Resource Guru Reviews & Product Details

Resource Guru is the resource management software that helps professional services teams schedule with clarity and deliver projects with confidence. Unlike spreadsheets that quickly become outdated — or PSA tools where resource management is an afterthought — Resource Guru is purpose-built for resource scheduling, giving teams a flexible, visual way to plan capacity and keep projects on track. ⭐ See who’s working on what and when, forecast accurately, and spot conflicts before they impact delivery ⭐ Quickly find the right person for each project and keep workloads realistic, even as priorities shift ⭐ Plan projects with clear timelines, milestones, and budgets, then track progress with visibility into competing workloads ⭐ Understand how your team really spends its time with accurate time tracking to compare scheduled vs. actual hours ⭐ Use ready-made reports to analyze project health, team utilization, billable hours, profit margins, and more Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, Publicis, and CNN. Try it free for 30 days.

Seller

Resource Guru

Discussions

Resource Guru Community

Languages Supported

English

Solution Type

All-in-One

Overview by

Percy Stilwell (Vice Guru at Resource Guru)

Used by Teneo and 2 others

Beta

Pricing

Pricing provided by Resource Guru.

Grasshopper

Starting at $5.00

1 person/month

View More Pricing Information

Resource Guru Integrations

(6)

Verified by Resource Guru

Resource Guru Reviews FAQs

Generated using AI

Last updated: Nov 04, 2026

What is Resource Guru, and what problem is it built to solve?

Resource Guru is resource management software for professional services teams. It is built to make resource scheduling clearer and help teams plan capacity and keep projects on track, without relying on spreadsheets that quickly become outdated or PSA tools where resource management is secondary.

What languages does Resource Guru support?

Resource Guru supports 1 language: English.

What company sizes and industries is Resource Guru the best fit for?

Resource Guru’s positive user base includes small businesses and mid-market teams, with enterprise teams represented as well. Industries with visible representation include:

Company size — Small business: Teams with 50 or fewer employees.
Company size — Mid-market: Teams with 51–1,000 employees.
Industry — Marketing and advertising: A recurring use context for coordinating creative teams and project work.
Industry — Information technology and software: Teams use it to plan project allocations and track availability.
Industry — Design, construction, and consulting: Users describe scheduling creative work, crews, and consulting resources.

How long does it take to implement Resource Guru across a team?

Resource Guru is often up and running in less than a month. Teams describe the initial setup as straightforward, though getting used to project and resource workflows can take some adjustment.

What customer support options does Resource Guru provide, and how do users find the overall support experience?

Support is available through self-service and direct-contact channels, including the knowledge base, email/help desk, and chat. The support experience comes across as helpful and responsive, with users highlighting quick answers; an unresolved account-access issue shows that follow-through can matter for more complex problems.

What is the experience like for teams switching to Resource Guru from another tool?

Switching to Resource Guru has often meant moving from spreadsheets, calendars, or broader project and resource tools to a clearer, more focused way to schedule people and see capacity. Users describe the interface as easier to work with and the scheduling workflow as more adaptable, particularly when their previous system felt overly complex, outdated, or poorly suited to resource planning.

What features or capabilities could make Resource Guru even more useful?

Resource Guru could be more useful for teams that need deeper reporting and more control over their day-to-day workflows. Recurring improvements users would value include:

More customizable reports and utilization insights, with clearer filtering and export options.
A dedicated mobile app and a more comfortable mobile scheduling experience.
More flexible calendar integrations and synchronization, so schedules stay aligned across tools.
Safer booking edits, such as an undo option or confirmation before moving or deleting a booking.

G2 reviews are authentic and verified.

Here's how.

Lina B.

2/6/2026

"Streamlined Scheduling with Easy Setup"

4.5/5

What do you like best about Resource Guru?

I like that I can see how many days in total I have and if I am meeting the required hours for that particular client. The initial setup was good, with no difficulties. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

I think it would be better if there were quick help tabs, especially in the help section for more filtering needs. Review collected by and hosted on G2.com.

adriano f.

lead/head of design

Small-Business (50 or fewer emp.)

10/17/2025

"Intuitive Interface Makes Booking and Team Coordination Easy"

4.5/5

What do you like best about Resource Guru?

