Grid® for Online Proofing Software
Online Proofing Software Definition
Online proofing software streamlines the process of collecting feedback. These tools help creative teams inform stakeholders about a project’s progress and manage the feedback received, from concept to completion.
Online proofing solutions are used by marketing teams, designers, creative teams, and freelancers. This enables internal and external stakeholders to view and collaborate on in-progress content and sign it off when it is deemed complete and ready to publish.
These tools allow users to customize workflows for different projects and apply their brand standards to the creative workflow, ensuring accountability and brand consistency. Online proofing software can also provide version history and comparison of projects. It also offers comment and discussion flows to ensure feedback is acknowledged and incorporated into the finished product.
Online proofing systems often integrate with authoring and publishing tools like design software, which enables users to upload in-progress content to be reviewed for feedback. Online proofing tools may also integrate with digital asset management software, project management software, or other content management software for import and export of project components.
To qualify for inclusion in the Online Proofing category, a product must:
- Provide tools for highlighting, annotating, and leaving contextual feedback directly on creative assets such as images, documents, videos, websites, emails, design files, or more
- Allow sign-in and proofreading access at different levels for external clients, coworkers, and managers
- Enable users to create custom review routes for proofs to ensure sequential stakeholder review, set deadlines, and have automatic reminders and deadlines
- Track design revisions and feedback threads for each project
- Send automated notifications to collaborators to encourage timely feedback and approvals
- Offer features that ensure brand compliance, including an audit trail of all review decisions, actions, and approvals to support compliance checks
Online Proofing Grid® Scoring Description
Products shown on the Grid® for Online Proofing have received a minimum of 10 reviews/ratings in
data gathered by May 31, 2022. Products are ranked by customer satisfaction (based on user reviews) and market
presence (based on market share, seller size, and social impact) and placed into four categories on the
Grid®:
- Products in the Leader quadrant are rated highly by G2 users and have substantial Market Presence scores. Leaders include: Asana, monday.com, Wrike, ClickUp, Ziflow, Hightail, and Workfront
- High Performing products have high customer Satisfaction scores and low Market Presence compared to the rest of the category. High Performers include: PageProof and Filestage
- Contender products have relatively low customer Satisfaction scores and high Market Presence compared to the rest of the category. While they may have positive reviews, they do not have enough reviews to validate those ratings.
- Niche products have relatively low Satisfaction scores and low Market Presence compared to the rest of the category. While they may have positive reviews, they do not have enough reviews to validate those ratings. Niche products include: Screendragon, QuickReviewer, Nifty, Widen Collective, Wipster, ReviewStudio, Approval Studio, GoVisually, Oroson, and GlobalVision
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in any form without G2’s prior written permission. While the information in this report has been
obtained from sources believed to be reliable, G2 disclaims all warranties as to the accuracy,
completeness, or adequacy of such information and shall have no liability for errors, omissions, or inadequacies in such information.
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