, mixed-use and retail developments, to multifamily and student housing portfolios, Visitt powers AI in Building Systems, AI in Office Maintenance, and Intelligent Buildings. It supports broader Facility Management, Contract Management Software, and Industrial Property Management use cases, delivering unified visibility across service operations and asset performance. With portfolio-wide analytics and automated lifecycle tracking, Visitt enables owners and operators to maximize uptime, extend equipment life, and drive continuous improvement through data-driven decisions. Visitt: The AI-native backbone for connected building operations, asset management, and commercial property management.

Average Rating: 5.0/5.0

Total Reviews: 7

KeyTrak Multifamily Plus

KeyTrak’s Multifamily Plus system features enhanced key and asset management capabilities that give property owners and managers greater control over their properties than ever before.

Average Rating: 5.0/5.0

Total Reviews: 2

1VALET

1VALET is a smart building operating system that combines hardware, software, and services to make residential buildings better places to live and work.

Average Rating: 5.0/5.0

Total Reviews: 1

BeHome247

The BeHome247 suite of property care solutions was built for operators by operators. Through the single sign-on dashboard, managing and automating tasks from guest messaging and building access control to self-guided tours and smart home device management is at your fingertips.

DiLytics Property Management Insight

DiLytics Property Management Insight Solution is a powerful tool that enables organizations to gain deep insights into their property management data. The solution provides a comprehensive view of leases, properties, billing, payments, and supplier payment, at the highest and most detailed levels. With DiLytics Property Management Insight Solution, organizations can: • Analyze the number of leases executed, commenced, and terminated over time and across different locations. • Get insights into property occupancy by looking at the percentage of properties occupied vs. vacant across different locations. • Get visibility into payments by looking at customer billing amount and supplier payment amount. • Identify trends and patterns in lease activity. • Monitor property occupancy to ensure that properties are being used efficiently. • Analyze payment data to ensure that payments are being made on time and in full. • Get insights into supplier payments to ensure that suppliers are being paid correctly. • Identify areas where costs can be saved. • Make better decisions about property management. DiLytics Property Management Insight Solution is a valuable tool for any organization that wants to improve its property management processes and achieve greater efficiency and effectiveness. Here are some additional benefits of using DiLytics Property Management Insight Solution: • Improved decision-making: The solution can provide organizations with the information they need to make better decisions about property management. This can help to ensure that organizations are making the most of their properties and that they are meeting their financial goals. • Increased efficiency: The solution can help organizations to streamline property management processes and to reduce the time it takes to manage leases, properties, and payments. This can free up time for property managers to focus on other tasks, such as marketing properties and developing relationships with tenants. • Reduced costs: The solution can help organizations to reduce costs by identifying areas where efficiency can be improved and by preventing lease defaults. If you are looking for a way to improve your property management processes and achieve greater efficiency and effectiveness, then DiLytics Property Management Insight Solution is a valuable tool that you should consider. Here are some of the key features of DiLytics Property Management Insight Solution: • Prebuilt dashboards and reports: The solution comes with a number of prebuilt dashboards and reports that can be used to track key metrics and identify trends. • Ad-hoc analysis: Users can also perform ad-hoc analysis on the data to identify specific insights. • Self-service reporting: Users can create their own reports and dashboards to meet their specific needs. • Data integration: The solution can be integrated with a variety of property management systems to ensure that data is accurate and up-to-date. DiLytics Property Management Insight Solution is a comprehensive solution that can help organizations to gain deep insights into their property management data and to improve their property management processes.

DoorFlow

Easy Access

Enso Connect

AI-Powered Guest Messaging for Hospitality Pros Boost revenue per guest, unify messaging, and let AI handle the heavy lifting for you and your team.

Entry Watch

Entry Watch serves businesses, healthcare, education, government, hospitality and property managers. Ideal for Office, Facilities, Security, IT and Health & Safety managers.