Resource Guru Reviews & Product Details

Resource Guru is the resource management software that helps professional services teams schedule with clarity and deliver projects with confidence. Unlike spreadsheets that quickly become outdated — or PSA tools where resource management is an afterthought — Resource Guru is purpose-built for resource scheduling, giving teams a flexible, visual way to plan capacity and keep projects on track. ⭐ See who’s working on what and when, forecast accurately, and spot conflicts before they impact delivery ⭐ Quickly find the right person for each project and keep workloads realistic, even as priorities shift ⭐ Plan projects with clear timelines, milestones, and budgets, then track progress with visibility into competing workloads ⭐ Understand how your team really spends its time with accurate time tracking to compare scheduled vs. actual hours ⭐ Use ready-made reports to analyze project health, team utilization, billable hours, profit margins, and more Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, Publicis, and CNN. Try it free for 30 days.

Seller

Resource Guru

Discussions

Resource Guru Community

Languages Supported

English

Solution Type

All-in-One

Overview by

Percy Stilwell (Vice Guru at Resource Guru)

Used by Teneo and 2 others

Beta

Pricing

Pricing provided by Resource Guru.

Grasshopper

Starting at $5.00

1 person/month

View More Pricing Information

Resource Guru Integrations

(6)

Verified by Resource Guru

Resource Guru Reviews FAQs

Generated using AI

Last updated: Nov 04, 2026

What is Resource Guru, and what problem is it built to solve?

Resource Guru is resource management software for professional services teams. It is built to make resource scheduling clearer and help teams plan capacity and keep projects on track, without relying on spreadsheets that quickly become outdated or PSA tools where resource management is secondary.

What languages does Resource Guru support?

Resource Guru supports 1 language: English.

What company sizes and industries is Resource Guru the best fit for?

Resource Guru’s positive user base includes small businesses and mid-market teams, with enterprise teams represented as well. Industries with visible representation include:

Company size — Small business: Teams with 50 or fewer employees.
Company size — Mid-market: Teams with 51–1,000 employees.
Industry — Marketing and advertising: A recurring use context for coordinating creative teams and project work.
Industry — Information technology and software: Teams use it to plan project allocations and track availability.
Industry — Design, construction, and consulting: Users describe scheduling creative work, crews, and consulting resources.

How long does it take to implement Resource Guru across a team?

Resource Guru is often up and running in less than a month. Teams describe the initial setup as straightforward, though getting used to project and resource workflows can take some adjustment.

What customer support options does Resource Guru provide, and how do users find the overall support experience?

Support is available through self-service and direct-contact channels, including the knowledge base, email/help desk, and chat. The support experience comes across as helpful and responsive, with users highlighting quick answers; an unresolved account-access issue shows that follow-through can matter for more complex problems.

What is the experience like for teams switching to Resource Guru from another tool?

Switching to Resource Guru has often meant moving from spreadsheets, calendars, or broader project and resource tools to a clearer, more focused way to schedule people and see capacity. Users describe the interface as easier to work with and the scheduling workflow as more adaptable, particularly when their previous system felt overly complex, outdated, or poorly suited to resource planning.

What features or capabilities could make Resource Guru even more useful?

Resource Guru could be more useful for teams that need deeper reporting and more control over their day-to-day workflows. Recurring improvements users would value include:

More customizable reports and utilization insights, with clearer filtering and export options.
A dedicated mobile app and a more comfortable mobile scheduling experience.
More flexible calendar integrations and synchronization, so schedules stay aligned across tools.
Safer booking edits, such as an undo option or confirmation before moving or deleting a booking.

G2 reviews are authentic and verified.

Here's how.

Grahame H.

Graphic Designer and Artworker

Small-Business (50 or fewer emp.)

11/2/2026

Business partner of the seller or seller's competitor, not included in G2 scores.

"Keeps Me on Top of Company Updates and Daily Planning"

4.5/5

What do you like best about Resource Guru?

I can keep track of what’s going on in the company and plan my day-to-day work accordingly. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

It doesn’t automatically and clearly highlight my daily hours shortfall. Review collected by and hosted on G2.com.

Shyllet N.

Junior Digital Project Manager

Mid-Market (51-1000 emp.)

Originally submitted 5/22/2023

"Resource Guru is a good platform for allocating resources ."

5/5

What do you like best about Resource Guru?

It helps to keep track of work within the system and allows for better workflow distribution. The platform is user-friendly and has enabled our organization to manage resources more efficiently. It is especially useful given that our team has three Project Managers, as it allows us to easily see which resources are available and for how long. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

So far, it has been good for us; I haven't encountered any dislikes so far so good. It is suitable for our organization because it is large, and Guru helps track every resource. Review collected by and hosted on G2.com.