It's intuitive interface allows who is booking/tweaking/updating as well as team who is seeing it to quickly understand what is needed and when Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Currently, my agency is using it solely for booking and allocating the work stream, and so far, I haven't found anything to dislike about it. Review collected by and hosted on G2.com.

Mark G.

GNO 2 Gas Enigneer

Small-Business (50 or fewer emp.)

1/30/2026

Guest users or non-business users of the software, not included in G2 scores.

"Easy to Use Daily, with Amazing and Fast Customer Support"

5/5

What do you like best about Resource Guru?

It’s easy to use and makes it simple to access all the relevant information. I use it daily without any issues. Customer support is amazing as well—always quick to respond and hassle-free. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

There’s really nothing to dislike about this app. It works well in every aspect and does exactly what I need. Review collected by and hosted on G2.com.

Adriano S.

Accounting Analyst

Small-Business (50 or fewer emp.)

1/21/2026

"Intuitive Drag-and-Drop Planning That Makes Work Efficient"

4/5

What do you like best about Resource Guru?

What I love most is the drag-and-drop functionality, which makes planning incredibly efficient. On top of that, the interface is so intuitive that there’s practically no learning curve. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

It can become visually cluttered when I’m dealing with heavier workloads. Review collected by and hosted on G2.com.

Response from Resource Guru of Resource Guru

edit

Hi Adriano,

Thanks for leaving us a review!

I wanted to quickly mention that you might want to look into using filters and grouping in the Schedule to remove items from your view that you don't currently need and reduce the visual noise: https://help.resourceguruapp.com/en/articles/1957826

Hope this helps!

Thanks again,

Dana

See how Resource Guru improved

Verified User in Computer Software

Mid-Market (51-1000 emp.)

1/30/2026

"Easy & Straightforward"

4.5/5

What do you like best about Resource Guru?

I like Resource Guru, for what we use it in our company, it has everything what we need. Planning and overview is clear, what is the most important for us. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Just a bit unhappy with a specific issue, as one of our collleagues can't access to his account, not sure why, and we have still no solution after 3 months. Review collected by and hosted on G2.com.

Response from Resource Guru of Resource Guru

edit

Hi there,

Thanks so much for leaving a review.

We'd love to help that colleague of yours so they can access their account. Please can you reach out to us at happytohelp@resourceguruapp.com so we can assist you better?

Thanks again,

Dana

Jakob Skovvang N.

1/30/2026

"Convenient Scheduling with Room for Improvement"

4.5/5

What do you like best about Resource Guru?

I find the overview schedule very convenient. I can see multiple people side by side and create my own filters, which adds significant value to my work. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

The Outlook integration could add actual bookings, so it would count in the available time. Review collected by and hosted on G2.com.

Verified User in Marketing and Advertising

Mid-Market (51-1000 emp.)

2/6/2026

"Traffic Manager Approvals Keep Bookings Conflict-Free"

5/5

What do you like best about Resource Guru?

That bookings are sent for approval by a Traffic Manager which overall results in less conflicts. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

That the Google Meetings all look the same duration from a glance. 15m meetings should appear smaller than an hour etc. Review collected by and hosted on G2.com.

Adriano A.

Network Engineer

Small-Business (50 or fewer emp.)

2/3/2026

"Perfect GUI & Quick Support, But Needs an iPhone/iPad Management App"

3.5/5

What do you like best about Resource Guru?

Perfect GUI, opration simply, support respond quicky Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

There’s no app to manage it from an iPhone or iPad, which would make access and day-to-day use much simpler. Review collected by and hosted on G2.com.

Verified User in Marketing and Advertising

Enterprise (> 1000 emp.)

2/6/2026

"Very User-Friendly and Simple to Learn for New Colleagues"

3.5/5

What do you like best about Resource Guru?

Very user friendly and simple to use. When I onboard new staff or Resource Managers - its really quick to learn the program. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Resource Guru can be quite manual for entries which means if you are managing a large team it can feel like a lot of admin to update schedules. Review collected by and hosted on G2.com.

Verified User in Consulting

Small-Business (50 or fewer emp.)

2/2/2026

Guest users or non-business users of the software, not included in G2 scores.

"Good tool"

5/5

What do you like best about Resource Guru?

It's easy to read and to book, it's well manageable Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

the only thing I dislike is that if you have a conflict and you booked a more important thing, you cannot put the previous - not priority - thing in the waiting list. Review collected by and hosted on G2.com.