Resource Guru Reviews & Product Details

Resource Guru is the resource management software that helps professional services teams schedule with clarity and deliver projects with confidence. Unlike spreadsheets that quickly become outdated — or PSA tools where resource management is an afterthought — Resource Guru is purpose-built for resource scheduling, giving teams a flexible, visual way to plan capacity and keep projects on track. ⭐ See who’s working on what and when, forecast accurately, and spot conflicts before they impact delivery ⭐ Quickly find the right person for each project and keep workloads realistic, even as priorities shift ⭐ Plan projects with clear timelines, milestones, and budgets, then track progress with visibility into competing workloads ⭐ Understand how your team really spends its time with accurate time tracking to compare scheduled vs. actual hours ⭐ Use ready-made reports to analyze project health, team utilization, billable hours, profit margins, and more Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, Publicis, and CNN. Try it free for 30 days.

Seller

Resource Guru

Discussions

Resource Guru Community

Languages Supported

English

Solution Type

All-in-One

Overview by

Percy Stilwell (Vice Guru at Resource Guru)

Used by Teneo and 2 others

Beta

Pricing

Pricing provided by Resource Guru.

Grasshopper

Starting at $5.00

1 person/month

View More Pricing Information

Resource Guru Integrations

(6)

Verified by Resource Guru

Resource Guru Reviews FAQs

Generated using AI

Last updated: Nov 04, 2026

What is Resource Guru, and what problem is it built to solve?

Resource Guru is resource management software for professional services teams. It is built to make resource scheduling clearer and help teams plan capacity and keep projects on track, without relying on spreadsheets that quickly become outdated or PSA tools where resource management is secondary.

What languages does Resource Guru support?

Resource Guru supports 1 language: English.

What company sizes and industries is Resource Guru the best fit for?

Resource Guru’s positive user base includes small businesses and mid-market teams, with enterprise teams represented as well. Industries with visible representation include:

Company size — Small business: Teams with 50 or fewer employees.
Company size — Mid-market: Teams with 51–1,000 employees.
Industry — Marketing and advertising: A recurring use context for coordinating creative teams and project work.
Industry — Information technology and software: Teams use it to plan project allocations and track availability.
Industry — Design, construction, and consulting: Users describe scheduling creative work, crews, and consulting resources.

How long does it take to implement Resource Guru across a team?

Resource Guru is often up and running in less than a month. Teams describe the initial setup as straightforward, though getting used to project and resource workflows can take some adjustment.

What customer support options does Resource Guru provide, and how do users find the overall support experience?

Support is available through self-service and direct-contact channels, including the knowledge base, email/help desk, and chat. The support experience comes across as helpful and responsive, with users highlighting quick answers; an unresolved account-access issue shows that follow-through can matter for more complex problems.

What is the experience like for teams switching to Resource Guru from another tool?

Switching to Resource Guru has often meant moving from spreadsheets, calendars, or broader project and resource tools to a clearer, more focused way to schedule people and see capacity. Users describe the interface as easier to work with and the scheduling workflow as more adaptable, particularly when their previous system felt overly complex, outdated, or poorly suited to resource planning.

What features or capabilities could make Resource Guru even more useful?

Resource Guru could be more useful for teams that need deeper reporting and more control over their day-to-day workflows. Recurring improvements users would value include:

More customizable reports and utilization insights, with clearer filtering and export options.
A dedicated mobile app and a more comfortable mobile scheduling experience.
More flexible calendar integrations and synchronization, so schedules stay aligned across tools.
Safer booking edits, such as an undo option or confirmation before moving or deleting a booking.

G2 reviews are authentic and verified.

Here's how.

Nuno L.

Hiker and Leadership Trainer | Drone Pilot | Video Editor

Small-Business (50 or fewer emp.)

Originally submitted 2/28/2024

"A core app for our business operations"

4.5/5

What do you like best about Resource Guru?

The user-friendliness, the great reporting dashboard, and the two-click quick use. It has made our HR management and scheduling of training sessions with our clients much easier. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

A feature that would be very useful for our operation would be a history or log of all appointments and cancellations for a specific resource, project or client. Review collected by and hosted on G2.com.

Priya K.

2/9/2026

"Intuitive Interface and Simple Configuration"

4.5/5

What do you like best about Resource Guru?

I use Resource Guru for resource management and I really appreciate its intuitive, easy, and fast interface. I particularly like the ease of use and find that the 'schema reports' is a useful feature. Additionally, the initial setup process was very simple. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

For budget management, a separate section would be needed, in order to enter all the costs of the project and not just the resources. Review collected by and hosted on G2.com.

