PaperLess Reviews & Product Details

PaperLess – AI-Powered Accounts Payable (AP) Automation Software PaperLess handles accounts payable automation for finance teams that need to move away from manual invoice processing. If your AP team is still typing invoices, chasing approvals via email, or hunting through filing cabinets, PaperLess addresses these bottlenecks directly. We work with organisations running Sage 50, Sage 200, Sage Intacct, Xero, SAP Business One and OrderWise—typically finance departments that have outgrown spreadsheets but need software that integrates with their existing accounting system rather than replacing it. Invoice capture – AI-OCR technology reads invoices automatically, including line-level detail (descriptions, quantities, VAT codes, nominal codes). Your team validates rather than types. Accuracy typically exceeds 95% from day one. Approval workflows – Configure routing rules based on invoice amount, supplier, department or cost centre. Invoices route automatically to the right approver with mobile approval capability. Every approval is logged with complete audit trails. You can hold invoices in the system before posting—useful for month-end accruals whilst maintaining payment controls. Purchase order matching – Automatic 2-way and 3-way matching compares invoices against POs and goods received notes. Clean matches can auto-approve and post. Variances flag for investigation. For organisations using POs properly, this typically enables touchless processing for 80-90% of invoices. PO requisitions – Control spending before orders are placed, not after invoices arrive. Employees submit purchase requests through configurable approval workflows. Approved requisitions convert to purchase orders automatically. Expense management – Employees capture receipts via mobile, submit expense claims automatically, and route for approval. Everything posts directly into your accounting system. Our customers include CFOs, Finance Directors, Finance Managers and AP teams across construction, distribution, manufacturing, professional services and not-for-profit sectors. They implement PaperLess primarily for two reasons: stronger financial controls (systematic approval enforcement, complete audit trails) and operational efficiency (significant reduction in manual processing, faster month-end close). Most organisations are processing invoices automatically within 2 hours of starting implementation. We support both single-entity businesses and multi-entity organisations requiring consolidated visibility with location-specific workflows.

Seller

PaperLess Software

Discussions

PaperLess Community

Languages Supported

English

Overview by

Diogo Cavazzini (Product & Marketing Director at PaperLess Software Europe Limited)

Pricing

Pricing provided by PaperLess.

PaperLess AP Automation | Complete Accounts Payable Solution for Sage, Xero

Starting at £76.00

5 Users Per Year

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PaperLess Integrations

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Integration information sourced from real user reviews.

PaperLess Media

PaperLess Demo - PaperLess AP Automation Dashboard

Gain a complete overview of all invoices being processed across all companies, with real-time visibility of their status at every stage of the workflow.

Automate Invoice Data Capture with PaperLess AI-OCR.

PaperLess Demo - Streamline Invoice Approval Processes

PaperLess invoice approval gives you complete control over invoice approval processes. Submit and approve invoices with ease via the web or mobile app.

Approve invoices on the mobile phone or submit receipts for approval with PaperLess On-the-Go.

PaperLess Demo - Automatic Invoice Archive

Automatic link invoices to transactions in your accounting software and retrieve any invoice in seconds with PaperLess Software.

PaperLess Demo - PO Requisition Software

Create and approve PO Requisitions with ease.

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Verified User in Wholesale

Small-Business (50 or fewer emp.)

3/26/2026

"PaperLess has saved us time on Sage 50 invoice processing"

4/5

What do you like best about PaperLess?

What we like best about PaperLess is its integration with Sage 50 and the time it saves on invoice processing. It has reduced the amount of manual data entry we need to do by automatically recognising key information from invoices, including scanned documents and receipts. It has also helped us cut down on printing and manual filing, as documents are easy to search in PaperLess and can be linked back to Sage transactions.

The onboarding and support have also been very good. We had a demo arranged by the next working day, installation was completed within around two weeks, and support replies have been very quick when we have needed help. Kristian, who onboarded us, was knowledgeable and helpful, and we appreciated that he focused on what we actually needed rather than trying to upsell extra add-ons. There are still some limitations, so human input is still needed, but it has definitely reduced admin time and improved efficiency. Review collected by and hosted on G2.com.