Verified User in Mechanical or Industrial Engineering

Small-Business (50 or fewer emp.)

Originally submitted 10/2/2025

Guest users or non-business users of the software, not included in G2 scores.

"Great tool to keep track of everyone"

5/5

What do you like best about Resource Guru?

I like the ability to look up and filter schedules. I also like the ability to keep track of resources. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

I find the current payment model, where you pay per resource or person, a bit limiting. I would prefer if there were an option to pay for groups, such as having a single price for 1-20 people or resources, and so on. Review collected by and hosted on G2.com.

Verified User in Design

Small-Business (50 or fewer emp.)

11/2/2026

"Great for Time and Workload Planning Across Projects"

4.5/5

What do you like best about Resource Guru?

Planning my time and workload and keeping track of how much I spend on each project! Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

The interface isn’t intuitive enough when I’m trying to find reports for a specific project, but aside from that, I think it’s great software. Review collected by and hosted on G2.com.

andile m.

Graphic operator

Mid-Market (51-1000 emp.)

Originally submitted 7/21/2026

"Easy to Use and Keeps My Schedule Well Organized"

5/5

What do you like best about Resource Guru?

Easy to use and understand, my schedule is well organised Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

To be honest I don’t dislike anything, no complaints from when I first started using it Review collected by and hosted on G2.com.

Aldrid M.

Robotics lecturer

Small-Business (50 or fewer emp.)

10/8/2026

"Easy Way to See All My Bookings"

4/5

What do you like best about Resource Guru?

I like that I can see all of my bookings. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

I haven’t used it for very long, but so far I haven’t found anything I don’t like. Review collected by and hosted on G2.com.

Isabelle L.

Health professional

Small-Business (50 or fewer emp.)

10/27/2026

"Simple, Straight to the Point, and Never Overwhelming"

4/5

What do you like best about Resource Guru?

Simple and straight to the point, enough details included without being overwhelming Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

There is not too much to dislike about resource guru Review collected by and hosted on G2.com.

Michele C.

Principal Solutions Consultant

Mid-Market (51-1000 emp.)

10/28/2026

"Easy to Use, Clear Views, and Strong Performance"

4.5/5

What do you like best about Resource Guru?

Easy to use, easy to view, good performances Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

Integration with Outlook not working properly (it would be a plus) Review collected by and hosted on G2.com.

Verified User in Events Services

Mid-Market (51-1000 emp.)

Originally submitted 2/7/2025

"Game-Changer for Resource Management"

5/5

What do you like best about Resource Guru?

We implemented Resource Guru across our entire team and hardware resources, and it has completely transformed our approach to resourcing. The platform makes scheduling incredibly easy and efficient, ensuring that everyone has a clear understanding of their workload and upcoming tasks.

We use it daily to manage our projects, allocate resources, and maintain visibility across teams. The dashboard is easy to use, so it allows for quick updates and adjustments, preventing conflicts and ensuring optimal utilisation of both staff and equipment. The ability to see availability in real time has significantly improved our planning process, making it easier to stay organised and meet deadlines.

If we ever have any questions or suggestions for new features, the suport team is always on hand with lightning fast responses.

Overall, Resource Guru has become an essential tool in our workflow, streamlining our operations and enhancing productivity. We highly recommend it to any team looking for a smart, reliable, and user-friendly scheduling solution! Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

We haven’t found much to dislike about Resource Guru. The team is consistently developing the product and rolling out new features, which keeps it improving over time. Review collected by and hosted on G2.com.

Lauren C.

Traffic Manager

Mid-Market (51-1000 emp.)

Originally submitted 8/22/2022

"Simple and easy to use - Thumbs up"

5/5

What do you like best about Resource Guru?

I like you can now export which I dont think you could do before this has helped me greatly. Review collected by and hosted on G2.com.

What do you dislike about Resource Guru?

I still think you need an undo button. If you delete something its gone and its annoying Review collected by and hosted on G2.com.

Response from Kat Pattison of Resource Guru

edit

Hi,

Thanks for taking the time to share your review of Resource Guru :) You're right; we don't currently have an "undo" option for deleted bookings, but I'm pleased to say that this is on our roadmap for the future. Can I suggest that you sign up for our newsletter in the footer of our homepage if you haven't already - http://resourceguruapp.com. That way we can keep you in the loop about new features and other news.

I hope this helps, but please don't hesitate to reach out if you have any questions; we're always keen to help!

Thanks,

Kat