Resource Guru Reviews & Product Details

If I had to choose the feature users seem to value most in Resource Guru, it would be its simple, visual scheduling and capacity planning. Resource Guru provides a clear view of who’s available, who’s overloaded, and where scheduling conflicts exist, which makes resource allocation much easier than trying to manage everything in spreadsheets.

Beyond that, other strengths people commonly appreciate include drag-and-drop scheduling that makes reallocating work quick and intuitive, conflict detection that helps prevent double-bookings and over-allocation, and clear visibility into team capacity and utilization so managers can plan workloads more effectively. Review collected by and hosted on G2.com.

What I dislike most about Resource Guru is that the reporting and analytics capabilities can feel quite limited when compared to more advanced resource management tools. While the scheduling functionality is excellent and easy to use, extracting deeper insights into utilisation, forecasting, and long-term planning can be challenging. I also find that some integrations and customisation options are not as flexible as I'd like, particularly when trying to align Resource Guru with other business systems and workflows. Overall, it's a very good scheduling tool, but it can feel restrictive when more detailed project and resource analysis is needed. Review collected by and hosted on G2.com.

I manage a medium-sized team, and Resource Guru helps me manage the team’s tasks and gives me visibility of their capacity. It’s also a good record of who did what. The detail in the booking functionality allows me to review who worked on what project and when. The initial setup was pretty straightforward as far as I recall. I find that Resource Guru is better for project managing the tasks we work on compared to Basecamp. Review collected by and hosted on G2.com.

Ideally I’d like a highlight function. So if you selected on job on a project, you had the option of highlighting all related bookings for the projects. Review collected by and hosted on G2.com.

I love that Resource Guru provides real-time data about my schedule, along with notifications whenever there are changes or upcoming shifts. It saves me from having to keep calling my line leader or going to her to manually check what my next schedules are. I can also get a snapshot view of my colleagues’ schedules - past, present, and future, which really helps with planning and coordination. Overall, this system supports me in my day-to-day activities.

It was really easy to understand how to use Resource Guru based on the initial training I received, and I especially like the embedded online tutorials. Resource Guru is always online and keeps updates integrated across the whole team nationally. With Generative AI embedded into the platform, it makes our work easier at a fraction of the cost Review collected by and hosted on G2.com.

The only thing I dislike is that the Single Sign on option does not always work effectively Review collected by and hosted on G2.com.

I use Resource Guru to match our kitchen installation sequence to crew availability, with leave already marked, so I can give clients a handover date I can keep even if a fitter becomes unavailable at short notice. I can quickly see whose site timesheets are missing before passing on-site hours on for our safety statistics, and I no longer need separate spreadsheets for leave and hours. I set it up for our install teams myself without needing support. I use the week view daily and switch to the month view when a long cabinet lead time means I need to plan ahead. The historical records helped settle a client dispute because they showed who was booked and when. Automatic email updates keep fitters’ diaries in step and spare me a round of telephone calls. I also use Resource Guru alongside Google Calendar and Xero, where the on-site hours go after I check the site timesheets. Review collected by and hosted on G2.com.

My one complaint is the drag-and-drop, which reacts to the lightest touch. A careless click moved a fitter’s booking onto another job, and I only found out when he called to ask why his schedule had changed. A prompt asking me to confirm the move would have prevented that. Review collected by and hosted on G2.com.

I love Resource Guru's clear, well-ordered layout, which makes it easy for me to survey everything at a glance. The group-based scheduling view is the standout feature for me, as it lets me see facilitators, volunteers, and rooms side by side quickly, which is crucial when managing multiple programme strands at once. Setting up Resource Guru was also smooth, as everything was operational in no time. The centralized view this tool provides allows me to keep our programme of activities in good order, whether it's planning sessions or assigning facilitators and tracking volunteers, so everything is covered. During busy event days, the ability to view every session, space, and facilitator at once is invaluable. Overall, the straightforward setup and intuitive layout make using Resource Guru second nature. Review collected by and hosted on G2.com.

My one reservation concerns the density of information: with so much on display, the dashboard can look crowded and, on a busy day, not the easiest to read at speed. A little more space between elements, and larger visuals, would make scanning a full schedule more comfortable. It is a modest point, however, one that has never diminished the tool's day-to-day worth. Review collected by and hosted on G2.com.

I like the dependable picture of desk capacity it gives me, making sure no consultant is overloaded. I appreciate how legible the scheduling view is at a glance, which makes allocating work easier, and lets me adjust entries quickly when priorities change. The clash detection feature is great, as it flags double-bookings immediately. The initial setup was pretty painless and my team found their feet with it quickly. Review collected by and hosted on G2.com.

The main frustration is editing bookings that span a longer stretch. Rather than adjusting the block as a whole, I end up splitting it and amending each segment in turn, which is tedious when a scheduled piece of work moves. It is a small thing, but it does add friction to what ought to be a straightforward change. Review collected by and hosted on G2.com.

The theory behind it, being able to see if someone is available. Review collected by and hosted on G2.com.

People often don’t remember to update it, or they just don’t care enough to do so. On top of that, it sorts people in a strange way that doesn’t really make sense. Also, when I tag people on my team they will appear at the top of the list of people, but only on one device, and it seems to also update sometimes and I lose people. Review collected by and hosted on G2.com.

What I like most about Resource Guru is how easy it is to use and how well it helps keep everything organised. It makes it straightforward to view schedules, manage resources, and plan work, without things getting confusing or hard to follow. Review collected by and hosted on G2.com.

At times, it takes a little while to locate specific information or make changes to bookings. I’d appreciate it if a few features were more straightforward and easier to navigate, but overall the system is user-friendly and easy to use. Review collected by and hosted on G2.com.

New timesheets are easy to use and gives us good project overview Review collected by and hosted on G2.com.

The data and name structure of clients and projects could be better. It is hard to create uniform structures to ensure that the data extraction is easily matched to other systems. Review collected by and hosted on G2.com.

Since my last review, I've noticed the scheduling and availability views have gotten even smoother to navigate. Adding and adjusting bookings is quicker, and the reporting/insights features have made it much easier to track team utilization at a glance. It's become a core part of how our team plans resourcing week to week. Review collected by and hosted on G2.com.

The core experience has been solid, though a few more customization options for reports (e.g., saved custom filters) would be a nice addition. Otherwise, no major complaints. Review collected by and hosted on G2.com.