Orlaith O.

Service Manager

Small-Business (50 or fewer emp.)

2/6/2026

"Easy Scheduling Visibility for the Whole Team"

4.5/5

What do you like best about Resource Guru?

Easy to use, and it makes it simple for all staff to see where everyone is scheduled. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

I would like to receive monthly reports showing the non-booked days for each team member, even on the basic package. Review collected by and hosted on G2.com.

Dan F.

Head of Admin Operations

Small-Business (50 or fewer emp.)

1/30/2026

"Clear, Easy Scheduling That Flexes to Fit Our Needs"

4.5/5

What do you like best about Resource Guru?

Clear scheduling, easy to use, flexible enough to fit our needs Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Very little to dislike - archiving or deleting users could do with more flexible options. Review collected by and hosted on G2.com.

Verified User in Graphic Design

Small-Business (50 or fewer emp.)

2/6/2026

"Love it"

5/5

What do you like best about Resource Guru?

I really like how easy it is to plan my day in Resource Guru. Scheduling is fast, and moving things around is effortless, which makes my day feel more structured and less stressful. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Not being able to create and manage schedules that sync directly with Outlook makes it much easier to keep track of my day in one place. Review collected by and hosted on G2.com.

Alfred .

Software Project Coordinator

Mid-Market (51-1000 emp.)

9/15/2025

"Simple and effective Resource Scheduling Tool"

5/5

What do you like best about Resource Guru?

I like how easy it is to use. The calendar view is really clear, so I can quickly see who’s available and when. Drag-and-drop scheduling makes changes super fast and it helps me keep track of everyone without confusion. It definitely saves time and makes planning less stressful. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Sometimes I wish there were more detailed reports and more options to connect with other tools we use. The mobile version also feels a bit limited when I need to check things on the go. But overall, it works really well and keeps things simple. Review collected by and hosted on G2.com.

Response from Resource Guru of Resource Guru

edit

Hi Alfred,

Thanks so much for taking the time to leave your review! 😊

We’d love to hear more about how the Reports section could be more useful for you. It’s one of our main areas of focus at the moment, so any feedback you can share would be greatly appreciated.

Feel free to reach out to us at happytohelp@resourceguruapp.com with your thoughts.

Thanks again,

Dana

Verified User in Industrial Automation

Mid-Market (51-1000 emp.)

Originally submitted 7/25/2025

"Effortless Scheduling, Highly Recommend"

5/5

What do you like best about Resource Guru?

I like how smooth Resource Guru is when I try to find my specific concern, and how detailed it can be. It's kind of self-explanatory as well, which is great. The initial setup was super easy too, which makes it convenient to get started. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Right now nothing to complain about, it’s great. Review collected by and hosted on G2.com.

Response from Resource Guru of Resource Guru

edit

Hi there,

Thanks for sharing your feedback!

We're sorry to hear you've had trouble with filtering occasionally, this definitely shouldn’t be happening. If you're open to it, we’d love to learn more so we can investigate and resolve the issue. Feel free to reach out to us at happytohelp@resourceguruapp.com with any details you can share if this happens again.

Thanks,

Dana

Rufayda R.

Speech and Language Therapist

Mid-Market (51-1000 emp.)

2/6/2026

Guest users or non-business users of the software, not included in G2 scores.

"All Your Scheduling and Leave Booking in One Place"

4/5

What do you like best about Resource Guru?

Schedule of upcoming months in one place; booking leaves; syncing with personal calender Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Can sometimes be confusing to book different items across weeks Review collected by and hosted on G2.com.

Davide O.

PMO - Senior Project Manager ICT

1/30/2026

"Intuitive Interface, Easy Resource Allocation"

5/5

What do you like best about Resource Guru?

I mainly like the graphics of Resource Guru, which are sleek and intuitive. I have all the days of the entire roster of technicians displayed on a single screen, which makes my job easier. Additionally, the initial setup was very easy. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

The reporting section. Review collected by and hosted on G2.com.

Roberto F.

1/9/2026

"Simple, Transparent Resource Management"

4.5/5

What do you like best about Resource Guru?

I like Resource Guru for its transparency and clarity of information. It's simple and easy to use for the first time, which makes it really accessible. I can easily understand who is using what testing equipment, IP addresses, and what is available. All of this really helps with viewing resource allocation effectively. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

All good so far. Review collected by and hosted on G2.com.