What do you dislike about PaperLess?

What we dislike most about PaperLess is that there is still a learning curve, and some parts of the interface could be more intuitive. Because of that, training feels more necessary than it might be with a more straightforward system. The upfront setup and onboarding costs are also quite high, especially when there is no trial period, so it can feel like a risk before you have had the chance to fully test whether it is the right fit for your business.

There are also some limitations in what the software can automate, so human input is still needed in certain areas. While it does reduce manual data entry significantly, it is not a completely hands-off solution. We also felt that choosing the monthly subscription first, to reduce risk, meant missing out on the better-value annual joining offer. Overall, the software has been useful for us, but a more user-friendly interface, more flexibility around onboarding, and some form of trial access would make it easier to commit to. Review collected by and hosted on G2.com.

What problems is PaperLess solving and how is that benefiting you?

Before using PaperLess, we were manually inputting around 400 invoices a month into Sage 50, which was taking roughly 10 hours per week from start to finish. PaperLess has helped solve that by automatically capturing key invoice data and linking documents to transactions in Sage, which has reduced the time spent on the process to around 5 hours per week. That has made the accounts process much more efficient and reduced the amount of repetitive manual entry.

It has also solved the problem of paper filing and document storage for us. We no longer need to print invoices or maintain a physical filing system, which has saved admin time and made records easier to manage. The main benefit for us is within the finance process rather than across the wider team, as documents are only accessible to the logged-in PaperLess user, but for invoice processing and document retrieval within accounts it has delivered clear day-to-day value. Review collected by and hosted on G2.com.

Mark B.

Finance controller

Small-Business (50 or fewer emp.)

3/6/2026

"AP Process Automation with Seamless Accounting Integration"

5/5

What do you like best about PaperLess?

AP Processes Automation, Great integration with accounting package. Review collected by and hosted on G2.com.

What do you dislike about PaperLess?

Software is a little pricey and reporting is limited. Review collected by and hosted on G2.com.

Verified User in Media Production

Small-Business (50 or fewer emp.)

7/23/2021

"Aggressive company, complex set up"

0/5

What do you like best about PaperLess?

No idea - we still haven't got it working yet. Review collected by and hosted on G2.com.

What do you dislike about PaperLess?

Very aggressive sales team more concerned about making a sale than happy customers, impatient tech support, complex set up.

Need significant IT infrastructure to run. Doesn't like Macs, I could go on and on Review collected by and hosted on G2.com.

Verified User in Higher Education

Enterprise (> 1000 emp.)

8/6/2021

"Paperless"

3/5

What do you like best about PaperLess?

It's helpful to be less dependent on paper. Review collected by and hosted on G2.com.

What do you dislike about PaperLess?

I don't use it very often and not a lot of people I know are familiar with it. Review collected by and hosted on G2.com.

Sakshie A.

Research assistant

Enterprise (> 1000 emp.)

4/1/2020

"Easy software to handle tiresome accounts"

4/5

What do you like best about PaperLess?

It helps me handle taxes and gather information for filing it.

I can access legal documents that are being sent by my lawyers.

Store owner manuals which is an online version of account books stored easily. Review collected by and hosted on G2.com.

What do you dislike about PaperLess?

Cropping receipts would reduce the quality of the print of my receipts.

It is expensive.

The upgrades are only bug fixes. No advanced options included with versions. Review collected by and hosted on G2.com.

Recommendations to others considering PaperLess:

The software can be complicated initially. I would advise using the trial version first before buying expensive software to see if you can work on the software.

There is other common paperless software like Quickbooks you can look into. Review collected by and hosted on G2.com.

What problems is PaperLess solving and how is that benefiting you?

Document management is the main problem solved. I can customize and choose fields to populate for every document, that gives me the details I need to look back at. Thus, flexible options with drag and drop. Review collected by and hosted on G2.com.